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HomeMy WebLinkAboutContract 56600 CSC No. 56600 INTERLOCAL AGREEMENT BETWEEN THE FORT WORTH INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2022 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")acting by and through Jesus J. Chapa, its duly authorized Assistant City Manager, and the FORT WORTH INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas and a legally constituted independent school district hereinafter referred to as("District"),acting by and through Dr. Kent P. Scribner, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in City during Fiscal Year 2022 to meet one or more of the Crime Control and Prevention District("CCPD") goals, which are- (1)to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs; (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods;and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS,City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS,District proposes to continue the Fort Worth After School Program(FWAS) in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This [nterlocal Agreement for the Fort Worth After School (FWAS) 2_ Exhibit A—Scope of Work: Project Plan 3. Exhibit B—Budget Narrative Spreadsheet OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY2022 Interlocal Agreement Page I of 34 Bet veen City of Fort Worth&FWISD 4. Exhibit C —Request for Reimbursement(RFR) S. Exhibit D -Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report 7. Exhibit F—Request for Budget Modification Form S. Exhibit G—Corrective Action Plan Template 9. Exhibit H —Previous Year's Corrective Action Plan(FY21) Exhibits"A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS City - The terra "City" shall include City, and its officers, agents, employees, and representatives. Distict - The term "District" shall include District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. Party -The term "Party" shall refer to either City or District. Parties -The term "Parties" shall refer to both City and District. 1. AGREEMENT 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. District shall be responsible for the day-to-day administration of the Fort Worth After School (FWAS). District agrees to spend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit "B", attached and incorporated herein for all purposes incident to this Agreement. City and District together covenant and agree to fully cooperate in the operation of this project and both Parties agree that: A. A coordinating board shall continue to oversee the implementation and operation of the After-School Program (the "Coordinating Board"). The Coordinating Board shall consist of thirteen(13) positions. Members of the Coordinating Board shall serve no more than two (2) terms of three (3) years each, however, positions with asterisks (*) are permanent hoard members and will not be affected by the term limit rule. Community members will be selected by the Coordinating Board. District— Four Positions 1. Representative of the Superintendent,District 2. Director, Student Discipline and Placement 3. Executive Director, Leadership FY2022 Interlocal Agreement Page 2 of 34 Bet veen City of Fort Worth&FWISD 4. Executive Director, Art Education or Instructional Musie or Athletics City of Fort Worth - Four Positions 5. Representative of the City Manager, City of Fort Worth 6. Chief of Police,City of Fort Worth or designated representative 7. Director, Parks and Community Services, City of Fort Worth 8. Representative of the City of Fort Worth Library Department Community Members -Fivc Positions 9. President, Safe City Commission 10. Director or Assistant Director, Tarrant County Juvenile Services 11. At-Large Community Member 12. At-Large Community Member 13. At-Large Community Member At-Large Community members shall have professional experience that includes one or more of the following categories: • Fort Worth Council of PTAs • District Advisory Board • Child Care Management System (CCMS) • United Way of Metropolitan Tarrant County • Legal Professions • Financial Professions • Health and Wellness Professions • Marketing/Media Professions • Foundations or Philanthropy Evaluation The Coordinating Board shall have the following responsibilities: 1. Approve program-wide scope, goals, and objectives; 2. Approve site selection process; 3. Select sites based on selection criteria; 4. Evaluate reported results from campus programs; 5. Evaluate funding needs; and 6. Recommend future direction and standards. B. The District shall be responsible for day-to-day administration of the FWAS Program and will, at a minimum, employ one (1) Director and two (2) Program Coordinators. C. The District shall establish a site-based advisory committee at each middle and elementary school that operates an After-School Program. This committee may be a new body, a group continued from a previous year of after-school operations, or site-based management team provided it includes the principal and representatives of the community, faculty, and student body. FY2022 Interlocal Agreement Page 3 of 34 Bet veen City of Fort Worth&FWISD D. The District shall continue to work with an independent entity to conduct an in- depth longitudinal evaluation of the After-School Program.The evaluator shall provide an overview and feedback on existing programs and recommendations for improvement. E. The City Council of Fort Worth and the Fort Worth Independent School District Board of Trustees shall meet annually to review the After-School Program. 2. ADMINISTRATION AND RECORDSIREPORTS A. The mission of the After-School Program shall be to enable needs-based after- school programs in a safe environment that results in educational, physical, and social development for elementary and middle school aged children. I. The associated program goals, performance measures, and activities are listed in Exhibit A. 2. Operational Imperatives of the After-School Program are to ensure that program participants achieve improvement in core program outcomes through an accountable system of measurement. 3. To ensure that existing programs are not duplicated, or if appropriate, are expanded or complemented through an inventory and evaluation of existing programs. B. CITY will: l. Ensure the implementation of the goals of the After-School Program, 2. Monitor sites to ensure quality and compliance of programs. 3. Monitor program compliance. 4. Make recommendations regarding programming_ 5. Assistiparticipate with Campus Advisory Committees. 6. Subject to availability and appropriation, provide funding for the Program pursuant to the amounts identified in Exhibit B. 7. Approve the After-School Program Service Provider, but such approval shall not be unreasonably withheld. C. DISTRICT will: 1. Provide guidance and direction in the development of programs and activities on campus. 2. Supervise, monitor, and guide to ensure alignment of project activities with program guidelines, 3. Identify appropriate District students for referral and program participation. 4. Assist in the recruitment of students. 5. Obtain parental permission for student participation in the Program. 6. Provide appropriate student orientation. FY2022 Interlocal Agreement Page 4 of 34 Bet veen City of Fort Worth&FWISD 7. Provide access to any necessary use of facilities that are conducive for program activities daily,including the use of a telephone. S. Provide regular program updates to respective Site-Based Management Teams. 9. Provide program compliance and project development assistance through the Campus Advisory Committee or Site-Based Management Team. 10. Coordinate planning for tutoring. 11. Ensure After-School staff is receiving support from teachers at the school. 12. Ensure the safety of students in the After-School Program. 13. Provide internal and external evaluation services. 14. Select third-party After-School Program Service Providers. District shall provide the name of each After-School Program Service Provider to the CITY for approval within ten (10)days after selection by District. The After-School Program Service Provider shall not provide any services under this Agreement until approved by the CITY. 15. Provide CITY with a copy of their Agreement with the approved After-School Program Service Provider. 16. Ensure that all approved After-School Program Service Providers are in full compliance with this Agreement. 3. RECORDS AND TRAINING A. Records to be submitted to CITY by DISTRICT: l. The District shall annually submit: a. A list of participating schools. The list shall include a contact person for each campus,a telephone number, and e-mail address; b. Current school year calendar; c. Discipline Policy; d. Staff Training Schedule; e. Student Enrollment Procedure; f. Student Recruitment Procedure; and g. Lesson plans, to include planned annual/monthly schedule of activities. 2. The District shall submit monthly: a. Monthly Project Plan Status Report, showing success in meeting goals and measurements as outlined in Exhibit A—Project Plan. b. Attendance records shall be taken daily and submitted monthly and shall include: 1) Number of students registered or enrolled; and 2) Participation—average daily attendance. C. Coordinating Board meeting schedule and minutes. B. Records to be maintained on site: I. Participant registration; 2, Parental consent forms; FY2022 Interlocal Agreement Page 5 of 34 Bet veen City of Fort Worth&FWISD 3. Written Safety Policy and Procedures; 4. Disciplinary actions; and 5. Staff training records. C. Reports that provide a method of evaluation for improvements in Academics, Social Skills,and Recreational Activities. 1. Pre-Program 2. Mid-Year 3. Post program 4. Responsibilities of District 4.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Project Plan, attached, and incorporated herein for all purposes incident to this Agreement. District shall be responsible for the day-to-day administration of the Fort Worth After School Program. District agrees to expend the Program Funds in accordance with its Fort Worth After School Program budget, described in Exhibit "B", attached. Program activities shall be reported in accordance with Exhibit "D", attached, and quarterly outcomes shall be reported in accordance with Exhibit"E", attached. 4.2 District shall be responsible for the enforcement of these responsibilities on any After School Program Service Providers that are selected by the District. The District shall include the same Project Plan Status Reports and Quarterly Outcomes Reports in any After School Program Service Providers Contracts that District enters into associated with the funds provided through this Agreement. The City will be provided with copies of all executed agreements between the District and any After School Program Service Providers within five(5) days of their execution. 5. Prouram Funds 5.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of$1,495,000.00("Program Funds"). 5.2 Payment of the Program Funds from City to District shall be made on a cost-reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. District shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 7.2 below with each RFR to support the expenditure of Program Funds. Such reports shall be signed by the District or duly authorized officer of the District. The RFR and Project Plan Status Report shall be submitted to City no later than the 151h day following the end of the month. If this obligation of District falls due on a weekend or Federal holiday, then that obligation shall be due on the next business day following such weekend day or Federal holiday. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. Each monthly RFR should be sequentially numbered and include expense documentation that is FY2022 Interlocal Agreement Page 6 of 34 Bet veen City of Fort Worth&FWISD legible, detailed, clear, and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "Fort Worth Independent School District RFR Month" and sent either via email to [5M i fortworthtexas. 7ov or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the District. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 5.3 District is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, District must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 5.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted, and the request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 5.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before the money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 5.6 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds,were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 5.7 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. FY2022 Interlocal Agreement Page 7 of 34 Bet veen City of Fort Worth&FWISD 5.8 The District will be responsible for imposing the same program funding requirements as listed in Section 5 of this Agreement on any After-School Program Service providers that it selects to carry out its After-School Programs and will report any Budget Modifications that an After- School Program Service Provider makes to the City. 5.9 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and 2.5. 5.10 Request for Budget Modification Form(Exhibit"F")shall be submitted via either email to PSM*foil worthtexas.goy or via mail addressed to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,Texas, 761IS. 6. Term This Agreement shall commence upon October 1, 2021 ("Effective Date"), and shall end on September 30,2022("End Date").All of the District's expenditures under this Agreement must be completed no later than September 30, 2022, The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the District. 7. Program Performance 7-1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 7.2 District agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15`h day after the end of each month- 7.3 District agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15" day after the end of each month. Should District not be able to meet these requirements in a given month,the District shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. FY2022 Interlocal Agreement Page 8 of 34 Bet veen City of Fort Worth&FWISD 7.4 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6)non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City.The CAP will contain the identified issue found by the City,how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 7.5 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 7.6 After-School Service Provider Program Performance. The District will be responsible for imposing the same program performance requirements as listed in this section of Agreement on any After-School Program Service providers that it selects to carry out its After-School Programs. S. Default and Termination 8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in section 8.3. 8.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop any work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for the completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for the completion of the work not terminated. 8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid, the District's remedy shall be the reinstatement of this Agreement, and reimbursement for any amount, due under the Agreement. District expressly waives any and all rights to monetary damages, including but not limited to FY2022 Interlocal Agreement Page 9 of 34 Bet veen City of Fort Worth&FWISD actual, consequential, and punitive damages, court costs, and attorney's fees. 8.5 Within thirty(30)days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 9. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. District shall maintain all equipment used in the administration and execution of Fort Worth After School (FWAS). District shall maintain, replace, or repair any item of equipment used in support of the Fort Worth After School (FWAS), or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement, or repair of any equipment used in support of Fort Worth After School (FWAS) and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment.District shall use any and all equipment purchased with Program Funds exclusively in support of Fort Worth After School(FWAS).Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased,the cost of purchase for each piece of equipment,and the location of each piece of equipment. 10. Administrative Re uirenients 10.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours,at the expense of the City or District,with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors,upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City,a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required, at its own cost,to engage an independent third party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff If the funding recipient is already obtaining a general audit of its financial matters by an independent third party, that audit may be used to satisfy this requirement so long as it specifically includes a FY2022 Interlocal Agreement Page 10 of 34 Bet veen City of Fort Worth&FWISD separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years, that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 10.2 If any audit reveals a questioned practice or expenditure,such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 10.3 If, as a result of an audit, it is determined that District misused, misapplied, or misappropriated all or any part of the Program Funds, District agrees to reimburse City the amount of such monies so misused, misapplied, or misappropriated, plus the amount of any reasonable sanction, penalty, or other charge levied against City because of such misuse, misapplication, or misappropriation. 10.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include but are not limited to: (1) providing final Project Plan Status Report and Quarterly Outcomes Report; (2) making final payments; and (3) disposing of Fort Worth After School (FWAS) assets as appropriate, if deemed required by the City in its sole discretion. 10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 10.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s) receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state,or federal statutes,regulations, or policies. 10.7 If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request_ If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 10.8 If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding, FY2022 Interlocal Agreement Page I I of 34 Bet veen City of Fort Worth&FWISD Section 10 shall survive the expiration or termination of this Agreement. 11. Independent Contractor 11.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state,or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District.District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 11.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost,stolen, destroyed,or in any way damaged. 12. Liahili(y and Indemnification To the extent allowed by law and without the waiver of any immunity or defense, each of the Parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. Section 12 shall survive the expiration or termination of this Agreement. 13. Non-Assignment No assignment or delegation of duties under this Agreement by District shall be effective FY2022 Interlocal Agreement Page 12 of 34 Bet veen City of Fort Worth&FWISD without City's prior written approval. 14. Prohibition Against Interest 14.1 No member, officer, or employee of the City,or its designees or agents; no member of the governing body of the locality in which the Fort Worth After School (FWAS)is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Fort Worth After School (FWAS) during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 14.2 No officer, employee, member, or program participant of District shall have a financial interesi,direct or indirect, in this Agreement or the monies transferred hereunder,or be financially interested,directly or indirectly, in the sale to District of any land, materials, supplies,or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by the City of Fort Worth. 15. Nondiscrimination 15.1 In accordance with the federal,state, and local laws and ordinances, District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment,discriminate against persons because of their age,except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement,or statutory or ordinance exception. 15.2 District will not unlawfully discriminate against any person or persons because of age,race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 16. Compliance 16.1 District, its officers, members, agents, employees, program participants, and subcontractors shall abide by and comply with all laws, federal, state, and local, including all ordinances,rules, and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors, or program participants, then District shall immediately desist from and correct such violation. 162 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any FY2022 Interlocal Agreement Page 13 of 34 Bet veen City of Fort Worth&FWISD such violations on the part of District or any of its officers, members, agents, employees, program participants, or subcontractors, then District shall immediately desist from and correct such violation. 17. Waiver of Immunity The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 18. Insurance Requirement 18.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability CGL : $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident,and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 18.2 District's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 19. Miscellaneous Provisions 19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal FY2022 Interlocal Agreement Page 14 of 34 Bet veen City of Fort Worth&FWISD or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 19.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 19.4 District represents that it possesses the legal authority,pursuant to any proper, appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 19.5 This written instrument and the exhibits attached hereto constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 19.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and(iii)addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Jesus Chapa, Deputy City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth,TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth,TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth,TX 76102 DISTRICT: Kent P. Scribner Superintendent FY2022 Interlocal Agreement Page 15 of 34 Bet veen City of Fort Worth&FWISD Fort Worth Independent School District 100 N. University Dr. Fort Worth,TX,76107 Copies To: Office of Legal Services 100 N. University Dr. Fort Worth,TX 76107 19.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or activity. 19.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 19.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City. 19.10 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 19.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 19.12 District shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification form (1-9). Upon request by City, District shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any District employee who is not legally eligible to perform such services. City, upon written notice to District, shall have the right to immediately terminate this Agreement for violations of this provision by District. ]REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY2022 Interlocal Agreement Page 16 of 34 Bet veen City of Fort Worth&FWISD IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this_1St day of October , 20 21 . APPROVED AND AGREED FOR CITY APPROVED ANfAG OF FORT WORTH 4. c Jesus J.Chapa v4, 2115:46 CDT) Jesus J- Chapa Deputy City Manager Date: Nov 4,2021 Date: IO .2g� APPROVAL RECOMMENDED APPROVED AS TO FORM AND Afa Rlo LEG ,ITV FOR F RT WORTH ISD Neil Noakes(Nov 4,202115:46 CDT) Neil Noakes Chief of Police Atto y for Fort Wo h ISD Nov 4,2021 Date: Date: �24-.21 apF FORr��� ATTEST �� �,,° °°°O d� APPROVED AS TO FORM AND I��o 0 A LEGALITY FOR CITY OF FORT _ Cho S=F WORTH OORTH City Secretary �O�,f o o*A °°°°°° Date: Nov 4,2021 Z1 rlixP" o�p -o. Assistant City Attorney Nov 1 2021 M&C No. 21-0612 Date: 1295 CERTIFICATION: NIA Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance C and //reporting requirements. Contract Compliance Manager Date: Nov 1,2021 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY2022 Interlocal Agreement Page 17 of 34 Bet veen City of Fort Worth&FWISD N O N � M O N o M N 00 O U O m � U o .a U O O � v U O O U O ° O cn c cn cn Z cn cn cn cn a 0 c Q cn cn O o 0 0 0 15 O U U vUi vUi vUi O+ Q � ��• � U U aN U U U �i CEO � ��•" � ~ � F• `n `n `n v�i pox 1k`- 0 Oo + cn un cn � � •�. �. �. � � eta w � � 0v' w � � ocn w � � ocn Ads O i••� bA bA bA \ M � �- L �- L Z L bA,� V Q Ri .^•� A N i�r M i�r C•i R i 001 U Q Uf.' s•. p 0 bA• O O U tG o . y y w ~ O O O O > 5a A o 0 0 0 -0 a a ' � o ww an o Uin N � y N � M o W) a N N O O O U O " O U �O •� � � O U � O w c> > U w U U° U° v� w Q w U seo C o y .a x ac y c C ° A. u ac � � y � � Zi Lei a �' i�. �- .�. r '" � y ^'rn 5 ^•� � bA � O CA En k" ° O c N y o bA� y C '� a? N O C O Ouj cd W) �"'•. O O y y M 0 En En -� N o U O a an oa an En 0 U c U o o c a o °' o o W O.4 z r i°bA' C �° N 'Fr �-- U �..� U �1r cd \O M i••i ' Fr C 4y Crime Control and Prevention District Partners with a Shared Mission EXHIBIT B-BUDGET NARRATIVE FY22 Partners with a Shared Mission-FWISD Overall Budget DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL REVENUE $0.00 Total Revenue so-Woo A.SALARY Staff -This line item includes expenses to pay teachers to staff the afterschool program at seven schools(at Rosemont MS,Arlington Heights ITS,Southwest ITS,South Hills ITS, Polytechnic ITS,International Newcomer Academy and Young Women's Leadership Academy).Teachers are on fixed contract and cannot be paid OT for any tasks outside of those terms.The cost is calculated as 124 Days x 2.5 hours x 28 Staff x$21/hour.This 28.00 STAFF $6,510.00 $182,280.00 expense supports Daily delivery of FWAS programming,delivery of College,Career and Military Readiness,Parent Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-1.3. TOTAL SALARY $182,280.00 B.FRINGE Fringe-This line item includes expenses to pay Fringe for 28 staff at Rosemont MS, Arlington Heights ITS,Southwest ITS,South Hills ITS,Polytechnic ITS,International Newcomer Academy and Young Women's Leadership Academy.Fringe is calculated as 10% of the hourly rate for staff,and includes:Teacher Retirement System(not Social Security)and 10.00% PERCENTAGE $182,280.00 $18,228.00 Federal Taxes. FWISD covers all other fringe expenses. This expense supports Project Plan Activities of: Daily delivery of FWAS programming,delivery of College,Career and Military Readiness and Homework Assistance.This expense relates to Project Plan Activities 1.1-1.3 TOTAL FRINGE $18,228.00 C.TRAVEL Event/Field Trip-Various excursions for the schools(Rosemont MS,Arlington Heights ITS, Southwest ITS,South Hills ITS,Polytechnic ITS,International Newcomewr Academy and Young Women's Leadership Academy)to attend Service Leaming/Community Service,City, Council and Board of Trustees meetings for Leadership Incentives,other destinations.This 28.00 TRIP $125.00 $3,500.00 expense accounts for 28 trips,each trip costing$125,which includes mileage and bus attendant hourly rate.This expense support CCMR Activity by allwoing students to meet/ experience various professional indiviuduals and activities.This expense relates to Project Plan Activities 1.1-1.3 TOTAL TRAVELI $3,500.00 D.EQUIPMENT $0.00 TOTAL EQUIPMENT1 $0.00 E.SUPPLIES General Consummable Supplies-This expense covers supplies for students at the seven sites(Rosemont MS,Arlington Heights ITS,Southwest ITS,South Hills ITS,Polytechnic ITS, International Newcomer Academy and Young Women's Leadership Academy),and is calculated approximately 80 students X$45/student.There will be 50 students at each of the additional six high school sites. These expenses includes items such as paper,pencils, 1.00 GENERAL SUPPLIES $17,132.00 $17,132.00 markers,paper towels,tissues,thumb drives,etc.This may also include sports supplies such as footballs,soccer balls,volleyballs,etc.This expense supports Project Plan Activities of daily program delivery,CCMR,Parent Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-1.3 TOTAL SUPPLIES1 $17,132.00 F.CONSULTING/CONTRACTING FY2022 hiterlocal Agreement Page 20 of 34 Between City of Fort Worth&FWISD Partial Providers at schools-Vetted vendors that will provide partial services such as fine arts,college preparedness,Social&Emotional Learning Courses at Rosemont MS,Arlington Heights HS,Southwest HS,South Hills HS,Polytechnic HS,International Newcomer Academy and Young Women's Leadership Academy.Vendors will respond to Bid 17-045. There are currently 30 Approved vendors who have been vetted and are eligible under EDGAR rules to provide services for FWAS. Some of the providers inlcude Unlimited 1.00 VENDOR $9,636.00 $9,636.00 Education and Sports,AB Christian Center,En Pointe Muvmentz Dance and other small organizations.Rosemont is budgeted at$3,000,and the six sites are budgeted at$6,636. Program costs range from$45/hour to$245/hour-#of participants,duration of activity, frequency and range of activities are considered when making a decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery.This expense relates to Project Plan Activities 1.1-1.3 TOTAL CONSULTING/CONTRACTING $9,636.00 G.SUB-GRANTS Sub-Grant-FWAS will enter into agreements with qualified vendors(YMCA,Clayton,City of Fort Worth and Camp Fire)for a total of$1,264,224.00.Sub Grantees are those who responded to posted bid to provide afterschool services at 32 designated sites for SY 2021- 2022.All Full-Service contractors are vetted through FWISD Purchasing;succesful vendors 1.00 $1,264,224.00 $1,264,224.00 have responded to a publicly posted Bid(17-044).Please see attached Sub-Grantee Award Forms.This expense supports Daily delivery of FWAS programming,delivery of College, Career and Military Readiness,Parent Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-1.3.See attached Sub Grantee Budget forms. TOTAL SUB-GRANTS1 $1,264,224.00 H.00CUPANCY $0.00 TOTAL OCCUPANCYI $0.00 INDIRECT $0.00 Total Expense 111 11 Total Requested ' III I I FY2022 hiterlocal Agreement Page 21 of 34 Between City of Fort Worth&FWISD Crime Control and Prevention District SUB GRANT AGENCY NAME(Partners with a Shared Mission) FY22 PSM FWISD Sub-Grant Budget(CAMPFIRE) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 Total00 A.SALARY 1 Site Supervisor($9,904),3 Specialists($12,270)and 1 Certified,FWISD Teacher($2,688); Site supervisor hourly rate of$16.00;Specialists Hourly rate of$10;Teacher hourly rate of 1.00 Site $24,862.00 $24,862.00 $21 Site Supervisor works 132 days x 4.5 hours per day plus 25 hours training;Specialists work 128 days x 3 hours per day plus 25 hours of training;Teachers work 128 days x 1 hours per day. Actual direct programming is 124 days from September-May. This expense supports daily delivery of FWAS programming,delivery of College,Career and Military Readiness, Parent Engagement and Homework assistance. This expense relates to Project Plan activities 1.1-1.3. This expense covers overall staff costs for Diamond HIII ES. B.FRINGE Fringe for employees listed above. Rate maybe closer to 20%for Site Supervisor and Specialists;Rate for Teacher may be closer to 13%for avergaing. This expense covers 18.92% Percentage $24,862.00 $4,704.00 fringe for Diamond Hill ES. This expense relates to Project Plan activities 1.1-1.3. G.TRAVEL Educational excursions for students(4x$125=$500);Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo,FW Museum of Science and History,BRIT,etc.This expense covers overall field trip costs for Diamond Hill ES. This 1.00 Site $ 500.00 $500.00 expense supports CCMR and other classroom lessons by allowing students to meet/ experience various professional indvivals and activites. This expense relates to Project Plan activities 1.1-1.3. D.EQUIPMENT 50.00 E.SUPPLIES Counsumable supplies for students($45 per student X 50 participants per site)@ Diamond Hill ES for program year;supplies might include balls for various sports;discs for disc golf and other sporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels,tissues,paint,etc. This may also include sports equipment such as footballs,soccer 1.00 Site $ 2,250.00 $2,250.00 balls,volleyballs,etc. This expense supports project plan activiites of daily program delivery, CCMR,Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1.3. CONSULTING/CONTRACTING Various partial providers for Fine arts,performing arts,STEM activities,SEL activities,etc. This expense covers overall contractor costs for Diamond Hill ES. Vetted Vendors will provide partial services such as fine arts,college preparedness,Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance,Pura Vida 1.00 Vendor $ 3,600.00 $3,600.00 and other small organizations. Program costs range from$45/hour to$245/hour and typically depend on the number of participants,duration of activity,frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1.1-1.3. G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT This expense covers all indirect costs for Diamond Hill ES.Sub-grantee's allowable 0.10 Percentage $35,910.00 $3,591.00 percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM, Accounting,Payroll and other consumable office supplies.This expense relates to project Ian activities 1.1-1.3. Totalp - Total Requested Camp Fire has one site:Diamond Hill ES FY20221nterlocal Agreement Page 22 of 34 Between City of Fort Worth&FWISD Crime Control and Prevention District SUB GRANT AGENCY NAME(Partners with a Shared Mission) FY22 PSM FWISD Sub-Grant Budget(CITY OF FORT WORTH) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 Total Revenue A.SALARY 1 Site Supervisor($9,904),3 Specialists($12,270)and 1 Certified,FWISD Teacher($2,688); Site supervisor hourly rate of$16.00;Specialists Hourly rate of$10;Teacher hourly rate of 4.00 Site $24,862.00 $99,448.00 $21 Site Supervisor works 132 days x 4.5 hours per day plus 25 hours training;Specialists work 128 days x 3 hours per day plus 25 hours of training;Teachers work 128 days x 1 hours per day. Actual direct programming is 124 days from September-May. This expense supports daily delivery of FWAS programming,delivery of College,Career and Military Readiness, Parent Engagement and Homework assistance. This expense relates to Project Plan activities 1.1-1.3. This expense covers overall staff costs for Como ES,DeZavala ES, Greenbriar ES and Daggett MS. B.FRINGE Fringe for employees listed above. Rate maybe closer to 20%for Site Supervisor and Specialists;Rate for Teacher may be closer to 13%for avergaing. This expense covers 18.92% Percentage $99,448.00 $18,816.00 fringe for Como ES,DeZavala ES,Greenbriar ES and Daggett MS. This expense relates to Project Plan activities 1.1-1.3. C.TRAVEL Educational excursions for students(4x$125=$500);Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo,FW Museum of Science and History,BRIT,etc. This expense covers overall field trip costs for Como ES,DeZavala ES, 4.00 Site $ 500.00 $2,000.00 Greenbriar ES and Daggett MS. This expense supports CCMR and other classroom lessons by allowing students to meet/experience various professional indvivals and activites. This expense relates to Project Plan activities 1.1-1.3. D.EQUIPMENT 70.00 E.SUPPLIES Counsumable supplies for students($45 per student X 50 participants per site)for program year;supplies might include balls for various sports;discs for disc golf and other sporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels, tissues,paint,etc. This may also include sports equipment such as footballs,soccer balls, 4.00 Site $ 2,250.00 $9,000.00 volleyballs,etc. This expense supports project plan activiites of daily program delivery, CCMR,Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1.3. This expense covers supplies for Como ES,DeZavala ES,Greenbriar ES and Daggett MS F.CONSULTING/CONTRACTING Various partial providers for Fine arts,performing arts,STEM activities,SEL activities,etc. Vetted Vendors will provide partial services such as fine arts,college preparedness,Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance,Pura Vida and other small organizations. Program costs range from$45/ 4.00 Vendor $ 3,600.00 $14,400.00 hour to$245/hour and typically depend on the number of participants,duration of activity, frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1.1-1.3. This expense covers supplies for Como ES,DeZavala ES,Greenbriar ES and Daggett MS. G.SUB-GRANTS 70.07 H.00CUPANCY $0.00 INDIRECT This expense covers all indirect costs for Como ES,DeZavala ES,Greenbriar ES and 0.10 Percentage $143,664.00 $14,364.00 Daggett MS.Sub-grantee's allowable percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM, Accounting,Payroll and other consumable office supplies.This expense relates to project Ian activities 1.1-1.3. Total •- e $158,028.00 Total Requested $158,028.00 City of Fort Worth has four(4)assigned campuses:Como ES,DeZavala ES,Greenbriar ES& Daggett MS FY20221nterlocal Agreement Page 23 of 34 Between City of Fort Worth&FWISD Crime Control and Prevention District SUB GRANT AGENCY NAME(Partners with a Shared Mission) FY22 PSM FWISD Sub-Grant Budget(CLAYTON) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 Total Revenue 00 A.SALARY 1 Site Supervisor($9,904),3 Specialists($12,270)and 1 Certified,FWISD Teacher($2,688), Site supervisor hourly rate of$16.00,Specialists Hourly rate of$10,Tecaher hourly rate of 10.00 Site $24,862.00 $248,620.00 $21 Site Supervisorworks 132 days x 4.5 hours per day plus 25 hours training,Specialists work 128 days x 3 hours per day plus 25 hours of training;Teachers work 128 days x 1 hours per day. Actual direct programming is 124 days from September-May. This expense supports daily delivery of FWAS programming,delivery of College,Career and Military Readiness, Parent Engagement and Homework assistance. This expense relates to Project Plan activities 1.1-1.3. This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES, Western Hills Primary and TA Sims ES. B.FRINGE Fringe for employees listed above. Rate may be closer to 20 k for Site Supervisor and Specialists,Rate for Teacher may be closer to 13 k for avergaing. This expense covers fringe for George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES, 18.92% Percentage $248,620.00 $47,034.55 Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES,Western Hills Primary and TA Sims ES.. This expense relates to Project Plan activities 1.1-1.3. C.TRAVEL Educational excursions for students(4x$125=$500)'Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings,FW Zoo,FW Museum of Science and History,BRIT,etc. This expense covers overall field trip costs for Diamond Hill ES. This expense supports CCMR and other classroom lessons by allowing students to meet/ 10.00 Site $ 500.00 $5,000.00 experience various professional indvivals and activites. This expense relates to Project Plan activities 1.1-1.3.This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES, Western Hills Primary and TA Sims ES. D.EQUIPMENT $0.00 E.SUPPLIES Counsumable supplies for students($45 per student X 50 participants per site)for program year,supplies might include balls for various sports,discs for disc golf and other sporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels, tissues,paint,etc. This may also include sports equipment such as footballs,soccer balls, volleyballs,etc. This expense supports project plan activiites of daily program delivery, 10.00 Site $ 2,250.00 $22,500.00 CCMR,Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1.3.This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES,Western Hills Primary and TA Sims ES. F.CONSULTING/CONTRACTING Various partial providers for Fine arts,performing arts,STEM activities,SEL activities,etc. Vetted Vendors will provide partial services such as fine arts,college preparedness,Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance,Pura Vida and other small organizations. Program costs range from$45/ 10.00 Vendor $ 3,600.00 $36,000.00 hour to$245/hour and typically depend on the number of participants,duration of activity, frequency and range of activities. All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1.1-1.3.This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES,Western Hills Primary and TA Sims ES. G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT This expense covers all indirect costs for Diamond Hill ES.Sub-grantee's allowable 0.10 Percentage $359,154.55 $35,915.45 percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM, Accounting,Payroll and other consumable office supplies.This expense relates to project plan activities 1.1-1.3.This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES Western Hills Primary and TA Sims ES. Total Expense 00 Total Requeste' i i ii Clayton has eleven(10)assigned sites:This expense covers George Clarke ES,Glen Park ES,Hubbard Heights ES,Luella Merrett ES,Meadowbrook ES,MH Moore ES,Oaklawn ES,Sagamore Hill ES,Western Hills Primary and TA Sims ES. FY20221nterlocal Agreement Page 24 of 34 Between City of Fort Worth&FWISD Crime Control and Prevention District SUB GRANT AGENCY NAME(Partners with a Shared Mission) FY22 PSM Sub Grant Budget- YMCA DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 $0.00 A•SALARY 1 Site Supervisor($9,904),3 Specialists($12,270)and 1 Certified,FWISD Teacher($2,688), Site supervisor hourly rate of$16.00,Specialists Hourly rate of$10,Tecaher hourly rate of 17.00 Site $24,862.00 $422,654.00 $21 Site Supervisor works 132 days x 4.5 hours per day plus 25 hours training,Specialists work 128 days x 3 hours per day plus 25 hours of training,Teachers work 128 days x 1 hours per day. Actual direct programming is 124 days from September-May. This expense supports daily delivery of FWAS programming,delivery of College,Career and Military Readiness, Parent Engagement and Homework assistance. This expense relates to Project Plan activities 1.1-1.3. This expense covers costs at D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES,Washington Heights ES,Meadowbrook MS, SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd. ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES&JP Elder MS. B.FRINGE Fringe for employees listed above. Rate may be closer to 20%for Site Supervisor and Specialists,Rate for Teacher may be closer to 13%for avergaing. This expense covers fringe for D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash 18 92% Percentage $422,654.00 $79,958.73 ES,Washington Heights ES,Meadowbrook MS,SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd.ES,Forest Oak MS,Glencrest 6th Grade, Eastern Hills ES&JP Elder MS. This expense relates to Project Plan activities 1.1-1.3. C.TRAV Educational excursions for students(4x$125=$500).Trips to City Hall for Council meetings and FWISD Board Room for Trustees meetings;FW Zoo,FW Museum of Science and History,BRIT,etc. This expense covers overall field trip costs for Diamond Hill ES.This expense supports CCMR and other classroom lessons by allowing students to meet/ experience various professional indvivals and activites. This expense relates to Project Plan 17.00 Site $ 500.00 $8,500.00 activities 1.1-1.3. This expense covers costs at D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES,Washington Heights ES,Meadowbrook MS, SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd. ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES&JP Elder MS. D.EQUIPMENT $0.00 E.SUPPLIES Counsumable supplies for students($45 per student X 50 participants per site)for program year,supplies might include balls for various sports,discs for disc golf and other sporting supplies. This expense inlcudes items such as paper,pencils,markers,paper towels, tissues,paint,etc. This may also include sports equipment such as footballs,soccer balls, volleyballs,etc. This expense supports project plan activiites of daily program delivery, 17.00 Site $ 2,250.00 $38,250.00 CCMR,Parent Engagement and Homewrok Assistance. This expense relates to Project Plan Activities 1.1-1.3. This expense covers costs at D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES,Washington Heights ES,Meadowbrook MS, SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd. ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES&JP Elder MS $0.00 F.CONSULTING/CONTRACTING Various partial providers for Fine arts,performing arts,STEM activities,SEL activities,etc. Vetted Vendors will provide partial services such as fine arts,college preparedness,Social and Emotional Learning courses. Each Full Service provider has utilized their own procurement processes to identify partial service providers. Full Service providers utilize many of the same providers as FWISD such as Unlimited Education and Sports,En Pointe Muvmentz Dance,Pura Vida and other small organizations. Program costs range from$45/ hourto$245/hour and typically depend on the number of participants,duration of activity, 17.00 Vendor $ 3,600.00 $61,200.00 frequency and range of activities.All these factors are considered when making a program decision to contract with a vendor. This expense supports CCMR and Daily Program Delivery. This expense relates to Project Plan Activities 1.1-1.3. This expense covers costs at D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES, Washington Heights ES,Meadowbrook MS,SS Dillow ES,WM James MS,Lowery Road ES, JT White ES,MI Logan ES,Mitchell Blvd.ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES&JP Elder MS. $0.00 G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT This expense covers all indirect costs for D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES,Charles Nash ES,Washington Heights ES,Meadowbrook MS,SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd.ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES&JP Elder MS.Sub-grantee's allowable 0.10 Percentage $610,562.73 $61,056.27 percent for indirect expenses.Follows Federal and State grant guidelines allowable for HCM, Accounting,Payroll and other consumable office supplies.This expense relates to project Ian activities 1.1-1.3. Total Expense 0 Total Requested $671,619.00 YMCA has sixteen(17)assigned sites:D.McRae ES,Carroll Peak ES,Rufino Mendoza ES,Kirkpatrick ES, Charles Nash ES,Washington Heights ES,Meadowbrook MS,SS Dillow ES,WM James MS,Lowery Road ES,JT White ES,MI Logan ES,Mitchell Blvd.ES,Forest Oak MS,Glencrest 6th Grade,Eastern Hills ES& JP Elder MS FY20221nterlocal Agreement Page 25 of 34 Between City of Fort Worth&FWISD FORT NORTH Exhibit C Request for Reimbursement(RFR) FY 2022 CREW.(-t NTROL :I�lt PREVENTION DISTRICT Submit To: Submitting Agency: Fort Worth ISD BY Email: PSM@fortworthtexas.gov Contact Name: Miguel Garcia Phone Number: 817.815.2950 Mail. Email: miguel.garcia24(rDfwisd.org Bob Bolen Public Safety Complex 100 N UNIVERSITY DR STE NE 140B,FORT Attn:Contract Compliance Specialist Remit Address: WORTH TX 76107 Financial Management Division Invoice Number: 505 West Felix St. Fort Worth,TX 76115 Month of Request: DIRECT COSTS(90%Minimum) A B C D E Total of Previous This M nth's (B+C) (A-D) Budget Category Budget Amount Reimbursements o Total Requested Remaining Balance Request Requested To-Date Available A Personnel $ 182,280.00 $ $ 182,280.00 B Fringe Benefits $ 18,228.00 $ $ 18,228.00 C Travel&Training $ 3,500.00 $ $ 3,500.00 D Equipment $ - $ - E Supplies $ 17,132.00 $ $ 17,132.00 F Contracts/Consultants $ 9,636.00 $ $ 9,636.00 G Sub-Awards $ 1,264,224.00 $ $ 1,264,224.00 H Occupancy - Total Direct Costs $ 1,495,000.00 $ $ $ $ 1 495 000.00 INDIRECT COSTS(10%Maximum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's g g� g Request Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs 1 $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 1,495,000.00 Previous Requests: $ This Request: $ Total Requested To-Date $ - Remammg Funds $ 1,495,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept.M Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY2022 Interlocal Agreement Page 26 of 34 Between City of Fort Worth&FWISD Al— � o 40 a u u O p O O O w x ct y cn cn cn O cd i Ao a W C,3 C a 00 U ¢' CW .� Ln cn cn cn U Q ct EnLQ C, on o U zoz cn b UC, N en �, cd s� cd _ cl � _ n w U cn U U 0 u � wx � UCCCO Q nNa m Q Q v OU wco � M 0 0 M 0 u P. U U U i-r U ul C, U C4 O U Q O U U 4� Vi cl tb ct U U O O , s: O n O ram.+ 'C 53 ct c .Q cd cd U = i� o U O Q. O U � '�to L" O � U p UQ ^C O O � w N U O U � Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Fort Worth ISD Program/Project Title: Fort Worth After School Program Fiscal Period: Reporting Period: Contact Name: Miguel Garcia Email: miguel.garcia24@fwisd.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome Percentage Measure Outcome Description This Cumulative Goal # Quarter Percentage Regular participants(45+attendance)will attend 1.1 school 95%(ES) of possible school days. 950 0 Regular participants(45+attendance)will attend o 1.2 school 90% (MS)of possible school days. 90/o Regular participants(45+attendance)will attend 1.3 school 90%(HS) of possible school days. 90a 0 75%of regular participants(45+attendance)will 1.4 pass 100%of enrolled courses(by end of the school 75% year). 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY2022 Interlocal Agreement Page 29 of 34 Between City of Fort Worth&FWISD Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2022 Date Submitting Agency Fort Worth ISD Contact Name Miguel Garcia Phone Number and Email 817-815-2950 Remit Address 100 N.University Dr. Ste NE 140B Fort Worth TX, 76107 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel $182,280.00 B. Fringe Benefits $18,228.00 C. Travel and Training $3,500.00 D. Equipment E. Supplies $17,132.00 F. Contracts/Consultants $9,636.00 G. Sub-Awards $1,264,224.00 H. 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L E Q � o 2 � � 75�% cn� � � o $k 2 E ■ 2 U) 2 . a 0O)o � �2k � 2 cu U) E § � .g J ■ E 7 2 E 2 0 a @@ �/ ' « -0 > 0 @ c e cc Co � . � _ > �/ 2 0 2 0 b k a E � k k 2252 2 .E ■ � 0r3 ■ � .c ■ E 2 0 @ § > �k �� CL � � g � § : K k � k2k k 2 « EoR ■ UU) £ ao o N 9 b.■ k \ . 0 \\ z \ \ j \ / 2 9/20/2021 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoT+ n DATE: 8/24/2021 REFERENCE **M&C 21- LOG NAME: 35AFTER SCHOOL NO.: 0612 PROGRAMS FY22 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts for Operation of After-School Programs in the Total Program Amount of$1,840,000.00 for Fiscal Year 2022 RECOMMENDATION: It is recommended that the City Council authorize the execution of agreements with the Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount of $1,840,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2022. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or committing a crime. In response to this concept, a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District (ISD) schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded after-school programs using appropriations from the Crime Control and Prevention District (CCPD). The participating school districts have expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD, and White Settlement ISD; however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after-school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the after-school programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. This Mayor and Council Communication (M&C) is to authorize the execution of agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount of$1,840,000.00 for the operation of after-school programs at selected schools during Fiscal Year 2022. Funding will be allocated as follows to each district in Fiscal Year 2022 on a reimbursement basis: Fort Worth ISD funding in the amount of $1,495,000.00; Keller ISD funding in the amount of $143,750.00; Crowley ISD funding in the amount of $143,750.00; and White Settlement ISD funding in the amount of $57,500.00. These Agreements will be effective October 1, 2021, and will end on September 30, 2022. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2022 Budget by the City Council, funds will be available in the Fiscal Year 2022 operating budget, as appropriated, in the Crime Control and Prev Distr Fund. Prior to an expenditure being incurred, the Police Department has the responsible to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/council_packet/mc_review.asp?ID=29160&counciId ate=8/24/2021 1/2 9/20/2021 M&C Review FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I Year I (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Neil Noakes (4212) Additional Information Contact: Keith Morris (4243) Sarah Shannon (4254) ATTACHMENTS a pps.cfwnet.o rg/co u ncil_packet/mc_review.asp?I D=29160&cou nci Id ate=8/24/2021 2/2