The URL can be used to link to this page

Home My WebLink AboutContract 55804-R1 CSC No.55804-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 28, 2021 Sealco LLC Attn: Eddie Dulaney 1751 International Parkway Ste. 115 Richardson, TX 75081 Re: Contract Renewal Notice Contract No. CSC No. 55804 (the "Contract") Renewal Term No. 1: September 2, 2021 to September 1, 2022 The above referenced Contract with the City of Fort Worth expired on September 1, 2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your quote for charges for the new renewal term and current insurance certificate,to the address set forth below,acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. In accordance with section 3 of the Contract, the City of Fort Worth agrees to pay the Vendor the amount on the attached quote for this renewal period. To ensure that your company information is correct and up-to-date,please log onto PeopleSoft Purchasing at https://www.fortworthtexas. og v/departments/finance/purchasing_. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Kathy Agee-Dow Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Kathryn.Agee-Dow(cr�,fortworthtexas. og_v (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: Vendor: 5,ea(co LLL V , By: Valerie Washington(Dec 1,202114:25 CST) By. Name: Valerie Washington Name: Qa4-aoH6- SPaW„- Title: Assistant City Manager Title: A ecoL—t e. Date: Dec 1,2021 Date: I l l s 12l CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all By: performance and reporting requirements. Name: Kevin Gunn Title: Director,IT Solutions //11 BY: Bobby Lee( ,202115:22 CST) Approved as to Form and Legality: Name: Bobby Lee Title: Sr. IT Solutions Manager F°F°°°°r�a By: City Secretary: Oo °op .�° Oo Name: Taylor Paris 01.o °mod ox Title: Assistant City Attorney 0o0. °° ° T °OO°°°°°°° By: a��Eap54�� Contract Authorization: Name: Ronald Gonzalez M&C: N/A Title: Acting City Secretary OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 2 A Proposal For City of Fort Worth Preventative Maintenance Prepared By Sealco Natasha Spawn 11/18/2021 Seaiqo 11/18/2021 IT Solutions Department City of Fort Worth 1000 Throckmorton Street Fort Worth TX 76102 United States Thank you for the opportunity to present this information regarding the cleaning of your critical environment. I have prepared this proposal to include the scope of work and costs. As you already know,a properly maintained data center,cleaned both under the floor and within the room, can dramatically increase system reliability by reducing the problems associated with airborne contaminants.At Sealco,with our Over 30 years of experience in cleaning and maintaining data centers, coupled with our OSHA/HASCOM compliance,we bring the highest level of data center cleaning expertise to our clients to ensure this is accomplished. Again,thank you for the opportunity to offer Sealco's services and I look forward to working with you on this project. Sincerely, No,[-c L Spawvv Natasha Spawn Sealc� Natasha Spawn III nspawn@sealco.net I We Perform For You. Contents Section I: Executive Summary: Why Trust Sealco in Your Data Center? Section II: Scope of Work Section III: Costs Section IV: Benefits of a Clean Data Center Section V: Commitments Section VI:Valued Customers Sealc� Natasha Spawn III nspawn@sealco.net I We Perform For You. Executive Summary: Why Trust Sealco In Your Data Center? Founded in 1984, Sealco has become a Trusted Industry Leader among IT and Facilities Management Professionals in the data center industry. Sealco specializes in cleaning and maintaining computer rooms and their support equipment, and services many Fortune 100 companies throughout the country. We acknowledge our client's concern for safety and security in their critical environment,and because of this all of our technicians are fulltime permanent employees. Personnel are extensively trained and experienced in data center protocol,as well as background and drug tested.This,along with our specialized maintenance program and OSHA/HAZCOM compliance, will provide the level of cleanliness needed for an efficient operation with minimal inconvenience to you and your staff. Since the method of cleaning will have a significant impact on the sophisticated equipment that occupies the space, Sealco uses only the best available products and equipment. Please see the next page for products and equipment utilized by Sealco. In addition to cleaning, Sealco's AirSeal division has become the industry leader in Bypass Airflow Management. AirSeal offers our customers a wide variety of energy conservation measures (ECM's) that optimize airflow in their data centers. From Bypass Airflow Surveys,to sealing all RAF openings and unused white spaces,to hard and soft wall containment systems,AirSeal has helped our customers save on their utility bill with paybacks on average of 12 months or less while also protecting and prolonging the life of their equipment. For more information about Sealco's AirSeal program and how we can assist you in your efforts to become more energy efficient,please contact us. We feel that Sealco's extensive expertise and experience makes our firm particularly well suited for this project.We are,in fact,the experts Sealco 4 Natasha Spawn III nspawn@sealco.net I We Perform For You. Professional Critical Environment Products and Equipment • HEPA or ULPA filtered portable vacuum units and non-marking attachments O All critical filter vacuums(dry)meet recognized standards for data center clean rooms and provide shielded motor housings to protect against EMI/RFI emissions. O Filtration vacuums are 99.999%efficient to.12 microns. • All equipment,materials,and supplies are for use in a data center environment only and shall not be used in any other parts of any building. • Utilize anti-static chemicals,which are designed for effective and safe use in data center environments. • GFCI protected outlet plugs at any utilized power outlet. • Low lint mop heads with aluminum or fiberglass handles. • Durable tilt-resistant mop buckets. • Non-flammable,non-corrosive,balanced PH,Anti-Static cleaner diluted with clean water. • Caution signs for wet floors and other safety hazard notification. Sealce 4 Natasha Spawn III nspawn@sealco.net I We Perform For You. Scope of Work Work to be performed at: City of Fort Worth 1000 Throckmorton Street City Hall Fort Worth TX 76102 US ROOM 1 - Computer Room 2000 Square Feet Per Billing Price - $627.00 Semi-Yearly 1. Floor Vacuum-Remove all dust and debris from floor surface using an approved vacuum with the proper attachments. 2. Brush Vacuum-Remove dust from surfaces of cabinets,equipment,etc.,using an approved vacuum cleaner and treated disposable dust wipes(for non-equipment surfaces.). 3. Spot Clean Equipment-Spot clean equipment,fixtures,etc.,to remove unsightly finger prints, smudges,and soil. 4. Crevice Vacuum-Vacuum dust and debris from underneath and around all equipment,cabinets,etc. 5. Spot Floor-Remove unsightly spots,scuffs,adhesives,and marks from floor surface. 6. Damp Mop-Damp mop floor using an anti-static cleaner specifically designed to eliminate static electrical charges in critical environments.Apply with a low lint mop. 7. Clean perforated Panels - Clean Perforated Panels. Remove all accessible perforated floor panels.Vacuum the inside of the panels and the sub-floor area directly beneath them.Remove accessible cable cut-out panels and vacuum the sub-floor area directly beneath them as well. Sealce 4 Natasha Spawn III nspawn@sealco.net I We Perform For You. Pricing Information Semi-Yearly $627.00 Applicable Sales Tax: $0.00 Total Semi-Yearly Cost of Proposal: $627.00 Total Yearly Cost of Proposal: $1,254.00 Sealco will furnish all material and labor,complete in accordance with the specifications stated within this proposal.All work shall be performed Monday—Friday between the hours of 6:00 A.M. and 6:00 P.M.,unless otherwise noted.Work performed outside these times may require additional charges. The above cost includes all labor, materials, and mobilization. If all or part of the cost is non-taxable,please return a Sales Tax Exemption Certificate,along with a signed copy of this Acceptance form. Please note that all payment terms are net 30 days,unless otherwise noted. Overdue accounts may be subject to late payment charges of 1.5% per month. Per maintenance agreements, this shall remain in effect for a maximum of 12 months from the date of acceptance,unless specified by either party in writing.When paying by credit card,a 3%service fee will be charged for processing This Proposal incorporates the Terms and Conditions attached hereto as if fully set forth herein. As an authorized representative of City of Fort Worth,or"Client",I hereby acknowledge and agree with the Terms and Conditions by my signature hereto. Submitted by: Approved by: Naha Spa-ww Name Title Invoicing Address: Billing Contact: Billing Phone: P.O.#: Okay to invoice via email?Yes/No(circle one) Email Address for Invoice Sealce 4 Natasha Spawn nspawn@sealco.net I We Perform For You. Benefits of a Clean Data Center A clean data center, both under the floor and in the room, can result in a dramatic increase in system reliability. There is an abundance of technical information available describing the behavior and effects of airborne contamination in high-tech equipment rooms. For example, studies published by the American Society of Heating, Refrigeration and Air Conditioning Engineers (ASHRAE) demonstrate the tendency of contamination to seek out electrical components.Airborne Particles pick up static charges as they float about in the data center environment. This causes them to see oppositely charged surfaces and to plate out over them. In an electronic circuit board, dust finds its natural home. Since nearly all particulate can conduct electricity when heated to a liquid state or when it has absorbed moisture,the result of plating on a circuit board is often a short circuit.At best, such a short may be a momentary event without ill consequence. However, the short may also cause board failure and equipment shutdown, or in extreme cases,a flash fire. It is important to keep the amount of dirt and dust within a data center facility to a minimum. Regular cleaning by a professional, experienced staff, is the best course of action. Experts agree that a regular janitorial staff should not be used to clean a computer room since they are not aware of its unique requirements. For example, a janitorial staff may make the data center look clean by vacuuming,but will have blown a lot of dust and sib-micron particles out the back of the vacuum, creating more problems instead of helping to deter them. Regular professional cleaning will help data center managers avoid the problems associated with airborne contaminants and will therefore improve network reliability. Sealce 4 Natasha Spawn III nspawn@sealco.net I We Perform For You. Terms and Conditions Sealco Shall: • Furnish proper material, labor, equipment, and supervision necessary to complete contracted services per this proposal. • Pay all Social Security, Federal and State Employment Taxes,Use, Sales, Excise and other taxes directly attributable to our employees,equipment,and supplies. • Comply with and follow all safety and security regulations. • Provide documentation per request of complete insurance coverage for General Liability, Excess Liability, and Workman's Compensation. • Comply with and follow all drug-free work policies. All Sealco personnel shall have completed drug screening prior to employment,and participate in quarterly random testing as per Sealco policy. • Have had all Sealco personnel complete training in Safety Procedure, Quality, Material Handling, and proper work area protocol,for Data Centers,Clean Rooms,and Construction Sites. • Comply with all Federal,State,and Company safety regulations.All Sealco personnel shall have completed and passed an OSHA/HAZCOM compliance program course. City of Fort Worth,Shall: • Provide sufficient electrical outlets and potable water for use in performing contracted services. • Indemnify and hold harmless Sealco L.L.C. from all claims losses, liabilities and damages, including but not limited to, computer down time in the event of any mishaps during the performance of all services mentioned in this proposal. • Sealco agrees to pay for the cost of repair or replacement of any equipment damage caused by the gross negligence or malicious intent of any Sealco employee or agent in performing their duties as outlined in this proposal. • In the event that the contract is cancelled prior to the end of a full year of maintenance service, any labor costs accrued by Sealco may be invoiced. • In the event of cancellation or postponement of work, due to customer request, may incur pass through costs associated with flights and booking fees that will be invoiced to the customer. Sealco will provide documentation in the form of receipts and/or invoices in this event. Sealco 4 Natasha Spawn III nspawn@sealco.net I We Perform For You. A Few of our Valued Customers v _ PEPSICO 131uecroy5 Bank of America W10, a t&t RlueShield do C tl by CJPMorganChase FUJITSU C3E'CQ Sprint GO Sle ` `J X")W= verlLn .. . Chevron '1r.- j� GameStop GMAC I/.�r :i:.i:Experian° A world of insight � xe rox W¢r Mortgage HUGHES WELLS U4qgiFQlLL 00 Microsoft RDR``SNAPP EERFARGOR T ' •Mobile' SO pp] StateFarm° EON AIRLINES - ...and many more. Data ,e 3_ ., INFOMAFIT �tlerpolnt DATA FOUNDRY SOFTLAY=F2 C rusOne. 19191En 1—1 " FLEXENTIAL SUNGARD racks ar7ce DIGITAL REALTY "ter !22 Availability Services M E Q U I N I X .ATA CENTERS ...and many more. DULf- z Ccs> tc Cax�tlzs�ct�azs Ca yiszs:�c • Balfour Beatty Will �STRUCTURETONL MAPP Construction CONSTRUCTION WHITING-TURNER HOLDER LANES L r, Turner (5) • LASALLE' pcR Building the Future JE DUM , No A 7 ON9TRYCT1ON ...and many more. Sealce-