HomeMy WebLinkAbout(0039) M&C 21-0746City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0746
LOG NAME: 13P21-0071 PVC AND IRON DUCTILE PIPE LSJ WATER
SUBJECT
(ALL) Authorize a Purchase Agreement for Polyvinyl Chloride and Ductile Iron Pipes with Core & Main, LP in an Annual Amount Up to
$263,464.00 for the Water Department and Authorize Four Annual Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement for polyvinyl chloride and ductile iron pipes with Core & Main, LP in an
annual amount up to $263,464.00 for the Water Department and authorize four annual renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement to purchase polyvinyl chloride (PVC) water
and iron ductile sewer pipes for new installation and pipe repairs needed throughout the City. Purchasing issued an Invitation to Bid (ITB) that
consisted of detailed specifications describing sizes, physical, functional and performance characteristics of the water and sewer pipes that will be
purchased on an "as -needed" basis.
BID ADVERTISEMENT - This Bid was advertised in the Fort Worth Star -Telegram June 30, 2021, July 7, 2021, and July 14, 2021. Thirteen
vendors were solicited from the purchasing vendor database; a sole response was received from Core & Main, LP.
The bid was evaluated on the Lowest Responsible Bidder criteria. Staff recommends awarding a purchase agreement with Core & Main, LP for
an annual amount up to $263,464.00 and four annual renewal options for the same annual amount.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin September 14, 2021 and expire September 13, 2022
RENEWAL TERMS -This Agreement may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance
with the BDE Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314