HomeMy WebLinkAbout(0042) M&C 21-0749City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/28/21 M&C FILE NUMBER: M&C 21-0749
LOG NAME: 13P21-0168 HELICOPTER PARTS AR PD
SUBJECT
(ALL) Authorize Execution of Agreements with Uniflight, LLC. and RSG Aviation Incorporated for Helicopter Parts in a Combined Annual Amount
Up to $442,020.00 for the Police Department and Authorize Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize agreements with Uniflight, LLC. and RSG Aviation Incorporated for helicopter parts in a
combined annual amount up to $442,020.00 for the Police Department and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Police Department approached the Purchasing Division to procure an agreement for helicopter parts and components. The agreement will be
utilized to service and maintain the City of Fort Worth (City) owned helicopters that the Fort Worth Air Service Division currently operates, including
a Bell Jet Rangers 206 B3 and Bell 505. In order to procure these items staff issued an invitation to bid (ITB). ITB No. 21-0168 consisted of
detailed specifications regarding the vendor's responsibilities and equipment requirements. The ITB was advertised in the Fort Worth Star -
Telegram am on July 28, 2021, August 4, 2021, and August 11, 2021. The City received two bids.
Staff evaluated the bid responses and recommends awarding an one-year agreement to Uniflight, LLC. and RSG Aviation Incorporated along with
four one-year options to renew. No guarantee was made that a specific amount of these items will be purchased.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date
RENEWAL TERMS: This agreement may be renewed for four (4) additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
BUSINESS EQUITY: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance
with the BIDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the Police
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8525
A'ja Robertson 8585