HomeMy WebLinkAboutContract 43704-A1 TY 7
T NO*,
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 43704
WHEREAS the City of Fort Werth `City) and Cultural Arts Center
("Contractor"') wade and entered into City Secretary Contract No. 370
WHEREAS,, the Contract provides funding to Contractor pursuant to a grant
received by City from the United States *Department of Housing and Urban Development
"HUD" through the Community Development Block Grant Program "CDBG" ,,
Program o. B-I2—MC-48 0010 Catalog of Federal Domestic Assistance No. 14.218-1
WHEREAS,, Section 5.2,2 of the Contract permits Contractor to increase or
decrease line item amounts in the Budget, subject to written approval by the Director of'
the Housing and conomi Development Department, so long as the total Contract
Budget does not e angel and
WHEREAS, Contractor leas requested to move finds from the Salaries and
FICA/Medicare line items into the Contract .saber and Rent line items of the Budget.
The request is a result of the Executive Director's time on the grant being reduced prior
to retirement. Additionally, the grant administrator's is position has been ch.anged from a
salaried employee to contract labor; and
WHEREAS it is, the mutual desire of City and Contractor to amend line items of
'the Budget.
NOW, THEREFORE, City and Contractor hereby y a ee as fellows:
t..
a. The budget line items of Exhibit "B:"': - Budget of the Contract is hereby
revised with, the revisions described in the attached Budge t Amen d a t evlsed
1 "201,3.
h. This amendment is effective as of the Effective Date of the Contract.
ff.
All terms and conditions of the Contract not amended herein remain unaffected
and in fall farce and effect, are binding on the Parties and are hereby ratified by the
Parties.
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OFFICIAL,RECORD
Amendment No. l to CSC 43704 CITY SIECRETAff I
Cultural Arts Center CDBG ,,a. —13 e l �,;,� +,,! I FT WORTHw TX
0
ACCEPTED AND AGREED,
CULTURAL ARTS CE, IR CITY OF FORT WORTH
B y ............ By#
Helen Sides Jesus Chapa
Executive D,i rector, Director, Housing and Economic Development
ATTEST. APPRO ED AS TO FORM AND LEGALITY,
'P
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y'Slecretar Assivstant,City Attorney
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OFFICIAL RECORD
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Amendment No,. I to CSC 43704 CITY SECRETARY
Cultural Arts Center(CDBG) FT.WORTH9 TX
BUDGET AMENDMENT- REVISE D 1/20 13
Revised
PROGRAM PROGRAM Expenditure Balance
COST CATEGORY ACCOUNN _ BUDGE INCREASE DECREASE BUDGET To [ruts
I
Salaries 1001 $22,488.010 0 $10,622.00
FICA/Medicare 10,02 �.$1,720.00 $0.00 $907.42 $812-59 $480.08 $882.50
PROGRAM PERSONNEL
Worker's Compensation 2006 $2501.00 $0.00 $0. $250.00 $10.00 $280.00
MISCaLANEOUS
Contract Labor 40012 00 $9,848,42 $0.010 $13,911.4 2 $1,060.00 $12,881.42
FACILJTIES AND UTILJTIC
Rent 5006 1,875..00 2,925.00, $0.0:0-1 1111 $4,800.00 $468.75 $4,881.25
LEGA L,,,, FINA NC IA Lr A.._.
INSURANCE
E
Fidelity Woad or uui alert 60,01 $180.010 11111 $0.00 $0.00 $180.00 0.00 $1801.00
Directors and Officers 6002 $649.00 $0,00 $0.00 64 ,00 $649.00 $'0.010
General Commercial
Liability 6003_ _ $650.00 $0.00 $0.00 $650.00 $x.00 $650.010
TOTAL $31,,875.00 $12,77'3.42 $12 733.42 $31,875'.00 $8,229.88 $28,645.17
Amendment No. 1, to CSC 43704
Cultural Arts Center CM G
M&C Review Page t of 5
Official site of the City of Fort Worth,Texas
CITY FoRTWoRm
COUNCIL AGENDiA
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COUNCIL ACTION: Approved As Amended on 817/2012 -Ordinance No. 20316-08-20112
CONTINUED FROM A PREVIOUS WEEK
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DATE. 7/24/2012 REFERENCE E C-25767 LOG NAM IE.- 17HU ABC TPLA PY'12-13
NO.:
CrC D E. C TYPE: NON- PUBLICS YES
CONSENT HEARING:
SUBJECT:T: Conduct a Public Hearing and Approve City's 2012-2013 Action Plan for the Use of
Federal Grant Funds from the United States Department of Housing and �rhlan
Development in the Amount of$9,278,851.00 for Program Year 2012-2013-2013 from the
Community munit eveloprment Bloch Grant, HOME investment Partnerships Program,
Emergency Solutions Grant and Dousing Opportunities for Persons with AIDS Grant
Programs, Authorize Collection and Use of Program Income, Authorize Application of
Indirect Cost Fates, Authorize Execution of Related Contracts and Interdepartmental
Letters of Agreement and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
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It is recommended that the City CSC uncil.
1. Conduct a public hearing to allow citizen input and consideration of the City's 2012-2013 Action
Plan,for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of$91,278,851.00 for Program,Year 2012-2013 from the Community
Development Block Grant, HOME Investment Partnerships Program, Emergency S,olutinns Grant and
Housing Opportunities for Persons with AIDS grant programs and for the use of program income from,
activities using prior years" federal grant funds;
2,. Approve the City's 2012-2013,Action Plan for suhmi,ss,io:n to the United States Department f'
Causing and Urban Development including allocations,of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use f'an estimated $50,000.00 of program income resulting from
activities using prior gears' Community Development Block Grant funds for the programs and
activities detailed below;
4.. Authorize the collection and use + f'any program income resulting from ac,tivit,ii s, using Prior years'
HOME Investment,Partnerships Program funds for the City's h"iiomebu ar Assistance Program;
5. Authorize the City Manager, or his designee, to execute contracts is and interdepartmental Letters,of
Agreement,for a one year team with the agencies listed below in Tables 1,: 2, and 3 for Program Year
2012-201 3 for Community Devel'C pment Block Grant, Emergency Solutions Grant and Housing
C pp rtunitilles,for Persons with AIDS grant funds, contingent upon receipt of funding;
6. Authorize the City Manager, or his designee, to extend the contracts and interdepartmental Letters
of Agreement for up to one year if an agency or department requests an extension and such
extension is necessary for completion of the program;
T Authorize the City Manager, or his designee, to amend the contracts and interdepartmental Letters
of Agreement if necessary, to achieve program goals, provided any amendment is within the,scope of
the program and in compliance!with City pol,i�cies and all applicable laws and regulations,ns governing
the use of federal grant funds;
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8. Apply indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to
the Grants Fund i in the total amount of$9,278,851.00 ($5,830,119.00, in Community Development
Block Grant funds, $1,973,169.00 in HOME Investment Partnerships Program funds,, $532,857.00 in
Emergency Solutions Grant funds and, $942,,706.00 in Housing, Opportunities for Persons with AIDS
funds) plus any program income, all subject to, receipt of such funds.
DISCUSSION:
The City's Action Plan is a comprehensive summary of the major housing and community
development activities programs and proposed, expenditures for the use of federal grant, funds, in the
amount of' $9,278,851.00 from the United States, Department of Housing and Urban Development
(HUD) for the, program year beginning October 1, 2012 and ending September 30, 2013 from the
Community Development Block Grant (CDBG),l HOME Investment Partnerships Program (HOME),
Emergency Solutions Grant (ECG) and Housing Opportunities, for Persons with AIDS (HOP WA) grant
programs. This year's Action Plan also suimmarizes, the use of program, income resulting from
activities using prior years' CDBG and HOME funds. The purpose of'these grant funds is to primarily
benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
A 30-day public comment period on the City's proposed Action Plain was held from June 251, 2012 to
July 25, 2012. Any comments will be maintained by the Housing and Economic Development
Department in accordance with federal regulations. This public hearing on the City's Action Plan will
be the first public hearing: for the HUD required citizen participation process. A, second public, hearing
is proposed for August 7,1 2012 at which time the City Council is scheduled to approve the Action
Plan. The City's Action Plan must be submitted to HUD by August 16, 2012.
In addition, two public hearings were held on July 16, 2012 at 9,,30 am. and 6:00 p.m., for citizens to
provide comment on the proposed lists of neighborhood, streets eligible for reconstruction using
CDBG funds. The Transportation and Public Works Department prepared a list of priority streets in
CDBG-eligible areas. The streets selected for reconstruction were based on the comments provided
at the public, hearings. A complete list of the streets is attached and will be included in the Action
Plan.
The allocations, in the draft Action Plan available during the public comment period were based on
funding estimates available at that time. The amounts set out below reflect the allocations from HUD
at the time of this Mayor and Council Communication (M,&C). The allocations are not yet final and if
the amounts increase, Staff will bring forward another M&C to commit the additional funds. Staff
developed recommendations for the allocation of the estimated funding from HUD and presented
them to the Community Development Council (CDC) on June 4, 2012. A summary of the CDCs
funding recommendations is provided below in Tables 1, 2, and 3 and a spreadsheet of all specific
funding recommendations is attached.
For Program Year 2012-2013, the $5,830,119.00 in CDBG funds and $50,000.00 of CDBG program
income is recommended to be allocated as follows:
Housing Programs an�d Services -$21124,038.001
This item includes funding for the City's Priority Repair Program, Cow town Brush-Up, homebuy,er and
housing services, and accessibility modifications to the homes of senior and/or d,is:abl,ed, individuals,
and related project delivery costs,for these programs.,
Public,Services -$874s5117.85
This item includes social services for low to moderate income, disabled,1 and disadvantaged
populations.
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Community Facilities, and Infrastructure-$930;596.05
This item includes funding for neighborhood streets reconstruction and streetlight installation for the
Terrell Heights neighborhood.
CC BG EconornIc Development-$734p943.30
This item is this year's payment of the City's Section 108 loan from HUD.
CDBG General Admi"nistration -$10166,023.80
This item includes, costs, for administering, the CDBG grant including allocations, for Financial
i
Management Services, Internal,Audit, and Planning and Development.
CDBG Estimated Program Income -$50;000.00
Staff recommends allocating any CIDB,G program received to the following, items-
CASA of Tarr ant County, Inc. $ 11875-010
Cultural Arts,Center $ 11875.00
Day Resource Center for the Homeless $ 1, "b.
YWCA Fort Worth & Tarrant County $ 11875-00
Neighborhood Street
Reconstruction $32,500-00
CDBG General Administration (20, percent) $10,0100.00
Total CDBG Program Income $500000.00
For Program Year 2,0112,-2013, the$1,973,1,69.00 in HOME funds is recommended to be allocated as
follows:
HOME General Administration -$1,97,316.90,
This item includes costs for administering the HOME grant.
Community Development Housing Organizations (CHDO) Set Aside-$0.00
This HUD-required minimum allocation has been met with previous years' awards to CHD:Os for
nonprofit affordable housing projects and CHDO administrative operating costs.
Homle ►uyer Assistance Program -$117'7'51852.10
This item includes funding to provide down payment and/or closing cost assistance to low and
moderate income homebuyers.
Staff anticipates the receipt of program income in the 20,12-2013 Program Year from activities using
HOME fund's. Any future program income,wil'l be, used for the City' ► Homebuyer Assistance Program
(HAP) after the 10 percent allocation, excluding recapture, for HOME General Administration.
For Program, Year 2012-2013, the$532,857.00 in ES,G grant funds is recommended to be allocated
as follows:
Allocaflon to non-profit service providers -$492,,892.72
Allocation to ESG program adminlistratton -$39,964.28
For Program Year 2012-2,013, the$9142,706.00 in HOPWA grant funds is recommended to be
allocated as follows*
Allocation to non-profit,service providers -$914,424.82
Allocat"lon to HOPWA program admilnistrat"ilon -$28,281.18
The CDC and Staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following tables:
Community Development,Block Grant:
Table I -CDBG Agencies,
Organizaflon Program Amount,
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Diamond Hill and
Camp Fire USA First Texas Council Northside Station $ 75X0.00
Volunteer Advocate
CASA,of Tarrant County, Inc. Training $ 30,000.00
Substance Abuse
Cenikor Foundation Treatment $ 75,000-00
Clayton Child Caere. Inc. d/b/a Clayton
YES! School Age Child Care $ 751000-00
New Life Center/Promise
Cornerstone Assistance Network House $ 75, 0101.0
Cultural Arts, Center COED in Spanish $ 301000.00
Day Resource Center for the Homeless, Counseling Services and
Case Management $ 3,11808-50
The Ladder Alliance Employment Training $ 75,000.00
Mental Health Association of Tarrant Long Term Care
County Ombudsman $ 75,000-85
Good Works/Buenas
Northside Inter Church Agency, Inc. Obras, $ 75,000.00
Senior,Citizen Services of Greater Transportation, for
Tarrant County Seniors $ 75,000.00
Community
Tarrant Area Food Bank Kitchen eels $ 751,000-00
Child Development
YWCA Fort Worth &'Tarrant County Program $ '75,000.00
YWCA Fort Worth & Tarrant County Power of Self $_ 31181011811111-5101
CDBG Public Service Subtotal $ 874 1 5 17.8 5
REACH Resource Center on
Independent Living Project Ramp $ _50,000.010
TOTAL C Contracts $ 9240517-85
Em I
e.,rgpncv Solut'ons Grant:
Table 2 - ESG Agencies
Organizabon Program Amount
Prevention and Rapid
Catholic Charities of Fort Worth Re-Housing $ 381178.52
Community Action
CFW'-. Parks and Community Services Partners $ 75,!000.00
The Emergency Shelter
Presbyterian Night Shelter Program $ 1671892.72
Shelter Operations and
SafeHaven of Tarrant County Rapid Re Housing $ 175,000.00
Counseling Services and
Day Resource Center Case Management $ 36118,21.48
TOTAL ESG Contracts 492181912.72
Housing Oplp.-.
-ortunitmI
es For Persons With AIDS:
Table 3 HOPWA Agencies
Organization Program Amount
AIDS Outreach Center, Inc. Administration (three percent), $ 612758.90
Supportive Services, TBRA, and
STRMU
Tarrant County Samaritan Housing3 1 Inc. Administration (three percent),
Supportive Services, and T A -301-.3665.x
T' TAL HOPWA Contracts $ 914,424.82
These programs are available in ALL COUNCIL, DISTRICTS.
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FISCAL INFORMATIONICERTIFICATION:
The Financial Management Services Director certifies,that upon approval of the above
recommendations, adoption of the attached appropriatlion ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Flu nd/Accou nlVlCenters
GR76 4511727 017206280 X $,5 Q0
GR76 5XXXXX 01'7'2062,80 XXX 119.00
GR76 45117127 017208281 X $,1,97�31 69.00
GR76 5XXXXX
Ll.� 3
9
0117206281XXX %00
GR76 5XXXXX 017206283XXX $532,8157.001
i 706.001
GR76 451727 011!7206284XXX 042
.GR76 5XXXXX $942,706.00
GR7'6 451685 0172062,18OXXX $50-A-0-001
..GR,76 5 XXX 017208280 . $50,0100.0-0
GR76 451727 01i 720+5288 $532,857,00,
.............................---..........--................... ......... ...................................................................
Submitted for City Managers Office by: Fernando Closta (6122)
Die�Dartment He lad: Jay Chapa (5804)
..-..- ..........
Additional Information Contact: Cynthia Garcia (8187)
Avis F. Chaisson (6342,)
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ATTACHMENTS
17HUDACTPLANPY1 2-13 A01 2 V�(1)-doc
....................... ......
20,12-13ActionP!lia,nFundin-aRe comm endations,
List of m Selected Streets for 2012-2013.
pdf
http://app .cfwnet.org/counc*1 I
_packet/mc—rev iew.asp9.1D--]l 7008&councildate /7/2012 11127/2012