HomeMy WebLinkAboutContract 55612-A1 CSC No.55612-A1
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 55612
WHEREAS the City of Fort Worth ("City") and Housing Channel ("Agency") made and entered
into City Secretary Contract No. 55612 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Treasury through the Emergency Rental Assistance Program authorized
by the U.S Congress in December 2020 by the Consolidated Appropriations Act("The Act") of 2021;
WHEREAS, the purpose of the Emergency Rental Assistance Program was to ensure housing
stability for low income individuals and families that are renters and that had been negatively impacted by
the Coronavirus Pandemic, and to the greatest extent possible prevent evictions of such families; and
WHEREAS, Agency has determined that continued provision of Emergency Rental Assistance
through the U.S. Department of Treasury Funds and the updated guidance for use of ERA Funds, is not the
best use of Agency's resources and not directly consistent with Agency's primary mission of developing
new affordable housing and providing housing counseling in support of homeownership; and
WHEREAS;Agency and City have mutually agreed to reduce total Contract funding and terminate
the contract following a phased transition of client services and records, and
WHEREAS, City acknowledges that Agency has played a significant and positive role in
participating with the Fort Worth Emergency Rental Assistance Program to deliver vital services to persons
in need; and
WHEREAS, Agency remains a Program Partner in good standing with the City and the mutual
decision to reduce funding, terminate the Contract, and end direct provision of U.S. Treasury Emergency
Rental Assistance will not affect agency's compliance standing with regard to award of other affordable
housing funds from such programs as the Community Development Block Grant and HOME Investment
Partnerships Program; and
WHEREAS,it is the mutual desire of the City and Agency to amend the Contract in order to reduce
Agency's funding, establish a shorter term, and revise the scope of services to ensure smooth handoff of
client services and reporting data and thereby complete the Program and meet updated Contract objectives;
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
1.
Section 3 TERM is amended by replacing the first sentence with the following:
"This Contract begins on execution and expires on December 31,2021 unless earlier terminated as
provided in this Contract (the "Initial Term") and covers eligible expenditures incurred between the
Effective Date and December 31, 2021."
11.
Section 4 DUTIES AND RESPONSIBILITIES OF CITY is amended by revising the first paragraph as
follows:
OFFICIAL RECORD
Amendment No 1 to CSC No 55612 CITY SECRETARY
Housing Channel(Treasury Emergency Rental Assistance) FT.WORTH,TX
4.1 Provide FWERAP Funds.
"City shall provide up to $1,630,000.00 of ERA Funds under the terms and conditions of
this Contract."
III.
Section 5, DUTIES AND RESPONSIBILITIES OF AGENCY is amended by adding the
following subsections
5.7 Transition of Records and Referral of Client Services
"Agency will coordinate with City and City's designated Program Partners to transfer
client records and services in a manner to ensure appropriate level of customer service on behalf
of clients and complete transfer of all required information. Agency will work proactively with
City to correct all errors in Neighborly Software database and will provide all required and updated
client and financial data in Neighborly Software, to ensure that performance, budget status, and
financial information is accurately reflected on final reports. All such database corrections and
report submissions shall be completed no later than January 31, 2022."
IV.
Section 9, DISBURSEMENT AND REIMBURSEMENT REQUIREMENTS is amended
by adding the following subsection:
9.1.3 Deadline for Submission of All Payment Requests
"Notwithstanding all preceding Disbursement and Reimbursement Requirements, all such
requests for payment following contract termination must be received no later than January 31,
2022."
V.
The Scope of Services and Client Service and Expenditure Goals Table provided in Exhibit"A"
—Program Summary attached to the Contract is hereby replaced with the attached Revised Exhibit
A which includes Revised Client Service Performance Milestones and Expenditure Goals Table,
with client numbers adjusted to reflect decreased funding level. Scope of Services is also revised
to include transfer of client service to other Program Partners prior to contract termination,
correction of data errors or inconsistencies in Neighborly software, and overall clients served
milestones and expenditure milestones based on actual average assistance amounts provided to
Emergency Rental Assistance clients to date.
VI.
Unless otherwise specified,this amendment is effective as of October 1, 2021.
Amendment No 1 to CSC No 55612 Page 2
Housing Channel(Treasury Emergency Rental Assistance)
VII.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No 1 to CSC No 55612 Page 3
Housing Channel(Treasury Emergency Rental Assistance)
AGREED AND ACCEPTED:
HOUSING CHANNEL CITY OF FORT WORTH
Donna VanNess 7 cz—
By: Donna vanNess(Nov 11,202116:47 CST) By: Fernando Costa(Nov 18,202116:48 CST)
Donna VanNess, President Fernando Costa,Assistant City Manager
ATTEST: APPROVE AS TO FORM AND
LEGALITY:
By: qNka �l �c,� o By:
Ronald Gonzales,Acting City Secretary Taylor Paris,Assistant City Attorney
M&C: 21-0111 ga��FORrn�a
Date: February 16, 2021 'r0*� o
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RECOMMENDED BY: �� id
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By:
Victor Turner, Director—Neighborhood Services Department
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Barbara Asbury(Nov 12,202112:26 CST)
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECORD
Amendment No 1 to CSC No 55612 CITY SECRETARY
Housing Channel(Treasury Emergency Rental Assistance) FT.WORTH,TX
Housing Channel EXHIBIT"A": REVISED
TREASURY DEPARTMENT RENTAL PROGRAM SUMMARY
ASSISTANCE
PROGRAM SUMMARY: REVISED
January 11,2021—December 31,2021 $1,630,000.00
CONTRACT TERM AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The goal of the program is to provide emergency rental assistance, utility assistance, and related housing
assistance payments and services on behalf of income-eligible Fort Worth residents who have been
impacted by COVID-19 in order to help them maintain housing stability.
The Program serves clients and ensures housing stability by screening for eligibility under the Fort Worth
Emergency Rental Assistance Program (FWERAP) authorized by Division N of the Consolidated
Appropriations Act of 2021,making payments to landlords,utility companies,or related vendors of housing
services, following up with clients to confirm ongoing housing status, and re-certifying tenant household
eligibility on a quarterly basis if they continue to need rental assistance. The Program also provides clients
with appropriate information and referral to other social services or employment services as may be
requested or recommended. During the Closeout Phase (final month of the Contract) of Agency's
Emergency Rental Assistance Program,Agency will make referrals of all clients whose approval or
payment status is "pending" for whom payment cannot or will not be processed prior to December
31,2021,to the City of Fort Worth or to other nonprofit program partners as designated by the City,
to facilitate effective transition of services.
Agency will ensure that all financial and client data and status information is up-to-date and correct
in Neighborly Software as of the date of submission of final payment requests (January 31,2022).
The Program will provide services to clients based on FWERAP Eligibility Guidelines as follows:
• All eligible clients must demonstrate housing instability as established by FWERAP
Policies and Procedures as updated from time to time by City in consultation with program
partners, must document that their financial hardship was caused by and/or is related to the
Coronavirus Pandemic, and must have household incomes under 80% of Area Median
Income.
• Eligible clients will receive 3 months' rent, for the current month and 2 future months, in
addition to payment of all arrearages, as well as any current month's utility payments
(electricity, gas) that have been shown to be past due. The period of assistance may be
extended for up to 12 months pending recertification of client eligibility every three
months.
• Agency will use Neighborly Software or other application platform designated by the City
of Fort Worth, for processing client applications, communicating with applicants,
maintaining all required data, and preparing reports.
Amendment No 1 to CSC No 55612 Page 5
Housing Channel(Treasury Emergency Rental Assistance)
• Categorical Eligibility demonstrating that client household income is at or below 80%AMI
may be documented through a determination letter from another local, state or federal
government assistance program (such as Supplemental Nutritional Assistance Program —
(SNAP/Food Stamps)within 12 months of date of application, provided the dollar amount
of the household income is indicated on the determination letter.
• Housing instability may be documented by past due rent or utility notice, or other means
as further described in the FWERAP Policies and Procedures.
• Agency will update client service practices, policies, procedures, and implementation of
the program in accordance with guidance received from the City and the U.S Treasury, as
it is communicated to Agency throughout the term of the Contract.
The Program will meet the following client service and funds expenditure goals:
Funds Number of
Obligated Number of Clients
(committed Clients Served Percent of Amount of
Contract to Specific Approved for (Received Funds Funds
Month Date Clients) Assistance Assistance) Expended Expended
3 4/30/21 15% 75 50 10% $213,000
6 7/30/21 40% 200 150 30% $639,000,
8 9/30/21 65% 325 250 50% $1,065,000
11 12131121 1 100% 1268 1268 100% J $1,630,000
• NOTE: Above service goals based on number needed to achieve Agency's proportionate share of
statutory obligation and expenditure goals, based on a $5600 average assistance amount per
client; and also based in reduction in total funding from$2,000,000 in rental/utility assistance, to
$1,500,000 in rental/utility assistance as of October 2021; Number of clients to be served may be
adjusted as needed by Agency and City based on overall average assistance amounts and number
of clients approved for 3, 6, or 9 additional months'assistance. Months which represent adjusted
milestones due to revised funding amount are reflected in Bold Italics.
Agency's Program services will be provided at 929 Hemphill Street, Fort Worth, Texas 76104, Monday
through Friday from 9:00 am to 5:00 pm.
FWERP Funds will pay for direct costs of delivering the program at outlined on Exhibit B - Budget,
including rental and utility payments to landlords and utility providers, operational costs of providing
housing stability services to clients (intake/referral,case management,etc.) such as salaries and benefits for
staff implementing the program, costs of office supplies, communications, and related operations, and
administrative overhead costs (accounting, audit, supervision,etc.)
Amendment No 1 to CSC No 55612 Page 6
Housing Channel(Treasury Emergency Rental Assistance)
EXHIBIT "A-1"
2021 HUD INCOME LIMITS
Effective July 1,2021
1 person 2 persons 3 persons 4 persons 5 persons 6 persons 7 persons 8 persons
30%AMI $17,000 $19,400 $21,850 $24,250 $26,200 $28,150 $30,100 $32,050
50%AMI $28,300 $32,350 $36,400 $40,400 $43,650 $46,900 $50,100 $53,350
60%AMI $33960 $38820 $43680 $48480 $52380 $56280 $60120 $64020
80%AM $45,300 $51,750 $58,200 $64,650 $69,850 $75,000 $80,200 $85,350
*Income limits are published at least annually by HUD.
Amendment No 1 to CSC No 55612 Page 7
Housing Channel(Treasury Emergency Rental Assistance)
Housing Channel EXHIBIT`B" Revised
TREASURY DEPARTMENT RENTAL ASSISTANCE Budget
PROGRAM BUDGET- REVISED
Cost Line Item City of Fort Worth Other Funding Total Program
Treasury Rental Sources Budget
Assistance Funds (Donations, etc.)
Program Operational and Housing
Stability Costs
Salaries $ 48,750.00
FICA $ 3,730.00
Health/Dental Insurance $ 5,665.00
Unemployment Insurance
Workers' Compensation Insurance
Employee Retirement Plan
Office Supplies
Postage
Transportation
Contracted Services (Office Temps Etc.)
Communications/Telephone
Laptops/Cellular Hots pots/ Scanners
Neighborly Software / Related Client
Service Software Costs(allocated portion of
online application cost)
Subtotal, Operations/Housing OperationslHousing Stability $ 100,000.00
Rental/Utility Payments (including arrears) $ 500,000.00
Subtotal,Direct Program Costs $ 1,500,000.00
FWERAP Administrative Costs
Salaries/President $ 19,500.00
Salaries/Accounting $ 10,500.00
FICA
Dental/Heath Insurance
Retirement
Unemployment/Workers' Comp
Marketing
Contracted Services: Accounting/Audit
Contracted Services: Office Temps Etc.
Office Rent
Subtotal,Administrative Costs $ 30,000.00
GRAND TOTAL $ 1,630,000.00
Amendment No 1 to CSC No 55612 Page 8
Housing Channel(Treasury Emergency Rental Assistance)