HomeMy WebLinkAboutOrdinance 20613-02-2013 Ordinance No. 20613-02-2013
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE CULTURE AND TOURISM FUND IN THE AMOUNT
OF $400,000.00, DECREASING THE ASSIGNED FUND BALANCE BY THE SAME
AMOUNT, FOR THE PURPOSE OF RENOVATING THE AUDITORIUM
THEATRICAL SOUND SYSTEM AT THE WILL ROGERS MEMORIAL CENTER;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2012-2013 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of$400,000.00, decreasing the assigned fund balance by the same
amount, for the purpose of renovating the auditorium theatrical sound system at the Will Rogers Memorial
Center.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20411-09-2012 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Assistant City Attorney
ADOPTED AND EFFECTIVE: February 12,2013
City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 2/1212013 - Ordinance No. 20613-02-2013
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DATE: Tuesday, February 12, 2013 REFERENCE NO.: "C-26096
LOG NAME: 25WRMC AUDITORIUM SOUND
SUBJECT:
Authorize Execution of a Construction Contract with Able Communications, Inc., in the Amount of
$335,401.00 to Renovate the Auditorium Theatrical Sound System at the Will Rogers Memorial Center,
Authorize Additional Expenditure for Contingency and Staff Costs for a Project Total in the Amount of
$400,000.00 and Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the Culture
and Tourism Fund and Decreasing the Assigned Culture and Tourism Fund Balance by the Same Amount
(COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of a construction contract with Able Communications, Inc., in the amount of
$335,401.00 to renovate the auditorium theatrical sound system at the Will Rogers Memorial Center; and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund in the amount of $400,000.00 and decreasing the assigned fund balance by the same
amount.
DISCUSSION:
This project will provide an up-to-date theatrical sound system in the auditorium for the many
performances, concerts and dance recitals scheduled each year. The existing sound system is obsolete
and in need of an upgrade to provide up-to-date, efficient and quality theatrical sound.
The project was advertised in the Fort Worth Star-Telegram on November 8, 2012 and November 15,
2012. On December 13, 2012, nine offerors submitted proposals and on December 20, 2012, five of the
nine submitted the required Post-Proposal Pre-Award documents as follows:
. Pro Media Ultrasound N/A (See below)
AP Sound, Inc. dba All Pro Sound $334,548.00
. Able Communications, Inc. $335,401.00
j . Ford Audio-Video Systems, LLC !$351,737.00
. Ed A. Wilson, Inc. ;$375,000.00
On January 10, 2013, the Best Value Selection Committee met and addressed the five proposals. The
committee members included representatives from the Public Events Department, theatrical lighting
consultant and Transportation and Public Works Department. The five offerors were evaluated and
ranked as follows:
Logname: 25WRMC_AUDITORIUM_SOUND Page I of 3
Pro Ford Audio-i
AP Sound, Able
Media I 'Video Ed A.
Evaluation Criteria:' Inc. dba All Communications,
Ultra- Systems, =Wilson, Inc.
sound Pro Sound Inc. ILLC
Price `0 160 60 ...._ __. _ 57 53
Schedule 1120 20 120 20
MW,W �N/A N/A N/A �. N/A
Experience and
Reputation 0 d
Relationship with
City 5 5 5 5
TOTAL ,�0
9S 90 84 I
RANK ,2 (Tied) _ �. 12 (Tied) 4
Pro Media Ultrasound did not acknowledge the six addendums, did not have costs identified for the
conduits and correct number of speakers and did not address the 24/7 service requirement. All Pro
Sound did not provide the required cost breakouts and the 24/7 service requirements.
The overall project cost is expected to be:
• Construction $335,401.00
• Contingency, Staff $ 64,599.00
Total $400,000.00
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Transportation
Public Works Department and approved by the M/WBE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
The project is physically located in COUNCIL DISTRICT 7, but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the assigned fund
balance of the Culture and Tourism Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GG04 539120 0246000 $400,000.00 GG04 539120 0246000 $400,000.00
GG04 539120 0246000 $335,401.00
CERTIFICATIONS:
Logname: 25WRMC_AUDITORIUM_SO'UND Page 2 of 3
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: Kirk Slaughter (2501)
Logname: 25WRMC_AUDITORIUM_SOLND Page 3 of 3