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Home My WebLink AboutContract 52411-R3 CSC No.52411-R3 THIRD RENEWAL OF FORT WORTH CITY SECRETARY CONTRACT NO. 52411 AGREEMENT FOR SERVICES This THIRD RENEWAL OF FORT WORTH CITY SECRETARY CONTRACT NO. 52411 ("Renewal") is made and entered into by and between the City of Fort Worth, a home-rule municipal corporation of the State of Texas ("City"), acting herein by and through its duly authorized Assistant City Manager, and International Sister Cities Association of Fort Worth, Inc., a Texas non-profit corporation ("Contractor"), acting herein by and through its duly authorized Executive Director. The City and Contractor are individually referred to as a "party" and collectively referred to as the "parties." WHEREAS, City and Contractor are currently parties to an agreement for certain services related to the relationship between the City and its Sister Cities counterparts, the same being Fort Worth City Secretary Contract No. 52411 (the "Agreement"); and WHEREAS, the Agreement provides for a one-year Initial Term with options for up to four, one-year Renewal Terms; and WHEREAS, the parties wish to renew the Agreement for a third Renewal Term. NOW, THEREFORE, the City of Fort Worth and Contractor do mutually covenant and agree as follows: 1. City and Contractor hereby agree to renew and extend Fort Worth City Secretary Contract 52411 for a third Renewal Term of one (1) year, beginning on October 1, 2021, and ending September 30, 2022, unless terminated earlier in accordance with the Agreement. OFFICIAL RECORD Renewal of CSC 52411 —CFW and Sister Cities CITY SECRETARY FT. WORTH, TX 2. In consideration of the Services to be performed under the Agreement, the City shall pay Contractor in one installment the sum total of Fifty Thousand ($50,000.00) ("Funds) for the third Renewal Term. 3. All terms and provisions of City Secretary Contract 52411 shall remain in full force and effect throughout the third Renewal Term unless specifically amended herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas. CITY OF FORT WORTH: INTERNATIONAL SISTER CITIES ASSOC. OF FORT WORTH, INC.: By: By:u9/erie washin�on _� Valerie Washington Mae Ferguson Assistant City Manager President/CEO Date: 11/18/21 �44v��n>Z Date: 11/18/21 � a FoRr�a ATTEST: pF°°°°°°°°°�L0.padd ATTEST: ° Ronald P. Gonzales �3 o °o=� Name: 11 Acting City Secretary d o �`� Title: 000000 Date: Dec 9,2021 �I� Exp"o Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: A1.,(11,,1g.:o,1II,,;r, Name: Selena Ala Title: Sr. Executive Asst. to City Management APPROVED AS TO FORM AND LEGALITY: Denis C. McElroy, Assistant City Attorney CONTRACT AUTHORIZATION: M&Cs: C-28859, C-29092 Date Approved: September 25, 2018, April 16, 2019 OFFICIAL RECORD CITY SECRETARY Renewal of CSC 52411 —CFW and Sister Cities FT. WORTH, TX STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Mae Ferguson, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the International Sister Cities Association of Fort Worth, Inc. and that he/she executed the same as the act of said International Sister Cities Association of Fort Worth, Inc. for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of):)2 qe rv-b-o-\, A.D. 2021. " CHRISTY EASTMAN� r°�� _=o =Notary Public,State of Texas Comm, Expires 09-10 2025 Notary Public in and for the State of Texas �',%'OF„�`` Notary ID 3307022 STATE OF TEXAS § COUNTY OF TARRANT § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Valerie Washington, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that the same was the act of the City of Fort Worth for the purpose and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this . day of6V&Miie-l; A.D. 2021. EVONIA DANIELS 40taryPublic in and for the State of Texas Notary Public,State of Texas • "= Comm. Expires 07-13-2029 Notary ID 126950030 OFFICIAL RECORD Renewal of CSC 52411 —CFW and Sister Cities CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA R.1kT 'ORTlt COUNCIL ACTION: Approved on 9/25/2018 DATE: 9/25/2018 REFERENCE NO.: **C-28859 LOG NAME: 02SISTER CITIES FY2019 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Five-Year Contract with International Sister Cities Association of Fort Worth, Inc., to Administer the Fort Worth Sister Cities Program in the Amount of $50,000.00 Each Year(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a five-year contract with International Sister Cities Association of Fort Worth, Inc., to administer the Fort Worth Sister Cities Program to cultivate relationships and international understanding among youth, adults, businesses and organizations with funding in the amount of$50,000.00 each year. DISCUSSION: As part of the Fiscal Year 2019 budget process, the City Manager has recommended financial support for International Sister Cities Association of Fort Worth, Inc., (Sister Cities) in the amount of $50,000.00 to administer the Fort Worth Sister Cities Program. Sister Cities strives to cultivate relationships and international understanding among youth, adults, businesses, and organizations through educational, leadership and exchange programs that promote tourism and commerce in the City of Fort Worth and produce economic and public benefits for the entire Fort Worth community. Since inception of the local program in 1985, Sister Cities has facilitated relationships between the City of Fort Worth and eight cities across the globe: Reggio Emilia, Italy; Trier, Germany; Nagaoka, Japan; Bandung, Indonesia; Budapest, Hungary; Toluca, Mexico; Mbabane, Swaziland; and Guiyang, China. If approved, the Agreement would be for a term of five years. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and the adoption of the Fiscal Year 2019 budget by the City Council to include the above referenced item, funds in the amount of$50,000.00 will be available in the Fiscal Year 2019 Operating Budget, as appropriated, of the General Fund, City Manager's Office for expenses associated with this contract. Prior to an expenditure being made, the Department has the responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and Council approval. TO Fund Department Account Project Program Activity Budget Reference# Amount _ ID ID Year (Chartfield 2 10100 0021330 5330201 FY19 1 $50,000.00 FROM Fund ( Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 21 http://apps.cfwnet.org/council_packet/mc_review.asp?ID=26295&councildate=9/25/2018 12/8/2021 M&C Review Page 2 of 2 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Fernando Costa (6122) Additional Information Contact: Jo Ann Brown (6143) ATTACHMENTS Form 1295 Certificate 100410706-signed.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=26295&councildate=9/25/2018 12/8/2021 12/8/21,3:10 PM M&C Review Oilicial sale of thr,City of oil Woih CITY COUNCIL AGENDA FoRTWO TII COUNCIL ACTION: Approved on 4/16/2019 DATE: 4/16/2019REFERENCE **C-29092 LOG NAME: 02SISTER CITIES REVISED TERM NO.: - FY2019 CODE: C TYPE: CONSENT PUBLIC NO NO SUBJECT: Amend Mayor and Council Communication C-28859 to Provide for a One-Year Initial Term and Four, One-Year Renewal Options, Instead of Five Year Term, for Contract with International Sister Cities Association of Fort Worth, Inc., to Administer the Fort Worth Sister Cities Program in the Amount of$50,000.00 in the First Year (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council amend Mayor and Council Communication C-28859 to provide a one-year initial term with four, one-year renewal options, for the contract with International Sister Cities Association of Fort Worth, Inc., to administer the Fort Worth Sister Cities Program to cultivate relationships and international understanding among youth, adults, businesses and organizations with funding in the amount of$50,000.00 in the first year. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to amend the prior City Council authorization for the contract with International Sister Cities Association of Fort Worth, Inc., (Sister Cities) to administer the Fort Worth Sister Cities Program in order to restructure the term of the agreement. As part of the Fiscal Year 2019 budget process, the City Council approved $50,000.00 for financial support for Sister Cities to administer the program during FY2019. On September 25, 2018, the City Council authorized execution of a five-year agreement with Sister Cities for the same amount ($50,000.00) each year (M&C C-28859). Sister Cities requested that the term of the agreement instead be structured as a single-year initial period with four one-year renewal options and would like to continue conversations with the City about possible changes to the funding amount in future fiscal years. Approval of this M&C would authorize structuring the contract to have an initial one-year term and four renewal options of one year each. Changes to funding in future years would require further City Council action as part of the annual budget process and possibly also additional M&Cs. About Fort Worth Sister Cities International Fort Worth Sister Cities strives to cultivate international relationships and understanding among youth, adults, and businesses through educational, leadership, and exchange programs that promote tourism and commerce in the City of Fort Worth and produce economic and public benefits for the entire Fort Worth community. In 2016, Sister Cities International in Washington, D.C. engaged value ideas to conduct an economic impact study, which indicate that the organization and program provide a $14+ million positive economic impact to the City of Fort Worth on an annual basis. The organization orchestrates internationally recognized inbound and outbound exchange programs; provides essential instruction for protocol and diplomacy; produces unparalleled youth and educator programs; and conducts trade missions to foster economic development. apps.cfwnet.org/counci I_packettmc_revi ew.asp?ID=26951&counci(date=4/16/2019 1/2 12/8/21,3:10 PM M&C Review Since its inception in 1985, Sister Cities has researched and secured nine international partner cities with similar goals including Reggio, Italy; Trier, Germany; Nagaoka, Japan; Bandung, Indonesia; Budapest, Hungary; Toluca, Mexico; Mbabane, Eswatini; Guiyang, China and this year, Nimes, France. Last year, Fort Worth was recognized as having the "Best Sister Cities" program in the United States. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation, funds are available in Operating Budget, as appropriated, of the General Fund. Prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and Council approval. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID _ Year (Chartfield_2) � E_ 10100 0021330 5330201 FY19 _ _ $50,000.00 FROM __ _ _ _ __ Fund Department Account Project Program Activity Budget Reference # Amount -- 1D _ --- .�" �.—_ -- Year �(Chartfield 2) � —� Submitted for City Manager's Office by; Valerie Washington (6192) Originating Department Head: Valerie Washington (6192) Additional Information Contact: Valerie Washington (6192) ATTACHMENTS 1295 Certificate Form for Sister Cities.pdf apps.cfwnet.org/council_packeYrnc_review.asp?ID=26951&councildate=4/16/2019 2/2