HomeMy WebLinkAbout(0032) M&C 21-0776City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/12/21 M&C FILE NUMBER: M&C 21-0776
LOG NAME: 13P21-0135 DUMP TRUCK BED BODIES LSJ PMD
SUBJECT
(ALL) Authorize Purchase Agreements for Dump Truck Bed Bodies with Gulf Highway Equipment, LLC and Warren Truck & Trailer, LLC in a
Combined Annual Amount Up to $432,997.50 for the Property Management Department and Authorize Four One -Year Renewal Options for the
Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize purchase agreements for dump truck bed bodies with Gulf Highway Equipment, LLC and Warren
Truck & Trailer, LLC in a combined annual amount up to $432,997.50 for the Property Management Department and authorize four one-year
renewal options for the same annual amount.
DISCUSSION:
The Property Management Department approached the Purchasing Division for assistance with securing an agreement to purchase dump truck
bed bodies that will be used by the various departments to haul material throughout the City. Purchasing issued an Invitation to Bid (ITB) that
consisted of detailed specifications describing sizes, physical, functional and performance characteristics of the dump truck bed bodies that will
be purchased on an "as -needed" basis.
BID ADVERTISEMENT - This Bid was advertised in the Fort Worth Star -Telegram June 2, June 9, and June 16, 2021. Thirteen vendors were
solicited from the purchasing vendor database; three responses were received and one was deemed non -responsive.
Southwest International was deemed non -responsive by Purchasing because they did not submit all required documentation. The remaining bids
were evaluated on the Lowest Responsible Bidder criteria. Staff recommends awarding a one-year agreement to Gulf Highway Equipment, LLC in
an annual amount up to $170,377.50 and four one-year renewal options for the same annual amount. Staff also recommends awarding a one-year
agreement to Warren Truck & Trailer, LLC in an annual amount up to $262,620.00 and four one-year renewal options for the same annual
amount. This combination represents the lowest cost for each model selected and meets all required specifications.
AGREEMENT TERMS - Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS -These agreements may be renewed for four additional one-year renewal periods. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
DIVERSITY AND INCLUSION (DVIN) - A waiver of the goal for M/WBE subcontracting requirements is approved by the DVIN-BE, in accordance
with the BDE Ordinance, because the application of the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the
amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have
been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Vehicle and Equip
Replacement Fund for the TPW Vehicle Replacement project to support the approval of the above recommendation and authorization of a
purchase agreement. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the
availability of funds.
Submitted for Citv Manaaer's Office bv: Jay Chapa 5804
Dana Burghdoff 8018
Oriainatina Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
LaKita Slack -Johnson 8314