HomeMy WebLinkAboutIR 10713 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 21-10713
To the Mayor and Members of the City Council December 7, 2021
Page 1 of 1
i
i7 Y
SUBJECT: FIRE PAYROLL REPAYMENTS UPDATE
r6 rn
Yg7'3
The purpose of this Informal Report is to notify the Mayor and City Council that staff intends to
resume collection of overpayments relating to Holiday Overtime Longevity (HOL), CBA-related
programming, and Incentive Pay errors.
At the August 10, 2021, City Council work session, staff provided a comprehensive payroll update to
the Mayor and City Council. In that presentation, staff provided an overview of outstanding Fire
Department payroll errors, which included a summary of HOL, CBA programming, and Incentive Pay
errors. At that time, only the HOL payment errors had been fully validated with collection in process.
The City Council expressed concern with collecting from Fire Department employees while a number
of payroll system fixes were in process and other pay errors were being validated. As a result,
collection of HOL was temporarily suspended with the understanding that collection of all
overpayments would resume upon stabilization of the payroll system and final validation of the CBA
programming and Incentive Pay errors. Fire Department Administration hired contactors through a
third-party financial staffing agency to assist with the validation of CBA programming
over/underpayments. The reconciliation work is now complete and the payroll system has stabilized.
The following table provides a summary of the net amount owed by Fire Department employees
(Please note that the net CBA Programming amounts include underpayments owed to Fire
Department employees):
EmployeesPay Type Error Estimated Estimated 'IF Final IF Final Remaining
. .
Impacted Collect Impacted to Collect Collect
HOL 1 552 $70,000 552 $69,902 $25,836
CBA Programming 568 $110,000 527 $123,935 $123,935
Incentive Pay 55 $42,000 50 $42,451 $42,451
As far as former employees are concerned, collection of overpayments under $200 will not be
pursued due to the expense of collection.
Repayment of the remaining amount to collect will begin with the first paycheck in January 2022. The
repayments will occur in increments of $50 and will be applied in the following order — HOL, CBA,
Incentive Pay; however, active employees will have the option to request an accelerated payment
schedule. Underpayments owed to employees will also be paid in January 2022. Fire Department
Administration will send written communication to the affected employees and will work with the
affected employees to answer their questions.
If you have any questions, please contact Jay Chapa, Deputy City Manager, at 817-392-5804 or by
email at Jesus.Chapaa-fortworthtexas.go\,.
David Cooke
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS