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Home My WebLink AboutOrdinance 25249-12-2021 ORDINANCE NO. 25249-12-2021 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE SPECIAL PURPOSE FUND IN THE AMOUNT OF S44,578.00, FROM FUTURE REVENUES, FOR THE PURPOSE OF FUNDING THE SUBURBAN DISPATCHING AND STATION ALERTING PROJECT TO FACILIATE THE INITIAL EQUIPMENT INSTALLATION TO BE FULLY REIMBURSED BY THE CITY OF HASLET SUBJECT TO THE NEED OF EQUIPMENT PURCHASED BY THE CITY OF FORT WORTH; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2021-2022 in the Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Special Purpose Fund in the amount of$44,578.00, from future revenues, for the purpose of funding the Suburban Dispatching and Station Alerting project to facilitate the initial equipment installation to be fully reimbursed bythe City of Haslet subject to the need of equipment purchased by the City of Fort Worth. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shallbe and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 25073-09-2021 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions ofsaid prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY Jannof e S. Noodall Jannette S.Goodall(Dec 16,202114:13 CST) Assistant City Attorney Jannette S. Goodall �y of Fo�T * i70 ADOPTED AND EFFECTIVE: December 14,2021 k :.•`� '�xas City of Fort Worth, Texas Mayor and Council Communication DATE: 12/14/21 M&C FILE NUMBER: M&C 21-1004 LOG NAME: 36HASLET DISPATCHING AND STATION ALERTING SUBJECT (ALL)Authorize Interlocal Agreement with the City of Haslet for Dispatching and Station Alerting Services,Authorize the Fire Department to Accept Reimbursements for One-Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Services,and Adopt Attached Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize an interlocal agreement to provide dispatching and station alerting services to the City of Haslet; 2. Authorize the acceptance of reimbursement for one-time equipment installation costs from the City of Haslet into the Special Purpose Fund related to initiating fire dispatching and station alerting services; 3. Authorize the acceptance of quarterly reimbursements from the City of Haslet into the General Fund for reoccurring costs as a result of the City of Fort Worth handling fire dispatching and station alerting services;and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of $44,578,from future revenues,for the Suburban Dispatching and Station Alerting project to facilitate the initial equipment installation to be fully reimbursed by the City of Haslet subject to the need of equipment purchased by the City of Fort Worth. DISCUSSION: The City of Haslet(Haslet)shares common geographical boundaries with the City of Fort Worth(Fort Worth)and already participates in a mutual aid agreement to provide fire protection,emergency medical,and rescue services in each other's jurisdictions. Fort Worth currently operates a Public Safety Answering Point(PSAP)with the responsibility to receive calls for help and dispatch appropriate fire suppression,emergency medical,and emergency rescue resources for citizens of Fort Worth. It has become mutually agreeable to incorporate the call-receiving, dispatching,station alerting,and incident record-keeping functions for Haslet into the Fort Worth PSAP for all calls related to fire protection, emergency medical,and rescue services. Common communications and Information Technology(IT)equipment may be necessary. Fort Worth has agreed to purchase equipment for Haslet if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement,appropriations will be established and reimbursed by Haslet.These potential one-time costs will be captured in the Special Purpose Fund and will be calculated on a per apparatus and station basis with six apparatus and one station being equipped initially. Estimated total for dispatching and station alerting is $44,577.39. The equipment will be supported by Fort Worth through an existing contract with GTS Technology Solutions(GTS).An amendment has been executed with GTS to allow for managed service providing maintenance and support of the mobile data computers(MDCs).Annual costs will be paid by Fort Worth and invoiced to Haslet for repayment to the General Fund.Annual recurring costs are expected to be$6,193.70 for the services and maintenance of equipment and hardware.These costs were built into the Fire Department's Fiscal Year 2022 General Fund operating budget through the budget development process. Potential one-time purchase costs and annual cost of support details are shown below: Apparatus Costs One-Time Quantity One-Time Monthly Annual" Quantity Annual Total Total MDC Hardware Dell Latitude 7424 Rugged(CTO) $4,096.47 6 $24,578.82 - - Docking Station (Havis DS-DELL-612) $541.53 6 $3,249.18 - - Swivel Mount(Havis C-MKM-102) $135.58 6 $813.48 - - HAVIS FIXED ADAPTER PLATE $56.78 6 $340.68 TALL:UNIVERSAL Havis PKG-KB-208-Keyboard- $357.01 6 $2,142.06 with touchpad Cradlepoint Hardware IBR 900 Cradlepoint w/5 Years NCE(MA5-09001200- $1,037.70 6 $6,226.20 - - NNA) Cradlepoint Antenna(AP-CCWWG-Q-S22222-RP34-BL) $198.07 6 $1,188.42 - - Cradlepoint Power(170585-001 3m Power/GPIO Cable) $11.13 6 $66.78 Laborllnstallation Labor-ConfigureMDC $126.16 6 $756.96 - - Labor-Install Equipment in Apparatus $433.96 6 $2,603.76 - - Recurring Costs GTS Management Cost(annual),per device - - $152.44 6 $914.64 Cradlepoint Cellular Service-Unlimited(DIR) - $37.99 $455.88 6 $2,735.28 Cradlepoint NCE per year(after Year 5) - - $62.81 6 $376.86 Haslet TOTAL-Per Apparatus Costs $6,994.39 $41,966.34 $37.99 $671.13 $4,026.78 Station Alerting Costs One-Time Quantity One Time Monthly Annual" Quantity Annual Total Total Alerting System Hardware CFW PC $866.45 1 $866.45 PA Amp $610.05 1 $610.05 APC UPS 720 Battery Backup-750 VA $376.00 1 $376.00 Connectivity-Network Meraki device $659.55 1 $659.55 Internet Circuit-Verizon FirstNet USB backup $37.99 $455.88 1 $455.88 Internet Circuit-Spectrum Primary service* $99.00 1 $99.00 $114.99 $1,379.881 $1,379.88 Recurring Costs Meraki License per year $27.60 $331.16 1 $331.16 TOTAL-Station Alerting Costs $2,611.05 $2,611.05 $180.58 $2,166.92 $2,166.92 GRAND TOTAL: $44,577.39 $218.57 $6,193.70 $6,193.70 Additionally, Fort Worth will invoice Haslet quarterly for dispatching services provided by the PSAP at the rate of$30.00 per run.This fee will be reviewed on an annual basis and may be adjusted each year when necessary to account for inflation.This revenue will be deposited to the General Fund quarterly.Revenue from this agreement is estimated at$36,193.70 annually and includes both hardware support and operational costs based on an annual run volume of 1,000 per year. This project will serve ALL COUNCIL DISTRICTS. A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:City of Haslet FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations,authorization of the agreement,and adoption of the attached appropriation ordinance,funds will be deposited in the General and Special Purpose Funds.The Fire Department(and Financial Management Services)is responsible for the collection and deposit of funds due to the City. Prior to any expense being incurred,the Fire Department also has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Valerie Washington 6199 Originating Business Unit Head: Jim Davis 6801 Additional Information Contact: Mark Rauscher 6803