HomeMy WebLinkAbout(0055) M&C 21-0754City of Fort Worth,
Mayor and
DATE: 09/28/21
Texas
Council Communication
LOG NAME: 202018CIPY3C6-TEXASBIT
SUBJECT
M&C FILE NUMBER: M&C 21-0754
(CD 3) Authorize Execution of a Contract with Texas Materials Group, dba TexasBit, in the Amount of $7,192,666.51, for Combined Street Paving
Improvements and Water and Sanitary Sewer Main Replacements for 2018 Bond Year Three Street Reconstruction Contract 6 Project, Adopt
Attached Appropriation Ordinances and Amend the Fiscal Years 2021-2025 Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of a contract with Texas Materials Group, dba TexasBit, in the amount of $7,192,666.51, for combined street paving
improvements and water and sanitary sewer main replacements for the 2018 Bond Year Three Street Reconstruction Contract 6 project;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund
in the amount of $5,891,171.00, from available funds to fund project 2018 Bond Year Three Street Reconstruction Contract 5 and 6 (City
Project No. 101452);
3. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund in the amount of $2,499,480.00 by
increasing appropriations in the 2018 Bond Year Three Street Reconstruction Contract 5 and 6 project (City Project No. 101452), and
decreasing appropriations in the AUTHORIZED, NOT APPROPRIATED project (City Project No. U34018) by the same amount;
4. Adopt the attached appropriation ordinance adjusting appropriations in the 2018 Bond Program Fund in the amount of $386,111.00 by
increasing appropriations in the 2018 Bond Year Three Street Reconstruction Contract 5 and 6 project and decreasing appropriations in the
Street Con struction/Recon/Rehab project (City Project No. P130001), by the same amount; and
5. Amend the Fiscal Years 2021-2025 Capital Improvement Program.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize a contract for water and paving improvements on approximately 2.76 lane miles for
the 2018 Bond Year Three Street Reconstruction Contract 6, along with water and sanitary sewer improvements on the following streets:
Street
From
To
Scope
Marys Creek
Highway 377
Pamela Drive
Water/Sewer/Paving
Drive
Culver Avenue
Marks Place
Penrose
Water/Paving
Avenue
Roanoke Street
Culver Avenue
WycliffStreet
Water/Paving
Overton Park
Fox Hollow
Altura Court.
Water/Sewer/Paving
Drive East
Street
Easement on Z
Pamela Drive
370 feet
Sewer
Boaz Park South
South.
and Marys
Creek Drive
The project was advertised for bid on July 01, 2021 and July 08, 2021 in the Fort Worth Star -Telegram. On August 05, 2021, the following bids
were received:
Alternate 1
Alternate 2
Bidder
(Ashphalt
(Concrete
Time of
Completion
Paving) Amount
Paving) Amount
Texas Materials
450 Calendar
Group Inc., dba
$7,192,666.51
$8,574,484.34
days
TexasBit
Jackson
$7,703,830.00
$7,867,760.00
Construction, LTD
McClendon
Construction Co.,
$7,995,661.55
$8,127,584.05
Inc
Stabile & Winn, Inc.
$8,310,386.90
$7,911,134.90
The 2018 Bond Program provided for the project streets to be reconstructed with new asphalt and replacement of damaged curb and gutter. In an
effort to secure the most value for the City, staff advertised the project seeking prices for asphalt and concrete reconstruction. Concrete paving
typically has a longer life span and lower maintenance cost than asphalt. However, due to significant cost difference between the low bids
submitted for the asphalt and concrete paving alternates, staff recommends award of the contract for Alternate 1 (asphalt paving).
The Transportation & Public Works Department's share on this contract is $1,997,562.10. The paving funds for this project are included in the
2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt
associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official intent to
reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209- 05-2018) and subsequent actions
taken by the Mayor and Council.
The Water Department's share on this contract is $5,195,104.41 and will be available in the Water & Sewer Capital Projects Fund for the project
(City Project No. 101452). In addition to the contract amount, $890,300.90 (Water: $194,641.00, Sewer: $293,620.00, Paving: $402,039.90) is
required for project management, material testing and inspection and $307,683.59 (Water: $83,180.81, Sewer: $124,624.78, Paving:
$99,878.00) is provided for project contingencies.
This project will have no impact on the Transportation & Public Works' or on the Water Departments' operating budgets when completed. The
sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
Appropriations for the water, sanitary sewer and paving improvements for 2018 Bond Year Three Street Reconstruction Contract 5 & 6 project by
fund will consist of the following:
Fund
Existing
Additional
Project Total*
Appropriations
Appropriations
2018 Bond
Program - Fund
$3,345,738.00
$2,499,480.00
$5,845218.00
34018
Water&Sewer
Capital Projects
$3,143,970.00
$5,891,171.00
$9,035,141.00
- Fund 56002
Project Total
$6,489,708.00
$8,390,651.00
$14,880,359.00
*Numbers rounded for presentation purposes.
M/WBE OFFICE: Texas Materials Group, Inc. is in compliance with the City's Business Equity Ordinance by committing to 15 percent Business
Equity participation on this project. The City's Business Equity goal on this project is 15 percent.
This project is located in COUNCIL DISTRICT 3.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Unspecified -All Funds project within the W&S Capital Projects Fund and currently
available in the Authorized, Not Appropriated project within the 2018 Bond Program Fund and upon the approval of the above recommendations
and adoption of the attached appropriation ordinances, funds will be available in the W&S Capital Projects Fund and 2018 Bond Program Fund
for the 2018 Bond Yr3 - Contract 5 & 6 project to support the approval of the above recommendations and execution of the contract. Prior to any
expenditure being incurred, the Transportation & Public Works and Water Departments have the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monty Hall 8662