HomeMy WebLinkAbout(0036) M&C 21-0778 (3)City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/12/21 M&C FILE NUMBER: M&C 21-0778
LOG NAME: 13PCOOP HGAC SC01-21 CHEMICAL ROOT CONTROL SERVICES WATER JTC
SUBJECT
(ALL) Authorize Cooperative Agreement with Duke's Root Control, Inc. in an Annual Amount Up to $300,000.00 for Chemical Root Control
Services for the Water Department and Authorize One Annual Renewal Option for the Same Annual Amount Using Houston -Galveston Area
Council Cooperative Contract SC01-21
RECOMMENDATION:
It is recommended that the City Council authorize a cooperative agreement with Duke's Root Control, Inc. in an annual amount up to
$300,000.00 for chemical root control services for the Water Department and authorize one annual renewal option for the same annual amount
using a Houston -Galveston Area Council Cooperative Contract SC01-21.
DISCUSSION:
The Water Department approached the Purchasing Division to procure chemical root control services in order to maintain sewer pipes. Root
Control Services consist of sending a low-pressure jet hose from manhole to manhole while foaming a root inhibitor in sewer pipes ranging from 4
inches to 48 inches to prevent roots from damaging sewer lines.
Purchasing staff recommends awarding a Purchase Agreement to Duke's Root Control, Inc. using HGAC Cooperative Contract SC01-21 for Root
Control Services for up to $300,000.00 annually with the right to renew 1 year for the same amount.
State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the
local government seek competitive bids for purchase of the items. HGAC Cooperative contracts have been competitively bid to increase and
simplify the purchasing power of government entities. HGAC conducted competitive bidding for the Cooperative Contract SC01-21 during July
2020 and awarded Duke's Root Control, Inc. an agreement with a 2-year term.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
The agreement between the City and Duke's Root Control, Inc. will end on December 31, 2023, to correspond with the term of the
HGAC Cooperative Contract.
A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as previously
appropriated, of the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office bT. Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Chris Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Jeff Cope 8313