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Home My WebLink AboutContract 54269-A1 CSC No.54269-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54269 This contract("Contract")is made and entered into by and between the City of Fort Worth (hereafter"City") and Tarrant County Samaritan House, Inc. (hereafter"Agency"), a Texas non- profit corporation. City and Agency may be referred to individually as a "Party" and jointly as "the Parties". WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54269 ("Contract") on May 19, 2020; WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (HUD) through the Housing Opportunities for Persons with AIDS Program ("HOPWA-CV") Program, Program No. TX-H2O-FHW002, Catalog of Federal Domestic Assistance No. 14.241; WHEREAS, City has received an additional allocation of HOPWA grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "HOPWA-CV"; WHEREAS,the HOPWA regulations and related HUD guidance publications establish all requirements for the HOPWA-CV funds except for those specifically described in this Contract as deriving from the CARES Act; WHEREAS, the Agency requested an amendment to extend the term of the agreement through December 31, 2021 and amend Exhibit A; WHEREAS,the Agency requested a budget amendment from City in order to adjust line item amounts and a revised Exhibit B; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Pursuant to Section 3, entitled "Term", of the Contract,the Contract may be extended if such extension is necessary for completion of the program and is authorized by the HOPWA Regulations and the City's grant agreement with HUD. The parties, by entering into this Amendment, agree to extend the Contract to December 31, 2021. II. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT"B"— BUDGET attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT"B"Revised 12/01/2021, attached hereto. Amendment No.I to CSC No. 54269 OFFICIAL RECORD Tarrant County Samaritan House, Inc. (HOPWA-CV) CITY SECRETARY FT. WORTH, TX III. This Amendment is effective as of July 1, 2021 and Agency may request reimbursement for allowable costs. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. (SIGNATURES APPEAR ON FOLLOWING PAGE) Amendment No.l to CSC No. 54269 Tarrant County Samaritan House, Inc. (HOPWA-CV) ACCEPTED AND AGREED: TARRANT COUNTY SAMARITAN HOUSE,INC. CITY OF FORT WORTH Lim g l /oMII tfoet By: Kimberly Robinson(Dec 6,202109:43 CST) By: Fernando Costa(Dec 7,202108:30 CST) Kimberly Robinson, Executive Director Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: J ette S.Goodall(Dec 8,2021 07: ST) By: Jannette Goodall, City Secretary Taylor Paris M&C: 20-0330 Assistant City Attorney 1295 Certification No. 2020-620841 F OR?.044 ap as F00000eoa Date: May 19, 2020 a�o �0 0p G�o°o °o�� o l� o o =� RECOMMENDED: P�� °�`d 000000 oO .CY nex4►Sgq�Y By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Barbara Asbury(Dec 6,2021 3:51 CST) Barbara Asbury, Compliance and Planning Manager OFFICIAL RECORD Amendment No.I to CSC No. 54269 CITY SECRETARY Tarrant County Samaritan House, Inc. (HOPWA-CV) FT. WORTH, TX TARRANT COUNTY SAMARITAN HOUSING, INC. EXHIBIT "A" Tenant-Based Rental Assistance PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA-CV) March 13,2020-December 31,2021 $77,333.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to HOPWA-Eligible Clients living in the Samaritan Villages Apartments, the Samaritan House Single Room Occupancy("SRO")Facility, and in scattered-site rental-voucher supported housing. The supportive services include case management and housing counseling. Program servicesmay also include congregate meals; substance abuse counseling; medical transportation; recreational and social programs; educational programs; and life and job skills programs. TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according to HUD guidelines, live in a rental unit that passes habitability inspections, and have anidentified housing need related to COVID-19 as determined by the client's case manager. HOPWA Funds will pay for direct rent assistance for TBRA clients. HOPWA Funds will be used to pay for a percentage of administrative service salaries and fringe benefits, associated with the Program. HOPWA Funds will also be used to pay for increased operational expenses due to COVID-19 for medical/offce supplies. No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including salaries and fringe benefits and City-required insurance associated with the Program. Agency's office and Program services will be available at 929 Hemphill Street, Fort Worth, Texas 76104, Monday through Friday, 9:00 a.m. to 5:00 p.m. Program services may also be provided at clients' homes. The SRO is staffed 24 hours a day, 7 days a week. The Program will provide services to HOPWA-Eligible clients residing in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 3 1 C HOPWA Project Sponsor Activity Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses HOPWA-CV CONTRACT—EXHIBIT"A"—PROGRAM SUMMARY Page I Tarrant County Samaritan Housing,Inc. 24 CFR 574.300(b)(7)— Supportive Services 24 CFR 574.300(b)(8)Facility Based Operations 24 CFR 574.300(b)(6)— TBRA Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program will provide TBRA services to a minimum of 5 households. Unduplicated Clients must be residents of Tarrant,Johnson, Parker,Wise,Hood and Somervell counties as shown by the HOPWA-CV CONTRACT—EXHIBIT"A"—PROGRAM SUMMARY Page I Tarrant County Samaritan Housing,Inc. EXHIBIT"B"-BUDGET Account Grant Budget Increase Decrease Total ADMINISTRATIVE PERSONNEL Salaries 1001 $ 3,720.00 $ 690.00 $ 4,410.00 FICA 1002 $ 284.58 $ 5.42 $ 290.00 Life/Disability Insurance 1003 $ 4.57 $ 2.43 $ 7.00 Health/DentalInsurance 1004 $ 496.87 $ 143.13 $ 640.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Contract Labor(Accounting) 1007 $ - Audit Fees 1008 $ - Insurance-Commercial Umbrella Liability 1009 $ - Other-Admin. 1010 $ - Insurance-Fidelity Bond or Equivalent 1011 $ - TOTAL ADMINISTRATIVE EXPENSES $ 4,506.02 $ 840.98 $ - $ 5,347.00 %Administrative Cost 6% 7% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 15,750.00 $ 15,750.00 FICA 2002 $ 1,204.88 $ 1,204.88 Life/Disability Insurance 2003 $ 40.50 $ 40.50 Health/DentalInsurance 2004 $ 3,068.22 $ 3,068.22 Unemployment-State 2005 $ - Worker's Compensation 2006 $ - SUPPLIES AND SERVICES Office/Medical Supplies 3001 $ 1,023.38 $ 189.38 $ 834.00 Office Equipment Rental 3002 $ - Postage 3003 $ Printing 3004 $ MISCELLANEOUS Contract Labor-Nutritionist 4001 $ Other-Program 4002 $ Client Transportation 4003 $ FACILITY AND UTILITIES Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 Custodial Services 5007 S Maintenance/Repairs 5008 Building Security 5009 LEGAL,FINANCIAL AND INSURANCE Commercial Liability 6001 S TOTAL SUPPORTIVE SERVICE EXPENSES $ 21,086.98 $ - $ 189.38 $ 20,897.60 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Tarrant County Samaritan Housing,Inc. Page 1 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 Short-term Mortgage Assistance 7002 Short-term Utilities Assistance 7003 Total Direct Assistance-STRMU TENANT BASED RENTAL ASSISTANCE-TBRA Tenant Based Rental Assistance (TBRA)* 8001 $ 51,740.00 $ 651.60 $ 51,088.40 Total Direct Assistance-TBRA $ 51,740.00 $ - $ 651.60 $ 51,088.40 FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 $ FICA 9002 $ Life/Disability Insurance 9003 $ Health/DentalInsurance 9004 $ Unemployment-State 9005 $ Worker's Compensation 9006 $ Other:Operations 9007 $ Telephone 9008 Electric 9009 Maintenance/Repairs 9010 Cleaning Supplies 9011 TOTAL FACILITY BASED OPERATION EXPENSES $ - $ - $ - $ - BUDGET TOTAL $ 77,333.00 $ 840.98 $ 840.98 $ 77,333.00 FUNDING A: FUNDING B: FUNDING C: FUNDING D: HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET Tarrant County Samaritan Housing,Inc. Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is SALARY DETAIL - ADMINISTRATIVE Est. Percent to Amount to Position Title Annual Salary Grant Grant Accounting Manager $ 70,000.00 6.3% $ 4,410.00 TOTAL $ 70,000.00 6.3% $ 4,410.00 FRINGE DETAIL - ADMINISTRATIVE Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 5,355.00 5.4% $ 290.00 Life/Disability Insurance $ 95.00 7.4% $ 7.00 Health/DentalInsurance $ 9,900.00 6.5% $ 640.00 Unemployment-State Worker's Compensation TOTAL $ 15,350.00 6.1% $ 937.00 MISCELLANEOUS - ADMINISTRATIVE Est. Percent to Amount to Total Budget Grant Grant Contract Labor Other- Admin Insurance-Commercial Umbrella Liability Insurance-Directors and Officers Insurance-Fidelity Bond or Equivalent TOTAL Other Admin $ - #DIV/0! $ - HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET Page 3 SALARY DETAIL- SUPPORTIVE SERVICES Est. Percent to Amount to Position Title Annual Salary Grant Grant Outreach Coordinator $ 31,500.00 50.0% $ 15,750.00 TOTAL I $ 31,500.00 1 50.0% $ 15,750.00 FRINGE DETAIL- SUPPORTIVE SERVICES Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 2,410.00 50.0% $ 1,204.88 Life/Disability Insurance $ 81.00 50.0% $ 40.50 Health/DentalInsurance $ 6,136.44 50.0% $ 3,068.22 Unemployment-State Worker's Compensation TOTAL $ 8,627.44 50.0%, $ 4,313.60 SUPPLIES AND SERVICES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 834.00 100% $ 834.00 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET Page 4 Postage Printing TOTAL $ 834.00 $ 834.00 MISCELLANEOUS - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Contract Labor Food Supplies Client Transportation TOTAL $ - FACILITY AND UTILITIES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent(City needs copy of lease before Custodial Services Maintenance/Repairs Building Security TOTAL $ - LEGAL, FINANCIAL AND INSURANCE- SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Commercial Liability TOTAL $ - DIRECT ASSISTANCE- STRMU Est. Percent to Amount to Total Budget Grant Grant Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance TOTAL DIRECT ASSISTANCE- TBRA Total Budget Grant Grant Tenant Based Rental Assistance* $ 51,088.00 $ 51,088.00 TOTAL $ 51,088.00 100.0% $ 51,088.00 *TBRA costs may be incurred and are eligible for reimbursement beginning October 3,2017 HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET Page 5 SALARY DETAIL - FACILITY BASED OPERATIONS Position Title Annual Salary Grant Grant Leasing Manager 4DIV/0! Facilities Manager 4DIV/0! Lead Maintenance Tech (1 FT) 4DIV/0! $ - Maintenance Tech (1 FT) 4DIV/0! $ - TOTAL $ - #DIV/0! $ - FRINGE DETAIL - FACILITY BASED OPERATIONS Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA $ - 4DIV/0! $ - Life/Disability Insurance 4DIV/0! Health/Dental Insurance 4DIV/0! Unemployment-State 4DIV/0! Worker's Compensation 4DIV/0! TOTAL I I $ - #DIV/0! $ - MISCELLANEOUS - FACILITY BASED OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Insurance-Commercial Property and Telephone Electric Maintenance/Repairs Cleaning Supplies TOTAL HOPWA PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET Page 6