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HomeMy WebLinkAboutContract 51017-R2 CSC No.51017-R2 CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS, the City of Fort Worth, ("City"), and ADS, LLC, authorized to do business in Texas, ("Contractor"), entered into that certain ORIGINAL AGREEMENT (City Secretary#51017, M&C P-12204) for the PROJECT generally described as: Citywide Wastewater Collection System Flow Monitoring; and WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as provided by M&C P-12204; and WHEREAS,The City and Contractor agreed to the first renewal of the ORIGINAL AGREEMENT for an additional term at the amount of $147,600.00 said FIRST RENEWAL was available in the 2018 operating budget of the Water and Sewer Capital Projects Fund,as appropriated in Ordinance#22393-09-2016; and WHEREAS, The City and Contractor desire to renew the ORIGINAL AGREEMENT for the second term at the amount of $147,600.00, said SECOND RENEWAL is available in the 2021 operating budget of the Water and Sewer Capital Projects Fund,as appropriated in Ordinance#24446-09-2020. NOW,THEREFORE, it is agreed by the City and Contractor as follows: Article I The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed. Article II The Contractor's compensation shall be in the amount up to $147,600.00, The Term of this renewal agreement shall be for one year, effective as of the effective date or the expenditure of the funding,whichever occurs first. Article III There are no other changes to any other terms or conditions of the ORIGINAL AGREEMENT. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of Agreement ADS,LLC Pagel of 2 EXECUTED by each patty's duly authorized representative and EFFECTIVE as of the date subscribed by the City's designated City Manager. City of Fort Worth ADS, LLC. °ana BU��"4,d°�� �74f�egl� 7GwfM1 &ft TI-e,f Dana Burghd off ov 202114:27 CDT) Joseph�Goustln Asst Tres(Oct 22,202112:04 CDT) Dana Burghdoff Hal Kiffib Joseph J. Goustin Assistant City Manager V e pF@s:ao„+ Assistant Treasurer Nov 4, 2021 DATE: DATE: Oct 22,2021 APPROVAL RECOMMENDED: Chf-1, LLL//,wWel- ChristopherH rder(Nov 3,202114:33 CDT) Chris Harder,P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C: P-12204 WA Date: June 5, 2018 D Black(Nov 3,202116:32 CDT) Douglas W. Black Sr, Assistant City attorney Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. John Kasavich, P.E. Project Manager 000 ATTEST: ���0FORT�aa� d Pvo 00 Ronald Gonzales 1� 01 Acting City Secretary �44 Nix05� OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of Agreement City Secretary No 51017 R2 ADS,LLC Page 2 of o ENVIRONMENTAL SERVICES° September 24,2021 John Kasavich, P.E. Project Manager 200 Texas Street, Lower Level Fort Worth,TX 76102-6314 Subject: ADS Environmental Services, LLC Flow Monitoring Products and Services Proposed Second Contract Renewal City Project#106854 Dear Mr. Kasavich, ADS Environmental Services (ADS) is pleased to provide this information to support the second contract renewal request. This request is to continue the data collection data analysis and maintenance as required in the City project # 100854 referenced above and that ADS has performed for the past three years. The fee for all work requested is $147,600. A summary of these charges is shown in the attached Fee Schedule. This work will be completed'within 60 days from the City's NTP. Sincerely, Paul Needham Project Manager ADS Environmental Services (682)330-8924 pneedham@idexcorp.com ADS Environmental Services, LLC. -Flow Monitoring Products and Services PROPOSED Second Contract Renewal FEE SCHEDULE City Project# 100854 9/21/2021 Description Units Amount Pay Item 1: Flow Meter Unit With Submerged AV Sensor(Combo Sensor which Includes a Pressure Depth Sensor and Doppler Velocity Sensor)and Downlooking Ultrasonic Depth Sensor (0 units at$6,600 per each) Pay Item 2: Additional Submerged AV Sensors(Combo Sensor which Includes a Pressure Depth Sensor and Doppler Velocity Sensor)with 3041 Cables-Replacement Parts for Contractor Meter Installations (0 units at$1496 per each) Pay Item 3: Additional Downlooking Ultrasonic Depth Sensors with 30-ft Cables-Replacement Paris for Contact Meter Installations (0 units at$1176 per each) Pay Item 4: Initial Submerged AV Sensor Flaw Meter Unit Installations(Includes Initial site calibration,coordination with the third party telemetry service provider as applicable,and a final confirmation Inspection within 7 days of Installation) (0 units at$1800 pereach) Pay Item 5: Flow Meter Unit with Non-Contact AV Sensor(Includes a Doppler Rader Velocity sensor or laser velocity sensor with an ultrasonic depth sensor)and pressure depth sensor (0 units at$6040 per each) Pay Item 6: Initial Non-Contact Flow Meter Installations(Includes Initial site calibration,coordination with the third party telemetry service provider as applicable,and a final confirmallon Inspection within 7 days of Installation) (0 units at$1800 per each) Pay Item 7: Meter Site Maintenance,as Required Including Scheduled Calibrations(bl-weekly for the first 60 days and then quarterly thereafter)—Monthly Servicing Fee[monthly fee per meter,assumed up to 10 CONTACT or NON-CONTACT(select meter type provided)meters deployed during a 12 month period] (10 units at$760 per each per month per contract period 120 91,200.00 (12 Mos.)) Pay Item 8: Additional Meter Site Maintenance and Calibration Site Visits for Use as Directed/Aulhodzed by the City(related to additional calibration requested beyond specified In the scope and related to telemetry-related manual collects above and beyond 3 2,146.00 regularly scheduled site calibration and meter maintenance visits). Not for Use for Regular Calibration and Maintenance Visits. (3 units at$716 per each) Pay Item 9: Flow Meter Removal(Includes final site calibrations,meter cleanup and servicing and recelibrallon of meter and 12 9,600.00 probes prior to redeployment) (12 units at$800 per each) Pay Item 10:Flow Meter Redeployment Fee(Includes meter site Investigations,documentation,and site selections;Installation, miscellaneous field supplies associated with new Installation,Initial site calibration,communications check(s)and a final 12 10,620.00 confirmation Inspection to start the clock on the metering period for that site) (12 units at$886 per each) Pay Item BA#1: Additional Data Management,Analysis and Reporting-Monthly Data Management,Analysis,and Reporting Fee(monthly fee per meter,up to 20 meters deployed during a 12 month period)as noted In Section 30.0"Scope of Work".This 120 32,400.00 Is an ADD/DEDUCT Item. (10 units at$270 per each per month per contract period(12 Months)) Pay Item BA1: ADS ECHO Level Only Monitoring and Alarming System-Complete With Batteries,Mounting Rod,and Antenna (2 units at$2496 per each) Pay Item BA2:ECHO Installations (2 units at$260 per each) Pay Item BA3: ECHO Monitoring Charges Involving Battery Replacements,Web Hosting,Communications,and SIMS Charges and any required maintenance. (2 units at$60 per each par month per contract period(12 Mos.) 24 1,440,00 I I Pay Item BA4: Smart Cover Buy Back Allowance-Functioning or Non-Functioning (0 units at-$1200 per each) I Pay Ilem ll: Cable,EXT Power,EXPAC(forTdton+SCADA system),10'. (0 unitsal$219 per each) Pay llem 12: Assembly,XIO,2X4-201/0(for Tdton+SCADA system) (0 units at$3196 per each) Pay Item 13: Shipping of Equipment Pay Item 14: Inslailation of XIO units (0 units at$260 per each) Pay Ilem 16: City Directed Services(Scope Must be Pro-authorized Prior to Initialing Work) 1 195.00 Totals This Unit: $147,600.00 I Welcome View M&C Norma Sauceda R$ ®J p I ( ] Create New From %�Go to Routing, o(�� � This M&C M&C Locked for M&C Admin Home s [ Home Pace [ M&cs Reports 4 attachments found. City Secretary Help Administration Search M&C GENERAL INFORMATION: M&C Log Name DATE: Tuesday,August 24,2021 REFERENCE NO,: "`M&C 21-0623 LOG NAME: 600ITYWIDE WW METER RENEWAL NO.2-ADSIHACH AND AMEND2 RJN FUNDI Search SUBJECT: M&C Legend (ALL)Adopt the Attached Appropriation Ordinance In the Amount of$376,495.00 to Fund Amendment No. R� -Print Preview 2 to an Engineering Agreement with RJN Group,Inc.In the Amount Up To$96,895.00,the Second Print to Renewal to a Professional Services Agreement with Hach Company In the Amount of$132,000.00,and the ON -Microsoft Second Renewal to a Professional Services Agreement with ADS,LLC In the Amount of$147,600.00 for Wordp the Citywide Wastewater Collection System Flow Metering Project Print Direct to Printer ® -Print to PDF RECOMMENDATION: ` Go To It Is recommended that the City Council adopt the attached appropriation ordinance increasing estimated -Attachments receipts and appropriations In the Water&Sewer Capital Projects Fund In the amount of $376,496.00,transferred from available funds within the Water&Sewer Fund for the Citywide Wastewater Collection System Flow Monitoring project(City Project No.100854). DISCUSSION: On April 3,20.17,a professional services agreement In the amount of$96,000.00,Mayor&Council Communication(M&C 0-28142),was administratively authorized with RJN Group,Inc„for Cltywide Wastewater Collection System Flow Metering project(City Secretary No.48947)to prepare to monitor wastewater flows within the wastewater collection system,The agreement was subsequently revised by Amendment No.1 in the amount of$49,700.00 on June 18,2019(M&C C-29152)that provided for assisting staff with planning new meter sites,meter site Investigations,and oversight and review of vendor installations, This appropriation includes funding for the RJN Amendment No.2 and renewals of the Hach Company and ADS,LLC contracts as described below: Amendment No,2 provides continuing professional services work that Includes assisting staff with planning new meter sites,meter site Investigations,and oversighUrevlew of vendor Installations and construction services, RJN Group,Inc,proposes to provide these services for a fee not to exceed $96,895.00. Staff considers the proposed fees to be fair and reasonable for the scope of services proposed. On June 5,2018,(M&C P-12204),the City Council authorized a professional services agreement with Hach Company(Hach)In the amount of$326,000.00(City Secretary Contract No.51038)and ADS,LLC (ADS)in the amount of$356,560.00(City Secretary Contract No.51017)for the Citywide Wastewater Collection System Flow Metering project,The project Is to monitor wastewater flows within the wastewater collection system with portable flow metering devices allowing the Water Department to collect data to direct maintenance activities.Both contracts were awarded for an Initial two-year term plus three one-year renewal options. On June 18,2019,(M&C C-29152),City Council authorized Amendment No.1 with Hach In the amount of$114,000.00 for Installation of an additional five meters on Sanitary Sewer Mains Big Fossil 54-Inch M- 402A and the parallel relief main,West Fork Mains Including the 90-Inch M-2808 and 90-inch M-338B and the existing 48-Inch M-285 and provided for a twelve(12)month monitoring period for the new meters,roughly aligning with the second year df overall monitoring. On June 16,2020,(M&C 20-0394),the City Council authorized funding for the first renewals In the amounts of$132,000.00 with Hach(administratively executed September 23,20201[Clly Secretary No. 51038-R11])and$147,600.00 with ADS(administratively authorized September 1,2020(City Secretary No,51017-R1)). The City of Fort Worth,ADS and Hach,now desire to exercise the 2nd renewal of their respective contracts In the same amounts as the first renewals. Professional services for Citywide Wastewater Collection System Flow Metering project Is one component of the overall project that Includes the purchase and Installation of temporary meters. This project will Impact the Water Department Operating Budget due to the on-going maintenance and calibration requirements of the Installed meters, These costs will be Incorporated Into future Water Department Operating Budgets, Funding for the Citywide Wastewater Collection System Flow Monitoring are as depicted In the table below: Fund Existing Additional Project Total" Appropriations Appropriations Water Capital Projects Fund $115,000.00 $0.00 $115,000.00 59601 W&S Capital Projects Fund $1,125,860.00 $376,495.00$4,502,366.00 56002 Project Total $1,240,860,001 $376,495.00$1,617,355.00 'Numbers rounded for presentation purposes, I Business Equity:A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the MWBE Office In,accordance with the MWWBE or BDE Ordinance,because the purchase of goods or services Is from sources where subcontracting or supplier opportunities are negligible, This project Is citywide and affects ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget of the Water& Sewer Fund and upon approval of the above recommendation and adoption of the attached appropriation ordinance,funds will be available In the W&S Capital Projects Fund for the Citywide WWC Sys Flow Metering Monitoring project,Prior to any expenditure being Incurred,the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS(FIDs): TO Fund Department ccount Project Program ctivlty Budget Reference# mount ID ID Year Chartfield 2 FROM . Fund Department ccount Project Program ctivlty Budget Reference# mount ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by_ Dana Burghdoff (8018) Qr1gJqq!Lr1g Department Head: Chris Harder (5020) Additional Information Contact: John Kasavlch (8480) ATTACHMENTS 1.18-0229 Waiver-clbmlde temporary flow monitoring-original contract.W (CFW Internal) 2.60CITYWIDE WW METER RENEWAL FID Table(WCF 08.05.21),gJ (CFW Internal) 3.60CITYWIDE WW METER RENEWAL N0.2-ADS HACH AND AMEND2 RJN FUNDI funds avall.docx (CFW Internal) 4.60CITYWIDE WW METER RENEWAL NO.2 ADS HACH AND AMEND2 RJN FUNDI 56002 A021(rl).docx (Public) 10/7/2021 I I ,iCITYWIDE"METER RENEWAL N0.2-ADSIHACII AND AMEND2 RJN FJID Table FIDs Budget) Rec R(Fund Dept q Account iProject IDActivity jBudget Cf•2 Program i Amount Purpose Xfer FTDs Actual = W ® 11 --Year i FTDs REVENUE or EXPENSE- No KK or GL Entries Needed Rec tf Fund Dept Ff (AccountProject ID',Activity Budget CF 2 Program Amount Purpose Xfer - �� r ��. (Year...