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Home My WebLink AboutContract 51038-R2 CSC No.51038-R2 CITY OF FORT WORTH SECOND RENEWAL OF AGREEMENT WHEREAS,the City of Fort Worth,("City"),and Hach Company,authorized to do business in Texas, ("Contractor"), entered into that certain ORIGINAL AGREEMENT (City Secretary #51038, M&C P-12204) for the PROJECT generally described as: Citywide Wastewater Collection System Flow Monitoring;and WHEREAS, the ORIGINAL AGREEMENT may be renewed up to three times as provided by M&C P-12204;and WHEREAS,The City and Contractor agreed to the first renewal of the ORIGINAL AGREEMENT for an additional term at the amount of $132,000.00 said FIRST RENEWAL was available in the 2018 operating budget of the Water and Sewer Capital Projects Fund,as appropriated in Ordinance#22393-09-2016;and WHEREAS, The City and Contractor desire to renew the ORIGINAL AGREEMENT for the second term at the amount of $132,000.00, said SECOND RENEWAL is available in the 2021 operating budget of the Water and Sewer Capital Projects Fund, as appropriated in Ordinance#24446-09-2020. NOW, THEREFORE, it is agreed by the City and Contractor as follows: Article I The Scope of Services as set forth in the ORIGINAL AGREEMENT has not changed. Article II The Contractor's compensation shall be in the amount up to $132,000.00. The Term of this renewal agreement shall be for one year, effective as of the effective date or the expenditure of the funding, whichever occurs first. Article III There are no other changes to any other terms or conditions of the ORIGINAL AGREEMENT. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of Agreement City Secretary No 51038 R2 Hach Company Page 1 of 2 EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date subscribed by the City's designated City Manager. City of Fort Worth Hach Company, Dana Burgh 4:217 6CDT) /�5t" Senior Manager,Global Service Projects Dana Burghdoff Ian Morrison Assistant City Manager Service Manager DATE: Nov 4, 2021 DATE: 10/21/2021 APPROVAL RECOMMENDED: �'L!41 rI �A � a�nopne�na�d M��, lass cord Chris Harder,P.E. Director,Water Department APPROVED AS TO FORM AND LEGALITY: M&C: P-12204 ow Date: June 5, 2016 NBI-(N-,20211631 CDT) Douglas W.Black Sr. Assistant City Attorney Contract Compliance ManaLyer By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. qr� /�, / John Kasavich,RE, Project Manager p�oof�Rr ATTEST; p� o. o° a� �v 1 o=� Ronald Gonzales Paa� °°°° °°°° ate' °°°°° Acting City Secretary ��EXpSoaQ OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Second Renewal of Agreement City Secretary No 51038 R2 Hach Company Page 2 of 2 r HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669.2932 1 hach.com September 30,2021 ATTN: John Kasavlch, P.E. Project Manager City of Fort Worth Water Department 200 Texas Street Fort Worth,TX 76102 RE: Contract SECOND RENEWAL Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project City Secretary Contract No, 51038 Mr. Kasavich, Please find attached Contract SECOND RENEWAL to the Hach Flow Monitoring Service for a Citywide Collection System Temporary Flow Monitoring Project, This renewal request specifically addresses the project narrative elements summarized below. BACKGROUND Hach Company was contracted in July 2018 and started monitoring ten (10) locations within the City of Fort Worth's wastewater collection system In September 2018. Five (5) additional sites were Installed during the Fall of 2019 (Amendment No. 1). The monitoring contract includes data management, reporting,maintenance,and calibrations. SECOND RENEWAL: Addresses the solicitation of the following flow monitoring services funding amount of$132,000 for the above referenced protect. • Desire to exercise the SECOND RENEWAL outlined In the original contract to extend the project for one year at the current pricing. This request seeks additional funding for the above referenced Professional Services Agreement contract value($440,000)for utilized to monitor the fifteen (15) locations through Fall 2022. Under the SECOND RENEWAL request, Hach Company has Integrated the estimated costs noted above by project task shown In the table below. Page 11 � ® HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970.669,2932 1 hach.com Item No. Description Unit of Unit Price Value Measure C,uantlty Flow Meter Unit with Non-Contact AV Sensor(includes 5 a Doppler Radar Velocity sensor or laser velocity sensor EA 0 $11,100.00 $0.00 with an ultrasonic depth sensor)and pressure depth sensor Initial Flow Meter Installations(Includes Initial site 6 calibration,coordination with the telemetry service EA 0 $900.00 $0.00 provider,and a final confirmation inspection within 7 days of Installation) Meter Site Maintenance as Required Including Scheduled Calibrations(bl-weekly for the first 60 days 7 and then quarterly thereafter)-Monthly Servicing Fee MO 180 $600.00 $108,000,00 (per meter,up to 20 meters) Additional Meter Site Maintenance and Calibration Site Visits for Use as Directed/Authorized by the City (related to additional calibration requested beyond 8 specified In the scope and related to telemetry-related EA 15 $500.00 $7,500.00 manual collects above and beyond regularly scheduled site calibration and meter maintenance visits),Not for Use for Regular Calibration and Maintenance visits Flow Meter Removal(Includes final site calibrations, 9 meter cleanup and servicing and recalibratlon of meter EA 15 $100.00 $1,500.00 and probes prior to redeployment) Flow Meter Redeployment Fee(Includes meter site Investigations,documentation,and site selections; Installatlon,miscellaneous field supplies associated 10 with new Installation,Initial site calibration, EA 15 $900.00 $4,500.00 communications check(s)and a final confirmation Inspection to start the clock on the metering period for that site) Addltlonal Data Management,Analysis and Reporting " BA#1 Monthly Data Mangement,Analysis,and Reporting Fee MO 60 $175.00 $10,500.00 (per meter,up to 20 meters)as noted In Section 30.0 "Scope of Work" Total $132,000.00 For your convenience,a summary of the total project fees are as follows; Contract Item Fee Original Contract Amount $326,000.00 Amendment No. 1 $114,000,00 First Renewal $132,000.00 Second Renewal $132,000.00 Amended Contract Value $704,000.00 Page 12 HACH COMPANY 1 5600 Lindbergh Drive I PO Box 389 1 Loveland,Colorado 80539 1 P 970.669.3050 1 F 970,669.2932 1,hach,com Please do not hesitate to contact us should you have questions or need any additional background information concerning this matter. Thank you for your time and consideration. Sincerely, C- PPy/- Cody Jeanneret DDS Project Manager CC: Laura Steele, Program Manager, Hach Company Richard Delgadillo, Divisional Sales Manager, Hach Company Jim Caruso,Corporate Account Manager,Hach Company QD Page 3 Welcome View M&C Norma Sauceda Create New From Go to Routing. Lfl. This M&C M&C Locked for M&C Adrnln "� Home M&cs Reports 4attachments found. City Secretary Help Administration Search M&C GENERAL INFORMATION: M&C Log Name V DATE: Tuesday,August 24,2021 REFERENCE NO.: "M&C 21-0623 LOG NAME: 60CITYWIDE WW METER RENEWAL NO,2-ADS/HACH AND AMEND2 RJN FUNDI Search SUBJECT: M&C Legend (ALL)Adopt the Attached Appropriation Ordinance In the Amount of$376,495.00 to Fund Amendment No. [� -Print Preview 2 to an Engineering Agreement with RJN Group,Inc.In the Amount Up To$96,896.00,the Second Print to Renewal to a Professional Services Agreement with Hach Company In the Amount of$132,000,00,and the ® Microsoft Second Renewal to a Professional Services Agreement with ADS,LLC In the Amount of$147,600.00 for Word® the Cilywlde'Wastewater Collection System Flow Metering Project 8 Print Direct to Printer '® - Print to PDF RECOMMENDATION: Go To It Is recommended that the City Council adopt the attached appropriation ordinance Increasing estimated Attachments receipts and appropriations In the Water&Sewer Capital Projects Fund In the amount of {t $376,496.00,transferred from available funds within the Water&Sewer Fund for the Citywide Wastewater Collection System Flow Monitoring project(City Project No,100854). DISCUSSION: On April 3,2017,a professional services agreement In the amount of$96,000.00,Mayor&Council Communication(M&C C-28142),was administratively authorized with RJN Group,Inc.,for Citywide Wastewater Collection System Flow Metering project(City Secretary No.48947)to prepare to monitor wastewater flows within the wastewater collection system.The agreement was subsequently revised by Amendment No.1 In the amount of$49,700.00 on June 18,2019(M&C 0-29152)that provided for assisting staff with planning new meter sites,meter site Investigations,and oversight and review of vendor Installations, This appropriation Includes funding for the RJN Amendment No.2 and renewals of the Hach Company and ADS,LLC contracts as described below: Amendment No.2 provides continuing professional services work that Includes assisting staff with planning new meter sites,meter site Investigations,and oversight/review of vendor Installations and construction services. RJN Group,Ino,proposes to provide these services for a fee not to exceed $96,895.00. Staff considers the proposed fees to be fair and reasonable for the scope of services proposed. On June 5,2018,(M&C P-12204),the City Council authorized a professional services agreement with Hach Company(Hach)In the amount of$326,000.00(City Secretary Contract No,51038)and ADS,LLC (ADS)In the amount of$356,660.00(City Secretary Contract No.51017)for the Citywide Wastewater Collection System Flow Metering project.The project Is to monitor wastewater flows within the wastewater collection system with portable flow metering devices allowing the Water Department to collect data to direct maintenance activities.Both contracts were awarded for an Initial two-year term plus three one-year renewal options. On June 18,2019,(M&C C-29152),City Council authorized Amendment No,1 with Hach In the amount of$114,000.00 for Installation of an additional five meters on Sanitary Sewer Mains Big Fossil 64-Inch M- 402A and the parallel relief main,West Fork Mains Including the 90-Inch M-280B and 90-Inch M-338B and the existing 48-Inch M-285 and provided for a twelve(12)month monitoring period for the new meters,roughly aligning with the second year of overall monitoring. On June 16,2020,(M&C 20-0394),the City Council authorized funding for the first renewals In the amounts of$132,000,00 with Hach(administratively executed September 23,2020\[City Secretary No. 51038-R11])and$147,600.00 with ADS(administratively authorized September 1,2020(City Secretary No.51017-R1)). The City of Fort Worth,ADS and Hach,now desire to exercise the 2nd renewal of their respective contracts in the same amounts as the first renewals. Professional services for Citywide Wastewater Collection System Flow Metering project Is one component of the overall project that Includes the purchase and Installation of temporary meters. This project will Impact the Water Department Operating Budget due to the on-going maintenance and calibration requirements of the Installed meters, These costs will be Incorporated Into future Water Department Operating Budgets. Funding for the Citywide Wastewater Collection System Flow Monitoring are as depicted In the table below: Fund Existing Additional Project Total" Ap roprlatlons Appropriations Water Capital Projects Fund $115,000.00 $0.00 $116,000.00 59601 W&S Capital Projects Fund $1,125,860.00 $376,495.00$4,602,355.00 56002 Project Total $1,240,860.00 $376,495.00$1,617,355,00 'Numbers rounded for presentation purposes. Business Equity:A waiver of the goal for MBEISBE subcontracting requirements was requested by the Purchasing Division and approved by the MWBE Office In,accordance with the MIWBE or BDE r Ordinance,because the purchase of goods or services Is from sources where subcontracting or supplier opportunities are negligible. This project Is citywide and affects ALL COUNCIL DISTRICTS, FISCAL INFORMATION I CERTIFICATION: The Director of Finance certifies that funds are available In the current operating budget of the Water& Sewer Fund and upon approval of the above recommendation and adoption of the attached appropriation ordinance,funds will be available In the W&S Capital Projects Fund for the Citywide WWC Sys Flow Metering Monitoring project,Prior to any expenditure being Incurred,the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS(FlDs): IQ Fund Department ccounj Project rrogram ctivlty Budget Reference# mount ID ID Year Chartfleld 2 FROM Fund Department ccounj Project rrogram ctivlty Budget Reference# mount ID ID Year Chartfield 2 CERTIFICATIONS: Submitted for CI Manager's Office bye Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: John Kasavlch (8480) ATTACHMENTS 1,18-0229 Waiver-citywide ije.Mp arv_flow monitoring-original contract.p j (CFW Internal) 2.60CITYWIDE WW METER RENEWAL FID Table(WCF 06.05.21)_X1q (CFW Inlemaq 3,60CITYWIDE WW METER RENEWAL NO 2-ADS HACH AND AMEN02 RJN FUNDI funds aval doc (CFW Internal) 4,60CITYWIDE WW METER RENEWAL NO.2 ADS HACH AND AMEND2 RJN FUNDI 56002 A021(L)d. ocx (Public) 10/7/2021 ON T TJill TI G c c 7 Jill 7 7loll M CL 0- - 0 0 0 m (D rD 3# Xk aY D D D n � � O O 0 C _ c C K - rt - �r CDv - r D m D v n m _ <' m �. 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