HomeMy WebLinkAboutOrdinance 18643-06-2009Ordinance No. 18643-06-2009
AN CRDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATICNS IN
THE SPECIALLY FUNDED CAPITAL PROJECTS FUND IN THE AMOUNT OF
X1,21&,512.00. FOR THE PURPOSE flF FUNDWG THE ENTERPRISE RESOURCE
PLANNING, PHASE 2 PROJECT: PROVIDING FORA SEVERA8ILITY CLAUSE;
MAKING THiS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL
t~RDINANCE5 FN CONFLICT HEREWITH; AND PROV4DINCa AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1
Thai in addition to those amounts allocated to the various City departments for Fiscal Year 200&2009, there
shall also be increased estimated receipts and appropriations in the Specially Funded Capital Projects Fund
in the amount of $1,218,512.00, for the purpose of funding the Enterprise Resource Planning, Phase 2
Project.
SECTION 2.
That should any portion, section ar part of a section of this ardinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ardinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ardinance shall be cumulative of Ordinance No. 18283 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct cantlict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
4k v )I
Assistant Cit)k..Attornay
tvi:;t;ry7cD ANf. ~r:rEr'T L r :~ ^e 2 2t}t "!
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved an 61212009 -Ord. No, 18643-06-2049
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DATE: Tuesday, June 02, 2009 REFERENCE NO.: C-23563
t_OG NAME: 04SALVAGGIO TEAL AND ASSOCIATES
SUBJECT:
Authorize the Execution of a Consulting Agreement with Salvaggio, Teal and Associates for Enterprise
Resource Planning, Phase 2 -Financial Management Systems in an Amount Not to Exceed $1,218,512.00
and Adapt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$1,218,512.00 in the Specially Funded Capital Projects Fund; and
2. Authorize the City Manager to execute a Consulting Agreement for Steps 1 and 2 of Enterprise
Resource Planning, Phase 2 -Financial Management Systems with Salvaggio, Teal and Associates
Consulting in an amount not to exceed $1,218,512.00.
DISCUSSfON:
On May 15, 2007, City Council approved M&C C-22133 to contract with Salvaggio, Teal and Associates
(STA) as the City's Principal Enterprise Resource Planning (ERP) Consultant to guide the first phase of
the City's ERP initiative far Human Resources and Payroll. Similar to ERP, Phase 1 - HRlPayrall, this
Consulting Agreement with STA will be structured to consist of three distinct steps for ERP, Phase 2 -
Financial Management Systems:
Step 1: Project initiation through vendor selection includes planning, requirements developments,
Request for Proposal (RFP) development, solicitation oversight, proposal evaluation and vendor
selection;
Step 2: Contract negotiations and implementation preparation incfudes negotiation strategy
development, negotiation execution, contract development and implementation preparation; and
Step 3: Implementation oversight includes quality assurance, project management guidance,
implementation guidance, issue and risk management, integration and Testing facilitation, training
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decricated to ERP, Pt?ase 1 - I-iRs'Payr.~ik The Cufrent high ie'reI esfimate targets proje t complettc`~ in the
first quarter of Fiscal Year 2013.. Approval of this appropriation is for funding of Steps 1 and 2 only. It is
anticipated that the expenditures for Steps 1 and 2 will be reimbursed upon the issuance of debt for the
ERP Project. The City Council wtli receive periodic updates and staff wilt bring back appropriate Funding
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City Councils. Steps 1 and 2 of the STA Consulting Agreement far ERP Phase 2 have a cast not to
exceed $1,218,512.40. As a point of comparison the total cost for STA for Steps 1 and 2 of ERP, Phase 1
- NRtPayroll was $995,847.04. ERP, Phase 2 -Financial Management Systems is anticipated to be a
larger and longer project than ERP, Phase 1 which accounts for the higher cost.
Staff anticipates that it will take at least two and one-half years to fully implement Phase 2 of the ERP
Project and it is estimated that the total cast will iae at (east $36,044,040.00 to $45,000,440.00, including
software, hardware, implementation services and additional staff contractual positrons. Cost projections
may vary from this estimate.
MNUBE - Salvaggio, Teal and Associates (STA} is in compliance with the City's MNVBE Ordinance by
committing to seven percent participation on this project. The City's goal on this project is seven percent.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Specially Funded Capital Projects Fund.
FUND CENTERS:
TO FundtAccountlCenters
CERTIFICATIONS:
Submitted for. City Manager's Office by;
Originating Department. Head;.
Additional Information Contact;.
FROM FundlAccountiCenters
0291 539120 04103007$410 $1.218,512,00
Karen Montgomery (6222}
Peter Anderson (8781 }
Mai Tran (8858)
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