HomeMy WebLinkAboutContract 53430-A1 DocuSign Envelope ID:99928D13-5486-46F7-9050-BOCD138D1B9F CSC No. 53430-A1
AMENDMENT NO. I
TO
CITY OF FORT WORTH CONTRACT 53430
This Amendment is entered into by and between the City of Fort Worth ("City"), a
home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth,
Texas, and Brink's, Incorporated ("Vendor"), a Delaware corporation, City and Vendor may
be referred to individually as a Party and collectively as the Parties.
WHEREAS,on January 22,2020,the Parties entered into City Secretary Contract 53430
to provide armorer car services ("Agreement/Contract");
WHEREAS, on June 23, 2020, the Fort Worth City Council authorized an increase to
the Contract amount up to $336,000.00 for the initial three-year term and an amount up to
$112,000.00 for the two renewal options contemplated by the contract;
WHEREAS, the Parties wish to amend the Agreement to reflect the increased
compensation as authorized by City.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The language under Section 3 of the Agreement, entitled "Changes to Key Terms in Exhibit B
(Austin Contract)" concerning compensation is hereby amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement for the Initial
Term by City shall be in the amount of Three Hundred Thirty-Six Thousand Dollars ($
336,000.00).Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional
costs for such services. City shall not be liable for any additional expenses of Vendor not specified
by this Agreement unless City first approves such expenses in writing.
Total compensation for any renewal term will be in the amount of One Hundred Twelve
Thousand Dollars ($112,000.00).
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID:99928D13-5486-46F7-9050-BOCD138D1B9F
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: 77J.Ch a pa ec6,1021 14:07 CST) of this contract,including ensuring all
Name: Jesus Chapa performance and reporting requirements.
Title: Assistant City Manager
Date: -Dec 6,2021
By: J ugoge(Dec 2,202112:27 OT)
APPROVAL RECOMMENDED: Name: Jay Rutledge
Title: Treasury Supervisor
APPROVED AS TO FORM AND LEGALITY:
By: Reg Tnald Zeno(Dec 2,202115:10 CST)
Name: Reginald Zeno
Title: Chief Financial Services Officer By:
Name: Taylor Paris
Ay 000000. zl� ATTEST: Title: Assistant City Attorney
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o—o CONTRACT AUTHORIZATION:
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0 o M&C: 20-0150
0000o O.o By: _ 1295:
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Name: Ronald Gonzales
Title: Acting City Secretary
BRINK'S,INCORPORATED
By: FDocuSigned by:
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Name: StcvffT.'WWA
Title: SVP Sales and Business Development
Date: 121112021 1 6:29 AM PST OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FDRTW0Rm
DATE: 6/23/2020 REFERENCE **M&C 20- LOG NAME: 13P ARMORMED CAR SERVICES
NO.: 0150 JPB FMS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. Authorize an Amendment to the Agreement for Armored Car Services with Brink's,
Incorporated to Increase the Contract Amount Up to $336,000.00 for the Initial Three-year
Term for All City Departments and Authorize Two Annual Renewal Options in an Annual
Amount Up to $112,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the agreement for armored car
services with Brink's, Incorporated to increase the contract amount up to $336,000.00 for the initial
three-year term for all City departments and authorize two annual renewal options in an annual
amount up to $112,000.00.
DISCUSSION:
On August 2, 2016, Mayor and Council Communication (M&C P-11905) authorized a Purchase
Agreement with Trinity Armored Security, Inc. (Trinity) in an annual amount up to $112,000.00 for
armored car services. On December 20, 2019, Trinity served a notice for termination of service to the
City with a 30 day time period, due to significant increase in their insurance cost. On January 8, 2020,
Trinity sent further correspondence suggesting an increase in service rates up to 12\% to extend the
service until February 20, 2020. On January 17, 2020, Trinity informed that the City that Trinity was in
the process of being acquired by Garda World Security Corporation (Garda) and the services may be
continued by Garda after February 20, 2020.
In December, to ensure continuation of these critical services, the City contacted Brink's, Incorporated
(Brinks)to determine whether the City could use the City of Austin's agreement NA1900000143. The
City executed City Secretary Contract 53430 for an amount up to $100,000.00 effective January 24,
2020. The City departments are using this agreement to provide armored car pickup and delivery
services for cash, checks, securities, and other valuables. Pickups are made at various City facilities
and deposits are delivered to the City's designated depository bank.
There is no increase in total monthly charges for Brinks when comparing to Trinity's charges
established in August 2016 and are 12\% less than the recent increase requested by Trinity. Staff has
reviewed the pricing and determined it to be fair and reasonable. To meet the departments' needs, a
total amount up to $336,000.00 is required for the initial three-year term and thereafter, an amount up
to $112,000.00 is required annually for two annual renewal options.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
In accordance with the Mayor and Council Communication (M&C P-12061) approved June 13, 2017,
the City Manager may enter into an Inter-local Cooperative Purchasing Agreement that allows the
cities to take advantage of each other's competitively bid contracts. The City has a Cooperative
Purchasing Agreement with the City of Austin. The City of Austin used a competitive process to
procure these services. State law provides that a local government that purchases goods or services
using a cooperative purchasing agreement satisfies state law requiring competitive bidding.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
This Agreement may be renewed in accordance with the terms and conditions of the cooperative
agreement, at the City's option. This action does not require specific City Council approval provided
that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
appropriated in the participating departments' Operating Funds, to support approval of the above
recommendation and execution of the amendment. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
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Fund Department Account Project Program Activity Budget Reference# Amount
ID J ID I ` Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
John Padinjaravila Baby (2279)
ATTACHMENTS