HomeMy WebLinkAbout(0033) M&C 21-0733City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0733
LOG NAME: 13P AMEND 21-0456 STAFF AUGMENTATION MG
SUBJECT
(ALL) Authorize an Amendment to the Term of M&C 21-0456 and Increase the Annual Amount by $358,000.00 for Staff Augmentation Services
using Cooperative Contracts for a Revised Term Amount of $3,308,000.00 with Two Annual Renewal Options for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the term of M&C 21-0456 and increase the annual amount by $358,000.00 for
staff augmentation services using cooperative contracts for a revised term amount of $3,308,000.00 with two annual renewal options for the
Information Technology Solutions Department.
DISCUSSION:
On June 22, 2021, City Council approved Mayor and Council Communication (M&C) 21-0456 increasing the annual amount of the previous Mayor
and Council Communication (M&C) 21-0084.
Temporary personnel are recruited from the staffing agencies to assist in the development and implementation of specialized technology projects.
ITS is recommending increasing the annual authorization by $358,000.00 to address the payroll solution implementation with the Police and Fire
Department. Staff augmentation requirements are identified by the reporting IT Manager/Executive based on need and available budget.
Recruitments are sent to each available contracted vendor and are provided an equal opportunity to respond with qualified candidates. Applicants
are submitted to the hiring manager on a first in / first out basis and the recruitment is completed once a suitable candidate has been identified.
The total of the new requested authorization amount of $2,858,000.00 for the ITS Department and $450,000.00 for the Water Department will
become effective upon City Council approval and will be available for use through August 31, 2022. Throughout the next year, the ITS Department
plans to evaluate the utilized vendors and will request a new authorization package in 2022.
Vendors are given an equal opportunity to earn a minimum of 10% of the awarded expenditures on an as -needed basis. No specific amount is
guaranteed.
Vendors authorized by this request are as follows. The vendors selected provide the best overall value. Existing City Secretary Contracts will be
amended to reflect the term and compensation language changes as needed.
Vendor
Cooperative Contract
Cooperative Contract
Expiration Date
City Secretary
Contract
TekSystems
DIR-CPO-4638
August 31, 2024
54907
Apex Systems
DIR-CPO-4521
August 31, 2024
55409
Luna Data
DIR-CPO-4582
August 31, 2024
54782
Insight Global
GS-35F-0247Y
March 19, 2032
51991
Renewal Terms: The Agreements may be renewed annually with a final expiration date of August 31, 2024. The renewals do not require specific
City Council approval as long as sufficient funds have been appropriated.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated,
of the General Fund and ITS Capital Fund and that, prior to an expenditure being made, the participating department has the responsibility to
validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058
Expedited