HomeMy WebLinkAboutContract 35728-A9 CSC No.35728-A9
NINTH AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 35728
This Ninth Amendment to Fort Worth City Secretary Contract No. 35728("Ninth Amendment")
is made between the City of Fort Worth("Fort Worth"),a municipal corporation and CourtView Justice
Solutions,Inc. d/b/a equivant,a Delaware corporation.("Company").
WHEREAS,on January 1,2007,the City entered into an Agreement with MAXIMUS Justice
Solutions Division to provide application software support services(M&C G-15785,City Secretary
Office (CSO)Contract No. 35728)(the "Original Agreement");and
WHEREAS,on October 16,2009,the City entered into an amendment to CSO Contract No.
35728 with Company,which assigned all responsibilities under the Original Agreement from
MAXIMUS,Justice Solutions Division to Company;
WHEREAS,on January 1,2012,the City entered into a one-year renewal to CSO Contract No.
35728 with Company; and
WHEREAS,on April 26,2012,the parties entered into an amendment to the Original Agreement
via CSC 35728 Amendment No. 2 to add e-citation software and maintenance,including baseline
services;and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No. 3 to
include additional licenses,related maintenance and support; and
WHEREAS,the Original Agreement was further amended via CSC 35728 Amendment No.4 to
include project management and training related to CourtView Case Management software in an amount
not to exceed$18,990.00,increasing the not-to-exceed amount of the contract to $1,586,769.32;
WHEREAS,the Agreement was further amended via CSC 35728 Amendment No.5 to include
additional software licenses and professional licenses in an amount no to exceed$95,334.64;and
WHEREAS,the Agreement was further amended via CSC 35728 Amendment No. 6 to include
an additional scope of work for re-hosting services at cost of$26,793.00; and
WHEREAS,the Agreement was further amended via CSC 35728 Amendment No. 7 to include
an additional scope of work for re-hosting services at cost of$16,654.00; and
WHERE,the Agreement was further amended via CSC 35728 Amendment No. 8 to include an
additional scope of work at a cost of$11,960.00;and
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by the
through their duly authorized representatives,agree to the following terms,which amend the Agreement
as follows:
1. The Agreement is hereby amended by adding Exhibit C-3, attached to this Ninth
Amendment,as Exhibit C4 of the Agreement to revise the annual scope of work for a total cost of$6,760.00
2. Section 3,Compensation,is hereby replaced in its entirety with the following:
OFFICIAL RECORD
Ninth Amendment to Fort Worth City Secretary Contract No. 35728 CITY SECRETARY
FT. WORTH, TX
Compensation. City shall pay Vendor an amount not to exceed One million, Seven Hundred and
Forty-Four Thousand, Two Hundred and Seventy Dollars and 96/100 ($1,744,270.96) in
accordance with the provisions of this Agreement and Exhibit `B," Payment Schedule, which is
attached hereto and incorporated herein for all purposes. [For each Renewal Term, the City shall
pay the amount on a quote provided by Vendor which shall then be attached to the City's respective
renewal form. Annual support fees are subject to an increase not to exceed 5%.] Vendor shall not
perform any additional services for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services.City shall not be liable for any additional
expenses of Vendor not specified by this Agreement unless City first approves such expenses in
writing.City agrees to pay all invoices of Vendor within thirty(30)days of receipt of such invoice.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[signature page follows]
Ninth Amendment to Fort Worth City Secretary Contract No. 35728 Page 2 of 4
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
V64AA, of this contract,including ensuring all performance
By. Valerie Washington(Nov 19,202110:31CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager
Date: Nov 19,2021 By: Steven Vandever(Nov 19,202108:01 CST)
Name: Steven Vandever
Approval Recommended: Title: Sr.IT Solutions Manager
Approved as to Form and Legality:
By:
Name: Kevin Gunn
Title: Director,IT Solutions By:
Name: Taylor Paris
Attest: Title: Assistant City Attorney
Contract Authorization:
By: M&C: P-12285
Name: Ronald Gonzales Approved: 12/11/2018
Title: Acting City Secretary Ay pF....... �
�o �, 0d 1295 Form: 2018-415991
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SELLER: p� °°° AZI ICY
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CourtView Justice Solutions, Inc. d/b/a
equivant.
By: U'�
Name: Becky Kclderhouse
Title: General Manager
Date: 10/7/2021
OFFICIAL RECORD
CITY SECRETARY
Ninth Amendment to Fort Worth City Secretary Contract No. 35728
FT.WORTH, TX
Exhibit C-4
equivant
rew =1Ce$Ornsnd1b—,--,,, Proj ect Change Request (PCR)
Client Name: Fort Worth MC
Project Name: Fort Worth MC ePay License (FTWORTTX-930)
Project Phase: Software Install
Project Manager: Jeff Palmer
Request Title: Uniface Web Deployment License
Request Number: PCR 2020-001
Date Issued: 12/15/2020
Date Required: 12/31/2020
Reason for Change:
The implementation of ePay requires a Uniface Web Deployment License for each
server (Production and Training).
Description of Change:
1. Two Uniface Web Deployment License (2 x $2,600 = $5,200)
2. Yearly Maintenance (2 x $780 = $1,560)
Notes
5. Payment for License Fee due is upon contract execution
7. Payment terms is net 30 days from invoice date
9. Except as expressly modified her, License(s) are subject to the terms and
conditions of the active license agreement.
10. Except as expressly modified here, Support and Maintenance is subject to the
terms and conditions of the active license agreement
Cost Estimate:
Two Uniface Web Deployment License 2 X $2,600 = $5,200
Yearly Maintenance 2 x $780 = $1,560 Start Date 03/01/21
FTWORTTXMA-2021 A
Impacts:
Completion of Software Installation.
1/11/2021
Approved: CourtDirecto Rejected:
Reason for Rejection:
CJS Manager Client Manager
Name: Julie L. Fox Name:
Signature: - Signature:
Date Resolved-, 01/14/2021 Date Resolved:
I
OA V SFV SC-NA FTWORTTX-930
11/18/21,2:24 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 3/19/2019
REFERENCE ** 13PAMEND P-12285 COURTVIEW
DATE: 3/19/2019 NO.: P-12312 LOG NAME: AD ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment to Mayor and Council Communication M&C P-12285 to Authorize
the Purchase of Additional CourtView Software and Professional Service through
CourtView Justice Solutions, Inc. d/b/a equivant in the Amount of$95,334.64, Increasing
the Authorization to $246,488.64 for the CourtView Case Management System for the
Municipal Court Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to Mayor and Council
Communication M&C P-12285 to authorize the purchase of additional CourtView software and
professional services through CourtView Justice Solutions, Inc. d/b/a equivant in the amount of
$95,334.64, increasing the authorization to $246,488.64 for the CourtView Case Management
System for the Municipal Court Department.
DISCUSSION:
On December 11, 2018, City Council authorized M&C P-12285 for Courtview Application software
maintenance renewal beginning January 1, 2019 and expiring December 31, 2019. The software
maintenance costs are a not-to-exceed amount of$133,054.00 annually. The M&C also authorized
one-time professional training services for a not-to-exceed amount of$18,100.00.
This amendment to M&C P-12285 requests authorization to purchase additional software modules to
include CourtView2 Dashboard, CourtView2 UpdateXpress, and CourtView2 Attachitl. The software
licenses will have a one-time cost of$69,841.50, with a recurring cost of$18,609.64 for maintenance
and one-time costs of$6,883.50 for professional services.
The software will add functionality to Municipal Court's case management system, which will enable
the court to affect workflow and processes to groups of cases reducing redundant navigation, easily
attach and view electronic documentation to cases en masse, and provide all divisions with a real-
time application to manage existing caseloads and work queues.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager for an amount up to $50,000.00 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval and execution of an amendment to City
Secretary Contract No. 35728, the agreement will begin on January 1, 2019 and expire December
31, 2019.
RENEWAL OPTIONS: Maintenance costs for the CourtView 2 licenses will cost approximately
$18,609.64 annually and be included in the annual software maintenance for CourtView Case
Management System. Maintenance will be renewed annually in accordance with M&C P-12285. This
action does not require specific City Council approval provided the City Council has appropriated
sufficient funds to satisfy the City's obligation during the renewal term(s). A Request to Exercise
Renewal Option will be executed each year prior to software maintenance renewal.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Special Purpose Fund - Court
apps.cfwnet.org/council_packet/mc_review.asp?ID=26834&councildate=3/19/2019 1/2
11/18/21,2:24 PM M&C Review
Technology Fees project, as appropriated, and prior to an expenditure being made, the Municipal
Court Department has the responsibility to validate the availability of funds.
BQN\AMEND-P-12285\AD
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Departmenn Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Kevin Gunn (8517)
Additional Information Contact: Cynthia B. Garcia (8525)
Anabelle Dunn (7648)
ATTACHMENTS
1295 Certificate CourtView Redacted.pdf
apps.cfwnet.org/council_packet/mc_review.asp?ID=26834&councildate=3/19/2019 2/2