HomeMy WebLinkAbout(0031) M&C 21-0775City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/12/21 M&C FILE NUMBER: M&C 21-0775
LOG NAME: 13P AMEND SCIENTEL WIRELESS MICROWAVE SYSTEM ITS MG ADK
SUBJECT
(ALL) Authorize Execution of a Fourth Amendment to City Secretary Contract No. 46273, Professional Services Agreement with Scientel
Solutions, LLC, Using Houston -Galveston Area Council Cooperative Contract CW10-19, for Additional Maintenance Services, and a One -Time
Training and Upgrade to the City of Fort Worth's Public Safety Microwave System at a Cost of $76,618.55 with an Additional Maintenance Cost
of $8,000.00 for the Upgrade for a Total Annual Maintanence Cost of $246,152.08 with an Increase Up to 8% Per Year
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a fourth amendment to City Secretary Contract No. 46273, professional services
agreement with Scientel Solutions, LLC, using Houston -Galveston Area Council Cooperative Contract CW10-19, for additional maintenance
services, and a one-time training and upgrade to the City of Fort Worth's Public Safety microwave system at a cost of $76,618.55 with an
additional maintenance cost of $8,000.00 for the upgrade for a total annual maintanence cost of $246,152.08 with an increase up to 8% per year.
DISCUSSION:
In 2011, the City Council authorized an agreement with Scientel Solutions, LLC (Scientel) for the installation of a microwave system through
Cooperative Contract Houston -Galveston Area Council (H-GAC) Contract, Mayor and Council Communication (M&C) C-24680. The microwave
system provides connectivity between radio transmitter sites and radio system core computers. The microwave system is a key component
of the public safety radio communication system that is used by Fort Worth and partner agencies. The City Council authorized an upgrade to the
system in 2018 (M&C P-12212).
Late last year, Scientel informed City Staff that it would no longer be able to support parts of the system. The upgrade would provide additional
security and functionality. Therefore, staff recommends upgrading the system for a one time cost of $76,618.55 using the H-GAC Contract CW10-
19. The current annual maintenance cost for the system is $238,152.08. This upgrade will increase the maintenance cost by $8,000.00 for a new
total annual maintenance cost of $246,152.08, which will increase up to 8% per year. The upgrade will be funded through capital project funds and
the annual maintenance cost is paid through operating funds.
All other terms and conditions of the existing agreement remain the same.
BUSINESS EQUITY - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for
the FY21: Microwave Mgmt Software project to support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bT. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Kevin Gunn 2015
Additional Information Contact: Cynthia Garcia 8525
Michelle Green 2058