HomeMy WebLinkAboutContract 56223-A3 CSC No.56223-A3
AMENDMENT NO. 3 TO
CITY OF FORT WORTH CONTRACT 56223
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and Robert Half International Inc. (hereafter "Vendor"). City and Vendor shall
be referred to individually as a Party and collectively as the Parties.
WHEREAS, the Parties previously entered into City Secretary Contract 56223 (the
"Agreement"); and
WHEREAS, the Agreement was executed for Vendor to provide City with temporary
staffing services using Houston-Galveston Area Council ("H-GAC") Cooperative Contract TS06-
21; and
WHEREAS, pursuant to Article 23 of TS06-21, should Vendor request a price increase
or price change under the agreement,Vendor is to submit documentation and request such change
to H-GAC directly for approval; and
WHEREAS, on November 17, 2021, H-GAC approved Vendor's request to amend
TS06-21 to include an additional rate category for the position ERP Consultant and it is the Parties
mutual understanding that H-GAC and Vendor are in the process of fulfilling their contractual
obligations under TS06-21 to reflect the approval; and
WHEREAS, the Parties mutually agree to amend the Agreement to include the ERP
Consultant position and rate under the Agreement.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Exhibit F "ERP Consultant: Amendment Documents between HGAC and Robert
Half," attached hereto, is hereby incorporated in its entirety to the Agreement.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument.A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
(signature page follows)
OFFICIAL RECORD
CSC 56223, Amendment 3 CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By: Jesus J.Chapa ec 8, 02113:18 CST) of this contract, including ensuring all
Jesus J. Chapa performance and reporting requirements.
Deputy City Manager
Date: Dec 8, 2021
By:
APPROVAL RECOMMENDED: Name: John Samford
Title: Assistant Finance Director
APPROVED AS TO FORM AND LEGALITY:
BY Regi d Zeno(Dec 3,20 :21 CST)
Name: Reginald Zeno //
Title: Chief Financial Officer 7�f f/�� ;W11/ )w
By:
Jessika Williams(Dec8,202109:46 CST)
ATTEST: Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
By: M&C: 21-0734
Name: Ronald Gonzales
Title: Acting City Secretary ��F°FOR Taa
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f.o °o��d
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Robert Half International Inc. � °°°°°°°°°°°°° *G
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oa-fhiou GlIVYISGG�{IBIG�BY
By:
Mathieu Ulmschneider(Dec 3,202110:54 CST)
Name: Mathieu Ulmschneider
Title: VP, Strategic Accounts
Date: Dec 3,2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC 56223, Amendment 3 Page 2 of 2
EXHIBIT F
FORM D1-PRICING PAGE#1 Procurement No.: TS06-21
Title: Temporary Staffing,Direct-Hire and Other Employer Services
Offeror: Robert Half International Inc.
Respondent shall provide cost of services,Mark-up (MU)percentage pricing on the worksheet as noted:
When using the DOL website guidelines,as the Base pricing rate for Temporary Hire:
1.) What is the percentage of Mark-Up added to the Base rate for an
65
Administrative position?
2.) What is the percentage of Mark-Up added to the Base rate for an
NA
Light Industrial position?
3.) What is the percentage of Mark-Up added to the Base rate for an
NA
Heavv Industrial position?
4.) What is the percentage of Mark-Up added to the Base rate for an IT
70
position?
5.) What is the minumum conversion time in(hours)for a temporary Varies from 641 - 1561
employee to be hired without incurring a conversion or buyout fee? depending on position
6.) Are there any liquidation fees if the above conversion hours are not
met? yes/no > > Yes
7.) If there are liquidation fees or charges for the above transaction,what
is the fee,percentage or hours charged?Briefly explain.
fee:> > > See below chart
hours:> > > See below chart
percentage> > See below chart
OfficeTeam Only
Length of Assignment Fee
0-160 hours 25%of annual starting salary
161-320 hours 20%of annual starting salary
321 -480 hours 15%of annual starting salary
481 -640 hours 10%of annual starting salary
641+hours No Fee
Robert Half Technology,Accountemps,The Creative Group,Robert Half Legal
Length of Assignment Fee
0-240 hours 25%of annual starting salary
Explain here: 241 -480 hours 20%of annual starting salary
481 -720 hours 15%of annual starting salary
721 -960 hours 10%of annual starting salary
961+hours No Fee
Robert Half Management Resources(Non-SPS)
Length of Assignment Fee
0- 1,560 hours Case-by-case
1,561+hours No Fee
8.) Direct-Hire annual salary percentage of Mark-up. 25%
**The annual salary must be equal to or less than
hourly rate provided in the job descriptions listed
on Form D-Page#2,using the multiplier of
2080 hours.
9.) Direct-Hire guarantee period in hours. 520
10.) Payrolling percentage of Mark-Up. NA
Title: Temporary Staffing,Direct-Hire and Other Employer Services
Offeror: Robert Half International Inc.
Code Occupation Description Pricing Range Mark-Up% Total Total
Please Use a
Whole Number as
Low High the%(MU). Low High
Example 25%_
1.25
Accounting:
A01 Accountant I $20.30 $31.90 1.70 $34.51 $54.23
A02 Accountant II $30.00 $49.00 1.70 $51.00 $83.30
A03 Financial Analyst I $21.00 $32.50 1.70 $35.70 $55.25
A04 Financial Analyst II $33.00 $52.80 1.86 $61.38 $98.21
A05 Payroll Clerk $17.00 $25.00 1.70 $28.90 $42.50
A06 Cost Accounting Specialist $22.00 $44.00 1.70 $37.40 $74.80
A07 CPA $25.00 $50.00 1.70 $42.50 $85.00
A08 Financial/Business Analyst $22.00 $49.50 1.86 $40.92 $92.07
A09 Controller $35.20 $60.00 1.86 $65.47 $111.60
A10 Auditor $19.80 $30.80 1.70 $33.66 $52.36
All Auditor II $29.00 $48.00 1.70 $49.30 $81.60
Al2 Finance Director $55.00 $95.00 1.86 $102.30 $176.70
A13 Chief Financial Officer 1 $80.001 $150.001 1.86 1 $148.801 $279.00
Administrative Support and Clerical:
BO1 Accounting Clerk $12.00 $18.00 1.70 $20.40 $30.60
B02 Accounting ClerklI $18.00 $21.00 1.70 $30.60 $35.70
B03 Accounting Clerk III $21.00 $24.00 1.70 $35.70 $40.80
B04 Administrative Assistant $13.00 $19.00 1.65 $21.45 $31.35
B05 Call Center Representative $15.001 $26.00 1.65 $24.751 $42.90
B06 Copy Machine Operator $12.00 $15.00 1.65 $19.80 $24.75
B07 Court Reporter
B08 Customer Service Representative I $15.00 $18.00 1.65 $24.75 $29.70
B09 Customer Service Representative II $18.00 $22.00 1.65 $29.70 $36.30
B10 Customer Service Representative III $22.00 $27.00 1.65 $36.301 $44.55
Bll Data Entry Operator $12.00 $16.00 1.65 $19.80 $26.40
B12 Data Entry Operator II $16.00 $20.00 1.65 $26.40 $33.00
B 13 Document Preparation Clerk $12.00 $18.00 1.65 $19.80 $29.70
B14 Executive Assistant $19.00 $29.00 1.65 $31.35 $47.85
B 15 General Clerk I $12.00 $15.00 1.65 $19.801 $24.75
B 16 General Clerk II $15.00 $20.00 1.65 $24.75 $33.00
B17 General Clerk III $20.00 $24.00 1.65 $33.00 $39.60
B18 Legal Secretary I $18.00 $24.00 1.70 $30.60 $40.80
B19 Legal Secretary II $24.00 $31.00 1.70 $40.80 $52.70
B20 Mail Room Clerk $12.00 $15.00 1.65 $19.80 $24.75
B21 Messenger Courier
B22 Personnel Assistant(Employment)I $12.00 $15.00 1.65 $19.80 $24.75
B23 Personnel Assistant(Employment)II $15.00 $18.00 1.65 $24.75 $29.70
B24 Personnel Assistant(Employment)III $18.00 $22.00 1.65 $29.70 $36.30
B25 Production Control Clerk $15.00 $25.00 1.65 $24.75 $41.25
B26 Secretary I $12.00 $15.00 1.65 $19.80 $24.75
B27 Secretary 11 $15.00 $18.00 1.65 $24.75 $29.70
B28 Secretary 111 $18.00 $25.00 1.65 $29.70 $41.25
B29 Supply Technician
B30 Receptionist/Switchboard Operator $12.00 $18.00 1.65 $19.80 $29.70
B31 Records Management Clerk $15.00 $25.00 1.65 $24.75 $41.25
B32 Travel Clerk I
B33 Travel Clerk 11
B34 Travel Clerk III
B35 Word Processor 1 $12.00 $15.00 1.65 $19.80 $24.75
B36 Word Processor 11 $15.00 $18.00 1.65 $24.75 $29.70
B37 Word Processor 111 $18.00 $22.00 1.65 $29.70 $36.30
Education:
COI Teacher I
CO2 Teacher 11
CO3 Teacher III
C04 At Risk Counselor I
General Services and Materials Handling Support:
DO1 Forklift Operator
D02 Gardener
D03 General Maintenance Worker
D04 Janitor
D05 Laborer
D06 Librarian
D07 Library Aide/Clerk
D08 Library Technician
D09 Material Coordinator
D 10 Material Handling Laborer
D 11 Order Filler
D 12 Shipping Packer
D 13 Shipping/Receiving Clerk $12.00 $18.00 1.65 $19.80 $29.70
D 14 Stock Clerk
D 15 Park Naturalist
D 16 Recreation Specialist
D17 Warehouse Specialist
Health:
E01 Breath Alcohol Technician
E02 Certified Occupational Therapist Assistant
E03 Certified Physical Therapist Assistant
E04 Claims Processor $15.00 $24.50 1.65 $24.75 $40.43
E05 Claims Processor(Senior) $19.00 $30.00 1.65 $31.35 $49.50
E06 Dental Assistant
E07 Dental Hygienist
E08 Dietary Aide
E09 EKG Technician
E10 Electroneurodiagnostic Technologist
Ell Eligibility/Insurance Verifier $13.00 $22.00 1.65 $21.45 $36.30
E12 Eligibility Referral Coordinator $13.00 $22.00 1.65 $21.45 $36.30
E 13 Emergency Medical Technician
E14 Insurance Coordinator $15.00 $24.50 1.65 $24.75 $40.43
E 15 Licensed Practical Nurse I
E 16 Licensed Practical Nurse 11
E 17 Licensed Practical Nurse III
E18 Medical Assistant
E 19 Medical Laboratory Technician
E20 Medical Record Clerk $13.00 $19.00 1.65 $21.45 $31.35
E21 Medical Record Technician
E22 Medical Transcriptionist
E23 Nuclear Medicine Technologist
E24 Nursing Assistant I
E25 Nursing Assistant 11
E26 Nursing Assistant III
E27 Nursing Assistant N
E28 Optical Dispenser
E29 Optical Technician
E30 Pharmacy Technician
E31 Phlebotomist
E32 Radiologic Technologist
E33 Registered Nurse I
E34 Registered Nurse 11
E35 Registered Nurse III
E36 Registered Nurse N
E37 Scheduler(Drug and Alcohol Testing)
E38 Substance Abuse Treatment Counselor
Information Technology:
FO1 Application Developer $40.00 $75.00 1.70 $68.00 $127.50
F02 Application Support Analyst $30.00 $60.00 1.70 $51.00 $102.00
F03 Applications Engineer $40.00 $75.00 1.70 $68.00 $127.50
F04 Computer Operator I $18.00 $27.00 1.70 $30.60 $45.90
F05 Computer Operator II $25.00 $34.00 1.70 $42.50 $57.80
F06 Computer Operator III $32.00 $39.00 1.70 $54.40 $66.30
F07 Computer Operator N $40.00 $49.00 1.70 $68.00 $83.30
F08 Computer Operator V $48.00 $60.00 1.70 $81.60 $102.00
F09 Computer Programmer I $33.00 $49.50 1.70 $56.10 $84.15
F10 Computer Programmer II $50.00 $60.50 1.70 $85.00 $102.85
F11 Computer Programmer III $61.00 $77.00 1.70 $103.70 $130.90
F12 Computer Programmer IV $78.00 $93.50 1.70 $132.60 $158.95
F13 Computer Systems Analyst I $30.00 $40.00 1.70 $51.00 $68.00
F14 Computer Systems Analyst II $40.00 $50.00 1.70 $68.00 $85.00
F15 Computer Systems Analyst III $50.00 $77.00 1.70 $85.00 $130.90
F16 Customer Support Administrator $17.00 $35.00 1.70 $28.90 $59.50
F17 Customer Support Specialist $15.00 $20.00 1.70 $25.50 $34.00
F18 Database Administrator $38.50 $70.00 1.70 $65.45 $119.00
F19 Data Center Support Specialist $35.00 $70.00 1.70 $59.50 $119.00
F20 Desktop Support Manager $35.00 $55.00 1.70 $59.50 $93.50
F21 Desktop Support Specialist $18.00 $26.00 1.70 $30.60 $44.20
F22 Developer $35.00 $70.00 1.70 $59.50 $119.00
F23 Director of Technology $40.00 $95.00 1.70 $68.00 $161.50
F24 Front End Web Designer $45.00 $55.00 1.77 $79.65 $97.35
F25 GIS(Geographic Info.Systems)Tech.I $33.00 $55.00 1.70 $56.10 $93.50
F26 GIS(Geographic Info.Systems)Tech.II $44.00 $66.00 1.70 $74.80 $112.20
F27 Help Desk Specialist $15.00 $20.00 1.70 $25.50 $34.00
F28 Help Desk Technician $15.00 $25.00 1.70 $25.50 $42.50
F29 Information Systems Project Manager $35.00 $60.00 1.70 $59.50 $102.00
F30 Information Technology Coordinator $20.00 $35.00 1.70 $34.00 $59.50
F31 Information Technology Director $40.00 $95.00 1.70 $68.00 $161.50
F32 Information Technology Manager $33.00 $68.00 1.70 $56.10 $115.60
F33 IT Support Manager $33.00 $50.00 1.70 $56.10 $85.00
F34 IT Support Specialist $18.00 $30.00 1.70 $30.60 $51.00
F35 IT Systems Administrator $35.00 $50.00 1.70 $59.50 $85.00
F36 Java Developer $40.00 $75.00 1.70 $68.00 $127.50
F37 Management Information Systems Director $40.00 $80.001 1.70 $68.00 $136.00
F38 Network/Communications Support Clerk $22.00 $38.50 1.70 $37.40 $65.45
F39 Network Systems Administrator $35.00 $50.00 1.70 $59.50 $85.00
F40 Peripheral Equipment Operator $18.00 $30.00 1.70 $30.601 $51.00
F41 Senior Database Administrator $30.00 $65.00 1.70 $51.00 $110.50
F42 Senior Network System Administrator $45.00 $90.00 1.70 $76.50 $153.00
F43 Senior Programmer $40.00 $75.00 1.70 $68.00 $127.50
F44 Senior Programmer Analyst $25.00 $40.00 1.70 $42.50 $68.00
F45 Senior Security Specialist $40.00 $90.00 1.70 $68.00 $153.00
F46 Senior Support Specialist $28.00 $40.00 1.70 $47.60 $68.00
F47 Senior System Administrator $40.00 $75.00 1.70 $68.00 $127.50
F48 Senior System Analyst $30.00 $65.00 1.70 $51.00 $110.50
F49 Senior Web Administrator $35.00 $55.00 1.70 $59.50 $93.50
F50 Senior Web Developer $40.00 $70.00 1.70 $68.00 $119.00
F51 Software Developer $45.00 $75.00 1.70 $76.50 $127.50
F52 Software Quality Assurance Analyst $35.00 $55.00 1.70 $59.50 $93.50
F53 Support Specialist $18.00 $28.00 1.70 $30.60 $47.60
F54 Systems Administrator $30.00 $45.00 1.70 $51.00 $76.50
F55 Systems Analyst $20.00 $35.00 1.70 $34.00 $59.50
F56 Systems Designer $30.00 $55.00 1.70 $51.00 $93.50
F57 System Support Specialist $18.00 $28.00 1.70 $30.60 $47.60
F58 Technical Operations Officer $40.00 $80.00 1.70 $68.00 $136.00
F59 Technical Support Specialist $18.00 $28.00 1.70 $30.60 $47.60
F60 Technical Specialist $20.00 $32.00 1.70 $34.00 $54.40
F61 Telecommunications Specialist $18.00 $32.00 1.70 $30.60 $54.40
F62 Web Administrator $32.00 $45.00 1.70 $54.40 $76.50
F63 Web Developer $35.00 $55.00 1.70 $59.50 $93.50
F64 Web Master $35.00 $55.00 1.70 $59.50 $93.50
F66 ERP Consultant $82.35 $120.00 1.70 $140.00 $204.00
GO1 Buyer I
G02 Buyer II
G03 Buyer III
G04 Purchasing Manager $33.00 $77.00 1.86 $61.38 $143.22
Professional:
HO1 Attorney $30.00 $50.00 1.78 $53.40 $89.00
H02 Business Development Manager
H03 Business Development Sales Rep.
H04 Contract Administrator $18.00 $27.00 1.70 $30.60 $45.90
H05 Contract Specialist $25.00 $30.00 1.70 $42.50 $51.00
H06 Community Relations Representative II
H07 Community Relations Representative III
H08 Compliance Manager $32.00 $44.00 1.70 $54.40 $74.80
H09 Contract Administrator $18.00 $27.00 1.70 $30.60 $45.90
H10 Contract Manager $30.00 $40.00 1.70 $51.00 $68.00
H11 Executive Consultant $45.00 $80.00 1.86 $83.70 $148.80
H12 Facility Manager
H13 Fire/HAZMAT Specialist
H14 Grant Administrator $22.00 $35.00 1.70 $37.40 $59.50
H15 Housing Specialist
H16 Human Resources Coordinatior $18.00 $27.00 1.70 $30.60 $45.90
H17 Human Resources Manager $27.50 $49.50 1.86 $51.15 $92.07
H18 Human Resources Specialist $22.00 $38.00 1.70 $37.40 $64.60
H19 Inspection Manager
H2O Inspection Specialists
H21 Insurance Specialist I
H22 Insurance Specialist 11
H23 Insurance Specialist III
H24 Law Enforcement Specialist
H25 Logistics Specialists
H26 Logistics Manager
H27 Marketing Specialist $20.00 $24.00 1.77 $35.40 $42.48
H28 Paralegal/Legal Assistant 1 $16.00 $20.00 1.70 $27.20 $34.00
H29 Paralegal/Legal Assistant II $20.00 $24.00 1.70 $34.00 $40.80
H30 Paralegal/Legal Assistant III $28.00 $34.00 1.70 $47.60 $57.80
H31 Paralegal/Legal Assistant IV $36.00 $49.00 1.70 $61.20 $83.30
H32 Park Ranger
H33 Presentation Designer $28.00 $35.00 1.77 1 $49.561 $61.95
H34 Principle Consultant $38.001 $70.00 1.86 1 $70.681 $130.20
H35 Proofreader $28.001 $32.00 1.77 1 $49.561 $56.64
H36 Public Assistance Specialist
H37 Safety Manager
H38 Security-unarmed
H39 Security-armed
H40 Senior Writer $25.00 $40.00 1.77 $44.25 $70.80
H41 Social Media Manager $28.00 $35.00 1.77 $49.56 $61.95
H42 Transportation Manager
H43 Website Designer $30.00 $38.00 1.77 $53.10 $67.26
Scientific:
I01 Wildlife Biologist
IO2 Environmental Coordinator I
I03 Geologist
Miscellaneous:
JO1 Cashier
J02 Desk Clerk $12.00 $16.00 1.65 $19.80 $26.40
J03 Lifeguard
J04 Park Attendant(Aide)
J05 Recreation Aide/Health Facility Attendant
J06 Recreation Specialist
J07 Sales Clerk
J08 School Crossing Guard
J09 Sports Official
J10 Load Ticket Data Entry Clerk
FORM E -- ADDITIONAL VALUE ADDED SERVICES THAT CAN BE OFFERED TS06-21
Title: Temporary Staffing,Direct-Hire and Other Employer Services
Offeror Robert Half International Inc.
Name:
1) Quote each Value Added Service(VAS)on a single separate line. Pricing must be included in order for
Notes: the VAS to become accepted and approved.
(Important)
2) Use a single Form E for ALL Items. Add/Insert additional lines as necessary.
Code Description of Additional Services Offered Rate,
(if any) Price or Range
Al2,A13 Finance Director and CFO. We added these roles to Forn D2 with highlights and pricing See Form D2
Our Salaried Professional Service(SPS)for recurring projects and long-term interim work is a 135%
unique differentiator for Robert Half. When staffing continuity is imperative for our clients,we
often leverage our SPS professionals. These Robert Half employees have chosen a full-time career
with the company and receive a competitive full-time salary and benefits.By offering skilled
professionals this career opportunity,we can provide our clients with access to professionals who
are not typically available through traditional temporary staffing services. The Salaried
Professionals we assign are completely focused,eliminating staff disruptions during projects
work. The result is efficiency and productivity when you need it the most,minimizing turnover
and ensuring our clients are completing projects on time and on budget.
NOTE: The mark-up for individuals assigned through Salaried Professional Services(SPS)will
be one-hundred and thirty-five percent(135%).
Individuals assigned through SPS are not intended for contract-to-hire. In the event
H-GAC hires an SPS professional,the conversion fee will equal 50%of the professional's
aggregate annual compensation,including bonuses.
New Proposed Pricing
FORM E -- ADDITIONAL VALUE ADDED SERVICES THAT CAN BE OFFERED TS06-21
Title: Temporary Staffing,Direct-Hire and Other Employer Services
Offeror Robert Half International Inc.
Name:
1) Quote each Value Added Service(VAS)on a single separate line. Pricing must be included in order for
Notes: the VAS to become accepted and approved.
(Important) 2) Use a single Form E for ALL Items. Add/Insert additional lines as necessary.
Code Description of Additional Services Offered Rate,
if n Price r Ra n6
F66 �ERP Consultant. We added theis roles to Forn D2 with highlights and pricing See Form D2
Our Salaried Professional Service(SPS)for recurring projects and long-term interim work is a 144%
unique differentiator for Robert Half. When staffing continuity is imperative for our clients,we
often leverage our SPS professionals. These Robert Half employees have chosen a full-time career
with the company and receive a competitive full-time salary and benefits.By offering skilled
professionals this career opportunity,we can provide our clients with access to professionals who
are not typically available through traditional temporary staffing services. The Salaried
Professionals we assign are completely focused,eliminating staff disruptions during projects
work. The result is efficiency and productivity when you need it the most,minimizing turnover
and ensuring our clients are completing projects on time and on budget.
NOTE: The mark-up for individuals assigned through Salaried Professional Services(SPS)will
be one-hundred and thirty-five percent(135%).
Individuals assigned through SPS are not intended for contract-to-hire. In the event
H-GAC hires an SPS professional,the conversion fee will equal 50%of the professional's
aggregate annual compensation,including bonuses.
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FbRT�I i
DATE: 9/28/2021 REFERENCE**M&C 21- LOG NAME: 13P ROBERT HALF TEMPORARY
NO.: 0734 STAFFING MG FMS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to the Purchase Agreement for Temporary Staffing with
Robert Half International, Inc. to Increase the Annual Amount from $100,000.00 to
$1,112,248.00 to Assist in the Payroll Solution Implementation and Other City Temporary
Staffing Needs Using Houston—Galveston Area Council Cooperative Contract TS06-21
RECOMMENDATION:
It is recommended that City Council authorize an amendment to the purchase agreement for
temporary staffing with Robert Half International, Inc. to increase the annual amount from
$100,000.00 to $1,112,248.00 to assist in the Payroll Solution Implementation and other City
temporary staffing needs using Houston—Galveston Area Council Cooperative Contract TS06-21.
DISCUSSION:
The City is utilizing Houston-Galveston Area Council (H-GAC) Cooperative Purchase Agreement
TS06-21 with Robert Half International Inc. for temporary staffing services for a total amount up to
$100,000.00. The length of assignments vary from a few weeks to several months.
On September 28, 2021, the City Council received an informal report outlining the City's Payroll
Taskforce (PTF) recommendation to address payroll challenges for both the Police and Fire
department personnel along with a recommended software solution. After conducting an informal
Request for Information to identify a payroll system solution, staff determined that UKG's Workforce
Dimensions System, working in conjunction with UKG's Telestaff Enterprise System (scheduling
software currently used by Police and Flre), will provide the solution needed to ensure accurate
payroll. In order to implement the plan, various City staff will be assigned to the project and therefore,
it will be necessary to backfill the positions. Additionally, the contract spend authority needs to be
increased for other items, which are described below.
The funds summarized in the table below will be used to provide contract spend authority necessary
to:
1. Hire temporary resources to backfill City staff and support the project implementation
through the duration of the payroll solution implementation.
2. Continue the contract resource that is supporting the increased workload within the
Accounting Division of the Financial Management Services Department as a result of the
influx of Federal funding.
3. Continue the contract resource that is supporting the increased workload within the Treasury
Division of the Financial Management Services Department payroll staff to support other
ongoing work efforts relating to the City's current payroll process.
Purpose Amount
Public Safety Payroll Solution Implementation Backfill $934,248.00
Resources
Funding for current FMS Accounting Contractor $107,000.00
Funding for current FMS Payroll Contractor $71,000.00
Total $1,112,248.00
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the items. HGAC Cooperative Contract TS06-21 was competitively
bid to increase and simplify the purchasing power of local government entities across the State of
Texas.
ADMINISTRATIVE CHANGE ORDER - an administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE -An M/WBE goal is not assigned when purchasing from an approved purchasing
cooperative or other public entity.
Upon City Council approval, the agreement shall begin upon execution of the agreement and shall
continue for a term up to one year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and award of the contract. Prior to any expenditure being incurred, the
participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
g g—p Kevin Gunn (2015)
Additional Information Contact: Cynthia Garcia (8525)
Michelle Green (2058)
ATTACHMENTS