HomeMy WebLinkAboutContract 56695 CSC No. 56695
PERSONAL SERVICES AGREEMENT
This PERSONAL SERVICES AGREEMENT ("Agreement") is made and entered into
by and between the CITY OF FORT WORTH ("City"), a Texas home rule municipal
corporation,acting by and through its duly authorized Assistant City Manager,and Jake Hampton
("Consultant"), an individual, each individually referred to as a"party" and collectively referred
to as the"parties."
RECITALS
WHEREAS,the City has a vested interest and desire to work with communities in the City
of Fort Worth to improve relationships and work together to aid in the reduction of violence; and
WHEREAS, the City seeks to improve public safety, minimize arrests and incarceration,
strengthen its local communities and improve relationships between law enforcement and the
communities it serves; and
WHEREAS, staff has conducted research and identified a variety of intervention types
and methods which complement law enforcement efforts to prevent violence by identifying and
attempting to address underlying issues within the community; and
WHEREAS,the City desires to participate in the development of an intervention approach
tailored specifically to the needs and desires of Fort Worth and its residents; and
WHEREAS,the development process will require identifying key stakeholders in both the
community and the pool of potential service providers inside and outside of government,
interfacing with the community, identifying and prioritizing among available resources, and
evaluating training and approaches used by similar programs to determine whether or how they
might be implemented or adapted for use locally; and
WHEREAS, Consultant is an individual with unique personal experiences, qualifications
and ties to the local communities who has the insight and background necessary to bridge gaps
between residents, law enforcement, and social service providers and to provide input and
guidance to the City and other stakeholders as they work toward development of an intervention
program; and
WHEREAS, Consultant seeks to accomplish the same goals as the City in reducing
violence, strengthening local communities, and improving public safety; and
WHEREAS, the City wishes to engage Consultant to assist in the development and
implementation of an intervention program tailored to Fort Worth and designed to improve
relationships, meet community needs and goals, and communicate a united message of support
and assistance to all members of the local communities, especially those most vulnerable to being
impacted by violence.
OFFICIAL RECORD
CITY SECRETARY
Professional Services Agreement
FT. WORTH, TX
NOW, THEREFORE, for and in consideration of the mutual agreements stated herein,
the parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
I. This Personal Services Agreement;
2. Exhibit A— Scope of Services
3. Exhibit B —Request for Reimbursement(RFR)
4. Exhibit C — Schedule of Expenses
The Exhibits, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of the
Exhibits and the terms and conditions set forth in the body of this Agreement, the terms and
conditions of this Agreement shall control.
1. Scope of Services Consultant will assist the City with the development of a violence
intervention and reduction program tailored for the City of Fort Worth and its residents. Consultant
will provide community liaison and outreach services and provide feedback regarding elements
for the program. The City may ask Consultant to attend various training programs in order to
evaluate them and provide feedback regarding which trainings Consultant believes would be most
beneficial as part of a local program. Exhibit"A," - Scope of Services more specifically describes
the services to be provided hereunder.
2. Term This Agreement shall be effective for services occurring between and including
December 1, 2021 ("Effective Date") and March 31, 2022,unless terminated earlier in accordance
with this Agreement("Initial Term").
3. Consideration
3.1 Maximum Contract Expenditure The total amount paid to Consultant for fees
as outlined in Sections 3.2 and 3.3 shall not exceed$16,195.87 during the Initial Term.
3.2 Payment of Funds Payment from City to Contractor shall be made on a cost-
reimbursement basis following receipt of a signed Exhibit C -Request for Reimbursement
(RFR) along with copies of receipts and other documentation as detailed in this section.
3.3 Consultant Fee As full and complete compensation for all services provided
during the Initial Term,City shall reimburse Consultant a fee of$1,063.00 biweekly(every
two weeks), plus allowable Expenses and Allowances in accordance with Section 3.4. If
services are provided during a period of less than two weeks,such amount shall be prorated
according to the number of days worked during the two week period as compared to ten
work days.
Professional Services Agreement P a g e 12
3.4 Expenses and Allowances In addition to any consultant fee due under 3.3, City
shall(i)reimburse Consultant for his documented actual mileage based on the IRS business
mileage rate in effect at the time of travel; (ii) reimburse Consultant for insurance in an
amount equal to the lesser of(A) actual documented and paid expense. The total amount
of allowable expenses and allowances requested for Consultant shall not exceed$2,376.87
during the Initial Term.
3.5 Schedule of Expenses The Consultant will submit RFRs form and
supporting documentation for expenses on a biweekly (every two week)basis as outlined
in Exhibit C — Schedule of Expenses, with the first such report due no later than 5:00 PM
central time on December 2, 2021 and subsequent reports due every other Thursday
thereafter. The final report for this contract should be submitted no later than 5:00 PM
central time on March, 31, 2022.
Reports shall be emailed to PSM@fortworthtexas.gov, or hard copies sent to:
Contract Compliance Specialist
Fort Worth Police Department
505 W. Felix Street, Fort Worth, Texas 76115
RFRs are considered to be invoice of services, and are due and payable within 30
days of receipt of accurate documentation. If an RFR is submitted late or attached
documentation is incorrect,payment may be delayed.
In connection with RFR reports, the Consultant shall provide the City with signed
time sheets documenting the time spent on the services,which shall generally be sufficient
documentation to substantiate invoices. Time sheets must be validated by a supervisor and
correspond with the requested expense schedule date, outlined in Exhibit C. If the City
requires additional reasonable documentation, it shall request the same promptly after
receiving the above-described information, and the Consultant shall provide such
additional reasonable documentation to the extent the same is available.
On full and final completion of the Services, Consultant shall submit a final RFR,
and City shall pay any balance due within 30 days of receipt of such invoice.
The Consultant will submit requests for all reimbursable costs at the same time as
their RFR. Reimbursement of mileage shall be paid on a biweekly(every two week)basis,
and reimbursement of insurance costs shall be paid following documented expenditure.
Copies of paid invoices or receipts for insurance must be submitted in connection with the
request for reimbursement. For any mileage reimbursement request, Consultant shall
submit documentation showing the following information for all service-related driving
during the two-week period for which reimbursement is being requested: (A)start and end
dates of the period; (B) dates on which driving in connection with the services occurred;
(C)total miles driven in connection with services on each date; and (D) total miles driven
in connection with services during the period. Requests for reimbursement are due and
payable within 30 days of receipt
Professional Services Agreement P a g e 3
In the event of a disputed or contested billing, only the portion being contested will
be withheld from payment, and the undisputed portion will be paid. City will exercise
reasonableness in contesting any bill or portion thereof. No interest will accrue on any
contested portion of the billing until the contest has been mutually resolved.
For contested billings,the City shall make payment in full to Consultant within 60
days of the date the contested matter is resolved. If City fails to make such payment,
Consultant may, after giving 7 days' written notice to City, suspend services under this
Agreement until paid in full, including interest calculated from the date the billing contest
was resolved. In the event of suspension of services, Consultant shall have no liability to
City for delays or damages caused to City because of such suspension of services.
3.6 Additional Costs The City will, at its own costs, issue a cellular telephone for
Consultant to use in connection with providing services, provided, however, that such
device shall remain property of the City of Fort Worth and that its use shall generally be
limited to providing the services. Consultant shall be responsible for costs if his use of the
cellular telephone results in additional charges being imposed on the City. City shall pay
directly for costs of such device, which amount shall not count toward the contract
maximum in Section 3.1. The City may, at its cost, provide supplies and promotional
materials for use in connection with providing the services. In addition, the City may, at
its option, send Consultant to attend and evaluate trainings for potential inclusion in the
intervention program. Attendance at the training may require travel. City shall pay directly
for costs of such training and associated travel, which amount shall not count toward the
contract maximum in Section 3.1. If Consultant is required to attend such travel, City shall
also pay Consultant a per diem for each day of travel, including departure and return date,
with the amount of such per diem determined based on the IRS per diem rate for the
destination City. The amount of such per diem will not count against the contract
maximum in Section 3.1.
4. Termination
4.1 Written Notice City or Consultant may terminate this Agreement at any time
and for any reason by providing the other party with 30 days' written notice of termination.
Written Notice from the Consultant shall be provided in accordance with Section 15 of this
Agreement.
4.2 Non-Appropriation of Funds In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify
Consultant of such occurrence and this Agreement shall terminate on the last day of the
fiscal period for which appropriations were received without penalty or expense to City of
any kind whatsoever, except as to the portions of the payments herein agreed upon for
which funds have been appropriated.
4.3 Duties and Obligations of the Parties In the event that this Agreement is
terminated prior to the Expiration Date, City shall pay Consultant for services actually
rendered up to the effective date of termination, and Consultant shall continue to provide
Professional Services Agreement P a g e 14
City with services requested by City and in accordance with this Agreement up to the
effective date of termination. Upon termination of this Agreement for any reason,
Consultant shall provide City with copies of all completed or partially completed
documents prepared under this Agreement. In the event Consultant has received access to
City Information (defined below) or data as a requirement to perform services hereunder,
Consultant shall return all City provided data to City in a machine readable format or other
format deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information
5.1 Disclosure of Conflicts Consultant hereby warrants to City that Consultant
has made full disclosure in writing of any existing or potential conflicts of interest related
to Consultant's services under this Agreement. In the event that any conflicts of interest
arise after the Effective Date of this Agreement, Consultant hereby agrees immediately to
make full disclosure to City in writing.
5.2 Confidential Information Consultant, for itself and its officers, agents and
employees, agrees that it shall treat all information provided to it by City ("City
Information") as confidential and shall not disclose any such information to a third party
without the prior written approval of City.
5.3 Public Information Act City is a government entity under the laws of the
State of Texas and all documents held or maintained by City are subject to disclosure under
the Texas Public Information Act. In the event there is a request for information marked
Confidential or Proprietary, City shall promptly notify Seller. It will be the responsibility
of Seller to submit reasons objecting to disclosure. A determination on whether such
reasons are sufficient will not be decided by City,but by the Office of the Attorney General
of the State of Texas or by a court of competent jurisdiction.
5.4 Unauthorized Access Consultant shall store and maintain City Information
in a secure manner and shall not allow unauthorized users to access, modify, delete or
otherwise corrupt City Information in any way. Consultant shall notify City immediately
if the security or integrity of any City Information has been compromised or is believed to
have been compromised, in which event, Consultant shall, in good faith, use all
commercially reasonable efforts to cooperate with City in identifying what information has
been accessed by unauthorized means and shall fully cooperate with City to protect such
City Information from further unauthorized disclosure.
6. Access to Restricted City Facilities and Information In performing services under
this Agreement, Consultant may need to access portions of the Bob Bolen Public Safety Training
Center or other City facilities (the "Premises") that are restricted due to requirements associated
with access to Criminal Justice Information Systems ("CJIS"). The parties acknowledge and
understand that the Premises contains one or more areas where CJIS protected data is viewed,
modified, and used. Furthermore, the parties acknowledge that federal and state law set forth the
access requirements for CJIS protected data. In being granted access to the Premises, Consultant
must be escorted at all times while on Premises by a City employee who has proper clearance and
Professional Services Agreement P a g e 15
authorization to access CJIS protected data. Consultant shall sign in and out at the front desk of
Premises upon entry and exit. Consultant shall carry a valid photo ID while on Premises. In
addition to the extent Consultant requires access to CJIS-protected data,the parties agree to comply
with all federal and state law requirements regarding access.
7. Ownership of Work Product City shall be the sole and exclusive owner of all
reports,work papers,procedures,guides, and documentation,created,published,displayed,and/or
produced in conjunction with the services provided under this Agreement (collectively, "Work
Product"). Further, City shall be the sole and exclusive owner of all copyright,patent, trademark,
trade secret and other proprietary rights in and to the Work Product. Ownership of the Work
Product shall inure to the benefit of City from the date of conception, creation or fixation of the
Work Product in a tangible medium of expression (whichever occurs first). Each copyrightable
aspect of the Work Product shall be considered a "work-made-for-hire" within the meaning of the
Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part thereof,
is not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as
amended, Consultant hereby expressly assigns to City all exclusive right, title and interest in and
to the Work Product, and all copies thereof, and in and to the copyright, patent, trademark, trade
secret, and all other proprietary rights therein, that City may have or obtain, without further
consideration, free from any claim, lien for balance due, or rights of retention thereto on the part
of City.
8. Ri2ht to Audit Consultant agrees that City shall, until the expiration of three (3)
years after final payment under this contract, or the final conclusion of any audit commenced
during the said three years,have access to and the right to examine at reasonable times any directly
pertinent books, documents, papers and records, including, but not limited to, all electronic
records, of Consultant involving transactions relating to this Agreement at no additional cost to
City. Consultant agrees that City shall have access during normal working hours to all necessary
Consultant facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Consultant reasonable
advance notice of intended audits.
9. Independent Contractor It is expressly understood and agreed that Consultant shall
operate as an independent contractor as to all rights and privileges and work performed under this
Agreement, and not as agent, representative or employee of City. Subject to and in accordance
with the conditions and provisions of this Agreement, Consultant shall have the exclusive right to
control the details of its operations and activities and be solely responsible for the acts and
omissions of its officers, agents, servants, employees, contractors and subcontractors. Consultant
acknowledges that the doctrine of respondent superior shall not apply as between City,its officers,
agents, servants and employees, and Consultant, its officers, agents, employees, servants,
contractors, and subcontractors. Consultant further agrees that nothing herein shall be construed
as the creation of a partnership or joint enterprise between City and Consultant. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of
Consultant or any officers, agents, servants, employees or subcontractors of Consultant. Neither
Consultant, nor any officers, agents, servants, employees or subcontractors of Consultant shall be
entitled to any employment benefits from City. Consultant shall be responsible and liable for any
Professional Services Agreement P a g e 16
and all payment and reporting of taxes on behalf of itself, and any of its officers, agents, servants,
employees or subcontractor.
10. Liability and Indemnification
10.1 LIABILITY CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, OR SEPARATE
CONTRACTORS OR SUBCONTRACTORS.
10.2 GENERAL INDEMNIFICATION CONSULTANT HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINSTANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS
TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR
PERSONAL INJURY,INCLUDING DEATH, TO ANYAND ALL PERSONS,ARISING OUT
OF OR IN CONNECTION WITH THISAGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, OR SEPARATE CONTRACTORS OR
SUBCONTRACTORS.
11. Assignment and Subcontracting
11.1 Assisnment Consultant shall not assign any of its duties, obligations or rights
under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Consultant
under which the assignee agrees to be bound by the duties and obligations of Consultant
under this Agreement. Consultant and Assignee shall be jointly liable for all obligations of
Consultant under this Agreement prior to the effective date of the assignment.
11.2 Subcontract As personal services, the duties of Consultant may not be
subcontracted.
12. Insurance Within ten (10) business days of the Effective Date, Consultant shall
provide City with certificate(s) of insurance documenting policies of the following types and
minimum coverage limits that are to be in effect in connection with providing services. Such
certificates must be reviewed and approved prior to Consultant commencing any work pursuant to
this Agreement:
12.1 Coverage and Limits
(a) Commercial General Liability:
Professional Services Agreement P a g e 17
$1,000,000 —Each Occurrence
$2,000,000 —Aggregate
(b) Automobile Liability:
$1,000,000 —Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by consultant, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle" shall be any vehicle owned, hired, and non-owned.
12.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The
term City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
(b) Any workers' compensation policy required or obtained in connection with
the Consultant's services shall include a Waiver of Subrogation (Right of
Recovery) in favor of City.
(c) A minimum of thirty(30) days' notice of cancellation or reduction in limits
of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to
the Risk Manager, City of Fort Worth,200 Texas Street,Fort Worth,Texas
76102,with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business
in the State of Texas. All insurers must have a minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If
the rating is below that required,written approval of Risk Management is
required.
(e) Any failure on the part of City to request required insurance documentation
shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Consultant has obtained all
required insurance shall be delivered to the City prior to Consultant
commencing services under this Agreement.
13. Compliance with Laws, Ordinances,Rules and Regulations Consultant agrees that
in the performance of its obligations hereunder, it shall comply with all applicable federal, state
and local laws, ordinances,rules and regulations and that any work it produces in connection with
this Agreement will also comply with all applicable federal, state and local laws, ordinances,rules
Professional Services Agreement P a g e 18
and regulations. If City notifies Consultant of any violation of such laws, ordinances, rules or
regulations, Consultant shall immediately desist from and correct the violation.
14. Non-Discrimination Covenant Consultant, for itself, its personal representatives,
assigns, sub consultants and successors in interest, as part of the consideration herein, agrees that
in the performance of Consultant's duties and obligations hereunder, it shall not discriminate in
the treatment or employment of any individual or group of individuals on any basis prohibited by
law. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONSULTANT, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONSULTANTS OR SUCCESSORS IN
INTEREST, CONSULTANT AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH
CLAIM.
15. Notices Notices required pursuant to the provisions of this Agreement shall be
determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, or (2) received by the other party by United States Mail,
registered, return receipt requested, addressed as follows:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
COPIES TO: Supplemental Funding Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 W. Felix St
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Jake Hampton
VIP FW Program Coordinator 7
250 E Pennsylvania Ave 9516
Fort Worth, TX, 76104
16. Solicitation of Employees Neither City nor Consultant shall, during the term of this
Agreement and additionally for a period of one year after its termination, solicit for employment
or employ, whether as employee or independent contractor, any person who is or has been
employed by the other during the term of this Agreement, without the prior written consent of the
Professional Services Agreement P a g e 19
other party. Notwithstanding the foregoing, this provision shall not apply to an employee who
responds to a general solicitation of advertisement of employment by either party.
17. Governmental Powers It is understood and agreed that by execution of this
Agreement, City does not waive or surrender any of its governmental powers or immunities.
18. No Waiver The failure of City or Consultant to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver
of City's or Consultant's respective right to insist upon appropriate performance or to assert any
such right on any future occasion.
19. Governing LawNenue This Agreement shall be construed in accordance with the
laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought
pursuant to this Agreement,venue for such action shall lie in state courts located in Tarrant County,
Texas or the United States District Court for the Northern District of Texas, Fort Worth Division.
20. Severability If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity,legality and enforceability of the remaining provisions shall not in any
way be affected or impaired.
21. Force Maieure City and Consultant shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement,but shall not be held liable for any
delay or omission in performance due to force majeure or other causes beyond their reasonable
control, including, but not limited to, compliance with any government law, ordinance or
regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars,
riots, epidemics or pandemics, material or labor restrictions by any governmental authority,
transportation problems, restraints or prohibitions by any court, board, department, commission,
or agency of the United States or of any States, civil disturbances, other national or regional
emergencies, and/or any other similar cause not enumerated herein but which is beyond the
reasonable control of the Party whose performance is affected (collectively "Force Majeure
Event"). The performance of any such obligation is suspended during the period of, and only to
the extent of, such prevention or hindrance, provided the affected Party provides notice of the
Force Majeure Event, and an explanation as to how it hinders the party's performance, as soon as
reasonably possible, as determined in the City's discretion, after the occurrence of the Force
Majeure Event. The form of notice required by this section shall be the same as section 15 above.
22. Headings not Controlling Headings and titles used in this Agreement are for reference
purposes only,shall not be deemed a part of this Agreement,and are not intended to define or limit
the scope of any provision of this Agreement.
23. Review of Counsel The parties acknowledge that each party and its counsel have had
the opportunity to review and revise this Agreement and that the normal rules of construction to
the effect that any ambiguities are to be resolved against the drafting party shall not be employed
in the interpretation of this Agreement or any exhibits.
Professional Services Agreement P a g e 1 10
24. Amendments/Modifications/Extensions No amendment,modification,or extension of
this Agreement shall be binding upon a party hereto unless set forth in a written instrument,which
is executed by an authorized representative of each party.
25. Counterparts This Agreement may be executed in one or more counterparts and
each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall
together constitute one and the same instrument.
26. Counterparts and Electronic Signature This Agreement may be executed in several
counterparts, each of which will be deemed an original, but all of which together will constitute
one and the same instrument. This Agreement may be executed by electronic signature,which will be
considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature"means electronically scanned and transmitted versions
(e.g.via pdf file or facsimile transmission)of an original signature,or signatures electronically inserted via
software such as Adobe Sign.
27. Entirety of Agreement This Agreement, including Exhibits A - C contain the entire
understanding and agreement between City and Consultant,their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is
hereby declared null and void to the extent in conflict with any provision of this Agreement.
SIGNATURE PAGE TO FOLLOW
Professional Services Agreement P a g e 11
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONSULTANT
By: Jesus.J.Chapa ov 19,2021 13:22 CST) By: J Hampton(Nov 18,2021 :26 CST)
Date: Date:Nov 19,2021 Nov 18,2021
Jesus "Jay" Chapa, Deputy City Manager Name: Jake Hampton
Title: VIP FW Program Coordinator 7
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
Neil NogKos LEGALITY
By: ?il Noakes(Nov 19,202113:21 CST)
By:
Date: Nov 19,2021
Date: Nov 19,2021
Name: Neil Noakes
Title: Chief of Police City Attorney
CONTRACT COMPLIANCE MANAGER ATTEST
By signing I acknowledge that I am they n
person responsible for the monitoring and By: �J�1
administration of this contract, including 0o4��u
2021 19, Go F ORTa
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ensuring all performance and reporting Date: Nov
requirements. J►°o 4
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City Secretary �=0 oz d
By: �O 0
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Date: Nov 19,2021 CONTRACT AUTHORIZATION daa4?*XAS,o�o
Name: Sarah Shannon M&C: N/A
Title: Supplemental Funding Manager
OFFICIAL RECORD
CITY SECRETARY
Professional Services Agreement FT. WORTH, TX
EXHIBIT A- SCOPE OF SERVICES
The VIP-FW program reduces gun violence in Fort Worth urban neighborhoods by providing
transformational opportunities to young men involved in lethal firearm offenses and placing them in a high-
touch,personalized fellowship. VIP-FW was organized in January 2020.
SUMMARY:
The Consultant will operate as a VIP FW Program Coordinator. This role is classified as a contractor
position. The Consultant will coordinate with VIP FW consultant roles.
In providing services under this Agreement, Consultant agrees to assist the City with the development of the
VIP FW program. Consultant will provide community liaison and outreach services and provide feedback regarding
elements from programs provided in other communities in order to assist the City in designing a program tailored to
meet the needs and desires of the City and its residents.
CONTRACT TERM
December 1,2021 —March 31,2022
RESPONSIBILITIES:
• Work to develop relationships with all key individuals that may contribute in the development of
City-specific violence intervention program
• Meet with representatives of the City on an as-needed basis to provide advice and guidance on
proposals for non-law enforcement related programs to reduce violence within City of Fort Worth
communities
• Assist in developing strategies to mediate disputes and conflicts between individuals and/or groups
• Provide insight regarding ways to"short circuit"potential escalating-violence cycles with guidance
on how to prevent retaliatory violence or escalation before it occurs
• Give insight and furnish training on specific strategies that individuals and groups can implement
to bring about behavior change
• Collect and report data as requested by the City to inform program development and intervention
efforts
• Attend regular team meetings
• Connect with additional resources from neighboring communities(e.g.,gang mediation assistance)
to get needed support,when necessary
• Conduct outreach to the community to build strong relationships with youth,residents,businesses,
and church,civic,and community groups
• Coordinate panels to evaluate other entities and resources for possible inclusion in program
• Inquire into underlying motives for shootings/killings to assist in mediating situations and
preventing retaliation between individuals and groups (working with the community, outreach
programs and local law enforcement to gain information that may be helpful in preventing further
violence)
• Identify and diffuse "hot spots" for shootings and violence (conducting eyeball surveys with
residents and community organizations to identify areas frequented by potential offenders) to
determine where the program should be implemented at a future date
• Submit all required documents/reports as directed
• All other duties agreed upon by Consultant and City
Professional Services Agreement P a g e 1 13
Exhibit B
FORT � �� Request for Reimbursement(RFR)
FY 2022
t RI-ME€ONTROL
AND PREVENTION DFSTRiCT
Submit To: ConttactorName
By Email:
PSM@fortworthtexas.gov Phone Number.
Mail:
Email:
Bob Bolen Public Safety Complex Remit Address:
Attn:Contract Compliance Specialist voice Number.
Financial Management Division
505 West Fehr St. RFR Report Date
Fort Worth,TX 76115
A B C
(A+B)
Expense T Total Previous This RFR Year-to-Date
Type Expenses Regnested Request Expenses
A Salary $ -
Fringe(Mileage,
B insurance,program $ -
expenses etc.)
Total Costs $ $ $
Process for Payment
This Request: $ -
Summary:
Total Budget:
Total Requested To-Date S -
RemairingFunds S -
Z have reviewed this request and certify that these listed expenses and support documentation are accurate.)
Authorized Signatory Signatory Title Date
I�
Fiscal Agent Use Only
Purchase Order# Fund Dept.ID Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
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EXHIBIT C
SCHEDULE OF EXPENSES
INSTRUCTIONS: Request for Reimbursements (RFRs) should include time sheets and other
documentation for expenses that coincide with the time periods outlined in expense schedule
below. All timesheets must be validated by a supervisor and correspond with the following
timelines.
For Timesheets and expenses that occur RFRs are Due by 5 PM on
11/18/2021 - 12/1/2021 Thursday,December 2,2021
12/2/2021 - 12/15/2021 Thursday,December 16,2021
12/16/2021 - 12/29/2021 Thursday,December 30,2021
12/30/2021 - 1/12/2022 Thursday,January 13,2022
1/13/2022 - 1/26/2022 Thursday,January 27,2022
1/27/2021 -2/9/2022 Thursday,February 10,2022
2/10/2022 -2/23/2022 Thursday,February 24,2022
2/24/2022 -3/9/2022 Thursday,March 10,2022
3/10/2022 -3/23/2022 Thursday,March 24,2022
3/24/2022 - 3/31/2022 Thursday,March 31,2022
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