HomeMy WebLinkAbout(0038) M&C 21-0745City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0745
LOG NAME: 13P PROPERTY ROOM SHELVING MG PD
SUBJECT
(ALL) Authorize Agreement with Southwest Solutions Group, Inc. Using SourceWell Cooperative Agreement 010920-SPC as the Authorized
Dealer for Spacesaver Corporation for the Purchase and Installation of a Shelving System for a New Property Room for the Police Department at
the Bob Bolen Safety Complex for an Amount Up to $420,000.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Southwest Solutions Group, Inc. using Sourcewell cooperative agreement
010920-SPC as the authorized dealer for Spacesaver Corporation for the purchase and installation of a shelving system for a new police property
room at the Bob Bolen Safety Complex for an amount up to $420,000.00.
DISCUSSION:
The Police Department requested the Purchasing Department's assistance for the purchase and installation of a new shelving system for the
Police property room since the existing property room, located at 3616 East Lancaster, is close to reaching capacity. Fort Worth Police
Department (FWPD) is currently in the process of constructing an evidence storage room in a shell space at the Bob Bolen Safety Complex in
order to expand the storage capacity of the current evidence storage space. Construction is expected to start in the fall of 2021. Shelves will be
needed for this new space in order to store police evidence. Spacesaver Corporation sells their products through authorized dealers.
The authorized dealer for Texas is Southwest Solutions Group, Inc. Staff recommends a purchase agreement with Southwest Solutions Group,
Inc. in an amount up to $420,000.00 using Sourcewell Cooperative agreement 010920-SPC.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies
any state law requiring that the local government seek competitive bids for purchase of the item. Sourcewell contracts are competitively bid to
increase and simplify the purchasing power of government entities across the State of Texas.
BUSINESS EQUITY - A goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
AGREEMENT TERM - Upon City Council's approval, this agreement will commence upon execution by both parties through March 25, 2022, with
the option to extend the agreement.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD Bob Bolen Property Room project to support the approval of the above recommendation and execution of the agreement. Prior to
any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058