HomeMy WebLinkAboutContract 56806CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE
CITY OF FORT WORTH AND ORIENTAL BUILDING SERVICES INC.
WHEREAS Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (“City”), a Texas home-rule municipality and
Tarrant County entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998
which provides that when the one of the Local Government Entities enters into a contract with a
Vendor for goods and services, the other Local Government is able to enter into a Purchase
Agreement with the Vendor under the same terms and conditions offered to the Original Local
Government Entity so long as the Vendor is agreeable. Copy Attached as Exhibit A;
WHEREAS Oriental Building Services (“Vendor”) responded to BID 2020-145 issued by Tarrant County
agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor
under the same terms and conditions as those contained in the BID. (Copy attached as Exhibit B);
NOW THEREFORE, City and Vendor each of which will individually be referred to as a “Party” and
collectively as the “Parties enter into this Purchase Agreement and agree as follows:,
The Parties agree that any references to the Tarrant County in Exhibit B shall be construed as the City of
Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure
to the City as if the bid in Exhibit B were originally agreed between the City and Vendor. This shall
specifically include any requirements imposed on Vendor by virtue of a regulation or City Ordinance
included in Exhibit B.
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
1. Exhibit A – Agreement between the City of Fort Worth and Tarrant County;
2. Exhibit B – Contract between Tarrant County and the Vendor Oriental Building
Services identified as BID No. ; 2020-145.
3. Exhibit C – Vendor’s Quote, Pricing, Scope of Services or Purchase Order;
4. Exhibit D – Conflict of Interest Questionnaire.
Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit
B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
CSC No. 56806
thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A, then this Agreement
and Exhibit A shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall
be in the amount of Two Million Five Hundred Thousand Dollars ($2,500,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
The term of this Agreement shall be for approximately one year beginning on December 14, 2021
and ending on September 30, 2022. City shall be able to renew this agreement for two (2) one-year renewal
options by written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal
working hours to all necessary Vendor facilities subject to Vendor’s reasonable rules and regulations while
at Vendor’s facilities, and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice
of intended audits, and all such audits shall be conducted on regular business days during Vendor’s regular
business hours in a manner that will not unreasonably interfere with Vendor’s operations at its facilities.
City’s auditors shall present proper credentials to the manager of Vendor’s facility at the time that they
are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern
District of Texas, Fort Worth Division.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Dana Burghdoff, Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney’s Office at
same address
To VENDOR:
Oriental Building Services, Inc.
2526 Manana Dr.
Suite 208
Dallas, TX 75220
Facsimile: 469-522-0003
[SIGNATURES FOLLOW]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Steve Cooke
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: ______________________________
Name: Alan Shuror
Title: Assistant Director, General Services
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: _________
VENDOR:
Oriental Building Services, Inc.
By:
Name: ________________________
Title: ________________________
Date: ____________________________
ATTEST:
By: ______________________________
Name: ________________________
Title: ________________________
Steve GyePresident
December 3, 2021
Nixon Shum
Vice President
Alan H. Shuror (Dec 9, 2021 10:14 CST)
Alan H. Shuror
Steve Cooke (Dec 9, 2021 10:23 CST)
Steve Cooke
Dana Burghdoff (Dec 10, 2021 07:24 CST)
Dana Burghdoff
December 10, 2021
Jannette S. Goodall (Dec 10, 2021 08:35 CST)
Jannette S. Goodall
EXHIBIT A
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY
(Pages Follow)
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CITY SECRETARY � �2 n �
CONTRACT NUMBER J �`
INTERLOCAL GOVERNMENTAL CONTRACT FOR PURCHASING
CITY OF FORT WORTH
AND
COUNTY OF TARRANT, TEXAS
This contract is made and entered into this �_-, - day of ,_ _ 1998, by and between the
County of Tarrant, Texas, a governmental agency, (hereinafter referred to as Tarrant County, acting by and
through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred to
as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager.
WHEREAS, Tarrant County and Fort Worth (hereinafter collectively referred to as the "parties" or either
"party") are political subdivisions of the State of Texas authorized to contract with each other relative to
governmental functions and services by the Interlocal Cooperating Act, Texas Government Code,
Chapter 791; and .
WHEREAS, the parties believe that eooperating in the purchasing of various goods, materials,
equipment and supplies which both parties use in carrying out their governmental functions and services will
enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than
by making such purchases individually, and both desire to increase efficiency and effectiveness of such
purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,
he parties agree as follows:
1.
AGREEMENT
This contract shall be for a term of one (1) year beginning on , 1998, and ending on
, 1999. This Contract shall automatically renew for one (1) year terms thereafter unless
one party gives written notice to the other party of its desire not to renew. The written notice required shall be
at least sixty (60) days prior to the expiration of an existing one year term.
2.
SCOPE AND IMPLEMENTATION
It is the intent of the parties that the joint or cooperative purchasing through each other's contracts will
be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law; it is the intent of
the parties that the two may take part in joint purchase for any goods and services they may need to carry out
their governmental functions, and thai either one will use reasonable efforts to allow the other to make
purchases under its contracts. In each instance, however, there shall be a"purchasing agreement" or
"purchase order" issued by the entity desiring to make the purchase, and agreed to or countersigned by the
entity having the contract with the supplier of goods or services, or which is the lead entity in that contract,
which purchasing agreement or purchase order shall specify the supply contract in question and set out any
and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order
shall be acknowledged by the supplier and sl�all be considered as being issued under this agreement and
shall be subject to all of the terms and conditions of this agreement without the necessity of those.being set
aut or specificallq referred to in such purchasing agreement or purchase order.
PAGE 1 OF 3 PAGES
3.
( COMPENSATION
� The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to
be agreed upon in connection with each such solicitation.
4.
COMPLIANCE WITH LAWS
The parties hereby agree to abide by and obey all applicable local, state and federal laws and
requirements, which apply to their respective procurement policies. It is specifically understood and agreed
that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with
all legal requirements for competitive bidding which are applicable to both parties.
5.
NOTICES
Any notices or other communication required or allowed to be given by one party to the other pursuant
to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to
the addresses shown below:
To City of Fort Worth:
Purchasing Manager
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
To Tarrant County:
Purchasing Agent
Tarrant County
100 E. Weatherford, Suite 303
Fort Worth, Texas 76196
6.
GOVERNING LAW AND VENUE
This contract shall be governed by and interpreted in accordance with the laws of the State of Texas.
This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant
County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas.
In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties
hereto that the remaining portions shall remain valid and in full force and effect to the extent possible.
7.
MISCELLANEOUS PROVISIONS
By execution of this contract, each party represents to the other that:
� a. In performing its duties and obligations hereunder, it will be carrying out one or more
governmental functions or services which it is authorized to perform;
(
PAGE 2 OF 3 PAGES
b. The undersigned officer or agent of the party has been properly authorized by that party's
governing body to execute this contract and that any necessary resolutions extending such
authority have been duly passed and are now in effect;
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All payments required or permitted to be made by a party will be made from current revenues
available to the paying party; and
All payments provided hereunder by one party to the other shall be such amounts as to fairly
compensate the other party for the services or functions perFormed hereunder.
8.
CONSTRUCTION OF CONTRACT
This contract represents the full, final and complete agreement of the parties related to its subject
matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous
agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed
by both parties after the date of this contract. No representations, inducements, promises, or agreements,
oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent
ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly
as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding
purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective
purchases of goods, materials, equipment and supplies by the parties.
, IN WITNESS WHEREOF, the Parties hereto have executed this contract on this date, the ��ay
�f , 1998.
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C unty of Tarrant, Texas
By:
Tom Vandergriff
County Judge
ATTEST:
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APPROVED AS TO FORM AND LEGALITY;
By: �i�� -!
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Assistant District Attorney
City f Fort Worth
By. - (���'�%� -��
Bob Terrell
City Manager ;.
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By: ,�.
NAME �D r� 0►'L
City Se�retary
APPROVED AS TO FORM AND LEGALITY:
By: G�
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Assistan City Attorney
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Date
PAGE 3 OF 3 PAGES
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JACK BEACHAM, C.P.M.
PURCHASING AGENT
August 21, 1997
ROY EDWARDS, C.P.M.
ASSISTANT
� Jim Conner, Buyer
City of Fort Worth Purchasing Department
1000 Throckmorton
Fort Worth, TX 76102
Bid No. 96-084, Annual Contract for Pagers and Paging Services
Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you
on August 21, 1997.
If I can be further assistance please call me at 884-2620.
Sincerel
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Buy _
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Attachment
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TARRANT COUl�TY
PUR.CHASING DEPAR,TMENT
TARRANT COUNTY ADMIIVISTRATION BUILDING, ROOM 303
100 E. WEATHERFORD, FORT WORTH, TEXAS 76196 817-884-1414, 817-884-2629 (Fax)
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INTERLOCAL AGREEMENT
BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH
This agreement is made this►ii..''`� Day/�M�,.,�; 1997 between the County of Tarrant, Texas
and the City of Fort Worth, Texas. � �
Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter
791 Texas Government Code providing for the cooperation between local governmental
bodies, the parties hereto, in consideration of the premises and mutual promises contained
herein, agree as follows:
WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of
the Texas Government Code; and,
WHEREAS, t:�e parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those
payments from current revenues legally available to that party;
WHEREAS, the governing bodies of each party find that the subject of this contract is
necessary for the benefit of the public and that each party has the legal authority . to
perform and to provide the governmentai function or service which is the subject matter
of this contract; furthermore, the governing bodies find that the performance of this
contract is in the common interest of both parties; and that the division of cost fairly
compensates the performing party for the services performed under this contract;
I.
The City of Fort Worth, Texas, hereby makes, constitutes and appaints Tarrant County
its true and lawful purchasing ageiii for the purchase of various . commodities using
Annual Contracts (Bids). Tarrant County will mainfain a listing of Anilual Contracts
which are available for local entities use. To utilize one or more of these contracts, local
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entities must request authorization, in writi�g, to Tarrant County. Upon receipt of
request, Tarrant County will send a form letter to the appropriate vendor(s) for their
approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant
Coun�y will forward a copy of the letter and appropriate Annual Contract to the
requesting entity. The City of Fort Worth, Texas agrees that Tarrant County shall serve
as the purchasing agent for selected items, and agrees that the bidding shall be conducted
by Tarrant County according to its usual bidding procedures and in accordance with
applicable State statutes.
. -
II.
The City of Fort Worth Texas, agrees tliat all specifications for selected items shall be
as determined by i'arrant County.
III.
Tlie City of rort Worth, Texas, agre�s to pay the supplier for all goods, equipment
and products pursuant to this agreement. The successful bidder or bidders shall bill the
City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth,
Texas shall be responsible for vendor's compliance will all conditions of delivery and
'quality of the purchased items.
IV.
John Wally, Purchasing Manager, is hereby designated as the official representative to act
for the City of Fort Worth, Texas in all matters relating to this agreement.
V.
This agreement shall take effect upon execution by both signatories.
VI.
This agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed by their authorized officers the day and year first above written.
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CITY OF FORT WORTH
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BY: Bob Terrell t
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TITLE: Citv Manager
DATE: �-13��
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' TARRANT CC)LIrNTY
pUACHABING UEP/iiETMENT
JACK biGACHAM� C.P.M.
PURCMSING ACENT
August 21, i997
Caasandra M. Stober
Paging Networtc of Dallas/Fart Worth
9001 Airpat Freeway, SuilB 90�
Fort Worih, TX 76180
ROY �nWwRn9, C.p,bt.
ABSrS'IAN'I
Bid No. 86-084, Annual Contract for Pagers and Paging Servicos
Cassandra, Bid Number 86=084 authorizes other qovemmental entities within
Tanant County to utilize khe contract aC lhe same firm fixed pricinp and terms
And conditfons. I have reaeived a request fram the City of Fort Wonh to utitize
Bid No_ 96-084. Please sign and date the folfowing statemenl.
Paging Network of Dal{as/Fort Worth her6by �uthorizas the City of Fort Worth to
utilize Bid No. 96-084, Mnual Contract for Pagars and Paging Services, at the
same firm flxed pricing and terms and conditions as that offerad to Tarrant
County. This Bid currontly expires April 3Q, 'i998 at which time Paging Network
oi pallaslFort Wo�th will have the second of t options to renew tor an
additional iwalve (12) month period.
Q�. � . �o� cr�.t�-r n - � `�� 9�1
(Prinled name 8� title ( g akure) (Dat�)
If I can be futlher assistance ple�se call me
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'Ti Jones
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7ARRANT COI:NTy yDMlNIS?RA7'!UN BUILDING, ROOM 303
IOO B. WEATII�xFORD. POTtT WOR'fN,'fE%A5 76156 El?•884-1414, d]?-SH42G29 ([+�x)
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EXHIBIT B
COOPERATIVE AGENCY CONTRACT
Contract between Tarrant County and the Vendor Oriental Building Services identified as BID No. ;
2020-145, pages follow.
Bidder Name:
_____________________
TARRANT COUNTY
PURCHASING DEPARTMENT
JACK BEACHAM, C.P.M., A.P.P. MELISSA LEE, C.P.M., A.P.P.
PURCHASING AGENT ASSISTANT PURCHASING AGENT
RFB NO. 2020-145
REQUEST FOR BID
FOR
ANNUAL CONTRACT
FOR
JANITORIAL SERVICES
BIDS DUE JULY 20, 2020
2:00 P.M.
RFB NO. 2020-145
TABLE OF CONTENTS
SPECIFICATIONS
PRE-BID CONFERENCE ................................................................................................ 1
OPENING DATE, TIME, PROCEDURES, CONTACTS .................................................. 2
GENERAL CONDITIONS ................................................................................................ 2
DELIVERY REQUIREMENTS ......................................................................................... 6
SPECIAL TERMS AND CONDITIONS ............................................................................ 7
EVALUATION CRITERIA .............................................................................................. 15
TECHNICAL SPECIFICATIONS .................................................................................... 16
TARRANT COUNTY HUB POLICY ................................................................ 33
DISADVANTAGED BUSINESS ENTERPRISES FORM ................................. 37
REFERENCES ................................................................................................ 38
FORMS
SIGNATURE FORM ...................................................................................................... 42
COMPLIANCE WITH FEDERAL AND STATE LAWS FORM ........................................ 44
AFFIRMATIONS/FORMS/DOCUMENTS CHECKLIST ................................................. 45
NO-BID RESPONSE ..................................................................................................... 46
PRICE FORM ................................................................................................................ 47
QUESTIONNAIRE ......................................................................................................... 59
ATTACHMENT A – BUILDING LOCATIONS BY GROUP
This Table of Contents is intended as an aid to bidders and not as a comprehensive listing of the bid
package. Bidders are responsible for reading the entire bid package and complying with all
specifications.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 1 OF RFB NO. 2020-145
PRE-BID CONFERENCE
All Bidders are encouraged to attend a Pre-Bid Conference to be held:
DATE: WEDNESDAY, JULY 8, 2020
TIME: 2:00 P.M.
LOCATION: TARRANT COUNTY ADMINISTRATION BUILDING
PURCHASING DEPARTMENT CONFERENCE ROOM
100 E. WEATHERFORD STREET, ROOM 303
FORT WORTH, TEXAS 76196-0104
Note: There is No opportunity for remote attendance of this
meeting.
Tarrant County will not provide copies of RFB documents.
Please download and print prior to meeting.
DUE TO COVID-19, TARRANT COUNTY PURCHASING PREFERS THAT FACE MASKS BE WORN,
AND SOCIAL DISTANCING OBSERVED WHEN VISITING OUR OFFICE. EXCEPTIONS MAY BE
GRANTED TO ANYONE WITH HEALTH ISSUES PREVENTING MASK USE, WHO HAS TROUBLE
BREATHING, OR WHO IS UNABLE TO REMOVE THEIR OWN MASK WITHOUT ASSISTANCE.
RSVP: Vendors planning to attend the pre-bid conference should RSVP, in writing,
via facsimile, no later than 5:00 p.m., Tuesday, July 7, 2020.
Send RSVPs to RITA C. PAULEY at (817) 884-2629.
Questions from bidders will be addressed at the pre-bid conference. Any vendor who
submits a bid without attending the scheduled pre-bid conference does so at his own
risk. Such applicant who submits a bid and does not attend the scheduled pre-bid
conference waives any right to assert claims due to undiscovered conditions.
*DUE TO COVID-19, RSVPS ARE EXTREMELY IMPORTANT FOR
SPACE RESERVATION.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 2 OF RFB NO. 2020-145
Tarrant County is requesting bids for the ANNUAL CONTRACT FOR JANITORIAL SERVICES
for FACILITIES MANAGEMENT. All bids must be submitted on the attached Price Forms. Bid
will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A successful bidder
may be awarded one (1), two (2) or all groups. Tarrant County will not enter into any contract
where the cost is provisional upon such clauses as “escalator” or “cost-plus” clauses.
Original and Five (5) Copies
OF
COMPLETED BID PROPOSALS
MUST BE RECEIVED IN THE
TARRANT COUNTY PURCHASING DEPARTMENT
AT 100 E. WEATHERFORD, SUITE 303
FORT WORTH, TEXAS 76196-0104
ON OR BEFORE JULY 20, 2020 AT 2:00 P.M.
All bids are due in the Tarrant County Purchasing Department by the due date in sealed
envelopes or boxes. All bids must be clearly marked with the Bid Number, the name of
the company submitting the bid, and date and time of opening on the outside of the
envelope/box and/or Air Bill/Delivery Receipt. The original bid must be clearly marked
"ORIGINAL" and contain all original signatures. “No-Bid” Response to be returned on the form
included in the section under Forms.
Any bid received after the date and/or hour set for bid opening will not be accepted. The
Bidder will be notified and will advise Tarrant County Purchasing as to the disposition by
either pick up, return at Bidder’s expense, or destroyed with written authorization of the
Bidder. If bids are sent by mail to the Tarrant County Purchasing Department, the Bidder shall
be responsible for actual delivery of the bid to the Tarrant County Purchasing Department before
the advertised date and hour for opening of bids. If mail is delayed either in the postal service
or in the internal mail system of Tarrant County beyond the date and hour set for the bid opening,
bids thus delayed will not be considered and will be disposed of as authorized.
Bids may be withdrawn at any time prior to the official opening. Alterations made before opening
time must be initialed by Bidder guaranteeing authenticity. After the official opening, bids
become the property of Tarrant County and may not be amended, altered or withdrawn without
the recommendation of the Tarrant County Purchasing Agent and the approval of Tarrant County
Commissioners' Court.
Tarrant County is exempt from Federal Excise and State Sales Tax; therefore, tax must not be
included in this bid. Tarrant County is not exempt from Surplus Lines Tax or Texas Stamping
Tax.
Tarrant County reserves the right to accept or reject in part or in whole any bids submitted and
to waive any technicalities for the best interest of Tarrant County.
No oral explanation or instructions will be given by Tarrant County officials or employees
in regard to the meaning of the proposal specifications before the award of the contract
unless authorized by the Tarrant County Purchasing Agent or their designee. Requests
from interested bidders for additional information or interpretation of the information
included in the specifications should be directed in writing, via facsimile, to:
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 3 OF RFB NO. 2020-145
RITA C. PAULEY, CPO, SENIOR BUYER
FAX: (817) 884-2629
All documents relating to the Bid, including but not limited to, the bid document, questions
and responses, addenda and special notices will be posted under the Bid number on the
Tarrant County website and available for download by Bidders and other interested parties.
No documents will be faxed or emailed after the initial Notice of Intent prior to award. It is
the Bidder’s sole responsibility to review this site and retrieve all related documents up to
the Bid due date.
The deadline for receipt of all questions is 12:00 (Noon), Fort Worth, Texas time,
Thursday, July 9, 2020. After the question deadline, all questions and their responses
will be posted on the website and available for download by interested parties.
All bids shall specify terms and conditions of payment, which will be considered as part of, but
not control, the award of bid. County review, inspection, and processing procedures ordinarily
require thirty (30) days after receipt of invoice, materials, or service. Bids which call for payment
before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be
considered only if, in the opinion of the Tarrant County Purchasing Agent, the review, inspection,
and processing procedures can be completed as specified.
Invoices shall be sent directly to the Tarrant County Auditor’s Office, Attention:
Accounts Payable, 100 East Weatherford, Room 506, Fort Worth, Texas 76196, or email to
SAP-invoices@tarrantcounty.com. In accordance with the Prompt Payment Act, it is the
intention of Tarrant County to make payment on completed orders within thirty (30) days after
receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices
must be fully documented as to labor, materials, and equipment provided and must
reference the Tarrant County Purchase Order Number in order to be processed. No
payments shall be made on invoices not listing a Purchase Order Number.
Continuing non-performance of the Vendor in terms of Specifications shall be a basis for the
termination of the contract by Tarrant County. Tarrant County shall not pay for work, equipment,
or supplies which are unsatisfactory. The Vendor will be given a reasonable opportunity before
termination to correct the deficiencies. This, however, shall in no way be construed as negating
the basis for termination for non-performance.
The contract may be terminated by either party upon written thirty (30) day notice prior to
cancellation.
Bids will be considered non-responsive if they show any omissions, alteration of form, additions
or conditions not called for, or inconsistencies of any kind. However, Tarrant County reserves
the right to waive any inconsistencies and to make an award in the best interest of Tarrant
County.
Bids may be rejected, among other reasons, for any of the following specific reasons:
1. Bids containing any inconsistencies.
2. Unbalanced value of any items.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 4 OF RFB NO. 2020-145
Bidders may be disqualified and their bids not considered, among other reasons, for any of the
following specific reasons:
1. Reason for believing collusion exists among the Bidders.
2. Reasonable grounds for believing that any Bidder is interested in more than
one (1) Bid for the work contemplated.
3. Bidder being interested in any litigation against Tarrant County.
4. Bidder being in arrears on any existing contract or having defaulted on a previous
contract
5. Lack of competency as revealed, including but not limited to, by a financial
statement, experience and equipment and questionnaires
6. Uncompleted work, which in the judgment of Tarrant County, will prevent or hinder
the prompt completion of additional work, if awarded.
7. Bidders shall not owe delinquent property tax in Tarrant County.
8. Limited competition.
It is the Bidders’ sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda and special notices. The Signature Form
must be signed and returned. Failure to provide a signature on the form renders bid non-
responsive. Failure to complete and submit all required forms, including but not limited to
References, Compliance With Federal and State Laws Form, Questionnaires (when applicable),
Addenda (including revised forms), and any other specified forms or documents will be grounds
for rejection of the entire bid.
CONFIDENTIALITY: Any material that is to be considered confidential must be clearly marked
as such and shall be treated as confidential to the extent allowable under Section 552.136,
Texas Government Code. Notice will be sent to you pursuant to Section 552.305 of the Texas
Government Code should Tarrant County receive an open records request to inspect your bid.
This notice will allow you to assert any objections to the release of confidential information in
response to an open records request. It is your responsibility to assert any objections to the
release of your bid in response to an open records request. Tarrant County cannot argue on
your behalf that the information contained in your bid is exempt from public release. Trade
secrets or confidential information MUST be placed in a separate envelope marked
“CONFIDENTIAL INFORMATION.” Note: PRICING INFORMATION IS NOT CONSIDERED
CONFIDENTIAL AND IF MARKED AS SUCH, WILL RESULT IN REJECTION OF YOUR BID.
Due care and diligence have been used in the preparation of this information, and it is believed
to be substantially correct. However, the responsibility for determining the full extent of the
exposure and the verification of all information presented herein shall rest solely with the Bidder.
Tarrant County and its representatives will not be responsible for any errors or omissions in
these specifications, nor for the failure on the part of the Bidder to determine the full extent of
the exposures.
Vendor may not assign their rights and duties under an award without the written consent of the
Tarrant County Purchasing Agent. Such consent shall not relieve the assignor of liability in the
event of default by the assignee.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 5 OF RFB NO. 2020-145
TO THE EXTENT PERMITTED BY LAW, VENDOR AGREES TO DEFEND, INDEMNIFY AND
HOLD TARRANT COUNTY, ITS OFFICIALS, AGENTS, SERVANTS, AND EMPLOYEES,
HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND
EXPENSES OF ANY KIND, INCLUDING BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER’S BUSINESS
AND ANY RESULTING LOST PROFITS), EMPLOYMENT MATTERS, AND/OR PERSONAL
INJURY, INCLUDING DEATH, THAT MAY RELATE TO OR ARISE OUT OF OR BE
OCCASIONED BY (I) VENDOR’S BREACH OF ANY OF THE TERMS OF PROVISIONS OF
THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF VENDORS, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OF THIS
AGREEMENT.
VENDOR(S) WILL COMPLY WITH ALL STATE, FEDERAL, AND LOCAL LAWS INCLUDING
BUT NOT LIMITED TO THE AMERICANS WITH DISABILITIES ACT, TITLE VII OF THE CIVIL
RIGHTS OF 1964, AGE DISCRIMINATION IN EMPLOYMENT ACT, CIVIL RIGHTS ACT OF
1991, FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA), FAIR LABOR STANDARDS
ACT, EQUAL PAY ACT OF 1963 AND THE AFFORDABLE HEALTH CARE ACT, AS TO
TREATMENT AND COMPENSATION OF ITS EMPLOYEES.
VENDOR(S) WILL PREPARE PAYROLL CHECKS, MAKE ALL NECESSARY DEDUCTIONS,
AND PAY ALL TAXES, AND MAINTAIN INSURANCE REQUIRED BY FEDERAL, STATE, AND
LOCAL LAWS. THE SUCCESSFUL VENDOR ACCEPTS FULL RESPONSIBILITY FOR THE
PAYMENT OF WAGES, COMPENSATION, OVERTIME AND BENEFITS TO PERSONNEL.
VENDOR ACCEPTS RESPONSIBILITY FOR PAYMENT OF ALL TAXES, ASSESSMENTS,
FEES, AND FINES THAT MAY BE DUE AND OWING TO ANY LOCAL, STATE OR FEDERAL
GOVERNMENT AGENCIES.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 6 OF RFB NO. 2020-145
Prices shall include all charges for freight, F.O.B. destination inside delivered to:
VARIOUS TARRANT COUNTY LOCATIONS.
Hours of operation shall be between 8:00 a.m. and 4:00 p.m., Monday through Friday.
Delivery date is important to Tarrant County and may be part of the bid and a factor in evaluation
of each bid. Tarrant County considers delivery time to be that period elapsing from the time the
individual order is placed until that order is received by Tarrant County at the specified delivery
location. The delivery date indicates a guaranteed delivery to Tarrant County, Texas. Failure
of the Vendor to meet guaranteed delivery dates or service performance could affect future
Tarrant County orders.
Tarrant County reserves the right to demand bond or penalty to guarantee delivery by the date
indicated. If the order is given and the Vendor fails to furnish the materials by the guaranteed
date, Tarrant County reserves the right to cancel the order without liability on its part.
A packing list must accompany each shipment and must include but is not limited, to the
following:
1. Tarrant County Purchase Order Number
2. Name and address of Vendor
3. Name and address of receiving department
4. Description of material shipped, including item numbers, quantity, etc.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 7 OF RFB NO. 2020-145
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
1. CONTRACT TERMS: Vendor(s) will be awarded a twenty-four (24) month contract,
effective October 1, 2020 or notice to proceed as determined by the Tarrant County
Purchasing Department. At Tarrant County’s option and approval by the Vendor, the
contract may be renewed for two (2) additional twelve (12) month periods, as further
explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew
the contract of the Vendor for two (2) additional twelve (12) month periods, provided such
option is stipulated and agreed upon by both parties. If Tarrant County exercises the right
in writing, the Vendor must update and submit any documents required during the initial
solicitation by no later than thirty (30) calendar days prior to the commencement of the
option period. Required documents must be in force for the full period of the option. If
the updated documents are not submitted by the Vendor in complete form within the time
specified, Tarrant County may rescind its option or seek a new solicitation.
3. SECONDARY/ALTERNATE AWARD: Secondary or Alternate Vendors serve in a
backup capacity only. In the event the Primary is unable to honor the terms and
conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary
Vendor is unable to honor the terms and conditions of the contract the Alternate Vendor(s)
may be called. The Primary Vendor is the first contact. Use of the Secondary or Alternate
Vendor(s) must be approved, in writing, by the Tarrant County Purchasing Agent or his
designee in compliance with Texas Local Government Code 262.027(g).
A. In the event the Secondary or Alternate Vendors are called upon, they will offer the
materials and services at their awarded price(s), or better. Any attempt to increase
their awarded price(s) may cause the removal of the Vendor from the contract.
Calling upon the Secondary or Alternate Vendors does not necessarily affect the
status of any awarded Vendor, including the Primary Vendor.
B. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor
without written authorization from the Tarrant County Purchasing Agent, or his
designee, the Secondary or Alternate Vendor may be removed from the contract.
C. Would you, as the Vendor, be willing to accept a Secondary or Alternate Award
based on the above?
_____Yes _____No
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 8 OF RFB NO. 2020-145
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
4. COOPERATIVE PURCHASING: Tarrant County has the lead role in developing and
encouraging Cooperative Purchasing efforts among governmental entities that participate
in its Cooperative Purchasing Program. Cooperative Purchasing can be a great benefit
to Tarrant County vendors by providing an avenue to offer materials and services to
participating entities. A current list of participating entities is included in this solicitation
and an up-to-date list can be found on the Tarrant County website.
A. Should other Governmental Entities decide to participate in this contract, would
you, as the Vendor, agree that all terms, conditions, specifications, and pricing
would apply? A “NO” answer could result in complete rejection of the bid.
_____Yes _____No
1) If you, the Bidder, checked Yes, the following will apply:
a) Governmental Entities utilizing Intergovernmental Contracts with
Tarrant County will be eligible, but not obligated, to purchase
materials and services under the contract(s) awarded because of
the solicitation. All purchases by Governmental Entities other than
Tarrant County will be billed directly to that Governmental Entity
and paid by that Governmental Entity. Tarrant County will not be
responsible for another Governmental Entity’s debts. Each
Governmental Entity will order their own material and services as
needed.
b) Delivery to governmental entities located within Tarrant County will
be at no charge or as otherwise provided for in the Award
Document. Delivery charges, if any, for governmental entities
located outside Tarrant County shall be negotiated between the
Vendor and each governmental entity.
c) Tarrant County utilizes County Purchase Orders as its primary
means of encumbering funds and pays for goods and services
utilizing Vendor invoices. In the event Governmental Entities
utilizing InterGovernmental Contracts use other payment methods,
including but not limited to, purchasing cards, debit cards, check
requests or other methods which cause the Vendor to incur service,
processing, or other fees, these fees are the responsibility of that
Governmental Entity, unless otherwise negotiated with the Vendor.
d) Vendor(s) awarded contract(s) resulting from bid will be responsible
for providing to Tarrant County, at no additional charge, a complete
list of all governmental entities currently utilizing the contract and
their annual expenditures. This information should be provided
ninety (90) days prior to the expiration of the contract, or as
otherwise requested by Tarrant County.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 9 OF RFB NO. 2020-145
Entities Currently Participating in Cooperative Purchasing Program with Tarrant County
1. ALAMO COMMUNITY COLLEGE
DISTRICT
2. ALAMO HEIGHTS ISD
3. ALLEN ISD
4. ALVARADO ISD
5. ALVORD ISD
6. ANNA FIRE DEPARTMENT
7. ANDERSON COUNTY
8. ANDREWS COUNTY
9. ARANSAS COUNTY
10. ARGYLE ISD
11. ARLINGTON ISD
12. ARMSTRONG COUNTY
13. ASPERMONT ISD
14. ATASCOSA COUNTY
15. AUBREY ISD
16. AZLE ISD
17. BASTROP COUNTY
18. BASTROP ISD
19. BELL COUNTY
20. BENBROOK WATER AUTHORITY
21. BETHANY SPEC UTILITY DIST
22. BEXAR COUNTY
23. BIRDVILLE ISD
24. BLUE RIDGE FIRE DEPARTMENT
25. BOSQUE COUNTY
26. BRANCH FIRE DEPARTMENT
27. BRAZORIA COUNTY
28. BRAZOS COUNTY
29. BREWSTER COUNTY
30. BRIAR VOLUNTEER FIRE DEPT.
31. BROOKS CNTY CNSTBLS. PRECS 1-4
32. BROWN COUNTY
33. BULVERDE POLICE DEPARTMENT
34. BURNET COUNTY
35. BYNUM ISD
36. CAMERON COUNTY
37. CANTON ISD
38. CANYON ISD
39. CARROLL ISD
40. CARROLLTON-FARMERS BRANCH ISD
41. CASTLEBERRY ISD
42. CEDAR HILL ISD
43. CHAMBERS COUNTY
44. CHEROKEE COUNTY
45. CITY OF ALEDO
46. CITY OF ALLEN
47. CITY OF ALVORD
48. CITY OF AMARILLO
49. CITY OF ANGLETON
50. CITY OF ANNA
51. CITY OF ARLINGTON
52. CITY OF ATHENS
53. CITY OF AUBREY
54. CITY OF AUSTIN
55. CITY OF AZLE
56. CITY OF BALCH SPRINGS
57. CITY OF BANGS
58. CITY OF BASTROP
59. CITY OF BAYTOWN
60. CITY OF BEDFORD
61. CITY OF BELLS
62. CITY OF BENBROOK
63. CITY OF BIG SPRING
64. CITY OF BLUE MOUND
65. CITY OF BONHAM
66. CITY OF BOVINA
67. CITY OF BOWIE
68. CITY OF BOYD
69. CITY OF BRIDGE CITY
70. CITY OF BRIDGEPORT
71. CITY OF BROWNWOOD
72. CITY OF BRYAN
73. CITY OF BUDA
74. CITY OF BURKBURNETT
75. CITY OF BURLESON
76. CITY OF CADDO MILLS
77. CITY OF CANTON
78. CITY OF CARROLLTON
79. CITY OF CASTLE HILLS
80. CITY OF CEDAR HILL
81. CITY OF CEDAR PARK
82. CITY OF CELESTE
83. CITY OF CELINA
84. CITY OF CIBOLO
85. CITY OF CLEBURNE
86. CITY OF COCKRELL HILL
87. CITY OF COLLEYVILLE
88. CITY OF COLUMBUS
89. CITY OF COLORADO CITY
90. CITY OF COMBINE
91. CITY OF COMMERCE
92. CITY OF CONVERSE
93. CITY OF COPPELL
94. CITY OF COPPERAS COVE
95. CITY OF CORINTH
96. CITY OF CORSICANA
97. CITY OF CROWLEY
98. CITY OF CUMBY
99. CITY OF DALWORTHINGTON GRDN
100. CITY OF DE LEON
101. CITY OF DECATUR
102. CITY OF DEER PARK
103. CITY OF DENISON
104. CITY OF DENTON
105. CITY OF DESOTO
106. CITY OF DIBOLL
107. CITY OF DUNCANVILLE
108. CITY OF EARLY
109. CITY OF EASTLAND
110. CITY OF EL PASO
111. CITY OF ELECTRA
112. CITY OF EMORY
113. CITY OF ESCOBARES
114. CITY OF EULESS
115. CITY OF EVERMAN
116. CITY OF FARMERS BRANCH
117. CITY OF FARMERSVILLE
118. CITY OF FERRIS
119. CITY OF FLORESVILLE
120. CITY OF FLOYDADA
121. CITY OF FOREST HILL
122. CITY OF FORNEY
123. CITY OF FORT WORTH
124. CITY OF FRISCO
125. CITY OF FULSHEAR
126. CITY OF GAINESVILLE
127. CITY OF GALENA PARK
128. CITY OF GALVESTON
129. CITY OF GANADO
130. CITY OF GARLAND
131. CITY OF GATESVILLE
132. CITY OF GEORGETOWN
133. CITY OF GLEN HEIGHTS
134. CITY OF GODLEY
135. CITY OF GRANBURY
136. CITY OF GRAND PRAIRIE
137. CITY OF GRAND SALINE
138. CITY OF GRAPEVINE
139. CITY OF GREENVILLE
140. CITY OF HALTOM CITY
141. CITY OF HARLINGEN
142. CITY OF HASLET
143. CITY OF HEATH
144. CITY OF HEWITT
145. CITY OF HITCHCOCK
146. CITY OF HORIZON CITY
147. CITY OF HUDSON OAKS
148. CITY OF HUNTSVILLE
149. CITY OF HURST
150. CITY OF HUTCHINS
151. CITY OF HUTTO
152. CITY OF INGLESIDE
153. CITY OF IRVING
154. CITY OF ITALY
155. CITY OF JACKSBORO
156. CITY OF JONESTOWN
157. CITY OF JEFFERSON
158. CITY OF JUSTIN
159. CITY OF KATY
160. CITY OF KEENE
161. CITY OF KELLER
162. CITY OF KENNEDALE
163. CITY OF KERMIT
164. CITY OF KILLEEN
165. CITY OF KRUM
166. CITY OF KYLE
167. CITY OF LA GRULLA
168. CITY OF LA VERNIA
169. CITY OF LAKE DALLAS
170. CITY OF LAKE WORTH
171. CITY OF LANCASTER
172. CITY OF LAREDO
173. CITY OF LEAGUE CITY
174. CITY OF LEANDER
175. CITY OF LEWISVILLE
176. CITY OF LINDALE
177. CITY OF LITTLE ELM
178. CITY OF LITTLEFIELD
179. CITY OF LIVE OAK
180. CITY OF LUBBOCK
181. CITY OF LUCAS
182. CITY OF LUFKIN
183. CITY OF LUMBERTON
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 10 OF RFB NO. 2020-145
Entities Currently Participating in Cooperative Purchasing Program with Tarrant County
184. CITY OF MANSFIELD
185. CITY OF MARSHALL
186. CITY OF MCALLEN
187. CITY OF MCKINNEY
188. CITY OF MELISSA
189. CITY OF MERKEL
190. CITY OF MESQUITE
191. CITY OF MIDLOTHIAN
192. CITY OF MINEOLA
193. CITY OF MINERAL WELLS
194. CITY OF MORGAN’S POINT RESORT
195. CITY OF MURPHY
196. CITY OF NACOGDOCHES
197. CITY OF NEDERLAND
198. CITY OF NEW BRAUNFELS
199. CITY OF NORTH RICHLAND HILLS
200. CITY OF ODESSA
201. CITY OF OVILLA
202. CITY OF PALESTINE
203. CITY OF PARKER
204. CITY OF PASADENA
205. CITY OF PELICAN BAY
206. CITY OF PERRYTON
207. CITY OF PHARR
208. CITY OF PLANO
209. CITY OF PORT ISABEL
210. CITY OF POTEET
211. CITY OF POTTSBORO
212. CITY OF PRINCETON
213. CITY OF QUINLAN
214. CITY OF RALLS
215. CITY OF RED OAK
216. CITY OF RHOME
217. CITY OF RICHARDSON
218. CITY OF RICHLAND HILLS
219. CITY OF RIO GRANDE CITY
220. CITY OF RIVER OAKS
221. CITY OF ROANOKE
222. CITY OF ROBINSON
223. CITY OF ROCKWALL
224. CITY OF ROUND ROCK
225. CITY OF ROWLETT
226. CITY OF ROYSE CITY
227. CITY OF RUNAWAY BAY
228. CITY OF RUSK
229. CITY OF SACHSE
230. CITY OF SAGINAW
231. CITY OF SAN ANGELO
232. CITY OF SAN BENITO
233. CITY OF SAN MARCOS
234. CITY OF SANGER
235. CITY OF SANSOM PARK
236. CITY OF SEAGOVILLE
237. CITY OF SHERMAN
238. CITY OF SOUR LAKE
239. CITY OF SOUTHLAKE
240. CITY OF SOUTHMAYD
241. CITY OF SPRINGTOWN
242. CITY OF STEPHENVILLE
243. CITY OF SULPHUR SPRINGS
244. CITY OF TAFT
245. CITY OF TAYLOR
246. CITY OF TEMPLE
247. CITY OF TERRELL
248. CITY OF TEXARKANA, AR
249. CITY OF TEXARKANA, TX
250. CITY OF THE COLONY
251. CITY OF UNIVERSAL CITY
252. CITY OF UNIVERSITY PARK
253. CITY OF VAN ALSTYNE
254. CITY OF VENUS
255. CITY OF VERNON
256. CITY OF WACO
257. CITY OF WATAUGA
258. CITY OF WAXAHACHIE
259. CITY OF WEATHERFORD
260. CITY OF WESTWORTH VILLAGE
261. CITY OF WHITE SETTLEMENT
262. CITY OF WHITESBORO
263. CITY OF WHITEWRIGHT
264. CITY OF WILLS POINT
265. CITY OF WILMER
266. CITY OF WINNSBORO
267. CITY OF WYLIE
268. CLAY COUNTY
269. CLEAR CREEK ISD
270. CLEBURNE ISD
271. COCHRAN COUNTY
272. COLLIN COUNTY
273. COLLIN COUNTY COMM COLL DIST.
274. COMAL COUNTY
275. COOKE COUNTY
276. CORYELL COUNTY
277. COTTONDALE VOL FIRE DEPT
278. CROWLEY ISD
279. DALLAS COUNTY
280. DALLAS COUNTY UTILITY AND
RECLAMATION DISTRICT
281. DALLAS/FORT WORTH
INTERNATIONAL AIRPORT BOARD
282. DALLAS ISD
283. DECATUR ISD
284. DENISON ISD
285. DENTON COUNTY
286. DENTON COUNTY FRESH WATER
SUPPLY DIST NO. 1-A
287. DENTON ISD
288. DESOTO ISD
289. DIANA SPECIAL UTILITY DISTRICT
290. DUNCANVILLE ISD
291. DUVAL COUNTY
292. EAGLE MOUNTAIN-SAGINAW ISD
293. EAST TEXAS COUNCIL OF GOVS.
294. ECTOR COUNTY
295. ECTOR COUNTY ISD
296. EDDY COUNTY, NM
297. EL PASO COUNTY
298. EL PASO CNTY HOSP DIST DBA UNIV
MEDICAL CENTER OF EL PASO
299. ELECTRA ISD
300. ELLIS COUNTY
301. ERATH COUNTY
302. EVERMAN ISD
303. FANNIN COUNTY
304. FARMERSVILLE ISD
305. FLOYD COUNTY
306. FORT BEND COUNTY
307. FORT BEND COUNTY ESD#2
308. FORT WORTH HOUSING AUTHORITY
309. FORT WORTH ISD
310. FORT WORTH TRANSP AUTHORITY
311. FRANKLIN COUNTY
312. FREESTONE COUNTY
313. FRISCO ISD
314. GLASSCOCK COUNTY
315. GOLIAD COUNTY
316. GONZALES COUNTY
317. GRAND PRAIRIE ISD
318. GRANDVIEW POLICE DEPT.
319. GRAPEVINE\COLLEYVILLE ISD
320. GRAYSON COUNTY
321. GREENVILLE ISD
322. GREGG COUNTY
323. GRIMES COUNTY
324. GUADALUPE COUNTY
325. HARDIN COUNTY
326. HARRIS-FORT BEND EMG SVCS DIST
#100
327. HARRIS CNTY EMG SVCS DIST #7
328. HARRIS CNTY EMG SVCS DIST #10
329. HARRIS CNTY EMG SVCS DIST #24
330. HARRIS CNTY EMG SVCS DIST #48
331. HARRISON COUNTY
332. HAWKINS ISD
333. HAYS COUNTY
334. HEART OF TX REG MHMR CENTER
335. HENDERSON COUNTY
336. HILL COUNTY
337. HOOD COUNTY
338. HOPKINS COUNTY
339. HOUSING AUTH OF CITY OF AUSTIN
340. HUMBLE ISD
341. HUNT COUNTY
342. HURST EULESS BEDFORD ISD
343. HUTCHINSON COUNTY
344. IDEA PUBLIC SCHOOLS
345. IRVING ISD
346. JACK COUNTY
347. JASPER COUNTY
348. JEFFERSON COUNTY
349. JEFFERSON CNTY DRAIN. DIST. #7
350. JIM WELLS COUNTY
351. JOHNSON COUNTY
352. JOHNSON COUNTY SUD
353. JOSHUA ISD
354. KARNES COUNTY
355. KAUFMAN COUNTY
356. KAUFMAN ISD
357. KELLER ISD
358. KENNEDALE ISD
359. KERENS ISD
360. KINNEY COUNTY
361. KRUM ISD
362. LAKE DALLAS ISD
363. LAKE WORTH ISD
364. LAMAR COUNTY
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 11 OF RFB NO. 2020-145
Entities Currently Participating in Cooperative Purchasing Program with Tarrant County
365. LAMB COUNTY
366. LAMPASAS COUNTY
367. LAVON POLICE DEPARTMENT
368. LEON COUNTY
369. LEONARD ISD
370. LEWISVILLE ISD
371. LIMESTONE COUNTY
372. LITTLE ELM ISD
373. LOVEJOY ISD
374. LOWRY CROSSING VOL FIRE DEPT.
375. LUBBOCK COUNTY
376. MANSFIELD ISD
377. MAVERICK COUNTY
378. MCKINNEY ISD
379. MCLENNAN COUNTY
380. MCLENNAN COMM. COLLEGE
381. MARILEE SPECIAL UTILITY DIST.
382. MEDINA VALLEY ISD
383. MHMR OF TARRANT COUNTY
384. MIDLAND COUNTY
385. MIDLAND ISD
386. MIDWAY ISD
387. MILAM COUNTY
388. MILLS COUNTY
389. MONTGOMERY COUNTY
390. MONTGOMERY COUNTY EMG SVCS
DIST NO. 10 (ESD 10)
391. MONTGOMERY CNTY HOSP DIST.
392. MOUNT PLEASANT POLICE DEPT.
393. MOUNT VERNON POLICE DEPT.
394. NACOGDOCHES COUNTY
395. NAVARRO COUNTY
396. NEVADA VOL. FIRE DEPT.
397. NEW CANEY ISD
398. NOLAN COUNTY
399. NORMANGEE ISD
400. NORTH CENTRAL TX CNCL OF GOVS
401. NORTH TX MUNICIPAL WATER DIST
402. NORTH TEXAS TOLLWAY AUTH
403. NORTHWEST ISD
404. NUECES COUNTY
405. OLTON POLICE DEPARTMENT
406. ORANGE COUNTY
407. ORANGE CNTY DRAINAGE DIST
408. PALO PINTO COUNTY
409. PANOLA COUNTY
410. PARADISE ISD
411. PARKER COUNTY
412. PARKER COUNTY EMERGENCY
SERVICES DISTRICT 1
413. PARMER COUNTY
414. PLANO ISD
415. POTTER COUNTY
416. PUBLIC TRANSIT SERVICE OF
MINERAL WELLS
417. QUINLAN ISD
418. RAINS COUNTY ESD #1
419. RANCHO VIEJO POLICE DEPT.
420. RANDALL COUNTY
421. RED OAK ISD
422. RED RIVER COUNTY
423. REFUGIO COUNTY
424. REGION 9 EDUCATION SERVICE
CENTER OF WICHITA
425. REGION 11 EDUCATION SERVICE
CENTER (ESC)
426. RICHARDSON ISD
427. ROCKWALL COUNTY
428. ROUND ROCK ISD
429. SAM RAYBURN ISD
430. SAN JACINTO COM COLL DIST.
431. SAN PATRICIO COUNTY
432. SCHLEICHER COUNTY
433. SEABROOK VOL FIRE DEPT.
434. SENIOR CENTER RESOURCE AND
PUBLIC TRANSIT, INC. OF HUNT CNTY
435. SEVEN POINTS FIRE RESCUE
436. SHERMAN ISD
437. SMITH COUNTY
438. SPRINGTOWN ISD
439. SOUTH MONTGOMERY FIRE DEPT
440. SOUTH TEXAS COLLEGE
441. SPAN, INC.
442. STARR COUNTY
443. STEPHENS COUNTY
444. STERLING COUNTY
445. STONEWALL COUNTY
446. TARLETON STATE UNIVERSITY
447. TARRANT APPRAISAL DISTRICT
448. TARRANT COUNTY 9-1-1 EMG
ASSISTANCE DISTRICT
449. TARRANT COUNTY COLLEGE DIST.
450. TARRANT COUNTY EMERGENCY
SERVICES DISTRICT 1
451. TARRANT COUNTY HOSP DIST
452. TARRANT COUNTY WORKFORCE
DEVELOPMENT BOARD
453. TARRANT REGIONAL WATER DIST
454. TAYLOR COUNTY
455. TEMPLE COLLEGE
456. TERRELL ISD
457. TEXARKANA ISD
458. TEXAS A&M UNIVERSITY AT
COMMERCE
459. TEXAS A&M UNIVERSITY-KINGSVILLE
460. TEXAS A& M UNIV.-TEXARKANA
461. TEXAS ALCOHOLIC BEVERAGE COMM.
462. TEXAS DEPT. OF PARK/WILDLIFE
463. TEXAS DEPT. OF PUBLIC SAFETY
464. TEXAS WOMAN’S UNIVERSITY
465. THE WOODLANDS TOWNSHIP
466. TITUS COUNTY
467. TML MULTISTATE INTERGOV
EMPLOYEE BENEFITS POOL
468. TOM GREEN COUNTY
469. TOWN OF ADDISON
470. TOWN OF ARGYLE
471. TOWN OF DOUBLE OAK
472. TOWN OF EDGECLIFF VILLAGE
473. TOWN OF FAIRVIEW
474. TOWN OF FLOWER MOUND
475. TOWN OF HICKORY CREEK
476. TOWN OF HIGHLAND PARK
477. TOWN OF LAKESIDE
478. TOWN OF LITTLE ELM
479. TOWN OF NORTHLAKE
480. TOWN OF PANTEGO
481. TOWN OF PECOS CITY
482. TOWN OF PONDER
483. TOWN OF PROSPER
484. TOWN OF PROVIDENCE VILLAGE
485. TOWN OF SUNNYVALE
486. TOWN OF TROPHY CLUB
487. TOWN OF WESTLAKE
488. TOWN OF WESTOVER HILLS
489. TRAVIS COUNTY
490. TRAVIS COUNTY EMERGENCY
SERVICES DISTRICT NO.6
491. TRAVIS COUNTY HEALTHCARE
DISTRICT
492. TRINITY RIVER AUTHORITY
493. TYLER JUNIOR COLLEGE
494. U.S. MARSHALS SERVICE
495. UNIVERSITY OF NORTH TEXAS
496. UNIVERSITY OF NORTH TEXAS
HEALTH SCIENCE CENTER
497. UNIVERSITY OF TEXAS AT ARLINGTON
498. UNIVERSITY OF TEXAS AT DALLAS
499. UNIVERSITY OF TX MD ANDERSON
CANCER CENTER
500. UPPER TRINITY REG WATER DIST.
501. UPSHUR COUNTY
502. UPTON COUNTY
503. VAL VERDE COUNTY
504. VAN ALSTYNE ISD
505. VAN ZANDT COUNTY
506. VERNON ISD
507. VICTORIA COUNTY
508. WACO ISD
509. WALKER COUNTY
510. WALLER COUNTY
511. WARD COUNTY
512. WAXAHACHIE ISD
513. WEATHERFORD COLLEGE
514. WEATHERFORD ISD
515. WESTMINSTER FIRE DEPT.
516. WESTON VOLUNTEER FIRE DEPT
517. WHITE SETTLEMENT ISD
518. WILLIAMSON COUNTY
519. WILLIAMSON CNTY EMG SVCS DIST
#3
520. WILSON COUNTY
521. WINKLER COUNTY
522. WINNSBORO ISD
523. WISE COUNTY
524. WOOD COUNTY
525. YMCA OF METROPOLITAN DALLAS
526. YOUNG COUNTY
527. ZAPATA COUNTY
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 12 OF RFB NO. 2020-145
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
5. MINIMUM INSURANCE REQUIREMENTS:
A. Vendor shall take out, pay for and maintain at all times during the prosecution of
the work under the contract, the following forms of insurance, in carriers acceptable
to and approved by Tarrant County.
1) Workers' Compensation/Employer’s Liability
a. Worker’s Compensation — statutory
b. Employer’s Liability — $500,000
2) Commercial General Liability:
a. Bodily Injury/Personal Injury/Property Damage —
$1,000,000 per occurrence/$2,000,000 aggregate
3) Auto Liability:
a. Combined Single Limit (CSL) — $500,000 per occurrence
B. Tarrant County reserves the right to review the insurance requirements of this
section during the effective period of the contract and to require adjustment of
insurance coverage and their limits when deemed necessary and prudent by
Tarrant County based upon changes in statutory law, court decisions, or the claims
history of the industry as well as the Vendor.
C. Required Provisions:
1) Proof of Carriage of Insurance − All Certificates of Insurance will be required
in duplicate and filed with the Tarrant County Purchasing Agent and the
Budget and Risk Management Department at 100 East Weatherford Street,
Suite 305, Fort Worth, Texas 76196 prior to work commencing.
2) All Certificates shall provide Tarrant County with an unconditional thirty (30)
days written notice in case of cancellation or any major change.
3) As to all applicable coverage, policies shall name Tarrant County and its
officers, employees, and elected representatives as an additional insured.
4) All copies of the Certificates of Insurance shall reference the project name
and solicitation number for which the insurance is being supplied.
5) Vendor agrees to waive subrogation against Tarrant County, its officers,
employees, and elected representatives for injuries, including death,
property damage, or any other loss to the extent the loss, if any, is covered
by the proceeds of insurance.
6) If applicable, the Vendor is responsible for making sure any
subcontractor(s) performing work under this agreement has the required
insurance coverage(s) and supplies Tarrant County with the proper
documents verifying the coverage.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 13 OF RFB NO. 2020-145
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
6. CRIMINAL BACKGROUND CHECK:
A. If this contract requires that Vendor personnel access Tarrant County Data (either
on-site or remotely) or access secure areas of Tarrant County Facilities, then
Vendor personnel may be required to undergo a Criminal Justice Information
Services (CJIS) Background Check, a Human Resources Criminal Background
Check, or a Sheriff’s Criminal Background Check. Criminal Background Checks
will be paid for by Tarrant County.
1. The Vendor must provide information, including, but not limited to,
Employee Name, date of birth, and driver’s license number for each
individual required to pass a Criminal Background Check.
2. Award of a contract could be affected by the Vendor’s refusal to agree to
these terms.
3. Failure of the Vendor to supply personnel who pass a Criminal Background
Check could affect the award of the contract or could result in the
termination of the contract.
4. The Criminal Background Check applies to the individual and not the
Company.
5. Passing status must be maintained by Vendor personnel for duration of the
contract.
7. INFORMATION TECHNOLOGY HOSTED OR CLOUD SOLUTION:
A. The following is only applicable when Vendor is providing Information Technology
hosted or cloud solution:
1. Confidentiality, Integrity, Availability (CIA)
Vendor shall protect the Confidentiality, Integrity, and Availability (CIA) of
all Tarrant County Data ensuring extra levels of security. All Tarrant County
information must remain private and permit redaction of protected
information before publication. Audit trails cannot be altered.
2. Breach Notification
Vendor agrees that upon discovery of unauthorized access to Tarrant
County Data, Vendor shall notify Tarrant County both orally and in writing.
In no event shall the notification be made more than forty-eight (48) hours
after Vendor knows or reasonably suspect unauthorized access has or may
have occurred. In the event of a suspected unauthorized Access, Vendor
agrees to reasonably coordinate with Tarrant County to investigate the
occurrence.
3. Data
All Tarrant County data will remain in the 48 contiguous United States at all
times.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 14 OF RFB NO. 2020-145
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
4. Right to Audit
Tarrant County reserves the right to audit vendor data centers which house
Tarrant County Data or receive SSAE 16 SOC Type II audits from a
reputable security advisory service firm (e.g. EY, Deloitte, KPMG, PWC,
Coalfire, etc.).
8. There is no opportunity for remote attendance at the Pre-Bid Conference. Vendors not
allowed to call in to attend this meeting.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 15 OF RFB NO. 2020-145
Evaluation Criteria will include, but is not limited to the following:
1. Unit Price
2. Delivery
3. Bidder’s past performance record with Tarrant County
4. Tarrant County's evaluation of Bidder's ability to perform
5. Tarrant County's experience with products bid
6. Special needs and requirements of Tarrant County
7. Results of testing samples (if needed)
Quantities indicated on the Price Forms are estimates based upon the best available
information. Tarrant County reserves the right to increase or decrease the quantities to meet its
actual needs without any adjustments in the bid price.
Any catalog, brand name or manufacturer's reference used is considered to be descriptive -
- not restrictive -- and is indicative of the type and quality Tarrant County desires to purchase.
Bids on similar items of like quality may be considered if the bid is noted and fully descriptive
brochures are enclosed. If notation of substitution is not made, it is assumed the Vendor is
bidding item specified. The Vendor will not be allowed to make unauthorized substitutions after
award.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 16 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
I. BACKGROUND
A. Tarrant County is requesting bids to provide Janitorial Services at Tarrant County
Facilities based on an Hourly Labor Rate. Services provided will be those
normally associated with janitorial work and are described in this Bid Package. Bid
will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A
successful bidder may be awarded one (1), two (2) or all groups.
B. The buildings in Group 1 are located in downtown Fort Worth and include:
1. 1895 Courthouse
2. 350 Building
3. 350 Garage
4. Administration Building
5. Calhoun Parking Garage
6. Criminal Courts Building
7. Criminal Justice Building
8. Family Law Center
9. Plaza Building
10. Plaza Parking Garage
11. Tarrant County Corrections Center
12. Taylor Parking Garage
13. Tim Curry Criminal Justice Center
14. Tom Vandergriff Civil Courts Building
C. The buildings in Group 2 include:
1. Andersen Building
2. Charles F. Griffin Building
3. Dionne Phillips Bagsby Southwest Subcourthouse
4. Lonnel E. Cooper Building
5. Miller Avenue Administration Building
6. Resource Connection (ten [10] buildings)
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 17 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
D.The buildings in Group 3 include:
1.Support Services
2.Elections Center
3.Mansfield Subcourthouse
4.Medical Examiner’s Office
5.North Patrol
6.Northeast Annex
7.Northeast Courthouse
8.Northwest Annex
9.Northwest Subcourthouse
10.Precinct 1 Maintenance Facility
11.Precinct 2 Maintenance Facility
12.Precinct 4 Maintenance Facility
13.Records Management
14.Reproduction Building
15.Scott D. Moore Juvenile Justice Center
16.South Patrol
17.Southeast Annex
18.Subcourthouse in Arlington
19.Public Health WIC Clinics (eleven [11] locations).
E.Building addresses, square footage, number of hours per day, number of days per
week, and total estimated annual hours are provided in Attachment “A”.
F.The County is also requesting separate pricing to provide Stripping & Waxing of
Hard and Resilient Flooring, Propane Burnishing of Terrazzo Floors, and Hot Water
Extraction Method of Cleaning Carpet, and Maintenance Technicians.
Specifications for these Services are covered in "Section V., Additional Services”,
pages 29-32 of this bid document.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 18 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
II. GENERAL INFORMATION
A. Buildings to be serviced and work schedules. See Attachment “A”.
1. THE COUNTY RESERVES THE RIGHT TO REDUCE OR INCREASE
HOURS (in half-hour increments) AT ANY FACILITY. THE COUNTY ALSO
RETAINS THE OPTION TO ADD ADDITIONAL FACILITIES OR
DISCONTINUE SERVICES AT ANY FACILITY SHOULD THE NEED
ARISE.
B. Service Times
1. Currently Tarrant County uses Janitorial Staff for approximately 112,600
labor hours annually for Group 1 buildings, approximately 31,948 hours
annually for Group 2 buildings; and approximately 65,927 hours annually
for Group 3 buildings. Service times for most facilities will be during the
evening and night hours, in most cases after 5:00 p.m. Some facilities may
require cleaning during business hours or weekends.
2. The County will allow the vendor flexibility in scheduling workloads in order
to provide his/her employees with four (4) or eight (8) hour shifts, whenever
possible. It is the preference of the County, that on reduced days that
the hours are shared among the employees as evenly as possible.
When the schedules have been approved, and in place, additional
changes will not be permitted without prior approval of the County.
3. Employees will be required to report for work promptly and remain on the
job until their shift is completed. Employees may be required to report to a
designated County employee upon arrival and departure.
4. The County will pay only the maximum allotted hours for each individual
building, based on time cards and clocks provided by Tarrant County.
Excess hours are the sole responsibility of the vendor unless previously
authorized by Tarrant County, in writing. Copy of written agreement must
be submitted with invoice
C. Emergency Services
1. In the event of an emergency Tarrant County may require the awarded
vendor to supply workers for additional hours exceeding a forty (40)
hour work week. The County will pay overtime wage rates calculated
at 1 and ½ times the hourly bid rate. Overtime hours must be approved
in writing by the County's representative of the contract prior to the
commencement of work.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 19 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
D. Length of Agreement
1. Successful vendor(s) will be awarded a twenty-four (24) month contract,
effective October 1, 2020 or from notice to proceed as determined by
Tarrant County Purchasing. At Tarrant County’s option and approval by
Commissioners Court, the contract may be renewed for two (2) additional
twelve (12) month periods, as further explained in Renewal Options. (See
Special Terms and Conditions.) Prices must remain firm for the initial
contract period. For each subsequent year, Tarrant County may consider
an increase in the minimum wage that the Vendor(s) is required to pay their
employees. If Tarrant County determines that an increase in the minimum
wage is allowable, then the County may consider an increase in the total
labor rate per hour billed to Tarrant County that is not to exceed the
percentage of the minimum wage increase. This will be cumulative based
on each preceding year. If Tarrant County determines that no increase in
minimum wage is required for a renewal option period, then prices must
remain firm for that renewal option.
2. Tarrant County will contact the Vendor(s) one hundred twenty (120) days
prior to the expiration of each contract period to notify them of any increase
in the required minimum wage for the Vendor’s employees. The Vendor(s)
will then have thirty (30) days to respond in writing with a revised summary
of labor cost per hour to be billed to Tarrant County. If the new hourly labor
rate is acceptable to Tarrant County, the County will proceed with the
renewal option.
E. Supplies, Materials and Equipment
1. The Vendor shall furnish all supplies, materials and equipment
necessary for the provision of complete janitorial services except
Tarrant County will provide paper towels, toilet paper, hand soap,
paper seat covers, and urinal aides. Supplies may include items such as
clear trash bags, towels, gloves, masks, coveralls, aprons, and protective
eyewear. These supplies, materials and equipment must be of a quality
acceptable to the County. The County requires the usage of USGBC
approved cleaners in buildings that have achieved LEED accreditation. The
County recommends the usage of these products in all buildings.
Green/Leed training is to be completed for Project Managers and Non-
Working Supervisors prior to the service start date. The following products
from Procter and Gamble are currently approved: Mr. Clean, Comet, Comet
with bleach and Spic and Span. Dispensers from Procter and Gamble are
currently installed in all buildings. When needed the Vendor will provide the
appropriate cleaning products for disinfection. These products will be of
professional quality and approved by the EPA. The Vendor shall not use
any material which the County's contract representative determines
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 20 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
unsuitable or harmful to any part of the building, its contents or occupants.
Equipment shall be of the size and type customarily used in work of this kind
and shall meet the approval of the County's contract representative.
Vacuums used for daytime cleaning must be low decibel to allow continued
business operations while cleaning. Equipment deemed by the County's
representative to be of improper type or design or inadequate for the
purpose intended shall be replaced. Equipment must be kept clean and
well maintained.
2. Electrical power will be furnished by the County through existing power
outlets for the Vendor's use to operate such equipment as is necessary in
the conduct of his/her work. Hot and cold water will also be made available
as necessary for that purpose.
3. A storage space will be made available for securing equipment and
supplies. The County will not be responsible for lost or missing equipment
and supplies.
F. Conduct of Vendor's Employees
1. The Vendor shall prohibit his/her employees from disturbing papers on
desks, opening desk drawers or cabinets and using telephones or office
equipment.
2. Identification Badges and Uniforms
a. Janitorial employees will be assigned and must clearly display a
Tarrant County photo identification badge and a uniform with
vendor’s logo readily identifying the worker as an employee of the
contracting firm at all times while performing work in County facilities.
The vendor shall provide full time employees required to wear shirts
with at least five (5) shirts, part time employees shall receive three
(3) shirts. Workers that wear aprons will be issued two (2) aprons.
The vendor shall provide high visibility reflective safety vests to all
employees assigned to parking garages and other areas where
visibility can be a safety concern. No soiled or damaged uniforms of
any type will be allowed. Workers are to report to work wearing pants
or jeans; no shorts or open toed shoes are allowed.
b. Maintenance Technicians must clearly display a Tarrant County
issued photo identification badge and a collared shirt with Vendor
logo. The vendor shall provide employee with at least five (5) shirts.
The vendor shall provide high visibility reflective safety vests to all
employees assigned to parking garages and other areas where
visibility can be a safety concern. No soiled or damaged uniforms
will be allowed. Workers are to report to work wearing pants or jeans;
no shorts or open toed shoes.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 21 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
3. Family members or friends of the contracting firm's designated employees
are not permitted to accompany them on the job site.
4. The County reserves the right to require permanent removal of any vendor’s
Project Manager, Supervisor or employee from Tarrant County Buildings.
G. Minimum Wage, Benefits and Incentives
1. Vendor shall pay his/her Janitorial Staff Employees assigned to this contract
a minimum wage of $11.00 per hour, straight time. The County reserves
the right to inspect the Vendor's payroll to verify this requirement.
2. Vendor shall pay his/her Maintenance Technicians assigned to this contract
a minimum wage of $12.54 per hour, straight time. The County reserves
the right to inspect the Ven dor’s payroll to verify this requirement.
3. Vendor shall pay his/her non-working Supervisors assigned to this contract
a minimum wage of $14.27 per hour, straight time. The County reserves
the right to inspect the Vendor’s payroll to verify this requirement. These
are supervisory personnel and the hourly labor rate for non-working
Supervisors is not directly billable to the County and must be calculated into
the hourly labor rate for Janitorial Services. The position must dedicate forty
(40) hours per week to Tarrant County.
4. Vendor shall pay his/her Project Managers assigned to this contract a
minimum wage of $17.62 per hour, straight time. The County reserves the
right to inspect the Vendor’s payroll to verify this requirement. The hourly
labor rate for Project Managers is not directly billable to the County and
must be calculated into the hourly labor rate for Janitorial Services. The
position must dedicate forty (40) hours per week to Tarrant County.
5. The Bidders shall include, as a part of this bid proposal, written details
outlining benefits and incentives his/her employees working under this
agreement shall receive. Examples being, insurance coverage, paid
vacations, safety bonuses, performance incentives, perfect attendance
rewards.
6. Ta rrant County observes twelve (12) holidays per year. These holidays are:
a. New Year’s Day
b. Martin Luther King Day
c. President’s Day
d. Cesar Chavez Day
e. Good Friday
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 22 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
f. Memorial Day
g. Independence Day
h. Labor Day
i. Thanksgiving Day
j. Day after Thanksgiving
k. Christmas Eve
l. Christmas Day
7. Tarrant County requires the successful vendor(s) to pay their full-time and
part-time employees, who perform work under this contract, for these
holidays at their current hourly pay rate for the number of hours that the
employee typically works per day. (Example: Employees who typically work
eight (8) hours per day would receive eight (8) hours of holiday pay and
employees working four (4) hours per day would receive four (4) hours of
holiday pay.) There are to be no special conditions or pre-qualifiers for
workers to receive holiday pay. Tarrant County reserves the right to inspect
the vendor’s payroll records to verify compliance with this requirement.
Holiday Hours are not directly billable to Tarrant County. The costs for
Holiday Hours for Janitorial Staff, non-working Supervisors, and
Project Managers must be calculated into the hourly labor rate for
Janitorial Services. The cost for Holiday Hours for Maintenance
Technicians must be calculated into the hourly labor rate for
Maintenance Technicians.
8. It is the objective of Tarrant County to obtain a janitorial company which can
supply reliable, highly motivated employees. This requirement will play a
major role in determining the awarding of this contract.
H. Supervision (Project Managers and Non-Working Supervisors)
1. The contracting firm shall provide supervision of employees working under
this agreement at no additional cost to the County. Project Managers and
Supervisors must speak and understand English.
2. Project Managers are to be qualified individuals with experience in
janitorial and management techniques. They will be responsible for training
workers, on-site inspections, resolving situations and providing reports to
the County Contract Representative. Vendor will be responsible for making
sure the management team has continued education and training on all new
requirements and techniques necessary to deliver safe and clean buildings
to Tarrant County. Project Managers will need to adjust their schedules to
allow for interaction with Building Managers and/or Superintendents during
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 23 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
normal working hours (8:00 AM – 5:00 PM) and building inspections while
cleaning staff is present.
a. Tarrant County currently uses two (2) Project Managers for each
Group of buildings and bid pricing evaluations will be based on
the price for two (2) Project Managers.
b. As an Alternate Price, Tarrant County is requesting pricing for one (1)
Project Manager for each Group of buildings. Pricing for one (1)
Project Manager may be used if a Project Manager position goes
unfilled for a period of time, if Tarrant County has to reduce
expenditures for service, or it may be used by the cooperative entities
for Group 3.
c. Each Project Manager must dedicate forty (40) hours per week to
Tarrant County. These managers should be assigned to Tarrant
County solely for the purpose of this contract. These hours are
non-billable to Tarrant County and must be factored into Vendor’s
Overhead on the Bid Pricing Forms.
3. There will be four (4) on–site non-working Supervisors for Group 1
buildings. One (1) will be at The Tim Curry Criminal Justice Center, one (1)
at the Tarrant County Plaza Building, one (1) at the Tom Vandergriff Civil
Courts Building, and one (1) at the Family Law Center/ Administration
Building at all times. Each non-working Supervisor must dedicate forty (40)
hours per week to Tarrant County. These supervisors should be assigned
only to Tarrant County. These hours are non-billable to Tarrant County and
must be factored into Vendor’s Overhead on the Bid Proposal Forms.
I. Quality Control
1. The County's contract representative will make periodic inspections of the
facilities, documenting their findings and providing instructions to the
Vendor's employees as required. Inspections are to include specific work,
such as floor maintenance. The Vendor’s inspection reports for the month
must accompany each monthly billing in order to process payment.
2. The Vendor or a representative shall be readily available to meet with the
County's representative to review deficient or problems areas.
3. Vendor shall provide a list of employees, hours worked and building
assignment, including floor workers. Changes to list must be approved by
the County Contract Representative prior to new employees start date.
These reports must accompany each monthly billing in order to process
payment.
4. ALL CLEANING PERSONNEL IN GROUP 2 AND GROUP 3 BUILDINGS MUST SPEAK
AND UNDERSTAND ENGLISH.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 24 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
J. Background Checks
1. Background checks will be conducted by Tarrant County’s contracted third-
party vendor and paid for by the County. The successful vendor will submit
signed forms on Tarrant County's format, for each employee they will have
working in Tarrant County Facilities. These forms will list the individual’s
name, address, social security number, driver’s license number and/or other
forms of identification with a picture ID. The person signing the application
will give permission to do a background investigation on them. They must
pass the background investigation before he or she may start work in
Tarrant County Facilities. The background checks will be updated
periodically and if anyone fails to meet Tarrant County requirements they
will not be allowed to work in County Facilities.
K. Protection of County Property
1. The Vendor shall be liable for any and all damages to property, plants,
equipment, etc., either accidental or deliberate. This shall include, but is
not limited to, permanent stains on carpet, walls or floors, broken or
damaged equipment, fixtures, furnishings, etc., resulting from any cleaning
activity.
2. All keys will be maintained according to policies approved by the County's
contract representative. Liability for lost keys, re-keying costs and other
related expenses shall be the full responsibility of the vendor. The Vendor
is responsible to ensure that all staff understand the liability inherited when
accepting keys. Tarrant County will provide lock boxes and card access
clearances, when possible. Key cards and lock boxes will be used
wherever possible. Vendor will ensure all staff understand the liability
associated with accepting keys.
3. Hazardous conditions and items needing repair (such as leaky faucets,
toilet stoppages, etc.) shall be promptly reported to the designated building
manager.
L. Subcontracting of Labor
1. Subcontracting of labor will only be allowed in two (2) instances: 1)
Emergency staffing situations beyond the control of the County and
the Vendor and for 2) Floor Care Personnel with Pre-Approval from the
County Contract Representative. Any bid received containing
subcontracted labor (with the exception of Floor Care Personnel) will
be considered non-responsive. In the event the awarded vendor
provides subcontracted labor to meet the requirement of this bid the
County will consider such action as sufficient cause for cancellation
of the agreement. Tarrant County will audit vendors' payroll records.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 25 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
M. Termination
1. All work and services of this agreement shall be canceled by the County for
any good and sufficient cause. The following, by way of example, but not
of limitation, may be considered grounds for cancellation:
a. Failure of the Vendor to provide and maintain sufficient labor,
supplies or equipment to properly execute the work.
b. Failure on the part of the Vendor to observe any requirements of the
agreement or to comply with any directive given by the County's
contract representative provided for in the service specifications.
c. Failure to perform satisfactorily the duties as prescribed in this
agreement.
d. Subcontracting work without written authorization.
N. Cooperative Purchasing Program
1. Should other Governmental Entities decide to participate in this
contract, they would be referred to the vendor awarded Tarrant
County’s Group 3 Buildings and would pay the hourly bid price for the
Group 3 Buildings.
O. Financial Stability
1. In order to assist Tarrant County in making a determination of the financial
stability of the firm, the bidder may provide complete financial statements,
for the past two (2) years, prepared by an independent certified public
accountant, including:
a. Balance Sheet
b. Income Statement
c. Cash Flow Statement
d. Note to Financial Statements
e. Accountant’s Report
2. The Auditor’s report may either be an Accountant’s Review Report
(prepared in accordance with standards issued by the American Institute of
Public Accounts) or Audit Report (prepared in accordance with standards
issued by the American Institute of Certified Public Accountants).
Compilation Reports or Unaudited reports are not suitable reports for
Tarrant County to use in making a determination of the financial stability of
a firm.
3. Awarded vendor must be able to cover two (2) months payroll prior to award.
4. Bidder’s financial stability may affect outcome of award determination.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 26 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
III. SERVICE REQUIREMENTS
A. The following are examples of services to be performed. Restrooms and common
areas are cleaned daily, and offices are cleaned three (3) times per week. These
are only basic guidelines and are not exclusive of the work to be performed. Any
work normally considered janitorial and requested by the County's contract
representative shall be performed. The Vendor will adhere to all provided
procedures and schedules.
1. RESTROOMS
a. Sweep floor and mop with disinfectant cleanser.
b. Thoroughly clean and sanitize all toilets, seats, urinals and exposed
piping with a disinfectant, germicidal cleanser.
c. Clean all washbasins with a non-abrasive cleaner.
d. Clean and sanitize walls and stall partitions.
e. Damp wipe and polish dry all counter surfaces, mirrors, dispensers,
plumbing fixtures and piping.
f. Empty waste receptacles, replace liners and remove trash to
designated disposal area.
g. Restock paper towels, toilet tissue, hand soap and seat cover
dispensers.
h. Promptly report dispenser malfunctions to the County's Contract
Representative.
i. Clean and disinfect common touch points to prevent the spread of
germs and disease.
2. OFFICE SPACE, PUBLIC AREAS, LOBBIES, CORRIDORS, ETC.
a. Empty wastebaskets (replace liners as needed) and remove trash to
designated disposal area.
b. Sweep hard surface flooring with treated dust mop and spot damp
mop to remove spillage or stains.
c. Vacu um all carpet and rugs, spot clean stains.
d. Bonnet clean carpets.
e. Vacuum draperies.
f. Dust horizontal and vertical surfaces, including desks, chairs, tables,
file cabinets, shelving, credenzas, vertical blinds, ceiling fans, doors,
door frames, walls, grills, ledges, handrails, etc., with treated dust
cloths. Do not disturb papers or materials left on surfaces. Glass
surfaces shall be cleaned with untreated cloths.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 27 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
g.Spray buff or burnish hard and resilient flooring to maintain a high
gloss, scuff free finish.
h.Empty and clean outside ash receptacles.
i.Clean drinking fountains with non-abrasive cleaner.
j.Clean glass surfaces in doors, trophy cases, entrance areas, etc.
k.Clean all windows which are easily accessible and would not require
the use of specialized equipment.
l.Clean appliances, counters, piping, fixtures, etc. in lunch rooms and
break areas.
m.Clean and polish kick plates, push plates, doorknobs and metal
thresholds.
n.Clean leather and plastic upholstered furniture, vacuum cloth
upholstered furniture and spot clean stains.
o.Clean and polish elevator cab walls, doors and tracks.
p.Dust all ceiling fans (top and bottom of each blade) as required.
q.Empty desk side recycling containers (into designated containers).
r.Clean and disinfect common touch points to prevent the spread of
germs and disease.
3.OUTSIDE AREAS
a.Sweep landings, steps and sidewalks adjacent to the entrances and
spot mop as necessary to maintain clean appearance.
b. Remove litter and debris from designated areas.
IV.CLEANING QUALITY REQUIREMENTS
A.FLOOR MAINTENANCE
1.For all operations where furniture and equipment must be moved, no chairs,
wastepaper baskets or similar items shall be stacked on desks, tables,
window sills, etc. Upon completion of work, all furniture and equipment
must be returned to its original position.
2.Baseboards, walls, stair risers, furniture and equipment shall in no way be
splashed, disfigured or damaged during these operations.
3.After sweeping and damp mopping, all floors shall be clean and free of dirt
streaks. No dirt shall be left in corners, under furniture, behind doors or on
stair landings or treads. Likewise, sidewalks, entrances and other assigned
areas shall be swept clean of all dirt and trash.
4.Special attention shall be given to floors around urinals and toilets to prevent
stains, eliminate odors and to provide a uniformly clean appearance
throughout.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 28 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
5.Currently Tarrant County owns and maintains floor maintenance equipment
for the Janitorial Vendor’s use. Tarrant County will continue to own and
maintain this equipment with the new contract at the following locations:
a.Tarrant County will own and maintain high-speed 2000 rpm or greater
battery-operated buffers at the following locations:
1)1895 Courthouse (Group 1)
2)Northeast Courthouse (Group 3)
b.Tarrant County will own and maintain battery powered floor
scrubbers at the following locations:
1)Family Law Center (Group 1)
2)Tom Vandergriff Civil Courts Building (Group 1)
3)Dionne Phillips Bagsby Southwest Subcourthouse (Group 2)
4)Miller Avenue Administration Building (Group 2)
5)Mansfield Subcourthouse (Group 3)
6)Medical Examiner’s Building (Group 3)
7)Northwest Subcourthouse (Group 3)
8)Precinct 2 Maintenance Facility (Group 3)
9)The Subcourthouse in Arlington (Group 3)
B.MISCELLANEOUS
1.Dusting – Dust shall not be moved from spot to spot but removed directly
from the area in which it lies by the most effective means (treated dust
cloths, vacuum, etc.). When doing high cleaning, dust shall not be allowed
to fall onto equipment and furniture below.
2.Damp wiping – This task consists of using a damp cloth or sponge to
remove dirt, spots, streaks and smudges from walls, counters and other
surfaces and then drying to provide a polished appearance. The wetting
solution shall contain an appropriate cleaning agent. When damp wiping in
restrooms, a multi-purpose disinfectant, germicidal cleanser shall be used.
3.Bright metal polishing – May be performed by damp wiping and drying with
a suitable cloth if a polished appearance is attained. If a polished
appearance is not attained, the County's contract representative shall be
contacted for direction as to the use of an appropriate metal polish.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 29 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
4. Window and glass cleaning – After each operation all glass shall be clean
and free of dirt, dust, grime, streaks and excessive moisture. Window
sashes, sills, woodwork and surrounding shall be thoroughly wiped free of
drippings and watermarks.
5. Porcelain ware cleaning – Porcelain fixtures (drinking fountains,
washbasins, urinals, toilets, etc.) shall be kept clean and bright. There shall
be no dust, spots, stains, rust, green mold or encrustation.
6. Spot cleaning – Following this operation, smudges, marks or spots shall
have been removed without causing discoloration.
V. ADDITIONAL SERVICES
A. The following Additional Services shall be provided as needed.
B. The pricing for the Additional Services will be included as part of the bid pricing
evaluation for each Group of Buildings. To be considered for award for a Group of
Buildings, the bidder must bid on the Additional Services for that Group.
C. Maintenance Technicians: The following service shall be provided as requested:
1. Maintenance Technician:
a. Must be able to speak and understand English.
b. Cleans and stocks restrooms.
c. Stocks and distributes supplies
d. Moves furniture.
e. Assists building engineers with changing lamps and plumbing leaks.
f. Works with Labor Detail to complete various tasks.
g. Cleans carpets using commercial grade carpet cleaner.
h. Power washes porches and sidewalks using commercial grade
power washer.
i. Vacuums, cleans spills and water fountains.
j. Cleans furniture and offices.
k. Empties trash.
l. Notes items requiring maintenance and reports to supervisor.
m. Checks grounds for trash and debris.
n. Other duties, as assigned.
2. Currently Tarrant County uses Maintenance Technicians for approximately
32,000 labor hours annually for Group 1 buildings, approximately
2,000 hours annually for Group 2 buildings, and approximately 14,000
hours annually for Group 3 buildings.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 30 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
3.Buildings in Group 1 currently using Maintenance Technicians are:
a.1895 Courthouse (approximately sixteen (16) hours daily)
b.350 Building (approximately eight (8) hours daily)
c.350 Garage (approximately eight (8) hours daily)
d.Administration Building (approximately eight (8) hours daily).
e.Calhoun Parking Garage (approximately eight (8) hours daily)
f.Family Law Center (approximately sixteen (16) hours daily)
g.Plaza Building (approximately sixteen (16) hours daily)
h.Plaza Garage (approximately eight (8) hours daily).
i.Tim Curry Criminal Justice Center (approximately twenty-four (24)
hours daily)
j.Tom Vandergriff Civil Courts Building (approximately sixteen (16)
hours daily)
4.Buildings in Group 2 currently using Maintenance Technicians are:
a.Resource Connection (approximately eight (8) hours daily)
5.Buildings in Group 3 currently using Maintenance Technicians are:
a.Support Services (approximately twenty-four (24) hours daily)
b.Medical Examiner’s Building (approximately eight (8) hours daily)
c.Scott D. Moore Juvenile Justice Center (approximately twenty-four
(24)hours daily)
D.Floor Care – The following service shall be provided as requested:
1.STRIPPING AND WAXING OF FLOORS is a full restoration that requires
removal of all sacrificial coating down to the stone or base flooring surface,
this is not a top coat service. Once the floor has been taken all the way
down, the Vendor will apply two (2) coats of Butcher Iron Stone, or equal
Acrylic Sealer and six (6) coats of Butcher High Noon, or equal high-quality
finish, as approved by Tarrant County. The floor is to be free from visible
imperfections such as but not limited to streaks, hair, fibers, air bubbles,
trash, inconsistent shine, uneven wax, discoloration and dry spots. The
floor must be properly clean and treated in the corners and along the base
of the wall. When removing old finishes proper chemicals and tools such
as scrapers, pads, etc., will be used for professional results. When applying
finishes the application should be made with lint free, micro-fiber wax
application tools.
a.Flooring shall be finished the same day it is stripped, and sufficient
drying time shall be allowed between each coat. Vendor may section
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 31 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
flooring within a single building in order to complete all flooring over
multiple visits, provided that required work within each section is
complete in the same day.
b. Propane buffing is to be included in price of strip and wax.
2. Hot water extraction of carpets.
3. Propane Burnishing of Terrazzo Floor.
4. Awarded vendor shall use all equipment and products for floor care services
within listed manufacturer’s directions.
5. If floors are not serviced to the satisfaction of Tarrant County Facilities
Management, the awarded vendor shall provide additional floor service, at
no additional cost to Tarrant County, until the floor is serviced to the
satisfaction of Tarrant County.
6. Over the past three (3) years, Tarrant County has averaged the following
approximate square footages for Floor Care. These numbers are provided
as best available estimates.
a.
GROUP 1:
ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 710 square feet
Strip and Wax, Furniture Moving Required 207,870 square feet
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required 0 square feet
Hot Water Extraction Carpet Cleaning,
Furniture Removal Required 30,221 square feet
Propane Burnishing of Terrazzo Floors 208,580 square feet
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 32 OF RFB NO. 2020-145
TECHNICAL SPECIFICATIONS
b.
GROUP 2: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 56,184 square feet
Strip and Wax, Furniture Moving Required 48,284 square feet
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required 0 square feet
Hot Water Extraction Carpet Cleaning,
Furniture Removal Required 17,672 square feet
Propane Burnishing of Terrazzo Floors 104,468 square feet
c.
GROUP 3: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 56,894 square feet
Strip and Wax, Furniture Moving Required 495,595 square feet
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required 0 square feet
Hot Water Extraction Carpet Cleaning,
Furniture Removal Required 102,323 square feet
Propane Burnishing of Terrazzo Floors 49,476 square feet
VI.BID PRICING EVALUATIONS
A.Bid will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A
successful bidder may be awarded one (1), two (2) or all groups. Bid pricing
will be evaluated by Group as follows:
1.Janitorial Staff Employee with two (2) Project Managers x Estimated Annual
Hours.
2.Maintenance Technician x Estimated Annual Hours.
3.Floor Care x Estimated Annual Square Footage for Each Category.
B.The above will be totaled to give an Annual Total by Group. The low bidder meeting
specifications for each Group will be recommended for award.
Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 1 of 4
PAGE 33 OF RFB NO. 2020-145
TARRANT COUNTY
HISTORICALLY UNDERUTILIZED
BUSINESSES (HUB) POLICY
I. POLICY STATEMENT
The Tarrant County Commissioners Court, being the policy development and
budgetary control unit of county government, will strive to ensure that all businesses,
regardless of size, economic, social or ethnic status have an equal opportunity to
participate in the County’s procurement processes. The County is committed to
promote full and equal business opportunity for all businesses to supply the goods
and services needed to support the mission and operations of county government,
and seeks to encourage the use of certified historically underutilized businesses
(HUBs) through the use of race, ethnic and gender neutral means. It is the policy of
Tarrant County to involve certified HUBs to the greatest extent feasible in the
County’s procurement of goods, equipment, services and construction projects while
maintaining competition and quality of work standards. The County affirms the good
faith efforts of firms who recognize and practice similar business standards.
II. DEFINITIONS
Historically underutilized businesses (HUBs), also known as a disadvantaged
business enterprise (DBE), are generally business enterprises at least 51% of which
is owned and the management and daily business operations are controlled by one
or more persons who is/are socially and economically disadvantaged because of his
or her identification as a member of certain groups, including women, Black
Americans, Mexican Americans and other Americans of Hispanic origin, Asian
Americans and American Indians.
Certified HUBs includes business enterprises that meet the definition of a HUB and
who meet the certification requirements of certification agencies recognized by
Tarrant County.
Businesses include firms, corporations, sole proprietorships, vendors, suppliers,
contractors, subcontractors, professionals and other similar references when
referring to a business that provides goods and/or services regardless of the
commodity category.
Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 2 of 4
PAGE 34 OF RFB NO. 2020-145
Statutory bid limit refers to the Texas Local Government Code provision that requires
competitive bidding for many items valued at greater than $50,000.
III. POLICY GUIDELINES
A. Tarrant County, its contractors, their subcontractors and suppliers, as well as
all vendors of goods, equipment and services, shall not discriminate on the
basis of race, color, creed, gender, age, religion, national origin, citizenship,
mental or physical disability, veteran’s status or political affiliation in the award
and/or performance of contracts. All entities doing business or anticipating
doing business with the County shall support, encourage and implement
affirmative steps toward a common goal of establishing equal opportunity for
all citizens and businesses of the county.
B. Tarrant County will use and recognize the State of Texas certification process
in conjunction with the implementation of this policy. The County does
recognize other agencies’ certifications. Tarrant County reserves the right to
review the certification status of any vendor applying to do business with the
County. This review will be accomplished to determine the validity and
authenticity of the vendor’s certification as a HUB.
C. The Commissioners Court may establish HUB target goals. Through a
systematic approach of soliciting quotes, bids and proposals from certified
HUBs and in compliance with applicable state and federal law this policy will
strive to meet those goals.
1. Target goals should consider:
• the availability of HUB firms within the specific category of goods or
services to be procured; and
• the diversity of the county’s population.
2. The goals should be reviewed and amended periodically.
3. The program may apply to all County procurements including
construction and professional services.
4. Particular attention will be given to HUB participation on purchases in
excess of the statutory bid limit.
5. The Commissioners Court herein establishes a 20% good faith target
goal for Tarrant County.
Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 3 of 4
PAGE 35 OF RFB NO. 2020-145
D. Tarrant County will actively seek and encourage HUBs to participate in all
facets of the procurement process by:
1. Continuing to increase and monitor a database of certified HUB
vendors, professionals and contractors. The database will be
expanded to include products, areas of expertise and capabilities of
each HUB firm.
2. Continuing to seek new communication links with HUB vendors,
professionals and contactors to involve them in the procurement
process.
3. Continuing to advertise bids on the County’s website and in
newspapers including newspapers that target socially and economically
disadvantaged communities.
4. Continuing to provide bid notifications to minority Chambers of
Commerce.
E. As prescribed by law, the purchase of one or more items costing in excess of
the statutory bid limit must comply with the competitive bid process. Where
possible, those bids will be structured to include and encourage the
participation of HUB firms in the procurement process by:
1. Division of proposed requisitions into reasonable lots in keeping with
industry standards and competitive bid requirements.
2. Where feasible, assessment of bond and insurance requirements and
the designing of such requirements to reasonably permit more than one
business to perform the work.
3. Specification of reasonable, realistic delivery schedules consistent with
the County’s actual requirements.
4. Specifications, terms and conditions reflecting the County’s actual
requirements are clearly stated, and do not impose unreasonable or
unnecessary contract requirements.
F. A HUB Policy statement shall be included in all specifications. The County will
consider the bidder’s responsiveness to the HUB Policy in the evaluation of
bids and proposals. Failure to demonstrate a good faith effort to comply with
the County’s HUB policy may result in a bid or proposal being considered non-
responsive to specifications.
G. The Tarrant County Purchasing Department will actively seek the participation
of HUB firms in the quotation process for purchases under the statutory bid
limit. HUB firms will be identified on the computerized database and linked to
the commodities they represent. Buyers will be encouraged to use available
internal and external databases of certified HUB firms.
Tarrant County: Historically Underutilized Businesses (HUB) Policy Page 4 of 4
PAGE 36 OF RFB NO. 2020-145
H. Nothing in this policy shall be construed to require the County to award a
contract other than to the lowest responsive bidder meeting specifications as
required by law. This policy is narrowly tailored in accordance with applicable
law.
IV. ADMINISTRATIVE GUIDELINES
A. The Tarrant County Purchasing Department shall serve as the County’s HUB
Office with responsibility for the implementation, monitoring and general
operations of the HUB policy. The Purchasing Agent shall serve as the County
HUB Officer.
1. The HUB Officer will establish procedures to implement this policy
across the full spectrum of the procurement process. The County HUB
Office will periodically review with department head and elected officials
regarding procurement opportunities.
2. Managing the policy and training buyers and other County personnel in
order to meet County goals will be the responsibility of the HUB Office.
3. The HUB Office will cooperate with other local government entities to
increase HUB participation throughout the county and region. The HUB
Office is encouraged to participate in educational and other outreach
programs to assist HUB firms.
4. The HUB Officer will receive and review complaints and
recommendations regarding the implementation of the HUB Policy and
the good faith efforts of bidders. Further, the HUB Office will audit for
compliance to the HUB Policy on eligible projects after award, during
the performance of the contract and after completion, while also making
any recommendations to Commissioners Court regarding any
irregularities or misrepresentation of facts as they relate to compliance
with the policy. The HUB Office will review documentation submitted
by HUB firms in compliance with this policy.
5. An annual report along with recommendations shall be provided to the
Commissioners Court and Purchasing Board. The annual report will
provide statistical data and efforts reflected in the number of purchase
orders, value of goods and services purchased, percentages to HUB
firms, and outreach and marketing efforts. Other statistics may be
required or requested by the Commissioners Court or Purchasing
Board.
510 Historically Underutilized Businesses Policy
Adopted: Court Order 64788 (December 17, 1990)
Amended: Court Order 69958 (December 7, 1993)
Amended: Court Order 99651 (December 28, 2006)
Amended: Court Order 127875 (June 19, 2018)
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 37 OF RFB NO. 2020-145
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY
Disadvantaged Business Enterprises (DBE) are encouraged to participate in Tarrant
County's bid process. The Purchasing Department will provide additional clarification of
specifications, assistance with Price Forms, and further explanation of bidding procedures to
those DBEs who request it.
Representatives from DBE companies should identify themselves as such and submit a copy of
the Certification.
Tarrant County recognizes the certifications of both the State of Texas General Services
Commission HUB Program and the North Central Texas Regional Certification Agency. All
companies seeking information concerning DBE certification are urged to contact.
Texas Procurement and Support Services North Central Texas
Statewide HUB Program Regional Certification Agency
1711 Jacinto Blvd. 624 Six Flags Drive, Suite 100
PO Box 13047 OR Arlington, Texas 76011
Austin, Texas 78711-3047 (817) 640-0606
(512) 463-5872
If your company is already certified, attach a copy of the certification to this form and return with
bid.
COMPANY NAME: ______________________________________________________
REPRESENTATIVE: ____________________________________________________
ADDRESS: ____________________________________________________________
CITY, STATE, ZIP: ______________________________________________________
TELEPHONE NO. __________________________ FAX NO . ____________________
Indicate all that apply:
______Minority-Owned Business Enterprise
______Women-Owned Business Enterprise
______Disadvantaged Business Enterprise
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 38 OF RFB NO. 2020-145
REFERENCES
Please list five (5) references, other than past or present employees of Tarrant County, who
can verify your performance as a Vendor. Performance includes, but is not limited to, sales
and/or service, delivery, invoicing, and other items as may be required for Tarrant County to
determine Vendor’s ability to provide the intended goods or service of the bid. Tarrant County
PREFERS references to be from Government customers. References must be able to verify the
quality of service Vendor’s company provides and that the Bidder has completed a project of
similar size and scope of work in this response. Inaccurate, obsolete or negative responses
from the listed references could result in rejection of your bid.
Failure to supply the required references will deem the bid as non-responsive and will not be
considered for award.
Bidder involvement with reference checks is not permitted. Only Tarrant County or its designee
will conduct reference checks. Any deviation to this will result in rejection of your response.
JANITORIAL SERVICE REFERENCE ONE
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
JANITORIAL SERVICE REFERENCE TWO
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
REFERENCES MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 39 OF RFB NO. 2020-145
REFERENCES
JANITORIAL SERVICE REFERENCE THREE
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
JANITORIAL SERVICE REFERENCE FOUR
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
JANITORIAL SERVICE REFERENCE FIVE
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
REFERENCES MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 40 OF RFB NO. 2020-145
SUPPLIER REFERENCES
Please provide two (2) principal supplier references; they should be vendors that your
company currently uses for the purchase of janitorial supplies. Inaccurate, obsolete or
negative responses from the references provided could result in rejection of your bid.
SUPPLIER REFERENCE ONE
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
SUPPLIER SERVICE REFERENCE TWO
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
REFERENCES MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 41 OF RFB NO. 2020-145
FINANCIAL REFERENCES
Please provide two (2) financial references, who can verify your company’s financial
stability. Inaccurate, obsolete or negative responses from the references provided could
result in rejection of your bid.
FINANCIAL REFERENCE ONE
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
FINANCIAL REFERENCE TWO
GOVERNMENT/COMPANY NAME: __________________________________________________________________
ADDRESS: _____________________________________________________________________________________
CONTACT PERSON AND TITLE: __________________________________________________________________
TELEPHONE NUMBER: ___________________________________________________________________________
E-MAIL ADDRESS: _______________________________________________________________________________
SCOPE OF WORK: ______________________________________________________________________________
CONTRACT PERIOD: _____________________________________________________________________________
REFERENCES MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 42 OF RFB NO. 2020-145
SIGNATURE FORM
The undersigned, on behalf of and as the authorized representative of Bidder, agrees this bid
becomes the property of Tarrant County after the official opening.
The undersigned affirms that the Bidder has familiarized himself with the local conditions under
which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of equipment and all other matters that may be incidental to the work, before submitting
a bid.
The undersigned agrees, on behalf of Bidder, that if the bid is accepted, Bidder will furnish all
materials and services upon which price(s) are offered, at the price(s) and upon the terms and
conditions contained in the specifications. The period for acceptance of this bid will be
ninety (90) calendar days.
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and
that the contents of this bid have not been communicated to any other Bidder or to any employee
of Tarrant County prior to the official opening of this bid.
Vendor hereby assigns to Tarrant County all claims for overcharges associated with this contract
which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which
arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code,
Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications and any
attachments contained in this solicitation. Failure to sign and return this form will result in
the rejection of the entire bid.
Signature ____________________________________________________X
Authorized Representative
LEGAL NAME AND ADDRESS OF COMPANY:
___________________________________ Date ________________________________
___________________________________ Name _______________________________
___________________________________ Title ________________________________
Tel. No. ____________________________ FAX No. _____________________________
E-Mail Address: ______________________________________________________________
AFTER HOURS EMERGENCY CONTACT:
Name: ______________________________ Tel. No. _____________________________
THIS FORM MUST BE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (5) COPIES MUST BE RETURNED WITH BID!
Did you sign and submit all
required forms?
If not, your Bid will be
rejected!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 43 OF RFB NO. 2020-145
COMPANY IS:
Business included in a Corporate Income Tax Return? ______YES ______NO
_____Corporation organized & existing under the laws of the State of ____________________
_____Partnership consisting of _________________________________________________
_____Individual trading as ______________________________________________________
_____Principal offices are in the city of ____________________________________________
DUNS Number: _____________________
CAGE Code: _____________________
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 44 OF RFB NO. 2020-145
COMPLIANCE WITH FEDERAL AND STATE LAWS
CERTIFICATION OF ELIGIBILITY
By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of
submission, they are not on the Federal Government’s list of suspended, ineligible, or debarred
entities.
In the event of placement on the list between the time of Bid submission and time of award, the
Bidder will notify the Tarrant County Purchasing Agent. Failure to do so may result in terminating
this contract for default.
RELATING TO STATE CONTRACTS WITH AND INVESTMENTS IN COMPANIES THAT
BOYCOTT ISRAEL AND INVESTMENTS IN COMPANIES THAT DO BUSINESS WITH IRAN,
SUDAN, OR ANY KNOWN FOREIGN TERRORIST ORGANIZATIONS.
Bidder verifies that they do not boycott Israel and will not boycott Israel in accordance with
Texas Government Code Sections 2270.001(2) and 808.001 during the term of this contract.
Bidder further verifies that they are not engaged in business with Iran, Sudan, or any foreign
terrorist organization. The term “foreign terrorist organization” means an organization
designated as a foreign terrorist organization by the United States Secretary of State as
authorized by 8 U.S.C. Section 1189.
DISCLOSURE OF INTERESTED PARTIES
The law states that a governmental entity may not enter into certain contracts with a nonexempt
business entity unless the business entity submits a disclosure of interested parties to the
governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to
comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County
Purchasing Agent, and/or requesting department, the “Certificate of Interested Parties,” Form
1295 as required, within ten (10) business days from notification of pending award, renewal,
amended or extended contract.
Signature _____________________________________________________X
THIS FORM MUST BE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (5) COPIES MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 45 OF RFB NO. 2020-145
AFFIRMATIONS/FORMS/DOCUMENTS
Check Indicates Completion
1.References. Bidder has provided references, other than Tarrant
County. References must be able to verify the quality of service the
company provides and that the company has completed a project of
similar size and scope of work in this bid.
2.Signatures. All forms requiring a signature must be signed. Bids not
signed will be rejected.
3.Price Forms. All sections of Price Forms have been completed.
4.Bidder has acknowledged Secondary/Alternate Award and
Cooperative Purchasing opportunities in the Special Terms and
Conditions on pages 7 and 8.
5.Insurance Certificates (If required). Bidders must submit all
Insurance Certificates prior to commencement of work. If no insurance
requirements specified, mark N/A.
6.Addenda. When applicable, Bidder acknowledges receipt of all
Addenda and any revised Forms. Bidder must sign and submit any
required signature forms.
7.It is the Bidders’ sole responsibility to print and review all pages of
the bid document, attachments, questions and responses, addenda
and special notices. The Signature Form must be signed and
returned. Failure to provide a signature on the form renders bid
non-responsive. Failure to complete and submit all required forms,
including but not limited to References, Compliance With Federal and
State Laws Form, Questionnaires (when applicable), Addenda (including
revised forms), and any other specified forms or documents will be
grounds for rejection of entire bid.
8.Bidder has read, understands, and agrees to Tarrant County’s Criminal
Background Check requirements.
9.Accuracy for all mathematical and numerical entries is the sole
responsibility of the Bidder. Tarrant County will not be responsible
for errors made by the Bidder.
10.Bidder’s company is registered on TVORS (Tarrant Vendor On-Line
Registration System).
11 .Bidder has sealed and marked the envelope with the Company Name,
RFB Number, Bid Title, and due date.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 46 OF RFB NO. 2020-145
NO-BID RESPONSE
In the event that your organization chooses not to submit a bid/proposal for this solicitation, the
Tarrant County Purchasing Department is interested in the reasons why vendors have chosen
not to submit bids/proposals in order to better serve the taxpayers of Tarrant County. Please
indicate your reason(s) by checking all applicable items below and return this form to the address
shown below.
Could not meet specifications. Items or materials requested not manufactured by us or not available to our company. Insurance requirements too restricting. Bond requirements too restricting. The scope of services not clearly understood or applicable (too vague, too rigid, etc.) The project not suited to our organization. Quantities too small. Insufficient time allowed for preparation of bid/proposal. Other (please specify).
Vendor Name: ______________________________________________________________
Contact Person: _____________________________________________________________
Telephone: _________________________________________________________________
Email: _____________________________________________________________________
Please send your response to:
Tarrant County Purchasing Department
100 E. Weatherford, Suite 303
Fort Worth, TX 76196-0104
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 47 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 1
1. Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 1 with
two (2) Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11 .00) $_____________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$_____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $_____________
Workers’ Compensation and General Liability on Employee $_____________
Medical, Dental, Life Insurance, per Employee, if applicable $_____________
Retirement, Pension, etc., per Employee, if applicable $_____________
Chemicals, Supplies, Equipment Depreciation $_____________
Vendor’s Overhead, two (2) Project Managers, four (4)
non-working Supervisors pay, Profit, etc. $_____________
Other $_____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 112,600) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 48 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 1
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C of Technical Specifications) rate for buildings in
Group 1.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $12.54) $____________
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
$____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $____________
Workers’ Compensation and General Liability on Employee $____________
Medical, Dental, Life Insurance, per Employee, if applicable $____________
Retirement, Pension, etc., per Employee, if applicable $____________
Chemicals, Supplies, Equipment Depreciation $____________
Vendor’s Overhead, Profit, etc. $____________
Other $____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 32,000) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 49 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 1
3. ADDITIONAL SERVICES – FLOOR CARE – for buildings in Group 1. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 1.
a. Strip & Wax, no furniture moving required $____________/per sq. ft.
(Estimated 710 square feet)
b. Strip & Wax, furniture moving required $____________/per sq. ft.
(Estimated 207,870 square feet)
c. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
furniture moving required
(Estimated 30,221 square feet)
e. Propane Burnishing of Terrazzo Floors $____________/per sq. ft.
(Estimated 208,580 square feet)
Bidders MUST bid on all items in each group.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 50 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 1
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in Group 1 with one (1) Project Manager. This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00) $______________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$______________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $______________
Workers’ Compensation and General Liability on Employee $______________
Medical, Dental, Life Insurance, per Employee, if applicable $______________
Retirement, Pension, etc., per Employee, if applicable $______________
Chemicals, Supplies, Equipment Depreciation $______________
Vendor’s Overhead, one (1) Project Manager, four (4)
non-working Supervisors pay, Profit, etc. $______________
Other $______________
Total Labor Rate, Per Hour, Billed to Tarrant County $______________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 51 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 2
1.Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 2 with
two (2) Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00) $_____________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$_____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $_____________
Workers’ Compensation and General Liability on Employee $_____________
Medical, Dental, Life Insurance, per Employee, if applicable $_____________
Retirement, Pension, etc., per Employee, if applicable $_____________
Chemicals, Supplies, Equipment Depreciation $_____________
Vendor’s Overhead, two (2) Project Managers, Profit, etc. $_____________
Other $_____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 31,948) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 52 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 2
2.ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C. of Technical Specifications) rate for buildings in
Group 2.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $12.54) $____________
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
$____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $____________
Workers’ Compensation and General Liability on Employee $____________
Medical, Dental, Life Insurance, per Employee, if applicable $____________
Retirement, Pension, etc., per Employee, if applicable $____________
Chemicals, Supplies, Equipment Depreciation $____________
Vendor’s Overhead, Profit, etc. $____________
Other $____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 2,000) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 53 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 2
3. ADDITIONAL SERVICES – FLOOR CARE – for buildings in Group 2. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 2.
a. Strip & Wax, no furniture moving required $____________/per sq. ft.
(Estimated 56,184 square feet)
b. Strip & Wax, furniture moving required $____________/per sq. ft.
(Estimated 48,284 square feet)
c. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
furniture moving required
(Estimated 17,672 square feet)
e. Propane Burnishing of Terrazzo Floors $____________/per sq. ft.
(Estimated 104,468 square feet)
Bidders MUST bid on all items in each group.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 54 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 2
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in Group 2 with one (1) Project Manager. This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00) $______________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$______________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $______________
Workers’ Compensation and General Liability on Employee $______________
Medical, Dental, Life Insurance, per Employee, if applicable $______________
Retirement, Pension, etc., per Employee, if applicable $______________
Chemicals, Supplies, Equipment Depreciation $______________
Vendor’s Overhead, one (1) Project Manager, Profit, etc. $______________
Other $______________
Total Labor Rate, Per Hour, Billed to Tarrant County $______________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 55 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 3
1. Itemize all costs associated with your hourly Janitorial Staff Employee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Group 3 with
two (2) Project Managers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00) $_____________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$_____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $_____________
Workers’ Compensation and General Liability on Employee $_____________
Medical, Dental, Life Insurance, per Employee, if applicable $_____________
Retirement, Pension, etc., per Employee, if applicable $_____________
Chemicals, Supplies, Equipment Depreciation $_____________
Vendor’s Overhead, two (2) Project Managers, Profit, etc. $_____________
Other $_____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 65,927) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 56 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 3
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C of Technical Specifications) rate for buildings in
Group 3.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $12.54) $____________
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
$____________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $____________
Workers’ Compensation and General Liability on Employee $____________
Medical, Dental, Life Insurance, per Employee, if applicable $____________
Retirement, Pension, etc., per Employee, if applicable $____________
Chemicals, Supplies, Equipment Depreciation $____________
Vendor’s Overhead, Profit, etc. $____________
Other $____________
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 14,000) $_____________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 57 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 3
3. ADDITIONAL SERVICES – FLOOR CARE – for buildings in Group 3. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Group 3.
a. Strip & Wax, no furniture moving required $____________/per sq. ft.
(Estimated 56,894 square feet)
b. Strip & Wax, furniture moving required $____________/per sq. ft.
(Estimated 495,595 square feet)
c. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning, $____________/per sq. ft.
furniture moving required
(Estimated 102,323 square feet)
e. Propane Burnishing of Terrazzo Floors $____________/per sq. ft.
(Estimated 49,476 square feet)
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 58 OF RFB NO. 2020-145
PRICE FORM
SECTION I – GROUP 3
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Employee
rate for buildings in Group 3 with one (1) Project Manager. This item will not be used
during evaluation and will be used under certain circumstances (described in
Section II. H. Te chnical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11 .00) $______________
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
$______________
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee $______________
Workers’ Compensation and General Liability on Employee $______________
Medical, Dental, Life Insurance, per Employee, if applicable $______________
Retirement, Pension, etc., per Employee, if applicable $______________
Chemicals, Supplies, Equipment Depreciation $______________
Vendor’s Overhead, one (1) Project Manager $______________
Other $______________
Total Labor Rate, Per Hour, Billed to Tarrant County $______________
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR’S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 59 OF RFB NO. 2020-145
QUESTIONNAIRE
SECTION II – ADDITIONAL REQUESTED INFORMATION
A.The purpose of this section is to demonstrate that the bidder has the necessary technical
expertise, management structure, and experience to meet the requirements of this
contract.
B.This information will be used to determine whether or not the bidder has reasonably
demonstrated his/her qualifications to perform under this agreement.
C.Answers to the following questions must be typed on 8-½” x 11 ” white paper, Arial 12-
point font, and included with Bid Package. Failure to include this information with bid
could result in rejection of the bid.
1.List the location of all offices, warehouses, etc. currently used by your company for
Janitorial Services. Tarrant County reserves the right to visit each of these
facilities.
2.How many years has your company been in the janitorial business?
3.Do you operate as an individual, corporation, partnership, or franchise?
4.How many buildings in each of the following ranges do you currently provide
services for?
a) 0 – 20,000 sq. ft.
b) 20,001 – 50,000 sq. ft
c)50,001 – 100,000 sq. ft.
d) 100,001 – 500,000 sq. ft.
e)500,000+ sq. ft.
5.List your qualifications in detail.
6.Provide an Organizational Chart and résumés of key people in your company.
7.How many employees do you have by category, Management, Supervisors,
Maintenance Personnel, etc. for Janitorial Services?
8.What is your average annual turnover rate for Management and
Non-Management?
9.Provide a list of your current employees, showing years of service for each for
Janitorial Services.
10.What are your recruitment procedures?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 60 OF RFB NO. 2020-145
QUESTIONNAIRE
SECTION II – ADDITIONAL REQUESTED INFORMATION
11.What type of training and education programs do you have for your employees?
12.What are your supervision and control procedures?
13.What are your minimum requirements for workers?
14.What are your employee screening procedures (Who, How, When)?
15.What type of payroll procedure do you currently have? What type of payroll audit
trail? Explain in detail.
16.If awarded this contract, you will have to cover up to two (2) months payroll prior
to receiving a payment from Tarrant County. How do you plan to meet this
requirement?
17.Is there any additional financial information that your firm would like to include
beyond the required financial documents requested in Section II. O.?
18.List the benefits and incentives that will be provided to employees.
19.How will you procure personnel, equipment and materials for start-up if you are
awarded this contract?
20.List all equipment and supplies that will be furnished, per facility, for buildings listed
in Attachment “A”.
21.What is your experience with an hourly versus monthly contracts?
22.Do you have a floor maintenance specialist/staff crew on your payroll or do you
sub-contract the work? Explain in detail.
23.Are there any judgments, suits or claims pending against your firm? If yes, explain
in detail.
24.Submit a copy of your current insurance certificate. How do you plan to meet
Tarrant County’s insurance requirements as specified on page 12 if you don’t
already have this coverage?
25.Submit a copy of your current policy book that includes, but is not limited to:
training opportunities, dress codes and Lost/Found procedures. Vendor will
provide an updated copy of the policy book to the County Contract Representative
each time a policy is changed.
26.How many current employees do you have that regularly work over thirty (30)
hours per week?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PAGE 61 OF RFB NO. 2020-145
QUESTIONNAIRE
SECTION II – ADDITIONAL REQUESTED INFORMATION
27.If your company currently (before this bid solicitation) has over fifty (50) employees
who work over thirty (30) hours per week, describe how your company is currently
meeting the requirement of the federal regulations of the Affordable Care Act. Are
you providing health insurance to the employees as required by the Act? If not,
please explain what your company is doing to meet the requirement?
28.If awarded, how many additional employees (that will work over thirty [30] hours
per week) will you hire to meet the requirements of Tarrant County? Please count
all cleaners, maintenance techs, and managers/supervisors that will regularly work
more than thirty (30) hours per week. How will you address meeting the
requirements of the Affordable Care Act for these new employees?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
RFB No. 2020-145
ANNUAL CONTRACT FOR
JANITORIAL SERVICES
Due Date: July 20, 2020 at 2:00 p.m.
Please cut out and affix to the outside of your response package
Street View
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COMMISSIONERS COURT
COMMUNICATION
REFER�NCE NUMBEI2
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DATE:
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9/8/2020
SUBJECT: $ID NO. 2020-145 - ANNUAL CONTRACT FOR JANITORIAL SERVIC�S -
FACILITI�S MANAGEMENT - VARIOUS VENDORS - PER UNIT PRICE
COMMISSIONERS COURT ACTION REQU�STED:
It is requested that the Commissioners Court award Bid No. 2020-145, Annual Contract for Janitorial
Seivices, for Facilities Management, to the following vendors at the per unit price:
Group 1 Buildings Include: 350 Building, 350 Garage, 1895 Courthouse,
Administration Building, Calhoun Parking Garage, Criminal Courts Building, Criminal
Justice Building, Family Law Center, Plaza Building, Plaza Parking Garage, Tarrant
County Corrections Center, Taylor Parking Garage, Tim Cui-�y Criminal Justice Center,
and Tom Vandergriff Civil Courts Building
Primary Oriental Building Services, Inc.
Secondary CTJ Maintenance, Inc.
Alternate UBM Enterprise, Inc.
Group 2 Buildings Include: Andersen Building, Charles F. Griffin Building, Dionne
Phillips Bagsby Southwest Subcourthouse, Lonnel E. Cooper Building, Miller Street
Administration Building, and Tai7ant County Resource Connection (Buildings 1100,
1200, 1300, 1400, 1500, 1801, 2100, 2200, 2400, and 5041)
Primary CTJ Maintenance, Inc.
Secondary Oriental Building Services, Inc.
Alternate UBM Enterprise, Inc.
Group 3 Buildings Include: Support Services, Elections Center, Mansfield
Subcourthouse, Medical Examiner's Office, North Patrol, Northeast Annex, Northeast
Courthouse, Northwest Annex, Northwest Subcourthouse, Precinct 1 Maintenance
Facility, Precinct 2 Maintenance Facility, Precinct 4 Maintenance Facility, Records
Management, Reproduction Building, Scott D. Moore Juvenile Justice Center, South
Patrol, Southeast Annex, Subcourthouse in Arlington, and Public Health WIC Clinics
(Arkansas, Eastside, Euless, Fiesta, Green Oaks, Haltom City, La Gran Plaza,
Warehouse, Randol Mill, Watauga, and White Settlement)
Primary Oriental Building Services, Inc.
Secondary CTJ Maintenance, Inc.
Alternate UBM Enterprise, Inc.
SUBMITTED I3Y: Purchasing PREPARCD BY: Rita C. Pauley, CPO ��C�
APPROVCD BY: � '_ ,^
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Original
O S A L
PRESENTED
TO
Ms. Rita C. Pauley, CPO..
Senior Buyer
Tarrant County Purchasing Department
ANNUAL CONTRACT
FOR
JANITORIAL SERVIC
BID NO. 202U-145
RESENTED BY
Nixon Shum
ORIENTAL BUILDING SERVICE'S
July 20, 2020
2:00 P.M.
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TARRANT COUNTY
PURCHASING DEPARTMENT
JACK BEACIiAM, C.PM., A.P.P.
Bidder Name:
Oriental Building Services, Inc.
MELISSA LEE, C.P.M. A.P.P.
ASSISTANT PURCHASING ACENT
RFB NO. 2020-145
C
REQUEST FOR BID
FOR
ANNUALCONTRACT
FOR
JANITORIAL SERVICES
BIDS DUE JULY 20, 2020
2:00 P.M.
RFB NO. 2020-145
�
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TABLE OF CONTENTS
SPECIFICATIONS
PRE-BID CONFERENCE ..........................................:.....................................................1
OPENING DATE, TIME, PROCEDURES, CONTAGTS ..................................................2
GENERAL CONDITIONS ................................................................................................2
DELIVERY REQUIREMENTS .........................................................................................6
SPECIAL TERMS AND CONDITIONS ............................................................................7
EVALUATION CRITERIA ..............................................................................................15
TECHNICAL SPECIFICATIONS ....................................................................................16
TARRANT COUNTY HUB POLICY ............................................:................... 33
DISADVANTAGED BUSINESS ENTERPRISES FORM ................................. 37
REFERENCES................................................................................................ 38
FORMS
SIGNATUREFORM ......................................................................................................42
COMPLIANCE WITH FEDERAL AND STATE LAWS FORM ........................................44
AFFIRMATIONS/FORMS/DOCUMENTS CHECKLIST .................................................45
C NO-BID RESPONSE .....................................................................................................46
RRICEFORM ................................................................................................................47
QUESTIONNi41RE.........................................................................................................59
ATTACHMENT A— BUILDING LOCATIONS BY GROUP
This Table of Contents is intended as an aid to bidders and not as a comprehensive listing.of the bid
package. Bidders are responsible for reading the entire bid package and complying with all
specifications.
{(!
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRE-BID CONFERENCE
All Bidders are encouraged to attend a Pre-Bid Conference to be held:
DATE: WEDNESDAY, JULY 8, 2020
TIME: 2:00 P.M.
LOCATION: TARRANT COUNTY ADMINISTRATION BUILDING
PURCHASING DEPARTMENT CONFERENCE ROOM
100 E. WEATHERFORD STREET, ROOM 303
FORT WORTH, TEXAS 76196-0104
Note: There is No opportunity for remote attendance of this
meeting.
�
Tarrant Counfy will not provide copies of RFB documents.
Please download and print prior to meeting.
DuE To COVID-19, TARRANT COUNTY PURCHASING PREFERS THAT FACE MASKS BE WORN,
AND SOCIAL DISTANCING OBSERVED WHEN VISITING OUR OFFICE. EXCEPTIONS MAY BE
GRANTED TO ANYONE WITH HEALTH ISSUES PREVENTING MASK USE, WHO HAS TROUBLE
BREATHING, OR WHO IS UNABLE TO REMOVE THEIR OWN MASK WITHOUT ASSISTANCE.
RSVP: Vendors planning to attend the pre-bid conference should RSVP, in writina.
via facsimile, no later than 5:00 p.m., Tuesday, July 7, 2020.
Send RSVPs to RITA C. PAULEY at (817) 884-2629.
Questions from bidders will be addressed at the pre-bid conference. Any vendor who
submits a bid without attending the scheduled pre-bid conference does so.at his own
risk. Such applicant who submits a bid and does not attend the scheduled pre-bid
conference waives any right to assert claims due to undiscovered conditions.
"DUE TO COVID-19, RSVPs ARE EXTREMELY IMPORTANT FOR
SPACE RESERVATION.
PAGE 1 OF RFB NO. 2020-145
l^
ANNUAL CONTRACT FOR JANITORIAL SERVICES
Tarrant County is requesting bids for the ANNUAL CONTRACT FOR JANITORIAL SERVICES
for FACILITIES MANAGEMENT. All bids must be submitted on the attached Price Forms. Bid
will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A successful bidder
may be awarded one (1), two (2) or all groups. Tarrant County will not enter into any contract
where the cost is provisional upon such clauses as °escalator" or "cost-pl'us" clauses.
Oriqinal and Five (51 Coaies
OF
COMPLETED BID PROPOSALS
MUST BE RECEIVED IN THE
TARRANT COUNTY PURCHASING DEPARTMENT
AT 100 E. WEATHERFORD, SUITE 303
FORT WORTH, Texas 76196-0104
ON OR BEEORE JULY 20, 2020 AT 2:00 P.M.
All bids are due in the Tarrant Countv Purchasina Department bv the due date in sealed
enveloaes or boxes: All bids must be clearly marked with tHe Bid Number, the name of
the company submitting the bid, and date and time of opening on the outside of the
envelope/box and/or Air Bill/Delivery Receipt. The original bid must be clearly marked
"ORIGINAL" and contain all original signatures. °No-Bid" Response to be returned on the form
included in the section under Forms.
C Any bid receiVed after the date andlor hour set for bid oaeninct will not be acceuted. The
Bidder will be notified and will advise Tarrant Countv Purchasinq as to the disqosition bv
Bidder. If bids are sent by mail to the Tarraht County Purchasing Department, the Bidder shall
be responsible for actual delivery of the bid to the Ta�rant County Purchasing Department before
the advertised date and hour for opening of bids. If mail is delayed either in the postal service
or in the intemal mail system of Tarra�t County beyond the date and hour set for the bid opening,
bids thus delayed will not be considered and will be disposed of as authorized.
Bids may be withdrawn at any time prior to the official opening. Alterations made before opening
time must be initialed by Bidder guaranteeing authenticity. After the official opening, bids
become the property of Tarrant County and may not be amended, altered or withdrawn without
the recommendation of the Tarrant County Purchasing Agent and the approval of Tarrant County
Commissioners' Court.
Tarrant County is exempt fiom Federal Excise and State Sales Tax; therefore, tax must not be
included in this bid. Tarrant County is not exempt from Surplus Lines Tax or Texas Stamping
Tax.
Tarrant County reserves the right to accept or reject in part or in whole any bids submitted and
to waive any technicalities for the best interest of Tarrant County.
No oral explanation or instructions will be given by Tarrant County officials or employees
in regard to the meaning of the proposal speciFcations before the award of the contract
unless authorized by the Tarrant County Purchasing Agent or their designee. Requests
from interested bldders for additional information or interpretation of the information
included in the specifications should be directed in writing, via facsimile, to:
I � �c3 ��i] � :7 y -7 � [��ZiY��ai C �
l�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
RITA C. PAULEY, CPO, SENIOR BUYER
FAX: (817) 884-2629 .
All documents relating to the Bid, including but not 1lmited to, the bid document, questions
and responses, addenda and special notices will be posted under the Bid number on the
Tar�ant County website and available for download by Bitlders and other interested parties.
No documents will be faxed or emailed after the initial Notice of Intent prior to award. It is
The deadline for receipt of all questlons is 12:00 (Noon), Fort Worth, Texas time,
Thursday, July 9, 2020. After the question deadline, all questions and their responses
will be posted on the website and ayailable for download by interested parties.
All bids shall specify terms and conditions of payment, which will be considered as part of, but
not control, the award of bid. County review; inspection, and processing procedures ordinarily
require thirty (30) days after receipt of invoice, materials, orservice. Bids which call for payment
before thirty (30) days from receipt of invoice, or cash discounts given on such payment, will be
considered only if, in the opinion of the Tarrant County Purchasing Agent, the review, inspection,
and processing procedures can be completed as specified.
Invoices shall be sent directly to the Tarrant County Auditor's Office, Attention:
Accounts Payable, 100 East Weathertord, Room 506, Fort Worth, Texas 76196, or email to
SAP-invoicesCa)tarrantcountv.com. In accordance with the Prompt Payment Act, it is the
C_ intenfion of Tarrant County to make payment on completed orders within thirty (30) days after
receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices
must be fully documented as to labor, materials, and equipment provided and must
reference the Tarrant County Purchase Order Number in order to be processed. No
payments shall be made on invoices not listing a Purchase Order Number.
Continuina non-aerformance of the Vendor in terms of Specifications shall be a basis for the
termination of the contract by Tarrant County. TaRant County shall not pay for work, equipment,
or supplies which are unsatisfactory. The Vendor will be given a reasonable opportunity before
termination to correct the deficiencies. This, however, shalP in no way be construed as negating
the basis for termina4ion for non-performance. �
The contract mav be terminated by either party upon written thirty (30) day notice prior to
cancellation.
Bids will be considered non-responsive if they show any omissions, alteration of form, additions
or conditions not called for, or inconsistencies of any kind. However, Tarrant County reserves
the right to waive any inconsistencies and to make an award in the best interest of Tarrant
County.
Bids may be rejected, among other reasons, for any of the following specific reasons:
1. Bids containing any inconsistencies.
2. Unbalanced value of any items.
PAGE 3 OF RFB NO. 2020-145
/"
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
5. Lack of competency as revealed, including but not limited to, by a financial
statement, experience and equipment and questionnaires
6. Uncompleted work, which in the judgment of Tarrant County, will prevent or hinder
the prompt completion of additionat work, if awarded.
7. Bidders shall not owe delinquent property tax in Tarrant County.
8. Limited competition. ,
Bidders may be disqualified and their bids not considered, among otherreasons, for any of the
following specific reasons:
1. Reason for believing collusion exists among the Bidders.
2. Reasonable grounds for believing that any Bidder is interested in more than
one (1) Bid for the work contemplated.
3. Bidder being interested in any litigation against Tarrant County. �
4. Bidder being in arrears on any existing contract or having defaulted on a previous
contract
It is the Bidders' sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda and special notices. The Signature Form
must be signed and returned. Failure to provide a signature on the form renders bid non-
responsive. Failure to complete and submit all required forms, including but not limited to
References, Compliance With Federal and State Laws Form, Questionnaires (when applicable),
Addenda (including revised forms), and any other specified forms or documents will be grounds
C for rejection of the entire bid.
CONFIDENTIALITY: Any material that is to be considered confidential must be clearly marked
as such and shall be treated as confidential to the extent allowable under Section 552.136,
Texas Govemment Code. Notice will be sent to you pursuant to Section 552.305 of the Texas
Government Code should Tarrant County �eceive an open records request to inspect your bid.
This notice will allow you to assert any objections to the release of confidential information in
response to an open records request. It is vour responsibiliN to assert anv obiections to the
release of vour bid in response to an open records repuest. Tarrant County cannot argue on
your behalf that the information contained in your bid is exempt from public release. Trade
secrets or confidential information MUST' be placed� in a separate envelope marked
°CONFIDENTIAL INFORMATION." Note: PRICING INFORMATION IS NOT CONSIDERED
Due care and diligence have been used in the preparation of this information, and it is believed
to be substantially correct. However, the responsibility for determining the full extent of the
exposure and the verification of all information presented herein shall rest solely with the Bidder.
Tarrant County and its representatives will not be responsible for any errors or omissions in
these specifications, nor for the failure on the part of the Bidder to determine the full extent of
the exposures.
Vendor may not assign their rights and duties under an award without the written consent of the
Tarrant County Purchasing Agent. Such consent shall not relieve the assignor of liability in the
event of default by the assignee. �
PAGE 4 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
i-
TO THE EXTENT PERMITTED Bl! LAW, VENDOR AGREES TO DEFEND, INDEMNIFY AND
HOLD TARRANT COUNTY,. ITS OFFICIALS, AGENTS, SERVANTS, AND EMPLOYEES,
Hi4RMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND
EXPENSES OF ANY KIND, INCLUDING BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS
AND ANY RESULTING LOST PROFITS), EMPLOYMENT MATTERS, AND/OR PERSONAL
INJURY, INCLUDING DEATH, THAT MAY RELATE TO OR ARISE OUT OF OR BE
OCCASIONED BY (I) VENDOR'S BREACH OF ANY OF THE TERMS OF PROVISIONS OF
THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL
MISCONDUCT OF VENDORS, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS, RELATED TO THE PERFORMANCE OF THIS
AGREEMENT.
VENDOR(S) WILL COMPLY WITH ALL STATE, FEDERAL, AND LOCAL LAWS INCLUDING
BUT NOT LIMITED TO THE AMERICANS WITH DISABILITIES ACT, TITLE VII OF THE CIVIL
RIGHTS OF 1964, AGE DISCRIMINATION iN EMPLOYMENT ACT, CIVIL RIGHTS ACT OF
1991, FEDERAL INSURANCE CONTRIBUTIONS ACT (FICA), FAIR LABOR STANDARD$
ACT, EQUAL PAY ACT 'OF 1963 AND THE AFFORDABLE HEALTH CARE ACT, AS TO
TREATMENT AND COMPENSATION OF ITS EMPLOYEES.
VENDOR(S) WILL PREPARE PAYROLL CMECKS, MAKE ALL NECESSARY DEDUCTIONS,
AND PAY ALL TAXES, AND MAINTAIN INSURANCE REQUIRED BY FEDERAL, STATE, AND
C LOCAL LAWS. THE SUCCESSFUL VENDOR ACCEPTS FULL RESPONSIBILITY FOR THE
PAYMENT OF WAGES, COMPENSATION, OVERTIME AND BENEFITS TO PERSONNEL.
VENDOR ACCEPTS RESPONSIBILITY FOR PAYMENT OF ALL TAXES, ASSESSMENTS,
FEES, AND FINES THAT MAY BE DUE AND OWING TO ANY LOCAL, STATE OR FEDERAL
GOVERNMENT AGENCIES.
PAGE 5 OF RFB NO. 2020-145
l
ANNUAL CONTRACT FOR JANITORIAL SERVICES
Prices shall include all charges for freight, F.O.B. destination inside delivered to:
VARIOUS TARRANT COUNTY LOCATIONS.
Hours of operation shall be between 8:00 a.m. and 4:00 p.m., Monday through Friday.
Delivery date is important to Tarrant County and may be part of the bid and a factor in evaluation
of each bid. Tarrant County considers delivery time to be that period elapsing from the time the
individual order is placed until that order is received by Tarrant County at the specified delivery
location. The delivery date indicates a guaranteed delivery to Tarrant County, Texas. Failure
of the Vendor to meet guaranteed delivery dates or service pertormance could affect future
Tarrant County orders.
Tarrant County reserves the right to demand bond or penalty to guarantee delivery by the date
indicated. If the order is given and the Vendor fails to furnish the materials by the guaranteed
date, Tarrant County reserves the right to cancel the o�der without liability on its part.
A uackina list must accompany each shipment and must include but is not limited, to the
following:
Tarrant County Purchase Order Number
2. Name and address of Vendor
C3. Name and address of receiving department
4. Description of material shipped, including item numbers, quantity, etc.
PAGE 6 OF RFB NO. 2020-145
l
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
CONTRACT TERMS: Veridor(s) will be awarded a,twenty-four (24) month contract,
effective October 1, 2020 or notice to proceed as determined by the Tarrant County
Purchasing Department. At Tarrant County's option and approva6 by the Vendor, the
contract may be renewed for two (2) additional twelve (12) month periods, as further
explained in Renewal Options. Prices must remain firm for 4he entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew
the contract of the Vendor for two (2) additional twelve (12) month periods, provided such
option is stipulated and agreed upon by both parties. If Tarrant County exercises the right
in writing, the Vendor must update and submit any documents required during the initial
solicitation by no later than thirty (30) calendar days prior to the commencement of the
option period. Required documents must be in force for the full period of the option. If
the updated documents are not submitted by the Vendor in complete form within the time
specified, Tarrant County may rescind its option or seek a new solicitation.
3. SECONDARY/ALTERNATE AWARD: Secondary or Alternate Vendors serve in a
backup capacity only. In the event the Primary is unable to honor the terms and
conditions of the contract, the Secondary Vendor(s) may be called. If the Secondary
Vendor is unable to honorthe terms and conditions of the contract the Alternate Vendor(s)
may be called. The Primary Vendor is the first contact. Use of the Secondary or Alternate
C, Vendor(s) must 6e approved, in writing, by the Tarrant County Purchasing Agent or his
designee in com.pliance with Texas Local Government Code 262.027(g).
A. In the event the Secondary or Alternate Vendors are called upon, they will offer the
materials and services at their awarded price(s), or better. Any attempt to increase
their awarded price(s) may cause the removal of the Vendor from the contract.
Calling upon the Secondary or Alternate Vendors does not necessarily affect the
status of any awarded Vendor, including the Primary Vendor.
B. If a Secondary or Alternate Vendor represents themselves as the Primary Vendor
without written authorization from the Tarrant County Purchasing Agent, or his
designee, the Secondary or Altemate Vendor may be removed from the contract.
C. Would you, as the Vendor, be willing to accept a Secondary or Alternate Award
based on the above7
�XYes No
PAGE 7 OF RFB NO. 2020-145
i
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
4. COOPERATIVE PURCHASING: Tarrant County has the lead role in developing and
encouraging Cooperative Purchasing efforts among governmental entities that participate
in its Cooperative Purchasing Program. Cooperative Purchasing can be a great benefit
to Tarrant County vendors by providing an avenue to offer materials and services to
participating entities. A current list of participating entities is included in this solicitation
and an up-to-date list can be found on the Tarrant County website.
A. Should other Governmental Entities decide to participate in this contract, would
you, as the Vendor, agree that all terms, conditions, specifications, and rio cina
would apply? A"NO" answer could result in comalete reiection of the bid.
� Yes No
1) If you, the Bidder, checked Yes, the following will apply:
a) Governmental Entities utilizing Intergovernmental Contracts with
Tarrant County, will be eligible, .but not obligated, to purchase
materials and services under the contract(s) awarded because of
the_solicitation. All purchases by Governmental Entities other than
Tarrant County will be billed directly to that Governmental Entity
and paid by that Govemmental Entity. Tarrant County will not be
responsible for another Governmental Entity's debts. Each
� Governmental Entity will order their own material and services as
needed.
ti) Delivery to governmental entities located within Tarrant County will
be at no charge or as otherwise provided for in the Award
Document. Delivery charges, if any, for govemmental entities
located outside Tarrant County shall be negotiated between the
Vendor and each governmental entity.
c) Tarrant County utilizes County Purchase Orders as its primary
means of encumbering funds and pays for goods and services
utilizing Vendor invoices. . In the event Governmental Entities
utilizing InterGovernmental Contracts use other payment methods,
inciuding but not limited to, purchasing cards, debit cards, check
requests or other methods which cause the Vendor to incur service,
processing, or other fees, these fees are the responsibility of that
Governmental Entity, unless othervvise negotiated with .the Vendor.
d) Vendor(s) awarded contract(s) resulting from bid will be responsible
for providing to Tarrant County, at no additional charge, a complete
list of all governmental entities currently utilizing the contract and
their annual expenditures. This information should be provided
ninety (90) days prior to the expiration of the con4ract, or as
otherwise requested by Tarrant County.
PAGE 8 OF RFB NO. 2020-145
�
C
ANNUAL CONTRACT FOR JANITORIAL SERVICES
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PAGE 9 OF RFB NO. 2020-145
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
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GOLJAD COUNTY
GONZALES COUNTV
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GRAGEVINE�COLLE`MLLE ISD
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HAROIN COUNTY
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HAYS COUNTY
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HUMe� ISD
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IDEA PUBLIC SCHOOLS
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JACKCOUNTY
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JEFFERSON COUNTY
JEFFERSON CNTY DRAIN. �IST. #7
JIM WELLS COUMY
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PAGE 10 OF RFB NO. 2020-145
�
`�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
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Entities Currently Rarticipating in Cooperative Purchasing Program with Tarrant County
LAMBCOUNTV
LAMPASAS COUNTY
LAVON POLICE DEPARTMENT
LEON CAUMY
LEONPRDISD
LEWISNLLE ISD
LIMESTONE COUNTY
Lirne Eun ISD
LOVEJOVISD
LOWRYCROSSING VOL FIRE DEPT:
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MnrisFi�o ISD
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PARKER COUNT'/
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449. TARRANT COUNTY CALLEGE DIST.
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PAGE 11 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
5. MINIMUM INSURANCE REQUIREMENTS:
A. Vendor shall take out, pay for and maintain at all times during the prosecution of
the work under the contract, the following forms of insurance, in carriers acceptable
to and aparoved bv Tarrant County.
1) Workers' Compensation/Employer's Liability
a. Worker's Compensation — statutory
b. Employer's Liability—$500,000
2) Commercial General Liability:
a. Bodily Injury/Personal Injury/Property Damage —
$1,000,000 per occurrence/$2,000,000 aggregate
3) Auto Liability:
a. Combined Single Limit (CSL) —$500,000 per occurrence
B. Tarrant County reserves the right to review the insurance requirements of this
section during the effective period of the contract and to require adjustment of
insurance coverage and their limits when deemed necessary and prudent by
Tarrant County based upon changes in statutory law, court decisions, or the claims
( history of the industry as well as the Vendor.
C. Required Provisions:
1) Proof of Carriage of Insurance — All Certificates of Insurance will be required
in duplicate and filed with the Tarrant County Purchasing Agent and the
Budget and Risk Management Department at 100 EasY Weatherford Street,
Suite 305, Fort Worth, Texas 76196 prior to work commencing.
2) All Certificates shall provide Tarrant County with an unconditional thirty (30)
days written notice in case of cancellation or any major change.
3) As to all applicable coverage, policies shall name Tarrant County and its
officers, employees, and elected representatives as an additional insured.
4) All copies of the Certificates of Insurance shall reference the project name
and solicitation number for which the insurance is. being supplied.
5) Vendor agrees to waive subrogation against Tarrant County, its officers,
employees, and elected representatives for injuries, including death,
property damage, or any other loss to the extent the loss, if any, is covered
by the proceeds of insurance.
6) If applicable, the Vendor is responsible for making sure any
subcontractor(s) pertorming work under this agreement has the required
insurance coverage(s) and supplies Tarrant County with the proper
documents verifying the coverage.
PAGE 12 OF RFB NO. 2020-145
i
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
6. CRIMINAL BACKGROUND CHECK:
A. If this contract requires that Vendor personnel access Tarrant County Data (either
on-site or remotely) or access secure areas of Tarrant County Facilities, then
Vendor personnel may be required to undergo a Criminal Justice Information
Services (CJI$) Background Check, a Human Resources Criminal Background
Check, or a Sheriff's Criminal Background Check. Criminal Background Checks
will be paid for by Tarrant County.
1. The Vendor must provide information, including, but not limited to,
Employee Name; date of birth, and driver's license number for each
individual required to pass a Criminal Background Check.
2. Award of a contract could be affected by the Vendor's refusal to agree to
the"se terms.
3. Failure of the Vendor to supply personnel who pass a Criminal Background
Check could affect the award of the contract or could result in the
termination of the contract.
4. The Criminal Backgcound Check applies to the individual and not the
Company.
� 5. Passing status must be maintained by Vendor personnel for duration of the
contract.
7. INFORMATION TECHNOLOGY HOSTED OR CLOUD SOLUTION:
A. The following is only applicable when Vendor is providing Information Technology
hosted or cloud solution:
1. Confidentiality, Integrity, Availability (CIA)
Vendor shall protect the Confidentiality; Integrity, and Availability (CIA) of
aII Tarrant County Data ensuring extra levels of security. All Tarrant County
information must remain private and permit redaction of protected
information before publication. Audit traiis cannot be altered.
2. Breach Notification
Vendor agrees that upon discovery of unauthorized access to Tarrant
County Data, Vendor shall notify Tarrant County both orally and in writing.
In no event shall the notification be made more than forty-eight (48) hours
after Vendor knows or reasonably suspect unauthorized access has or may
have occurred. In the event of a suspected unauthorized Access, Vendor
agrees to reasonably coordinate with Tarrant County to investigate the
occurrence.
3. Data
All Tarrant County data will remain in the 48 contiguous United States at all
times. �
PAGE 13 OF RFB NO. 2020-145
(
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SPECIAL TERMS AND CONDITIONS OF THE CONTRACT
4. Right to Audit
Tarrant County reserves the right to.audit vendor data centers which house
Tarrant County Data or receive SSAE 16 SOC Type II audits from a
reputable security advisory service firm (e.g. EY, Deloitte, KPMG, PWC,
Coalfire, etc.).
C
8. There is no opportunity for remote attendance at the Pre-Bid Conference. Vendors not
allowed to call in to attend this meeting.
PAGE 14 OF RFB NO. 2020-145
�
.
ANNUAL CONTRACT FOR JANITORIAL SERVICES
Evaluation Criteria will include, but is not limited to the following:
Unit Price
2. Delivery
3. Bidder's past performance record with Tarrant County
4. Tarrant County's evaluation of Bidder's ability to perform
5. Tarrant County's experience with products bid
6. Special needs and requirements of Tarrant County
7. Results of testing samples (if needed)
C
Quantities indicated on the Price Forms are estimates based upon the best available
information. Tarrant County reserves the right to increase or decrease the quantities to meet its
actual needs without any adjustments in the bid price.
Any cataloq, brand name or manufacturer's reference used is considered to be descriptive -
- not restrictive -- and is indicative of the type and quality Tarrant County desires to purchase.
Bids on similar items of like quality may be considered if the bid is noted and fully descriptive
brochures are enclosed. If notation of substitution is not made, it is assumed the Vendor is
bidding item specified. The Vendor will not be allowed to make unauthorized substitutions after
award.
PAGE 15 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
I. BACKGROUND
A. Tarrant County is requesting bids to provide Janitorial Services at Tarrant County
Facilities based on an Hourly Labor Rate. Services provided will be those
normally associated with janitorial work and are described in this Bid Package. Bid
will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A
successful bidder may 6e awarded one (1), two (2) or all groups.
B. The buildings in Group 1 are located in downtown Fort Worth and include:
1. 1895 Courthouse
2. 350 Building
3. 350 Garage
4. Administration Building •
5. Calhoun Parking Garage '
6. Criminal Courts Building
C 7. Crirninal Justice Building �
8. Family Law Center
9. Plaza Building
10. Plaza Parking Garage
• 11. Tarrant County Corrections Center ,
12. Taylor Parking Garage
13. Tim Curry Criminal Justice Center
14. Tom Vandergriff Civil Courts Building
C. The buildings in Group 2 include:
1. Andersen Building �
2. Charles F. Griffin Building
3. Dionne Phillips Bagsby Southwest Subcourthouse
4. Lonnel E. Cooper Building
5. Miller Avenue Administration Building
6. Resource Connection (ten [10] buildings)
�
PAGE 16 OF RFB NO. 2020-145
l
ANNUAL CONTRACT FOR JANITORIAL SERVICES
Y ix�3:l� I[�_\ �9� x�31y [�_� �[�7. �'?
D. The buildings in Group 3 include:
1. Support Seivices
2. Elections Center
3. Mansfield Subcourthouse
4. Medical Examiner's Office
5. North Patrol
6. Northeast Annex
7. Northeast Courthouse
8. Northwest Annex
9. Northwest Subcourthouse
10. Precinct 1 Maintenance Facility
11. Precinct 2 Maintenance Facility
12. Precinct4 Maintenance Facility
C13. Records Management
14. Reproduction Building
15. Scott D. Moore Juvenile Justice Center
16. South Patrol
17. Southeast Annex .
18. Subcourthouse in Arlington
19. Public Health WIC Clinics (eleven [11] locations).
E. Building addresses, square footage, number of hours per day, number of days per
week, and total estimated annual hours are provided in Attachment "A".
F. The Gounty is also requesting separate pricing to provide Stripping & Waxing of
Hard and Resilient Flooring, Propane Burnishing of Terra�o Floors, and Hot Water
Extraction Method of Cleaning Carpet, and Maintenance Technicians.
Specifications for these Services are covered in "Section V., Additional Services",
pages 2932 of this bid document.
PAGE 17 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
GENERAL INFORMATION
A. Buiidings to be serviced and work schedules. See Attachment "A".
THE COUNTY RESERVES THE RIGHT TO REDUCE OR INCREASE
HOURS (in half-hour increments)ATANY FACILITY. THE COUNTYALSO
RETAINS THE OPTION TO ADD ADDITIONAL FACILITIES OR'
DISCONTINUE SERVICES AT ANY FACILITY SHOULD THE NEED
ARISE.
B. Service Times
1. Currently Tarrant County uses Janitorial Staff for' approximately 112,600
labor hours annually for Group 1 buildings, approximately 31,948 hours
annually for Group 2 buildings; and approximately 65,927 hours annually
for Group 3 buildings. Service times for most facilities will be during the
evening and night hours, in most cases after 5:00 p.m. Some facilities may
require cleaning ducing business hours or weekends.
2. The County will allow the vendor flexibility in scheduling workloads in order
C to provide his/her employees with four (4) or eight (8) hour shifts, whenever
possible. It is the preference of the County, that on reduced days that
the hours are shared among the employees as evenly as possible.
When the schedules have been approved, and in place, additional
changes will not be permitted without prior approval of the County.
3. Employees will be required to report for work promptly and remain on the
job until their shift is completed. Employees may be required to report to a
designated County employee upon arrival and departure.
4. The County will pay only the maximum allotted hours for each individual
building, based on time cards and clocks provided by Tarrant County.
Excess hours are the sole responsibility of the vendor unless previously
authorized by Tarrant County, in writing. Copy of written agreement must
be submitted with invoice
C. Emergency Services
1. In the event of
hour work week. The Countv will pav overtime waae rates calculated
at 1 and'/: times the hourlv bid rate. Overtime hours must be aauroved
in writinq bv the Countv's representative of the contract prior to the
commencement of work.
PAGE 18 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
D. Length ofAgreement
1. Successful vendor(s) will be awarded a twenty-four (24) month contract,
effective October 1, 2020 or from notice to proceed as determined by
Tarrant County Purchasing. At Tarrant County's option and approval 'by
Commissioners Court, the contract may be renewed for two (2) additional
twelve (12) month periods, as further explained in Renewal Options. (See
Special Terms and Conditions.) Prices.must remain firm for the initial
contract period. For each subsequent year, Tarrant County may consider
an increase in the minimum wage that the Vendor(s) is required to pay their
employees. If Tarrant County determines that an increase in the minimum
wage is allowable, then the County may consider an increase in the total
labor rate per hour billed to TarPant County that is not to exceed the
percentage of the minimum wage increase. This will be cumulative based
on each preceding year. If TarranY County determines that no increase in
minimum wage is required for a renewal option period, then prices must
remain firm for that renewal option.
2. Ta�rant County will contact the Vendor(s) one hundred twenty (120) days
C prior to the expiration of each contract period to notify them of any increase
in the required minimum wage for the Vendor's employees. The Vendor(s)
will then have thirty (30) days to respond in writing with a revised summary
of labor cost per hour to be billed to Tarrant County. if the new hourly labor
rate is acceptable to Tarrant County, the County will proceed with the
renewal option.
E. Supplies, Materials and Equipment
1. The Vendor shall furnish all suaplies, materials and eQuipment
necessary for the provision of comalete ianitorial services except
Tarrant Countv will arovide aaaer towels. toilet aaper, hand soaa.
aaaer seat covers, and urinal aides. Supplies may include items such as
cleac trash bags, towels, gloves, masks, coveralls, aprons, and protective
eyewear. These supplies, materials and equipment must be of a quality
acceptable to the County. The Countv requires the usaae of USGBC
aaoroved cleaners in buildinas that have achieved LEED accreditation. The
Countv recommends the usaqe of these oroducts in all buildinqs.
Green/Leed traininq is to be completed for Proiect Manaqers and Non-
Workinca Suaervisors arior to the service start date. The followina aroducts
from Procter and Gamble are currentiv approved: Mr. Clean, Comet. Comet
with bleach and S�ic and Soan. Disoensers from Procter and Gamble are
currentiv installed in all buildinqs. When needecl the Vendor will provide the
appropriate cleaning products for disinfection. These �products will be of
� professional quality and approved by the EPA. The Vendor shall not use
� any material which the County's contract representative determines
PAGE 19 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
unsuitable or harmful to any part of the building, its contents or occupants.
Equipment shall be of the size and type customarily used in work of this kind
and shall meet the approval of the County's contract representative.
Vacuums used for daytime cleaning must be low decibel to allow continued
business operations while cleaning. Equipment deemed by the County's
representative to be of improper type or design or inadequate for the
purpose intended shall be replaced. Equipment must be kept clean and
well maintained.
C
F.
2. Electrical power will be furnished by the County through existing power
outlets for the Vendor's use to operate such equipment as is necessary in
the conduct of his/herwork. Hot and cold water will also be made available
as necessary for that purpose.
3. A storage space will be made
supplies. The County will not be
and supplies.
available for securing equipment and
responsible for lo5t or missing equipment
Conduct of Vendor's Employees
The Vendor shall prohibit his/her employees from disturbing papers on
desks, opening desk drawers or cabinets and using telephones or office
equipment.
2. Identification Badges and Uniforms
a. Janitorial employees will be assigned and must clearly display a
Tarrant County photo identification' badge and a uniform with
vendor's logo readily identifying the worker as an employee of the
contracting firm at all times while pertorming work in County facilities.
The vendor shall provide full time employees required to wear shirts
with at least five (5) shirts, part time employees shall receive three
(3) shirts. Workers that wear aprons will be issued two (2) aprons.
The vendor shall provide high visibility reflective safety vests to all
employees assigned to parking garages and other areas where
visibility can be a safety concern. No soiled or damaQed uniforms of
anv tvoe will be allowed. Workers are to reaort to work wearina oants
Maintenance Technicians must clearly display a Tarrant County
issued photo identification badge and a collared shirt with Vendor
logo. The vendor shall provide employee with at least five (5) shirts.
The vendor shall ,provide high visibility reflective safety vests to all
employees assigned to parking garages and other areas where
visibility can be a safety concern. No soiled or damaaed uniforms
will be allowed. Workers are to report to work wearinq pants or ieans:
no shorts or ooen toed shoes.
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
3. Family members or friends of the contracting firm's designated employees
are not permitted to accompany them on the job site.
4. The County reserves the right to require permanent removal of any vendor's
Project Manager, Supervisor or employee from Tarrant County Buildings.
G. Minimum Wage, Benefits and Incentives .
1. Vendor shall pay his/her Janitorial Staff Employees assigned to this contract
a minimum wage of $11.00 per hour, straight time. The County reserves
the right to inspect the Vendor's payroll to verify.this requirement.
2. Vendor shall pay his/her Maintenance Technicians assigned to this contract
a minimum wage of $12.54 per hour, straight time. The County reserves
the right to inspect the Vendor's payroll to verify this requirement.
3. Vendor shall pay his/her non-working Supervisors assigned to this contract
a minimum wage of $14.27 per hour, straight time. The County reserves
the right to inspect the Vendor's payroll to verify this requirement. These
are supervisory personnel and the hourly labor rate for non-working
C Supervisors is not directly billable to the County and must, be calculated into
the hourly labor rate for Janitorial Services. The position must dedicate forty
(40) liours per week to Tarrant County.
4. Vendor shall pay his/her Project Managers assigned to this contract a
minimum wage of $17.62 per hour, straight time. The County reserves the
right to inspect the Vendor's payroll to verify this requirement. The hourly
labor rate for Project Managers is not directly billable to the County and
must be calculated into the hourly labor rate for Janitorial Services. The
position must dedicate forty (40) hours per week to Tarrant County.
5. The Bidders shall include. as a part of this bid aroposal, written details
outlining benefits and incentives his/her employees working under this
agreement shall receive. Examples being, insurance coverage, paid
vacations, safety bonuses, perFormance incentives, pertect attendance
rewards.
6. Tarrant County observes twelve (12) holidays per year. These holidays are:
a. New Yea�'s Day
b. Martin Luther King Day
c. PresidenYs Day
d. Cesar Chavez Day
e. Good Friday
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' ANNUAL CONTRACT FOR JANITORIAL SERVICES
I�X�3CI.I[a_1���xdly[•7_�dC�7.69
f. Memorial Day �
g. IndepencJence Day
h. Labor Day
i. Thanksgiving Day
j. Day after Thanksgiving
k. Christmas Eve
Christmas Day
7. Tarrant County requires the successful vendor(s) to pay their full-time and
part-time employees, who perform work under this contract, for these
holidays at their current hourly pay rate for the number of hours that the
employee typically works per day. (Example: Employees who typicaliy work
eight (8) hours per day would receive eight (8) hours of holiday pay and
employees working four (4) hours per day would receive four (4) hours of
holiday pay.) There are to be no special conditions or p�e-qualifiers for
workers to receive holiday pay. Tarrant County reserves the right to inspect
the vendor's payroll records to verify compliance with this requirement.
C Holiday Hours are not directly billable to Tarrant County. The costs for
Holiday Hours for Janitorial ' Staff, non-working Supervisors, and
Project Managers must be calculated into the houriy labor rate for
Janitorial Services. The cost for Holiday Hours for Maintenance
Technicians must be calculated into the hourly labor rate for
Maintenance Technicians.
8. It is the objective of Tarrant County to obtain a janitorial company which can
supply reliable, highly motivated employees. This requirement will play a
major role in determining the awarding of this contract.
H. Supervision (Project Managers and Non-Working Supervisors)
1. The contracting firm shall provide supervision of employees working under
this agreement at no additional cost to the County. Project Managers and
Supervisors must speak and understand English.
2. Project Managers are to be qualified individuals with experience in
janitorial and management techniques. They will be responsible for training
workers, on-site inspections, resolving situations and providing reports to
the County Contract Representative. Vendor will be responsible for making
sure the management team has continued education and training on all new
requirements and techniques necessary to deliver safe and clean buildings
to Tarrant County. Project Managers will need to adjust their schedules to
allow for interaction with Building Managers and/or Superintendents during
c
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
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normal working hours (8:00 AM — 5:00 PM) and building inspections while
cleaning staff is present.
a. Tarrant County currently uses two (2) Project Managers for each
Group of buildings and bid pricing evaluations will be based on
the price for two (2) Project Managers.
b. As an Alternate Price, Tarrant County is requesting pricing for one (1)
Project Manager for each Group of buildings. Pricing for one (1)
, Project Manager may be used if a Project Manager position goes
unfilled for a period of time, if Tarrant County has to reduce
expenditures for service, or it may be used by the cooperative entities
for Group 3.
c. Each Project Manager must dedicate forty (40) hours per week to
Tarrant County. These managers should be assigned to Tarrant
County solely for the purpose of this contract. These hours are
non-billable to Tarrant County and must be factored into Vendor's
Overhead on the Bid Pricing Forms.
3. There will be four (4) on—site non-working Supervisors for Group 1
( buildings. One (1) will be at The Tm Curry Criminal Justice Center, one (1)
at the Tarrant County Plaza Building, one (1) at the Tom Vandergriff Civil
Courts Building, and one (1) at the Family Law CenteN Administration
Building at all times. Each non-working Supervisor must dedicate forty (40)
hours per week to Tarrant County. These supervisors should be assigned
only to Tarrant County. These hours are non-billable to Tarrant County and
must be factored into Vendor's Overhead on the Bid Proposal Forms.
Quality Control
The County's contract representative will make periodic inspections of the
facilities, documenting their findings and providing instructions to the
Vendor's employees as required. Inspections are to include specific work,
such as floor maintenance. The Vendor's inspection reports for the month
must accompany each monthly billing in order to process payment.
2. The Vendor or a representative shall be readily available to meet with the
County's representative to review deficient or problems areas.
3. Vendor shall provide a list of employees, hours worked and building
assignment, including floor workers. Changes to list must be approved by
the County Contract Representative prior to new employees start date.
These reports must accompany each monthly billing in order to process
payment.
4. ALL CLEANING PERSONNEL IN GROUP 2 AND GROUP 3 BUILDINGS MUST SPEAK
AND UNDERSTAND ENGLISH.
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
J. Background Checks
Background checks will be conducted by Tarrant County's contracted third-
party vendor and paid for by the County. The successful vendor wiil submit
signed forms on Tarrant County's format, for each employee they will have
working in Tarrant County Facilities. These forms will list the individual's
name, address, social security number, driver's license number and/or other
forms of identification with a picture ID. The person signing the application
will give permission to do a background investigation on them. They must
pass the background investigation before he or she may start work in
Tarrant County Facilities. The background checks will be updated
periodically and if anyone fails to meet Tarrant County requirements they
will not be allowed to work in County Facilities.
K. Protection of County Property
1. The Vendor shall be liable for any and all damages to property, plants,
equipment, etc., either accidental or deliberate. This shall include, but is
not limited to, permanent stains on carpet, walls or floors, broken or
C damaged equipment, fixtures, fumishings, etc., resulting from any cleaning
activity.
2. All keys will be maintained according to policies approved by the County's
contract representative. Liability for lost keys, re-keying costs and other
related expenses shall be the full responsibility of the vendor. The Vendor
is responsible to ensure that all staff understand the liability inherited when
accepting keys. Tarrant County will provide lock boxes and card access
clearances, when possible. Key cards and lock boxes will be used
wherever possible. Vendor will ensure all staff understand the liability
associated with accepting keys.
3. Hazardous conditions and items needing repair (such as leaky faucets,
toilet stoppages, etc.) shall be promptly reported to the designated building
manager.
L. Subcontractinq of Labor
1.
l
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
M. Termination
All work and services ofthis agreement shall be canceled by the County for
amy good and sufficient cause. The following, by way of example, but not
of limitation, may be considered grounds for cancellation:
a. Failure of the Vendor to provide and maintain sufficient labor,
supplies or equipment to properly execute the work.
b. Failure on the part of the Vendor to observe any requirements of the
agreement or to comply with any directive given by the County's
contract �epresentative provided for in the service specifications.
c. Failure to perform satisfactorily the duties as prescribed in this
agreement.
d. Subcontracting work without written authorization.
N. Cooperative Purchasing Program
O. Financial Stability
In order to assi5t Tarrant County in making a determination of the financial
stability of the firm, the bidder may provide complete financial statements,
for the past two (2) years, prepared by an independent certified public
accountant, including:
a. Balance Sheet
b. Income Statement
c. Cash Flow Statement
d. Note to Financial Statements
e. AccountanYs Report
2. The Auditor's report may either be an AccountanYs Review Report
(prepared in accordance with standards issued by the American Institute of
Public Accounts) or Audit Report (prepared in accordance with standards
issued by the American Institute of Certified Public Accountants).
Compilation Reports or Unaudited reports are not suitable reports for
Tarrant County to use in making a determination of the financial stability of
a firm.
3. Awarded vendor must be able to cover two (2) months payroll prior to award.
( 4. Bidder's financial stability may affect outcome of award determination.
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
III. SERVICE REQUIREMENTS
A. The following are examples of services to be pertormed. Restrooms and common
areas are cleaned daily, and offices are cleaned three (3) times per week. These
are only basic guidelines and are not exclusive of the work to be pertormed. Any
work normally considered janitorial and requested by the County's contract
representative shall be pertormed. The Vendor will adhere to all provided
procedures and schedules.
1. RESTROOMS
a. Sweep floor and mop with disinfectant cleanser.
ti. Thorougfily elean and sanitize all toilets, seats, urinals and exposed
piping with a disinfectant, germicidal cleanser.
c. Clean all washbasins with a non-abrasive cleaner:
d. Clean and sanitize walls and stall partitions.
e. Damp wipe and polish dry all counter surtaces, mirrors, dispensers,
plumbing fixtures and piping.
f. Empty waste receptacles, replace liners and remove trash to
� designated disposal area.
g. Restock paper towels, toilet tissue, hand soap and seat cover
dispensers.
h. Promptly report dispenser malfunctions to the County's Contract
Representative.
i. Clean and disinfect common touch points to prevent the spread of
germs and tlisease.
2. OFFICE SPACE, PUBLIC AREAS, LOBBIES, CORRIDORS, ETC.
a. Empty wastebaskets (replace liners as needed) and remove trash to
designated disposal area.
b. Sweep hard surtace flooring with treated dust mop and spot damp
mop to remove spillage or stains.
c. Vacuum all carpet and rugs, spot clean stains.
d. Bonnet clean carpets.
e. Vacuum draperies.
f. Dust horizontal and vertical surtaces, including desks, chairs, tables,
file cabinets, shelving, credenzas, vertical blinds, ceiling fans, doors,
door frames, walls, grills, ledges,.hand�ails, etc., with treated dust
cloths. Do not disturb papers or materials left on surtaces. Glass
surtaces shall be cleaned with untreated cloths.
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
g. Spray buff or bumish hard and resilient flooring to maintain a high
gloss, scuff free finish.
h. Empty and clean outside ash receptacles.
i. Clean drinking fountainswith non-abrasive cleaner.
j. Clean glass surfaces in doors, trophy cases, entrance areas, etc.
k. Clean all windows which are easily accessible and would not require
the use of specialized equipment.
I. Clean appliances, counters, piping, fixtures, etc. in lunch rooms and
break areas.
m. Clean and polish kick plates, push plates, doorknobs and metal
thresholds.
n. Clean leather and plastic upholstered furniture, vacuum cloth
upholstered furniture and spot clean stains. �
o. Clean and polish elevator cab walls, doors and tracks.
p. Dust all ceiling fans (top and bottom of each blade) as required.
q. Empty desk side recycling containers (into designated containers).
r. Clean and disinfect common touch points to preventthe spread of
germs and disease.
3. OUTSIDEAREAS
a. Sweep landings, steps and sidewalks adjacent to the entrances and
spot mop as necessary to maintain clean appearance.
b. Remove litter and debris from designated areas.
IV.
CLEANING QUi4LITY REQUIREMENTS
A.
FLOOR MAINTENANCE
1. Forall operations where fumiture and equipment mustbe moved, no chairs,
wastepaper baskets or similar items shall be stacked on desks, tables,
window sills, etc. Upon completion of work, ail furniture and equipment
must be returned to its originai position.
2. Baseboards, walls, stair risers, furniture and equipment shall in no way be
splashed, disfigured or damaged during these operations.
3. After sweeping and damp mopping, all floors shall.be clean and free of dirt
streaks. No dirt shall be left in corners, under fumiture, behind doors or on
stair landings or treads. Likewise, sidewalks, e�trances and other assigned
areas shall be swept clean of all dirt and trash.
�
4. Special attention shall be given to floors around urinals and toilets to prevent
stains, eliminate odors and to provide a uniformly clean appearance
throughout.
PAGE 27 OF RFB NO. 2020-145
l�
5. Currently Tarrant Cou,nty owns and maintains floor maintenance equipment
for the Janitorial Vendor's use. Tarrant County will continue to own and
maintain this equipment with the new contract at the following locations:
TECHNICAL SPECIFICATIONS
C
I�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
a. .� Tarrant County will own and maintain high-speed 2000 rpm or greater
battery-operated buffers at the following locations:
1) 1895 Courthouse (Group 1)
2) Northeast Courthouse (Group 3)
b. Tarrant County wilf own and maintain battery powered floor
scrubbers at the following locations:
1)
2)
3)
4)
5)
6)
>>
8)
9)
Family Law Center (Group 1)
Tom Vandergriff Civil Courts Building (Group 1)
Dionne Phillips Bagsby Southwest Subcourthouse (Group 2)
MillerAvenue Administration Building (Group 2)
Mansfield Subcourthouse (Group 3)
Medical,Examiner's Building (Group 3)
Northwest Subcourthouse (Group 3)
Precinct 2 Maintenance Facility (Group 3)
The Subcourthouse in Arlington (Group 3)
MISCELLANEOUS
1. Dusting — Dust shall not be moved from spot to spot but removed directly
from the area in which it lies by the most effective means (treated dust
cloths, vacuum, etc.). When doing high cleaning, dust shall not be allowed
to fall onto equipment and furniture below.
2. Damp wiping — This task consists of using a damp cloth or sponge to
remove dirt, spots, streaks and smudges from walls, counters and other
surfaces and then drying to provide a polished appearance. The wetting
solution shall contain an appropriate cleaning agent. When damp wiping in
restrooms, a multi-pu.rpose disinfectant, germicidal cleanser shall be used.
3. Bright metal polishing — May be pertormed by damp wiping and drying with
a suitable cloth if a polished appearance is attained. If a polished
appearance is not attained, the County's contract representative shall be
contacted for direction as to the use of an appropriate metal polish.
�
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
I�X�3:1�1[d_1�9�X�31y[dar�[�7.6�
4. Window and glass cleaning — After each operation all glass shall be clean
and free of dirt, dust, grime, streaks and excessive moisture. Window
sashes, sills, woodwork and surrounding shall be thoroughly wiped free of
drippings and watermarks.
5. Porcelain ware cleaning — Porcelain fixtures (drinking fountains,
washbasins, urinals, toilets, etc.) shall be kept clean and bright. There shall
be no dust, spots, stains, rust, green mold or encrustation.
6. Spot cleaning — Following this operation, smudges, marks or spots shall
have been removed without causing discoloration.
V.
C
ADDITIONAL SERVICES
A. The following Additional Services shall be provided as needed.
B. The pricing for the Additional Services will be included as part of the bid pricing
evaluation for each Group of Buildings. To be considered for award for a Group of
Buildings, the bidder must bid on the Additional Services for that Group.
C. Maintenance Technicians: The following service shall be provided as requested:
1. Maintenance Technician:
a. Must be able to speak and understand English.
b. Cleans and stocks restrooms.
c. Stocks and distributes supplies
d.
e.
f.
9•
h.
i.
J•
k.
I.
m.
n.
Moves furniture.
Assists building engineers with changing lamps and plumbing leaks.
Works with Labor Detail to complete various tasks.
Cleans carpets using commercial grade carpet cleaner.
Power washes porches and sidewalks using commercial grade
power washer.
Vacuums, cleans spilis and water fountains.
Cleans fumiture and offices.
Empties trash.
Notes items requiring maintenance and reports to supervisor.
Checks grounds for trash and debris.
Other duties, as assigned.
2. Currently Tarrant County uses Maintenance Technicians for approximately
32,000 labor hours annually for Group 1 buildings, approximately
2,000 hours annually for Group 2 buildings, and approximately 14,000
� hours annually for Group 3 buildings.
PAGE 29 OF RFB NO. 2020-145
II ANNUAL CONTRACT FOR JANITORIAL SERVICES
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TECIiNICAL SPECIFICATIONS
3. Buildings in Group 1 currently using Maintenance Teclinicians are:
a. 1895 Courthouse (approximately sixteen (16) hours daily)
b. 350 Building (approximately eight (8) hours daily)
c. 350 Garage (approximately eight (8) hours daily)
d. Administration Building (approximately eight (8) hours daily).
e. Calhoun Parking Garage (approximately eight (8) hours daily)
f. Family Law Center (approximately sixteen (16) hours daily)
g. Plaza Building (approximately sixteen (16) hours daily)
h. Plaza Garage (approximately eight (8) hours daily).
i. Tim Curry Criminal Justice Center (approximately twenty-four (24)
hours daily)
j: Tom Vandergriff Civil Courts Building (approximately sixteen (16)
. hours daily)
4. Buildings in Group 2 currently using Maintenance Technicians are:
a. Resource Connection (approximately eight (8) hours daily)
� 5. Buildings in Group 3 currently using Maintenance Technicians are:
a. Support Services (approximately twenty-four (24) hours daily)
b. Medical Examiner's Building (approximately eight (8) hours daily)
c. Scott D. Moore Juvenile Justice Center (approximately twenty-four
(24) hours daily)
D. Floor Care — The following service shall be provided as requested:
STRIPPING AND WAXING OF FLOORS is a full restoration that requires
removal of all sacrificial coating down to the stone or base flooring surface,
this is not a top coat service. Once the floor has been taken all the way
down, the Vendor will apply two (2) coats of Butcher Iron Stone, or equal
Acrylic Sealer and six (6) coats of Butcher High Noon, or equal high-quality
finish, as approved by Tarrant County. The floor is to be free from visible
imperFections such as but not lirriited to streaks, hair, fibers, air bubbles,
trash, inconsistent shine, uneven wax, discoloration and dry spots. The
floor must be properly clean and treated in the comers and along the base
of the wall. When removing old finishes proper chemicals and tools such
as scrapers, pad"s, etc., will be used for professional results. When applying
finishes the application should be made with lint free, micro-fiber wax
application tools. ,
a. Flooring shall be finished the same day it is stripped, and sufficient
drying time shall be allowed between each coat. Vendor may section
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
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flooring within a single building in order to complete all flooring over
multiple visits, provided that required work within each section is
complete in the same day.
b. Propane buffing is to be included in price of strip and wax.
2. Hot water extraction of carpets.
3. Propane Burnishing of Terrazzo Floor.
4. Awarded vendor shall use all equipment and products for floor care services
within listed manufacturer's directions.
5. If floors are not serviced to the satisfaction of Tarrant County Facilities
Management, the awarded vendor shall provide additional floor service, at
no additional cost to Tarrant County, until the floor is serviced to the
satisfaction of Tarrant County.
6. Over the past three (3) years, Tarrant County has averaged the following
approximate square footages for Floor Care. These numbers are provided
as best available estimates.
� a.
GROUP 1: ANNUAL ESTIMATE
Strip and Wax, No Furniture Moving Required 710 square feet
Strip and Wax, Furniture Moving Required 207,870 square feet
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required 0 square feet
Hot Water Extraction Carpet Cleaning,
Furniture Removal Required 30,221 square feet
Propane Burnishing of Terrazzo Floors 208,580 square feet
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
TECHNICAL SPECIFICATIONS
�
\
i
VI.
Strip and Wax, No Furniture Moving Required
Strip and Wax, Furniture Moving Required
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required
Hot Water Extraction Carpet Cleaning,
Furniture Removal Required
Propane Burnishing of Terrauo Floors
c.
Strip and Wax, No Furniture Moving Required
Strip and Wax, Furniture Moving Required
Hot Water Extraction Carpet Cleaning,
No Furniture Moving Required
Hot Water Extraction Caroet Cleanina.
Propane Burnishing of Terrazzo Floors
BID PRICING EVALUATIONS
ANNUAL ESTIMATE
56,184 square feet
48,284 square feet
0 square feet
17,672 square feet
104,468 square feet
ANNUAL ESTIMATE
56,894 square feet
495,595 square feet
0 square feet
102,323 square feet
49,476 square feet
A. Bid will be awarded in three (3) groups, Group 1, Group 2, and Group 3. A
successful bidder may be awarded one (1), two (2) or all groups. Bid pricing
will be evaluated by Group as follows:
1.
2.
3.
Janitorial Staff Employee with two (2) Project Managers x Estimated Annual
Hours.
Maintenance Technician x Estimated Annual Hours.
Floor Care x Estimated Annual Square Footage for Each Category.
B. The above will be totaled to give an Annual Total by Group. The low bidder meeting
specifications for each Group will be recommended for award.
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TARRANT COUNTY
HISTORICALLY UNDERUTILIZED
BUSINESSES (HUB) POLICY
C
i.
II
POLICY STATEMENT
The Tarrant County Commissioners Court, being the policy development and
budgetary control unit of county government, will strive to ensure that all businesses,
regardless of size, economic, social or ethnic status have an equal opportunity to
participate in the County's procurement processes. The County is committed to
promote full and equal business opportunity for all businesses to supply the goods
and services needed to support the mission and operations of county government,
and seeks to encourage the use of certified historically underutilized businesses
(HUBs) through the use of race, ethnic and gender neutral means. It is the policy of
Tarrant County to involve certified HUBs to the greatest extent feasible in the
County's procurement of goods, equipment, services and construction projects while
maintaining competition and quality of work standards. The County affirms the good
faith efforts of firms who recognize and practice similar business standards.
DEFINITIONS
Historicallv underutilized businesses lHUBs). also known as a disadvantaged
business enterprise (DBE), are generally business enterprises at least 51% of which
is owned and the management and daily business operations are controlled by one
or more persons who is/are socially and economically disadvantaged because of his
or her identification as a member of certain groups, including women, Black
Americans, Mexican Americans and other Americans of Hispanic origin, Asian
Americans and American Indians.
Certified HUBs includes business enterprises that meet the definition of a HUB and
who meef the certification requirements of certification agencies recognized by
Tarrant County.
Businesses include firms, corporations, sole proprietorships, vendors, suppliers,
contractors, subcontractors, professionals and other similar references when
referring to a business that provides goods and/or services regardless of the
commodity category.
Tarrent County: Historically Underutilized Businesses (HUB) Policy Page 1 of 4
PAGE 33 OF RFB NO. 2020-145
� Statutory bid limit refers to the Texas Local Government Code provision that requires
competitive bidding for many items valued at greater than $50,000.
III. POLICY GUIDELINES
A. Tarrant County, its contractors, their subcontractors and suppliers, as well as
all vendors of goods, equipment and services, shall not discriminate on the
basis of race, color, creed, gender, age, religion, national origin, citizenship,
mental or physical disability, veteran's statas or political affiliation in the award
and/or performance of contracts. All entities doing business or anticipating
doing business with the County shall support; encourage and implement
affirmative steps toward a common goal of establishing equal opportunity for
all citizens and .businesses of the county.
B. Tarrant County will use and recognize the State of Texas certification process
� in conjunction with the implementation of this policy. The County does
recognize other agencies' certifications. Tarrant County reserves the right to
review the certification status of any vendor applying to do business with the
County. This review will be accomplished to determine the validity and
authenticity of the vendor's certification as a HUB.
C. The Commissioners Court may establish HUB target goals. Through a
systematic approach of soliciting quotes, bids and proposals from certified
HUBs and in compliance with applicable state and federal law this policy will
strive to meet those goals.
C,. 1. Target goals should consider:
• the availability of HUB firms within the specific category of goods or
services to be procured; and
• the diversity of'the county's population.
2. The goals should be reviewed and amended periodically.
3. The program may apply to all County procurements including
construction and professional services.
4. Particular attention will be given to HUB participation on purchases in
excess of the statutory bid limit.
5. The Commissioners Court herein establishes a 20% good faith target
goal for Tarrant County.
�
Tarrant County: Histo�ically Underutiflzed Busfnesses (HUB) Poticy Page 2 of 4
PAGE 34 OF RFB NO. 2020-145
f D. Tarramt County will actively seek and encourage HUBs to participate in all
1 facets of the procurement process by:
1. Continuing to increase and monitor a database of certified HUB
vendors, professionals and contractors. The database will be
expanded to include products, areas of expertise and capabilities of
each HUB firm.
2. Continuing to seek new communication links with HUB vendors,
Professionals and contactors to involve them in the procurement
process.
3. Continuing to advertise bids on the County's website and in
newspapers including newspapers thattargetsocially and economically
disadvantaged communities.
4. Continuing to provide bid notifications to minority Chambers of
Commerce.
E. As prescribed by law, the purchase of one or more items costing in excess of
the statutory bid limit must comply with the competitive bid process. Where
possible, those bids will be structured to include and encourage the
participation of HUB firms in the procurement process by:
1. Division of proposed requisitions into reasonable lots in keeping with
industry standards and competitive bid requirements.
C 2. Where feasible, assessment of bond and insurance requirements and
the designing of such requirements to reasonably permit more than one
business to pertorm the work.
3. Specification of reasonable, realistic delivery scfiedules consistent with
the County's actual requirements.
4. Specifcations, terms and conditions reflecting the County's actual
requirements are clearly stated, and do not impose unreasonable or
unnecessary confract requirements.
F. A HUB Policy statement shall be included in all specifications. The County will
consider the bidder's responsiveness to the HUB Policy in the evaluation of
bids and proposals. Failure to demonstrate a good faith effort to comply with
the County's HUB policy may result in a bid or proposal being considered non-
responsive to specifications. .
G. The Tarrant County Purchasing Department will actively seek the participation
of HUB firms in the quotation process for purchases under the statutory bid
limit. HUB firms will be identified on the computerized database and linked.to
the commodities they represent. Buyers will be encouraged to use available
internal and external databases of certified HUB firtns.
Tarrant County: Hlstorically Underutilized Businesses (HUB) Policy Page 3 of 4
PAGE 35 OF RFB NO. 2020-145
H. Nothing in this policy shall be construed to require the County to award a
( contract other than to the lowest responsive bidder meeting specifications as
required by law. This policy is narrowly tailored in accordance with applicable
law.
IV. ADMINISTRATIVE GUIDELINES
A. The Tarrant County Purchasing Department shall serve as the County's HUB
Office with responsibility for the implementation, monitoring and general
operations of the HUB policy. The Purchasing Agent shall serve as the County
HUB Officer.
The HUB Officer will establish procedures to implement this policy
across the full spectrum of the procurement process. The County HUB
Office will periodically review with department head and elected officials
regarding procurement opportunities.
2_ Managing the policy and training buyers and other County personnel in
order to meet County goals will be the responsibility of the HUB Office.
3. The HUB Office will cooperate with other local govemment entities to
increase HUB participation throughout the county and region. The HUB
Office is encouraged to participate in educational and other outreach
programs to assist HUB firms.
4. The HUB Officer will receive and review complaints and
C recommendations regarding the implementation of the HUB Policy and
the good faith efforts of bidders. Further, the HUB Office will audit for
compliance to the HUB Policy on eligible projects after award, during
the pertormance of the contract and after completion, while aiso making
any recommendations to Commissioners Court regarding any
irregularities or misrepresentation of facts as they relate to compliance
with the policy. The HUB Office will review documentation submitted
by HUB firms in compliance with this policy.
5. An annual report along with recommendations shall be provided to the
Commissioners Court and Purchasing Board. The annual report will
provide statistical data and efforts reflected in the number of purchase
orders, value of goods and services purchased, percentages to HUB
firms, and outreach and marketing efforts. Other statistics may be
required or requested by the Commissioners Court or Purchasing
Board.
510 Historically Underutilized Businesses Policy
Adopted: Court Order 64788 (December 17, 1990)
Amended: Court Order 69958 (December 7, 1993)
Amended: Court Order 99651 (December 28, 2006)
Amended: Court Order 127875 (June 19, 2018)
Tarrant County: Hfstorlcally Underutllized Buslnesses (HUB) Policy Page 4 of 4
PAGE 36 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIALSERVICES
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY
�
�
Disadvantaped Business Enterarises (DBE) are encouraged to participate in Tarrant
County's bid process. The Purchasing Department will provide additional clarification of
specifications, assistance with Price Forms, and further explanation of bidding procedures to
those DBEs who request it. ,
Representatives from DBE companies should identify themselves as such and submit a copy of
the Certification.
Tarrant County recognizes the certifications of both the State of Texas General Services
Commission HUB Program and the North Central Texas Regional Certification Agency. All
companies seeking information concerning DBE certification are urged to contact.
Texas Procurement and Support Services
Statewide HUB Program
1711 Jacinto Blvd.
PO Box 13047 OR
Austin, Texas 787113047
(512)463-5872
North Central Texas
Regional Certification Agency
624 Six Flags Drive, Suite 100
Arlington, Texas 76011
(817) 640-0606
If your company is already certified, attach a copy of the certification to this form and return with
bid.
COMPANYNAME: o�entaleui�dingservices,inc.
REPRESENTATIVE: steve
ADDRESS: z52s wtanana Dr., Suite zos
CITY, STATE, ZIP: Dallas,TX75220
TELEPHONE NO. ass-szz-000i
FAX NO . ass-s2z-oaos
Indicate all that apply:
�� Minority-0wned Business Enterprise
Women-Owned Business Enterprise
�x Disadvantaged Business Enterprise
PAGE37 OF RFB NO. 2020-145
�I ANNUAL CONTRACT FOR JANITORIAL SERVICES
�r
REFERENCES
Please list five (5) references, other than past or present employees of Tarrant County, who
can verify your performance as a Vendor. Performance includes, but is not limited to, sales
and/or,service, delivery, invoicing, and other items as may be required for Tarrant County fo
determine Vendor's ability to provide the intended goods or service of the bid. Tarrant County
PREFERS references to be from Government customers. References must be able to verify the
quality of service Vendor's company provides and that the Bidder has completed a project of
similar size and scope of work in this response. Inaccurate, obsolete or negative responses
from the listed references could result in rejection of your bid.
Failure to supply the required references will deem the bid as non-responsive and will not be
considered for award.
Bidder involvement with reference checks is noYpermitted. Only Tarrant County or its designee
will conduct reference checks. Any deviation to this will result in rejection of your response.
JANITORIAL SERVICE REFERENCE ONE
GOVERNMENT/COMPANY NAME: CI�/ Of S8gIf12W
C nooRess: 333 WI Meleroy Blvd, Saginaw, TX
CONTACT PERSON AND TITLE: Keltll RICI@Ilatt I PfOJ@Ct COO�C�lIlBtOf
TELEPHONENUMBER: 817-23�-�35�
E-MAILADDRESS: k�nehart�CI.S891f1aW.tX.US
scoPe oFwoRK: Provice full scope janitorial services for 9 Ciry of Saginaw Building
CONTRACT PERIOD: 2� � 9-2�2 �
JANITORIAL SERVICE REFERENCE TWO
GOVERNMENT/COMPANY NAME: TeXBS WOfI(fOfC2 COf11f1lISSlOf1
,aooRess: 301 West 1.3th st, Ft. Worth, TX.76102
cor,TACT PeRsor, nNo Tir�e: Candace Kothmann / Tele. Center Director
TELEPHONE NUMBER: $� 7-4'2�-� 8��
E-MAILADDRESS: C8f1CI8C0.ICOt�'ll]lBtlll Q�t1NC.StBte.tX.US
scoPe oF woRK: Full scope janitorial services
CONTRACTPERIOD: 20O4-ZOO9, 2011-2016, 2016-2021
REFERENCES MUST BE RETURNED WITH BID!
PAGE 38 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
REFERENCES
JANITORIAL SERVICE REFERENCE THREE
GOVERNMENT/COMPANY NAME: �a��aS HOUSIIIg AUtFlOflty NOrtII T@X8S
no�Ress: 3939 North Hampton Rd. Dallas, TX 7521'2
cor,TACT PeRsoN ANo TiT�e: Chadwick Lipsey - Contract Management Specialist
TELEPHONE N UMBER: 2 � 4-95 �-� 96�
e-nn,ai�nooRess: Chadwick.Lipsey@dhantx.eom
scoPe oF woRK: Day Porter and Full Scope Janitorial' Services
CONTRACT PERIOD: 2O � 9- ZOZZ
JANITORIAL SERVICE REFERENCE FOUR
GOVERNMENT/COMPANY NAME: TeXBS WOf11811�S UfIIV@fSltY
no�Ress: 304 Administration Dr., Denton, TX 76204
C CONTACT PERSON AND TITLE: TOIlyB GI�b28UX � 14SSIStB�It �If. i'iOUSlf19 FBCI�It12S
TELEPHONE NUMBER: 94�-89$-3676
E-MAILADDRESS: tgIItJG'BUXp�tWU.e(�U
scoPe oF woRK: Janitorial Services for Department of Housing
CONTR,4CT PERIOD: 2OOrJ-ZOO9, 2009-2015, 2015-2020
JANITORIAL SERVICE REFERENCEFIVE
GOVERNMENT/COMPANY NAME: CI�/ Of D8II8S
nooRess: 1500 Marilla St., L2FN, Dallas, TX 75201
coNTacT aeRsoN allo riT�e: Lonnie Taylor / Facilities Manager
TELEPHONE NUMBER: 2� 4-67�-9569
E-MAILADDRESS: �Ofllll@.tBylOfCpiC�2IIaSCItj/I18II.COfT1
scoPe oF woRK: Full scope janitorial services
CONTRACT PERIOD: 20� 5- 2�2�
REFERENCES MUST BE RETURNED WITH BIDI
PAGE 39 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
SUPPLIER REFERENCES
Please provide two (2) principai supplier references; they should be vendors that your
company currently uses for the purchase of janitorial supplies. Inaccurate, obsolete or
negative responses from the references provided could result in rejection of your bid.
SUPFLIER REFERENCE ONE
GOVERNMENT/COMPANY NAME: SUPpIyWOfI(S
a,00Ress: 3110 High River Road Suite 101, Fort Worth, TX 76155
CONTACT PERSON AND TITLE: BOb SCI18p8C1SIC�/ I ACCOUiIt R2Pf2Sef1t8tIVG'
TELEPHONE NUMBER: 81'7-$� 9-2972
e-nnai�a�oRess: bschapansky@supplyworks.com
scoPe oFwoRK: Janitorial Product Supplier and Equipment
coNTw�,cT aeRio�: 1996 - Present
�I SUPPLIER SERVICE REFERENCE TWO
CGOVERNMENT/COMPANY NAME: MBSt@f CI28fl1f19 SUpply, �f1C.
nooRess: 2254 Royal Lane, Suite 200,
CONTACT PERSON AND TITLE: YOUfIg Kllll
TELEPHONE NUMBER: 972-243-6747
\_
E-MAILADDRESS: maSt@CSUPPIyp�9fIl81I.COlII
scoPe oF woRK: Janitorial Product Supplier and Equipment
corv-rw�cT PeRioo: 2003-Present
REFERENCES MUST BE RETURNEU WITH BID!
PAGE 40 OF RFB NO. 2020-145
�
{
ANNUAL CONTRACT FOR JANITORIAL SERVICES
FINANCIAL REFERENCES
Please provide two (2) financial references, who can verify your company's financial
stability. Inaccurate, obsolete or negative responses from the references provided could
result in rejection of your bid.
FINANCIAL REFERENCE ONE
GOVERNMENT/COMPANY NAME: The G�aYhaWk COfllPafll@S
ao�Ress: 1820 N. Greenville Ave., Ste 200, Richardson,TX
coNTncT PeRsoN nNo Tir�e: Brent Blonigan / VP Bond and Insurance
TELEPHONENUMBER: 972 67�-9��5 X 2�9
e-nnai�nooRess: bb@grayhawkins.eom
scoPeoFwoRK: Bonding and Insurance
coNTw�,c-r PeRioo: Since 2009 - Present
CIL FINANCIAL REFERENCE TWO
GOVERNMENT/COMPANY NAME: Bank Of ARl@fIC2
no�Ress: 5500 Preston Rd., Dalias, TX 75205
corvTacr PeRsoN,allo rir�e: Angel Garcia / Bank Officer
TELEPHONE NUMBER: 2� 4-643-$4'ZS or 214-363-0012
e-Ma,i�ao�Ress: angel.garcia@bankofamerica.com
scoPeoFwoRK: Business Banking
corv�a,cr PeRioo: 2006 - present
REFERENCES MUST BE RETURNED WITH BIDI
PAGE 41 OF RFB NO. 2020-145
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.-V
ANNUAL CONTRACT FOR JANITORIAL SERVICES
�
SIGNATURE FORM
The undersigned, on behalf of and as the authorized representative of Bidder, agrees this bid
becomes the property of Tarrant County after the official opening.
The undersigned affirms that the Bidder has familiarized himself with the local conditions under
which the work is to be performed; satisfied himself of the conditions of delivery, handling and
storage of equipment and all other matters that may be incidental to the work, before submitting
a bid.
The undersigned agrees, on behalf of Bidder, that if the bid is accepted, Bidder will furnish all
materials and services upon which price(s) are offered, at the price(s) and upon the terms and
conditions contained in the specifications. The period for acceptance of this bid will be
ninety (90) calendar days.
The undersigned affirms that they are duly authorized to execute this contract, that this bid has
not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and
that the contents of this bid have not been communicated to any other Bidder or to any employee
of Tarrant County prior to the official opening of this bid.
Vendor hereby assigns to Tarrant County ail claims for overcharges associated with this contract
which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which
Carise under the antitrust laws of the State of Texas, Tex. Bus. 8 Com. Code,
Section 15.01, et seq.
The undersigned affirms that they have read and do understand the specifications and any
attachments contained in this solicitation. Failure to sign and refurn this form will result in
the rejection of the entire bid. �
Signature
LEGAL NAME AND ADDRESS OF COMPANY:
Oriental Building Services, Inc.
2526 Manana Dr., Suite 208
Dallas, TX 75220
Tel. No. 469-522-0001
Date �-18-2020
Name Steve Gye
Title President
FAX No. 469-522-0003
E-Mail Address: obsco@msn.com or nshum@obsusa.neY
AFTER HOURS EMERGENCY CONTACT:
Name: Nixon Shum
Tel. No. 214-287-0888
Ttiis FoRM MusT BE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (5) COPIES MUST BE RETURNED WITH BID!
PAGE 42 OF RFB NO. 2020-145
�
�
Did you sign and submit all
required forms?
If not, your Bid will be
rejected !
ANNUAL CONTRACT FOR JANITORIAL SERVICES
�
COMPANY IS:
Business included in a Corporate Income Tax Return? X� YES NO
�X Corporation organized & existing under the laws of the State of Texas
N/A partnership consisting of
N/A Individual trading as
�X Principal offices are in the city of Dallas, TX
DUNS Number: 610425753
CAGE Code: 6JK48
�
�
PAGE 43 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
COMPLIANCE WITH FEDERAL AND STATE LAWS
CERTIFICATION OF ELIGIBILITY
By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of
submission, they are not on the Federal GovernmenYs list of suspended, ineligible, or debarred
entities.
In the event of placement on the list between the time of Bid submission and time of award, the
Bidder will notify the Tarrant County Purchasing Agent. Failure to do so may result in terminating
this contract for default.
RELATING TO STATE CONTRACTS WITH AND INVESTMENTS IN COMPANIES THAT
BOYCOI'T ISRAEL AND INVE$TMENTS IN COMPANIES THAT DO BUSINESS WITH IRAN,
SUDAN, OR ANY KNOWN FOREIGN TERRORIST ORGANIZATIONS.
Bidder verifies that they do not boycott Israel and will not boycott Israel in accordance with
Texas Govemment Code Sections 2270.001(2) and 808.001 during the term of this contract.
Bidder further verifies that they are not engaged in business with Iran, Sudan, or any foreign
terrorist organization. The term �foreign terrorist organization" means an organization
designated as a foreign terrorist organization by the United States Secretary of State as
C authorized by 8 U.S.C. Section 1189.
DISCLOSURE OF INTERESTED PARTIES
\
The law states that a governmental entity may not enter into certain contracts with a nonexempt
business entity unless the business entity submits a disclosure of interested parties to the
governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to
comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County
Purchasing Agent, and/or requesting department, the °Certificate of Interested Parties," Form
1295 as required, within ten (10) business days from notification of pending award,.renewal,
amended or extended contract.
Signature
THIS FORM MUST BE SIGNED.
THE ORIGINAL WITH ORIGINAL SIGNATURE AND FIVE (5) COPIES MUST BE RETURNED WITH BID!
PAGE 44 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
AFFIRMATIONS/FORMS/DOC U MENTS
C
✓Check Indicates Completion
1. References. Bidder has provided references, other than Tarrant
� County. References must be able to verify the quality of service the
company provides and that the company has completed a project of
similar size and scope of work in this bid.
� 2. Sianatures. All forms requiring a signature must be signed. Bids not
signed will be rejected.
�/ 3: Price Forms. All sections of Price Forms have been completed.
4. . Bidder has acknowledged Secondary/Alternate Award and
� Cooperative Purchasing opportunities in the Special Terms and
Conditions on pages 7 and 8.
5. Insurance Certificates (If re4uiredl. Bidders must submit all
� Insurance Certificates prior to commencement of work. If no insurance
requirements specified, mark N/A.
6. Addenda. When applicable, Bidder acknowledges receipt of all
� Addenda and any revised Forms. Bidder must sign and submit any
required signature forms.
7. It is the Bidders' sole responsibility to print and review all pages of
the bid document, attachments, questions and responses, addenda
and special notices. The Signature Form must be signed and
returned. Failure to provide a signature on the form renders bid
�/ non-responsive. Failure to complete and submit all required forms,
including but not limited to References, Compliance With Federal and
State Laws Form, Questionnaires (when applicable), Addenda (including
revised forms), and any other specified forms or documents will be
grounds for rejection of entire bid.
� 8. Bidder has read, understands, and agrees to Tarrant County's Criminal
Background Check requirements.
9. Accuracy for all mathematical and numerical entries is the sole
� responsibility of the Bidder. Tarrant County will not be responsible
for errors made by the Bidder.
10. Bidder's company is registered on TVORS (Tar[ant Vendor On-Line
� Registration System).
11. Bidder has sealed and marked the envelope with the Company Name,
� RFB Number, Bid Title, and due date.
( THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
PAGE'45 OF RFB NO. 2020-145
1
ANNUAL CONTRACT FOR JANITORIAL SERVICES
NO-BID RESPONSE
�
In the event that your organization chooses not to submit a bid/proposal for this solicitation, the
Tarrant County Purchasing Department is interested in the reasons why vendors have chosen
not to submit bids/proposals in order to better serve the taxpayers of Tarrant County. Please
indicate your reason(s) by checking all applicable items below and return this form to the address
shown below.
❑
❑
❑
❑
❑
❑
❑
❑
❑
Could not meetspecifications.
Items or materials requested not manufactured by us or not available to our company.
Insurance requirements too restricting.
Bond requirements too restricting.
The scope of services not clearly understood or applicable (too vague, too rigid, etc.)
The project not suited to our organization.
Quantities too small.
Insufficient time allowed for preparation of bid/proposal.
Other (please specify).
Vendor Name:
Contact Person:
Telephone:
Email:
Please send your response to:
Tarrant County Purchasing Department
100 E. Weathertord, Suite 303
Fort Worth, TX 76196-0104
PAGE 46 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
SECTION I — GROUP 7
1. Itemize all costs associated with your hourly Janitorial Staff Emulovee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Grouo 1 with
two (21 Proiect Manaqers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
�
Direct Wages to Employee (minimum of $11.00)
11.00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers pertorming work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
�
" 1:
.44
.33
0.��
.69
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
VendoPs Overhead, two (2) Project Managers, four (4)
non-working Supervisors pay, Profit, etc.
Other
Total Labor Rate, Per Hour, Billecl to Tarrant County
(Estimated Annual Hours = 112,600)
$ 2.32
� .06
$ 16.48
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FNE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
�l
PAGE 47 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
�
�
PRICE FORM
SECTION I — GROUP 1
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in-Section V. C of Technical Specifications) rate for buildings in
Grouo 1• '
Direct Wages to Employee (minimum of $12.54)
Holiday pay for Maintenance Technician pertorming work under
Tarrant County contract (12 holidays per year). Holiday pay will
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
12.54
.56
Federal, State Unemployment Tax, FICA, Medical Tax on $ �.�9
Employee
�
Workers' Compensation and General Liability on Employee
�. .40
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, Profit, etc.
Other
Total Labor Rate, Per Hour, Billed.to Tarrant County
(Estimated Annual Hours = 32,000)
$ .2�
$ 0.00
$ .�$
� .38
$ �.��
15.25
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 48 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
1�:7[9�7i77i�1
SECTION I — GROUP 1
C
3. ADDITIONAL SERVICES — FLOOR CARE — for buildings in Group 1. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in Groua 1.
a. Strip & Wax, no furniture moving required $ '28 /per sq. ft.
(Estimated 710 square feet)
b. Strip & Wax, furniture moving required
(Estimated 207,870 square feet)
c. Hot Water Extraction Carpet Cleaning,
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning,
furniture moving required
(Estimated 30,221 square feet)
e. Propane Burnishing of Terrazzo Floors
(Estimated 208,580 square feet)
$ .32 /per sq. ft.
�.�� /per sq. ft.
$ .26 /per sq. ft.
$ .�$ /per sq. ft.
Bidders MUST bid on all items in each group.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID�
�
PAGE 49 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
�
PRICE FORM
SECTION I — GROUP 1
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Emplovee
rate for buildings in Group 1 with one (1) Proiect Manaaer. This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
C
Direct Wages to Employee (minimum of $11.00)
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers pertorming work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee '
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, one (1) Project Manager, four (4)
non-working Supervisors pay, Profit, etc.
Other
$ 11.00
$ .56
$ 1.08
$ .44
$ .33
$ �.��
$ .69
� 1.97
Q .06
Total Labor Rate, Per Hour, Billed to Tarrant County $ 16.13
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 50 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES '
PRICE FORM
SECTION I — GROUP 2
1. Itemize all costs associated with your hourly Janitorial Staff Emalovee (described in
Section III and Section IV of Technical Specifications) rate for buildings in Groua 2 with
two (21 Proiect Manaaers.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
�
Direct Wages to Employee (minimum of $11.00)
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers pertorming work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate 4hat is billed to Tarrant County.
Federal, State UnemploymentTax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, two (2) Project Managers, Profit, etc.
Othe�
$ 11.00
$ .50
$ .95
$ .55
$ .2$
$ 0.00
$ .83
$ 3.60
$ .06
Total Labor Rafe, Per Hour, Billed to Tartant County $ � 7.77
(Estimated Annual Hours = 31,948)
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
�
THE ORIGINAL AND FNE (5) COPIES OF TIi1S FORM MUST BE RETURNED WITH BID!
PAGE 51 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
PRICE FORM
�9 X� �[�] .1 QH :Z�1 � 1 ya
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technician (described in Section V. C. of Technical Specifications) rate for buildings in
Grouu 2•
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
�
Direct Wages to Employee (minimum of $12.54)
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will
not be directly billed to Tarrant County and must be included in
the per hour labor rate that is billed to Tarrant County.
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, Profit, etc.
Other
Total Labor Rate, Per Hour, Billed.to Tarrant County
(Estimated Annual Hours = 2,000)
$ 12.54
$ .50
$ 1.09
� .42
$ .15
$ 0.00
� .48
$ 1.50
$ �.��
Q 16.68
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO StIBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
`
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BIDI
PAGE 52 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAI: SERVICES �
PRICE FORM
SECTION I — GROUP 2
C
Strip & Wax, furniture moving required
(Estimated 48,284 square feet)
c. Hot Water Extraction Carpet Cleaning,
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning,
fumiture moving required
(Estimated 17,672 square feet)
e. Propane Burnishing of Terrazzo Floors
(Estimated 104,468 square feet)
$ .32 /per sq. ft.
$ �.�� /persq.ft.
$ .25 /per sq. ft.
$ .�$ /persq.ft.
Bidders MUST bid on all items in each group.
��
3. ADDITIONAL SERVICES — FLOOR CARE — for buildings in Group 2. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildings in GrOUp 2.
a.
Strip & Wax, no furniture moving required
(Estimated 56,184 square feet)
$ '28 /per sq. ft.
�
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 53 OF RFB NO. 2020-145
l
PRICE FORM
SECTION I — GROUP 2
ANNUAL CONTRACT FOR JANITORIAL SERVICES
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Emalovee
rate for buildings in Group 2 with one (11 Proiect Manacter. This item will not be used
during evaluation and will only be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
C
Direct Wages to Employee (minimum of $11.00)
Holiday pay for Janitorial Staff, non-working Supervisors, ancl
Project Managers performing work or supervision under Tarrant
County contract (12 holidays per year). Holiday pay will not be
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County. '
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., Per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, one (1�) Project Manager, Profit, etc.
Other
Total Labor Rate, Per Hour, Billed to Tarrant County
$ 11.00
.50
$ .95
�. .44
�:
$ �.��
Q .83
2.27
� .06
$ 16.33
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIZATION.
NO INDEPENDENT CONTRACTORS.
l
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BIDI
PAGE 54 OF RFB NO. 2020=145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
1
PRICE FORM
SECTION 1— GROUP 3
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
1. Itemize all costs associated with your hourly Janitorial Staff Emalovee (cJescribed in
Section III and Section IV of Technical Specifications) rate for buildings in Groua 3 with
two (21 Proiect Manaqers.
Direct Wages #o Employee (minimum of $11.00)
$ 11.00
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers pertorming work or supervision underTarrant ,5.�
County contract (12 holidays per year). Holiday pay will not be $
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County. ,
�
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, two (2) Project Managers, Profit, etc.
Other
Total Labor Rate, Per Hour, Billed to Tarrant County
(Estimated Annual Hours = 65,927)
$ .96
$ .57
$ .21
a �.0�
$ .58
$ 1.63
� .06
15:52
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AUDIT VENDOR'S
PAYROLL. RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTWORIZATION.
NO INDEPENDENT CONTRACTORS.
�
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BID!
PAGE 55 OF RFB NO. 2020-145
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
I �:7 [�3 �7�7:7iW
SECTION I — GROUP 3
2. ADDITIONAL SERVICES: Itemize all costs associated with your hourly Maintenance
Technlcian (described in Section V. C of Technical Specifications) rate for buildings in
Grouo 3.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $12.54)
Holiday pay for Maintenance Technician performing work under
Tarrant County contract (12 holidays per year). Holiday pay will $ .6�
not be directly billed to Tarrant County and must be included in .
the per hour labor rate that is billed to Tarrant County.
�
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, Profit, etc.
Other
12.54
$ 1.08
a .43
.20
$ 0.00
$ .13
$ .51
Q .14
Total Labor Rate, Per Hour, Billed to Tarrant County $_
(Estimated Annual Hours = 14,000) �
NOTE': TARRANT COUNTY RESERVES THE RIGHT TO AUDII �\�+`"
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHORIi
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FNE (5� COPIES OF THIS FORM MUST BE RETURNED WI'� ��...�...
PAGE 56 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL SERVICES
(
PRICE FORM
SECTION I — GROUP 3
C
3. ADDITIONAL SERVICES — FLOOR CARE — for buildings in Group 3. Cost, per square
foot, to provide stripping and waxing, and hot water extraction of carpets (described in
Section V. D. of the Technical Specifications) for buildirigs in Group 3.
, a. Strip & Wax, no furniture moving required $ '29 /per sq. ft.
(Estimated 56,894 square feet)
b. Strip & Wax, furniture moving required
(Estimated 495,595 square feet)
c. Hot Water Extraction Carpet Cleaning,
no furniture moving required
(Estimated 0 square feet)
d. Hot Water Extraction Carpet Cleaning,
furniture moving required
� (Estimated 102,323 square feet)
e. Propane Burnishing of Terrazzo Floors
(Estimated 49,476 square feet)
$ .35 �Per sq. ft.
$ �.�� /persq.ft.
$ .25 /per sq. ft.
$ .�$ /per sq. ft.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED WITH BIDI
\
J�i�l��l�]�:»i►i�X,i�Yd�bClsi
�
ANNI7AL CONTRACT FOR JANITORIAL SERVICES
Pt210E FORM
SECTION I — GROUP 3
4. ALTERNATE: Itemize all costs associated with your hourly Janitorial Staff Emplovee
rate for buildings in Groua 3 with one 111 Proiect Manaqec This item will not be used
during evaluation and will be used under certain circumstances (described in
Section II. H. Technical Specifications) of this bid.
SUMMARY OF LABOR COST PER HOUR
BILLED TO TARRANT COUNTY
Direct Wages to Employee (minimum of $11.00)
Holiday pay for Janitorial Staff, non-working Supervisors, and
Project Managers performing work or supervision under Tarrant ,5.�
County contract (12 holidays per year). Holiday pay will not be $
directly billed to Tarrant County and must be included in the per
hour labor rate that is billed to Tarrant County.
�
�
Federal, State Unemployment Tax, FICA, Medical Tax on
Employee
Workers' Compensation and General Liability on Employee
Medical, Dental, Life Insurance, per Employee, if applicable
Retirement, Pension, etc., per Employee, if applicable
Chemicals, Supplies, Equipment Depreciation
Vendor's Overhead, one (1) Froject Manager
Other
Total Labor Rate, Per Hour, Billed to Tarrant County
� 11.00
$ .96
$ .55
� .21
$ �.��
$. .58
$ , 1.03
� .06
$.
NOTE: TARRANT COUNTY RESERVES THE RIGHT TO AU[
PAYROLL RECORDS.
NO SUBCONTRACTING ALLOWED WITHOUT WRITTEN AUTHOF
NO INDEPENDENT CONTRACTORS.
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM MUST BE RETURNED N
\ � ��
�1
PAGE 58 OF RFB NO. 2020-145
t
ANNUAL CONTRACT FOR JANITORIAL SERVICES
QUESTIONNAIRE
SECTION II — ADDITIONAL REQUESTED INFORMATION
A. The purpose of this section is to demonstrate that the bidder has the necessary technical
expertise, management structure, and experience to meet the requirements of this
contract.
B. This information will be used to determine whether or not the bidder has reasonably
demonstrated his/her qualifications to pertorm under this agreement.
C. Answers to the following questions must be typed on 8'/2" x 11" white paper, Arial 12-
point font, and included with Bid Package. Failu�e to include this information with bid
could result in rejection of the bid.
1. List the location of aIl offices, warehouses, etc. currently used by your company for
Janitorial Services. Tarrant County reserves the right to visit each of these
facilities.
2. How many years has your company been in the janitorial business?
3. Do you operate as an individual, corporation, partnership, orfranchise?
4. How many buildings in each of the following ranges do you currently provide
C services for?
a) 0— 20,000 sq. ft.
b) 20,001 — 50,000 sq. ft
c) 50,001 —100,000 sq. ft.
d) 100;001 — 500,000 sq. ft.
e) 500,000+ sq. ft.
5. List your qualifications in detail.
6. Provide an Organizational Chart and resum�s of key people in your company.
7. How many employees do you have by category, Management, Supervisors,
Maintenance Personnel, etc. for Janitorial Services?
8. What is your aJerage annual turnover rate for Management and
Non-Management?
9. Provide a list of your current employees, showing years of service for each for
Janitorial Services.
10. What are your recruitment procedures?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BIDI
�
PAGE 59 OF RFB NO. 2020-145
ANNUAL CONTRACT FOR JANITORIAL.SERVICE$. _
t
QUESTIONNAIRE
SECTION II — ADDITIONAL REQUESTED INFORMATION
�
11.
12.
13.
iC�
15.
What type of training and education programs do you have for your employees?
What are your supervision and control procedures?
What are your minimum requirements for workers?
What are your employee screening procedures (Who, How, When)?
What type of payroll procedure do you currently have? What type of payroll audit
trail? Explain in detail.
16. If awarded this contract, you will have to cover up to two (2) months payroll prior
to receiving a payment from Tarrant County. How do you plan to meet this
requirement?
17. Is there any additional financial information that your firm would like to include
beyond the required financial documents requested in Section II. O.?
18.
19.
20.
21.
22.
23.
List the benefits and incentives that will be provided to employees.
How will you procure personnel, equipment and materials for start-up if you are
awarded this contract?
List all equipment and supplies that will be furnished, per facility, for buildings listed
in Attachment "A".
What is your experience with an hourly versus monthly contracts?
Do you have a floor maintenance specialisUstaff crew on your payroll or do you
sub-contract the work? Explain in detail.
Are there anyjudgments, suits or claims pending against your firm? If yes, explain
in detail.
24. Submit a copy of your current insurance certificate. How do you plan to meet
Tarrant County's insurance requirements as specified on page 12 if you don't
already have this coverage?
25. Submit a copy of your current policy tiook that includes, but i§ not limited to:
training opportunities, dress codes and LosUFound procedures. Vendor will
provide an updated copy of the policy book to the County Contract Representative
each time a policy is changed.
26. How many current employees do you have that regularly work over thirty (30)
hours per week?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID!
>- -------- ---- - --
-- - - ---- - - - - _---- ------ -----..- ------ -
PAGE 60 OF RFB NO. 2020-145
�
��.�. �.:� -..� -_ _:.:��-�:. :� .r��,:
... _. . .._.._ _._. - m
. . �- . .�__ _ �_ __._� �,
ANNUAL CONTRACT fOR JANITORIAL�SERVIGES
4
QUESTIONNAIRE
�
�
SECTION II — ADDITIONAL REQUESTED INFORMATION
�
27. If your company currently (before this bid solicitation) has over fifty (50) employees
who work over thirty (30) hours per week, describe how your company is currently
meeting the requirement of the federal regulations of the Affordable Care Act. Are
you providing health insurance to the employees as required by the Act? If not,
please explain what your company is doing to meet the requirement?
28. If awarded, how many additional employees (that will work over thirty [30] hours
per week) will you hire to meet the requirements of Tarrant County? Please count
all cleaners, maintenance techs, and managers/supervisors that will regularly work
more than thirty (30) hours per week. How will you address meeting the
requirements of the Affordable Care Act for these new employees?
THE ORIGINAL AND FIVE (5) COPIES OF THIS FORM SHOULD BE RETURNED WITH BID�
PAGE 61 OF RFB NO. 2020-145
_,.��
__- �. �_.._._._...:__�.�..
� - . ����
_ . ..__ -. - -- :. —. _ — _.. ... , _ . . --- -�- _- . _ -_
� Please cut out and affix to the outside of your response package
-----------------------------
� TARRANT COUNTY �
� SEALED BID/PROPOSAL/RESPONSE �
i �
i �
� RFB No. 2020-145 �
� ANNUAL CONTRACT FOR i
� JANITORIAL SERVICES �
� Due Date: July 20, 2020 at 2:00 p.m. �
� i
� Tarrant Counfy Administration Building �
� ATTN: Purchasing Department �
� 100 E. Weatherford St., Third Floor, Suite 303 �
� Fort Worth, Texas 76196-0104 �
� -------------------------------
Street View
�
;
� rienfal
BVILOIMG6ERVICEL�INC
Bid Number-2020-145
Annual Contract
Janitorial Services
QUESTIONNAIRE
:.��COVryTp.,
:F �� a�:
���;::`
��� :.#:.
SECTION II — ADDITIONAL REQUESTED INFORMATION
�
The purpose of this section is to demonstrate that the bidder has the necessary
technical expertise, management structure, and experience to meet the
requirements of this contrect.
B. This information will be used to determine whether or not the bidder has
reasonably demonstrated his/her qualifications to perform under this
agreement.
C. Answers to the following questions must be typed on 8-%" x 11" white paper,
Arial 12- point.font, and included with Bid Package. Failure to include this
information with bid could result in rejection of the bid.
1. List the location of all offices, warehouses, etc. currently used by your
company for Janitorial Services. Tarrant County reserves the right to
visit each of these facilities.
Office and warehouses for Oriental Buiiding Services are located at 2526 Manana
Dr, Suite 208, Dallas TX 75220.
z. How many years has your company been in the janitorial business?
Oriental Building Services "OBS" is been in Business since 1992. We're a small
locally own company. But we can do the job just like most of the national company
or may be better. OBS do not do high-rise building. We specialize in Government
Contract, because we understand the quality and the service they are asking for.
3. Do you operate as an individual, corporation, partnership, or franchise?
OBS had operate as an individual from 1992 — 2006 and change to corporation in
June of 2006.
�
�
4.
5.
�
7
How many buildings in each of the following ranges do you currently
provide services for?
a) 0— 20,000 sq. ft. 62
b) 20,001— 50,000 sq. ft. 23
c) 50,001-100,000 sq. ft 47
d) 100,001— 500,000 sq. ft. 27
e) 500,000 + sq. ft. 0
List your qualifications in detail.
Please see attachment -1
Provide an Organizational Chart and resumes of key people in your
company.
Please see attachment — 2
How many employees do. you have by category, Management,
Supervisors, Maintenance Personnel, etc. for Janitorial Services?
� Bid Number — 2020-145
' . Annual Contract
( ' nental Janitorial Services
BIIIWING 6FWICFS, WC
Sr. Management 3, Project Management 7, Off Site Supervisors
�GovlyTp.y.
=��� ��:
:-�:.
' •.: :*:::. •• `
7, On Site
Supervisors 13, Maintenance 2.
. What is your average annual turnover rate for
Management and Non-Management?
Management 0, Non-Management 12%
C
�
Provide a list of your current employees, showing years of service for each
forJanitorial Services.
Please see attachment - 3
9. What are your recruitment procedures7 .
Please see attachment — 4
10. What type of training and education progrems do you have for your
employees?
Please see attachment — 5
11. What are your supervision and control procedures?
Please see attachment — 6
12. What are your minimum requirements for workers?
Must be 18 yrs old, must have proof legally to work in US, and must have own
trensportation to work, must speak and understand English.
13. What are your employee screening procedures (Who, How, When)?
Applicant will apply at our office location. They will be interview by our office
manager. After background check had performed, applicant will , return and
interview by site manager and supervisor before hire and train, they will be put on
a 90 days probation period before become a full member of the cleaning team.
Also please see attachment — 7
14. What type of payroll procedure do you currently have? What type of
payroll audit trail? Explain in detail.
The payrolls currently are done in house'. We use Quick Book payroll system. At
the time of audit, OBS will furnish the auditor with time card, and 941 report
16. If awarded this contrect, you will have to cover up to two (2) months
payroll prior to receiving a payment from Tarrant County. How do you
� plan to meet this requirement?
17
Oriental Building Services had many year of experience with gavernment entities
type contract. We understand the processing time that's need before OBS will
receive our first payment. If OBS is awarded this contrect in whole or in part, we
have the cash for the first 90 days monthly billing contract amount to cover the
payroll and the supply cost. In addition, OBS do have line of credit from our
financial institute for any unexpected payment delay.
Is there any additional financial information that your firm would like to
include beyond the required financial documents requested in Section II.
O.?
Please See Attachment — 8
�
�
Bid Number-2020-145
Annual Contract
Janitorial Services
. . . .�>...��
--��oQN�:- _ _
�� � ��: --
::: ;�:
:*..`:
List the benefits and incentives that will be provided to employees.
(1) All employees are eligible for paid vacation, after 1 yr of uni�terrupted service
with company. Vacation wiil be a matching paid of averege hour of weekly paid of
the last three month. (2) All employees are eligible for holiday pay or gift 1 month
of service before any listed major holiday. (3) All employees will receive free
uniforms. (4) Picture name badge furnished at no cost to employees. (5)
Performance bonus such as, attendant, monthly and annual award and
management bonus.
�
How will you procure personnel, equipment and materials for start-up if
you are awarded this contract?
Oriental Building Services has the management team is in place and ready to mobilize as
needed on this contrect. We will interview and hire associates currently performing on
this contrect as well as qualified assaciates from the economy. We will do whatever it
takes to insure a smooth transition. Therefore the separation between the current
contrect and a new contrect will be seamless. Ail associates will attend documented
treining on the scope of work and will be provided a copy. Likewise, new associates will
attend dacumented treining on the scope of work and provided a copy. To insure
continuous improvement, these classes will be repeated quarterly or as needed and
documented.
C
Equipment will be purchase thru our MWB/E supplier (Master Cleaning Supply and
Equipment) and deliver to our warehouse two week before start of contrect, and will
distribute to all locations before start of date.
Supply will be purchase thru our partner of the past 22 years Supply Work. The supply will
be delivered to our warehouse three day before start of contrect, and will be distribute to
all locations before start of date.
�
20. List all equipment and supplies that will be furnished, per facility, for
buildings listed in Attachment "A".
Please see attachment — 9
21. What is your experience with an hourly versus monthly contracts?
Currently OBS is the contractor for Group 1 and have servicing both type
of contract. The work is the same regardless of hourly or monthly
contract. If. a company does not perform to the contract specification or
the employees didn't work the required hour, the company will not get
pay. At that time, a deduction will be made to their monthly invoice.
22. Do you have a floor maintenance specialist/staff crew on your payroll or
do you sub-contract the work7 Explain in detail.
Oriental Building Services have in house floor maintenance crews on
payroll. From time to time we do outsource our special type floor works to
outside company. Our in-house floor crews had performed floor care daily
for our customer and floor care only contract like Dallas Love Field airport
in 2012.
Page 3 of 4
rienfal
ewwixcsemmss,u�c
�i,�1H��r•••
Bid Number — 2020-145 '' �
� ' Annual Contract � � 1� ��
.
� j�e(jra� Janitorial Services •::;. _ .::
i01LEINGSFFVt<E6�IN< . �*' �•'�
23. Are there any judgments, suits or claims pending against your firm? If yes,
explain in detail.
OBS has had no outstanding legal issues or claims against it in connection with the
curre�t scope of work/specifications or any other scope of work/specifiwtions
undertaken in the in the 28 years history existing of the company. Tarrent County
can rely on OBS to successfully perform this contract for the duration of the term.
24. Submit a copy of your current insurance certificate. How do you plan
to meet Tarrent County's insurance requirements as specified on page
� 12 if you don't already have this coverage?
Please see attachment — 10
25. Submit a copy of your current policy book that includes, but is not
limited to: training opportunities, dress codes and Lost/Found
procedures. Vendor will provide an updated copy of the policy book to the
County Contrect Representative each time a policy is changed.
Please see attachment - 11
26. How many current employees do you have that regularly work over
thirty (30) hours per week?
Currently Oriental Building Services had 83 employees working over 30
hours per week.
� 27. If your company currently (before this bicl solicitation) has over fifty (50)
employees who work over thirty (30) hours per week, describe how your
company is currently meeting the requirement of the federal regulations
of the Affordable Care Act. Are you providing health insurance to the
employees as required by the Act? If not, please explain what your
company is doing to meet the requirement?
Oriental Building Services currently has 83 FTE employees, and we do
have a health care plan in place, since 2016 reporting quarter FTE when
over the ACA mandated requirements.
28. If awarded, how many additional employees (that will work over thirty
[30] hours per week) will you hire to meet the requirements of Tarrent
County? Please count all cleaners, maintenance techs, and
managers/supervisors that will regularly work more than thirty (30)
hours per week. How will you address meeting the requirements of
the Affordable Care Act for these new employees?
If All Group awarded, according provided technical specifications and
attachment-A building daily work hours. OBS plan to hire additional 38
full and part time staffs (manager, supervisor, maintenance tech and
cieaner) We do have a health care group plan and cost, ready to provide
the health care 6enefit if each individual desire.
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TARRANT COUNTY
PURCHASING DEPARTMENT
]ACK BEACIIAM, C.P.M., A.P.P.
PURCHASINC ACENT
MELISSA LEE, C.P.M., A.P.P.
ASSISTANT PURCHASINC ACENT
JULY 13, 2020
RFB NO. 2020-145
QUESTIONS AND RESPONSES
ANNUAL CONTRACT FOR JANITORIAL SERVICES
BIDS DUE JULY 20, 2020 AT 2:00 P.M.
Since the current contract labor rate for cleaners is currently $8.76 per hour, what was
the rationale to increase the contract labor rate on the new contract to $11.00 per hour.
The $2.34-hour increase was also added to the Maintenance Technicians, Non-Working
Supervisors, and the Project Managers. Please provide information leading to the
decision to increase rates to the new hourly rate?
RESPONSE:
� Upon review of janitorial program, we discovered that the workers were way behind
market and we wanted to bridge the gap to make sure we could find talent. We used
the U.S. Bureau of Labor Statistics to reach our rates.
2. I noticed that the cleaning specifications for the new RFP are still the same as the current
contract cleaning specifirations. What is the County's plan for the awarded vendor to
handle any type of COVID-19 emergencies that may arise?
RESPONSE:
The overall specifications for cleaning are the same. We have increased the touch
point cleaning frequency but will not be adding specific COVID duties to the RFB.
3. At what bill rate is the awarded vendor allowed to bill to Tarrant County for any emergency
work allowed due to COVID-19 when subcontracting to a Temporary Labor agency to
obtain several new workers needed upon short notice?
RESPONSE:
This possible allowance was not adding to grant rate increases but to allow more
flexibility in finding staff during a crisis.
TARRANI' COUNTY ADMINISTRATION BUILDINQ SUfTE 303
100 E. WEATHERFORD, FORT WORTH TEXAS 76196 S 17-884-IJI4, 817-SS4-2629 (FAX)
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ANNUAL CONTRACT FOR JANITORIAL SERVICES
4. When the subcontracted labor option is used by the awarded vendor and those
temporary workers still need to go through the background check process as stated on
page 24 of the RFP?
RESPONSE:
Yes.
5.
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Is there a specific dollar amount for a HUB subcontracting goal associated with this
RFP?RESPONSE:
See answer to Question #11.
How is the hourly rate time tracked? And invoiced to the County?
RESPONSE:
Time is tracked via time cards; all scheduled and approved time can be invoiced
within the monthly invoicing package.
On page 13, section 7 describes information technology hosted or cloud solutions?
Will this apply to this contract? If so, how?
RESPONSE:
This is Boilerplate information but does not apply to this contract. Facilities
doesn't share electronic or digital data with vendors.
Are there two (2) types of background checks required? Page 13 explains
certain requirements and page 24 states another set of requirements. Please clarify?
RESPONSE:
There is one primary background done on our behalf by our 3�d party vendor. In
some cases, more detailed backgrounds will be run if the worker is assigned to a
more secure area.
Can we get a copy of the sign in log of vendors who attended the pre-bid meeting?
RESPONSE:
The Attendee list is posted online.
RFB NO. 2020-145
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PAGE 2 OF QUESTIONS AND RESPONSES
7/13I2020
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
10. Can a vendor bid on only one (1) group? Or must they bid on all three (3) groups?
RESPONSE:
Yes. A vendor can bid one, two or all three groups, but must bid all items within a
group to be considered for an award.
11. Page 24 Item L states subcontractor labor is not permitted; however, I understand there
is a 20% good faith targef goal for HUB participation in Tarrant County:
a. Does this target goal apply to this solicitation?
b. If this target goal applies to this solicitation, a�e vendors permitted to use
subeontracted labor to satisfy the goal?
RESPONSE:
a. No,. Tarrant County has a 20% Good Faith Effort, we do not have specific
goals assigned to any bid. Adhere to the Specifications listed in the bid.
I�.Ca
( 12. What are the current contracted prices forjanitorial services at the facilities in this
� solicitation?
RESPONSE:
Go to Tarrant County's website and search for Bid/RFP Awards. Select the page
and enter the Bid No. 2017-079 in the search box. Click on the bid title to view the
Bid Tabulation.
13. Does the County provide parking for custodial employees? If yes, what is the cost to
the contractor?
RESPONSE:
We allow parking for the Group 1 daytime employees at the county rate in one of
our garages. This cost will need to be paid monthly by the vendor on behalf of the
employees using the service. This payment would be a part of the monthly
invoicing process.
14. What events on an employee's background check disqualify the individual from working.
at a County facility?
RESPONSE:
Theft, active cases and failure to disclose have been the most common causes of
failure.
\
RFB NO. 2020-145 PAGE 3 OF QUESTIONS AND RESRONSES 7/13Izo2o
�
ANNUAL CONTRACT FOR JANITORIAL SERVICES
� 15. What kind of timeclocks/timekeeping system does the County require to contractor to
use?
RESPONSE:
Time clocks are provided by the County.
16. Do the required timeclocksltimekeeping system integrate with Kronos?
RESPONSE:
The County does not use that program.
17. What buildings are LEED Certified?
RESPONSE:
Subcourthouse in Arlington, Northeast Courthouse, Northwest Sub-Courthouse,
Dionne Phillips Bagsby Southwest Sub-Courthouse, Medical Examiner's Office,
Precinct 1, and Tom Vandergriff Civil Counts.
�, 18. Is there a cost to the contractor for the County provided ID badges for custodial
employees? If so, what is the cost?
RESPONSE:
Initial card is issued for free. There is replacement fee of $5.00 if the card is lost.
�
RFB No. zo2o-145 PAGE 4 OF QUESTIONS AND RESPONSES 7n312o20
� ' µ.n �� ' � � � � �
TAB`LE�;OF C•O.NTENTS
Qualifications
Organizational Cttart
Key staff s resumes
Empl'oyees List
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Recruitment Procedures 4
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7
Training Program Summary 5
Supervision & control procedures
Hiring & Screening Procedures
Financial Information 8
Confidential
Equipment & Chemical List
Insurance
Rule & Policy Summary
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`�""'�"` "Staffingfor Management.
^Recruiting�& ; Success"�Model. 7eamof"DFW '
As requested by the RFP, OBS, a certified Minority Business Enterprise (MBE) and Disadvantage Business Enterprise
(D BE), here with states that, if successful, we will be the sole contrector for the work. As officer of OBS, I am the individual
authorized to execute this proposal and any contrad genereted because of an award.
We are confident that our response will detail our unique approach to providing "Comprehensive Orderly Level"
Ccustodial services that mirrors Tarrant County's commitment to "Comprehensive Orderly Level" customer satisfaction.
OBS looks forward to expanding our partnership with Tarrent County again for this new solicitation.
• • s
Oriental Building Services, Inc. "085" has provided a full spectrum of janitorial services to
businesses, corporetions, and government entities in Texas for over 28 years. In 1992, Sang
Gye and his brother founded the company as a State of Texas sole proprietorship. In 2006,
OBS became a State of Texas corporetion, and Mr. Gye is now the sole owner of the
company. With its main headquarters in Dallas, Texas, OBS has excellent references, vecified
financial strength, and a low employee turnover rate of just 12% (compared to the industry
standard of nearly 75%).
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BVIWIxG6ERVICES�INC
Bid Number — 2020-145
Annual Contract
Janitorial Services
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Oriental Building Services, Inc. "OBS", is pleased to present our proposal for the above noted solicitation to provide
"Comprehensive Orderly Level" custodial services management, supervision, and staffing for Tarrant County. As an
experience and current custodial services vendor, we have valuable irisight into how to partner with the Custodial
Department most effectively to deliver "Comprehensive Orderly Level" service. Our trensparent program management,
rigorous quality control, and proactive staffing model (during project remp-up and throughout the contrect lifecycle)
will ensure that Tarrent County's staffs receive an elevated service experience on par with other are.
Tarrant County, in all areas of its operations, wants to provide Count�/s staff and public with a"Comprehensive Orderly
Level" custodial service experience. Specific to this solicitation, Tarrant County seeks to partner with a well-qualified
commercial custodial service provider to oversee the quality of its well-maintained facilities. The right partner will
increase the level of customer satisfadion through providing outstanding custodial services. OBS is that partner, as
evidenced by our:
OBS currently employs ovec 140 individuals across 36 projects, including UT-Arlington, Texas Women's University —
Denton, Dallas County, Collin County, City of Plano, City of Ft. Worth, City of Dallas, DFW Airport and many other North
Texas City. OBS will provide custodial services to Tarrant County with full and part-time personnel to cover the service
requirement listed in cleaning duties and prescribed schedule. We also provided custodial services to most surrounding
city in North Texas area, and have successfully completed many three to five-year type contracts term over the past
twenty years.
OBS leverages the most effective custodial technology, knowledgeable personnel, and a commitment to rigorous quality
control for all our clients. With severel additional projects in progress, we are in a period of stable growth, due in large
part to our positive reputation of successful contrect management. With revenue of $4.25 million in 2019, OBS is fiscally
sound and stands ready to provide uninterrupted 24/7/365, "Comprehensive Orderly Level" custodial services to Tarrant
County.
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Annual Contract
Janitorial Services
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• Asian Company of the Year, Dallas Regional Minority Enterprises, 2007
• Top 100 Asian Owned Businesses in U.S., 2008, 2009, 2010, 2012, 2013, 2016, 2018
• Top 10 Fastest Growing Asian 8usinesses, 2010
• USPAACC-SW Legacy award, 2015
Certifications
• Disadvantaged Business Enterprise, North Central Texas
Regional Certification Agency, 2015-2016
• Green Cleaning, Green Clean Institute, 2015-2016
• Green Cleaning/Non-Toxic Cleaning, International lanitorial
Cleaning Services Association, 2015-2016'
Full-Service Solutions
• Janitorial, carpet, and floor care services
• Day porter services
• Marble and terrauo maintenance and resurfacing
• Landscaping and grounds keeping
• Parking lot sweeping/garege maintenance
• Window washing and power washing
• Minor and generel facility maintenance
Past and Present Customers
• DFW Airport
• Love Field Airport
• City ot Arlington, Texas
• City of Colleyville, Texas
• City of Denton, Texas
• City of Dallas, Texas
• City of Fort Worth, Texas
• City of Plano, Texas
• Dallas Area Rapid Trensit
• Department of the U.S. Army
• Texas Work Force Commission
• Texas Women University
• University of Arlington
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Bid Number-2020-145
Annual Contract
Janitorial Services
Minority Business Enterprise (MBE)
Oriental Building Services
Oriental Building Services
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has filed with the Agency an Affidavit as defined by NCTRCA Minority Business Enlerprise (MBE) Poiicies
8 Procedures and is heieby certified to provide service(s) in the following areas:
NAICS 661720: JANITORIAL SERVICES
This Certifica[ian commences Juiy 20, 2018 and supersetles any registration or listing previously issued.
This cert�eation must be updated every two years by submission of an Annual Update Affidavit. At any
time there is a change in ownership, controi ot the firtn or operetion, notification must be made
immediately to the North Central Texas Regional Certification Agency for eligibility evalua[ion.
Certifiption Expiradon: July 31, 2020
Issued Date: July 20, 2018
CERTIFlCATION NO. PMMB69620N0720
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CedificaGan Administrator
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Bid Number-2020-745
Annual Contract
Janitorial Services
Small Business Enterprise (SBE)
Oriental Building Services
Oriental Suilding Services
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has filed wi[h [he Agency an A(fidavit as defined by NCTRCA Small Business En[erprise (SBE) Policies &
Procedures and is hereby certlfied [o provide service(s) in the following areas:
NAICS 561720: JANfTORIAL SERVICES
This Certification commences July 20, 2018 and supersedes any regisVation or listing previously issued.
This certifica[ion must be updated every [wo years by submissian of an Annual Upda[e Affidavi[. A[ any
Gme lhere is a change in ownership, conVol of the firm or operation, no[ifica[ion musl be made
immedia[ely [o [he North CenVal Texas Regional CertlFica[io� Agency for eligibility evalua[ion.
Certification Expiration: July 31, 2020
Issued Da[e: Juty 20, 201 B
CERTIFICATION NO. PMSB66744NY0720
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GOMpANY STRUCTURE AND PR'OJECT KEY PERSONN'EL
Sang:Gye
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Oriental Building Services, Inc � Page 1 of 5
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Management Team
OBS will leverage its highly-experienced management team to oversee the TarrentCounty project and provide
ouutanding service levels without compromise. With combined experience of more than 100 years and averaging
almost 15 years per individual, we are pleased to introduce its Leadership Team, all of whom have experience with
DFW Airport in a custodial services/management capacity. As demonstreted below, we offer Tarrant County many
years of combined industry expertise and very specific hands-on custodial management knowledge and,experience. The
following key management staff will be assigned to this forthcoming contract.
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Nixon Shum 35 ✓ ✓ ✓ 20%
Senior Vice President
-- --
_...__.---- -- _._— __._._ ....... .----- -_.._.
U Chu Kim - - -
Quality Control Director 30 ✓ ✓ ✓ 20%
� _----- -- -------.-- — ----- _--- ------.....:...- -- Q —._...
' Anna Escobedo 12 ✓ ✓ ✓ 100%
Projed Manager
Alexandre Talamantes 5 ✓ ✓ ✓ 100%
Project Manager
. _� _ --- - --_. _...__ --- - -.__.__. ..---- _ __ --.__. _ _-- - ....
Martha Rodarte 10 ✓ ✓ ✓ 100%
Supervisor,
_. _ _ ___ . _ - --
Petra Amaya 15 ✓ ✓ ✓ 100% �
Supervisor
Nixon Shum, Senior Vice President. With over 35 years of increasing responsibility in the hospitality
and business management marketplace, including all projects, Mr. Shum is a highly motivated, hands-
on custodial contrect management professional with strong problem solving, leadership, and
communication skills. He has experience in turning around poor performance, treining, increasing top
line income, enhancing operetions efficiency, and improving return on investment. Mr. Shum will be
responsible for overseeing the Tarrent County mobilization and, later, serving as the executive
leadership contact for higher level communications and general strategic direction. This project will
especially benefit from his extensive experience with interecting with Tarrent County and contract staff,
meeting (and exceeding) contrectual goals and delivering "Best in Class" service through several
successful projects.
U Chu Kim, Quality Control Director. Mr. Kim has over 30 years of experience managing and directing
quality control progrems, including many government projects. Mr. Kim will review all aspects of
Tarrent County quality control, including hiring prectices, material intake, process control, product
evaluation, knowledge management; product reliability, inventory control, and administrative
application.This projectwill benefitfrom his broad knowledge in sanitation fields.
Anna Escobedo, Project Manager. Ms. Escobedo is a disciplined and dependable management
professional with decades of management and supervisory experience, oversee Tarrant County Group 1
projects in the past eight years with 3 different company. Ms. Escobedo utilizes strong leadership skills
to clearly and efficiently communicate with corporate management, clients, and crews. She levereges
a client-focused approach based on effective service delivery principles to achieve results.
Responsibilities include coordinating maintenance tasks, scheduling, training, and complying
with all requirements to maintain contractual standards. Ms. Escobedo will be onsite Monday through
Friday from 8:00 am until 5:00 pm, as well as available during emergencies. She will also be the point of
contad between the Tarrant County staffs and onsite management team. Ms. Escobedo will be
supported by other Project Managers and Supervisor Ms. Escobedo as necessary to ensure smooth
operations and contrect compliance.
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Bid Number — 2020-145 �"
Annual Contract �F � ��
� rienfal Janitorial Services •:.r- ;a;:��
BUILOINE 6ENVICFS�IXC '�ei•"�
• Alexandra Talamantes, Project Manager. Ms. Telamantes will be the second project manager
overseeing Tarrent County Group 1 projects. She will be working closely with Ms. Escobedo and 2 other
longtime supervisor Ms. Rodarte and Ms. Amaya. Her responsibilities include coordinating
maintenance tasks, scheduling, treiriing, and complying with all requirements to maintain
coMractual standards.
Supplementary Materials: Project Team Resumes
NIXON SHUM, SENIOR VICE PRESIDENT
Qualification Highlights
Over 35 years of increasing responsibility in the hospitality and business management 'marketplace,
including all DFW Airport projeds. Mr. Shum is a highly motivated, hands-on custodial contrect
management professional with st�ong problem solving, leadership, and communication skilis. He has
experience in turning around poor performance, training, increasing top line income, enhancing
operetions efficiency, and improving return on investment.
Career Summary ,
Senior Vice President
Oriental Building Services, Inc.2000 to Present Joined Oriental Building Services as a Project Manager; was
promoted through the renks to the current position of Senior Vice President. He is responsible for
projed proposals, coordination/developing new projects, and development and implementation of all
marketing plans and 5trategies. He also develops new training programs to improve employee productivity.
Serves as the prime communication point with all facilities management teams.
Operations Management Specialist
Profit Management International Group, Contract Management Service1997 to 2000 Engagements of firm
included clients in hospitality, financial, and service industries. Assignments included serving as Dining
Room/Banquet Manager .for a,60,500-square foot, 2,600' seat restaurent. He was part of a crisis
management team working on behalf of a bank trustee in an emergency bankruptcy'situation that helped
nurture the restaurant out of bankruptcy in 18 months, afterwhich it was profitably soid to new owners. This
process saved the trustee from losing approximately $2 million loan. During Mr. Shum's tenure, the
restaurant received severel local and national commendations, including "Best Restaurent in America 1Nhere
Locals" eat.
Office Manager
The Law O�ce of William Chu 1991 to 1997 Managed the growth of the firm from five employees to over
40. Expanded the office to China. Administrated all financial and administretive functions, including
marketing the £rm in its specialty area.
Vice President
United Fortunes Company1982 to 1991 Built and spearheaded expansion of the first quick service Chinese
food concept in regional malls in Texas. Helped to bringthe companyfrom a single store to multiple locations
in two states.
Area Manager
JG! Inc. DBA Taco Bel! 1975 to 1979
Started as crewmember; was promoted through the ranks to Area Manager. Treined and developed
managers for new stores. Improved store line employee.productivity and increased same store sales to
among the highest in the region.
Education
TCCFlightSchool: FAA Certified Pilot
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BUILUIN46ENVICE6.IMC
Bid Number-2020-145
Annual Contract
Janitorial Services �
U CHU KIM, QUALITY CONTROL DIRECTOR
Qualification Highlights
Career Summary
Quality Control Director
Orientol Building Services, Inc.
Over 30 years of experience managing and directing quality control progrems, including DFW Airport
projects. Mr. Kim specializes in all aspects of quality control engineering, including hiring prectices,
material intake, process control, product evaluation, knowledge management, product reliability,
inventory control, and administrative application. He levereges broad knowledge in sanitation engineering
fields, including produdivity, chemical, and mechanical.
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2000 to Present
Plans and direcu activities concerned with development, application, and maintenance of quality
standards forjanitorial services, materials, and products. Develops and initiates standards and methods
for inspection and evaluation. Directs supervisors engaged in measuring and testing productivity and
manpower data concerning materials, product, or process quality and reliability. Compiles and writes
training material and conducts training sessions on quality control activities.
Quality Engineering Specialist
Lockheed Martin Tac[ical Aircraft Systems 1986 to 2000
Scheduled and assisted in the performance testing of daily samples produced in the Assembly Department.
Studied problems which might be found in the regular sampling for possible causes and solutions. Devised
the appropriate actions necessary to identify'and implement corrective action. Scheduled and assisted in
the performance of daily audit tours of compressor and/or evaporetorfunctions. Observed aircraft assembly
conversion procedures to assure all procedures were being done correctly. Interacted with various
customers to resolve any problems. Directed and/or performed all systems audits. Designed, scheduled,
and performed validation/reliability and/or quality tests required. Investigated and implemented customer
imposed" requirements. Interacted with individuals to provide needed training, expertise or the sharing of
information.
Education
InternationalO�ganization forStanda�dization: Certified Green Belt & Six Sigma
Embry-Riddle Aeronauticol Universify: Currentiy pursuing a MBA
TexasTechnical University: B.S. Mechanical Engineering
TexosState Technical College: A.A.S. Mechanical Engineering Technology
ANNA ESCOBEDO, PROJECT MAIVAGER
Qualification Highlights
Disciplined and dependable management professional with two decades of supervisory experience, including
DFW Airport,projects. Mr. Camacho utilizes strong leadership skills to clearly and efficiently communicate
with corporete management, clients, and crews. He leverages a client-focused approach based on effective
service delivery principles to achieve results. Responsibilities include coordinating maintenance tasks,
scheduling, treining, and complying with all requirements to maintain contrectual standards.
Career Summary
Projed Manager—Tarrant Counry 2017 [o Present
Oriental 8uilding Services
Oversees the 1.5 million sq. ft. Tarrant County Downtown Building and Parking Garege
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BYIl01M46filMCES�MC
Bid Number — 2020-145
Annual Contract
Janitorial Services
Projed Manoger— Tarront County
Entrust One
Oversees Tarrant County Downtown Group 1 Building and Parking Garege
Projec[ Manager — Tar�ant County
UBM
Oversees Tarrant County Downtown Group 1 Building and Parking Garage
Projec[ Manager/ Supervisor — Dallas County
CT! Mointenance
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2015 to 2017
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2009 to 2010
Supervised cleaning crews of Dallas County and City of Dallas project. Coordinated schedules for supervisors
and inspectors. Trained employees on safety procedures. Performed'Inventory of all supplies.
Education
EI Centro College: Generel Study
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o�r,nzo Employee Contact List
Employee �
Abel Basurto Jt.
Abigail Arebaio
Alexandra E. Talamantes
FVlcia Garcia
PJma Lopez
Ma �B. Artnendariz
Ma Camlina Marquez-Diaz
Andrea Garcia
Mgel G. Gonzalez
Anna Escabedo
Antonia Alvarez
Apolinario Flores
Ascensian J. Fernandez
Caitiynn Nichole�Centu
Candelaria Rios ,
Cadna A. Rosas
Cedos��Portela
Carmen H. Moreno
Cesarea Lechuga Da Lopez
Cirila L. Arredondo
Claudia V. Remirei
Cdstopher Lopez
Cynthia A Beltran
David Basurto
Deiuy Arredondo
Dianne Pesina
Eduardo Hernandez
Edward Lamont Cho(ce
Elena S. Flares
Elizabeth Espana
Elza Duran
Emma Galvan Martell
Esperanza B. Femandez
Femando Flores
Francisco Flores
Frendsco M. Castaneda
FranGsco Sanchez
Gareia J. Marquez
Gariela Sandoval Hernandez
GerdMo�Esparza
Graciela De Carcillo
Graciela Negrete
Guadalupe Garcia
GusWvo Sanchez
Hector Ramirez
Heriherto Ojeda
Hilda C. Rodr(guez
Hilda Veronip Zuniga
Iduvina Sanchez Perez
Irene Jaquez
Jacob Alexandar Hemandez
Jacqueline Martinez Tortes
Jakeline Alanis •
Jaqueline Medeline Garay
Jennifer Oominguez
Jesse P. Vasquez
Jesus Rimirez
Jorge I. Morales
Jorge Lopez Leorc
Jose Carlos Saldana
Jose Trinidad Avalos
Juan Manuel Dominguez
Juan R. Martinez
Juana Maria Hamandez
Julia�Marruk
Karen M. Sandoval
Kerina G. Garcia
Larry O. Wilson
LeGcia Viaar
Laurdes Calmenera
ssreen
3113 Harding St.
1113 Berclay Ava.
3224 Grayson St.
3133 Ronay Dr.
8028 W ichita Treiler ...
2917 Pews St.
7047 Marion Ava.
3618 Lipscomb St.
3612 S. Adams St.
2231 Santa Cruz Dr.
2413 Dalford St.
3244 Gordon Ave.
2523 NW 29th St.
8816 Rockway St.
401 S. Sargent St.
3862 Nechas SL
2421 Loving Ave.
1801 CarverAve.
3619 College Ave.
2501 Rosen Ave.
5225Ne11 St
517 Gilcrest Dr.
6124 Mccullar St.
3113 N. Harding St
2501 Rosen Ave.
2401 Ross Ave.
3012 NW 245t.
2016 Andrew Ave.
4820 Trualand Dr.
2808 S. Jones St.
1471 Lee Ave.
1802 N.W. 25th. St.
1223 Cambridge St.
3620 Lipscamb
3620 Lipscomb
600 Harrold St., Apt....
3232 Jennings Ave.
9999 WaInuGSt. #10...
6324 Baker Blvd. Ap...
4608 Vrginia Ln.
913 E. Spurgeon
3725 Fifzhugh Ave.
3509 Kellis St.
3621 James Ava.
3800 Childress St.
2316 Willlams PI.
900 Bank St.
1000 E. Ripy St.
400 EastoverAve.
1200 NW 19th St.
110 Priddy Ln.
3224 Grayson St.
3118 ProspectAve.
5216 N011 St. �
1605 Oak Knoil Dr.
2805 GroverAve.
1508 Logonda Ave.
3215 W. Loroine
5439 Oak St.
3400 Runnels St.
8004 Marydean Ave.
1605 Oak Knoll
3328 Howard St.
3012 NW 24 SE
fi007 Sunnyside, Apt...
1801 CarrerAve.
3813 Ryan Ave.
6051 Bridge St., Apt...
6607 Ceana St.
4500 Newman Dr.
Ft. Worth
Ft. Worth
FL Worth
Forest Hill
Ft. Worth
Ft. Worth
Ft. Worth
Ft. WoRh
Ft Worth
Datlas
Ft. Worth
Ft. Worth'
Ft. Worth
Ft. Worth
Ft. Worth
Ft. WortFi
Ft Warth
Ft. Worth
FC Wodh
Ft. WoAh
FV. Worth
Ft. WoRh
Haltem City
Ft. WOrth
Ft. Worth
Ft. Worth
Ft. Worth
Ft. WoAh
Ft. Wodh
Ft. Worth
Ft. Warth �
Ft. Worth
River Oaks
Ft. Worth
Ft Worth
Ft. Worth
FL Worth
Datlas
Richland Htlls
FL Wodh ,
FL Worth
Ft. Worth
Ft. Worth
Ft. Worth
Ft. WoRh
Ft. Worth
FL Worth
Ft. Worth
Ft. WOrth
FL WoRFi
FL Wo¢h
Ft. Worth
FL Worth
Ft. Worth
Haltom�City
Ft. Worth
Ft. Wortfi
Ft. Worth
Ft. WoRh
FL Worth
Ft. Worth
Haltom City
FL Warth
Ft. Warth
Ft. Worth
Ft. Warth
Ft. Worth
Ft. Worth
Ft. Worth
Haltom City
sme�
TX
TX
TX
TX
�
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
7X
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
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TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
Page 1
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Oriental Building Services, Inc.
oT„nso Employee Contact List
Employee
Luis E. Martinez
Lufs E. Torces Portela
Luis Rangel
Manuel Aiejandro Vargas
Maria Auxilio Sanchez
Maria A. Lopez
Maria Carmen Salas
Maria D. Beltran
Maria D. Galvez
Maria Del Martinez
Maria Del Rosario Carrillo
Maria Del Rosario Jurado
Maria Delaluz Serrano
Maria E. Alonso Jauregui
Maria F. Oceguera
Maria G. Amaro
Maria Gallegos
MaAa Gioria Esparea
Maria Guadalupe Martinez De ...
Maria M. Reyes
Maria O. Sota
Maria Paz Gomez
Maria R. Vaidez
Maria S. Rodriguez
Maria Trinidad Dominguez
Maricela Izqutertlo Perez
Marlene Garcia
Martha Aurora Anaya
Martha Perez
Mayra A Cisneros
Mercedes S. Roherts
Michael D. Shephard
Minerva Holguin Zevala
Moon J. Kim
Mun K Kim
Nathan Yi
Nohemi Sandoval
Nortna Andrede
Olga M. Rodriguez
Petra Amaya
Pricila Maturino Sanchez
Rafael G. Mdrade
Reyna R. De Pena
Reyna Toledo Yanez
Riml Lee
Rosa Aguilar
Rosa C. Saldana
Rosa Tortes
Rosa Valadez
Sabrina Marie Salazar
Salvador Ojeda
Salvador V. Rodriguez �
Samuel Hemandez
Samuel Rodriguez
San Juanip Castillo
Sandra Lynn Hoffman
Sandre Ramirez Rivas
Santa M. Rodarte
Shanail L Brown
Shvonne N. Owens
Susana Suarez Montanez
Susana Z. Dominguez
Taresa Z. Vasquez
Trilisia B. Redfc
Ubaldo Gomez
Velta Ruby Mdrede
Veronlea Garey Mendoza
VGoAa Martinez De Oliva
Virginia Gareia
Yaquelin Gomez Garcia
Streetl City
4007 EaA St.
2202 NW 23rd. St.
1601 NE. 38th St.
3108 Schwarfz Ave.
2672 Burchill
5072 Btanco Dr.
7411 DenverAve.
4768 Pinoak Tri.
1329 Orenge St.
3625 Ave M
1008 Sharondale St
1471 DenverAve.
2420 Bird St.
3428 Avenue E
2900 Creekwood Ln.
1620 Belmont
2616 Capd Dr.
4608 Virginfa Ln.
2906 Ross Ave.
717 Edney St.
7164 Llttle Mahican ...
3813 Ryan Ave.
4530 Kushla Ave.
5200 Ivy Wood Ln., ...
1605 Oak Knoll Dr.
3149 Pecos St.
3235 Grayson St.
3807 Galvez Ave.
7016 Chippendale Dr.
2820 Scott Ave.
2708 Lamonde
2100 Water6ury PI.
3109 Resen Ave.
2712�Princeton Dr.
2712 Princetan Dr.
2526 Manana Dr.
3004 Linwln Avenue
7901 Lipscomb St.
5225 Nell St.
3245 New York
4000 EestoverAve.
525 E. Glandale St.
3052 Webar St.
10910 Vaquero Dr.
382 Broad Ave.
8028 La Estancia
3400 Runnels SL
3629 S. Henderson
7020 N. Madison
2527 Carter St.
3569 Helhno0n Dr.
2205-North Chandle...
901 N.67st.
5221 IRA St., N
1229 Debbie St.
3312 N. Calhoun St
3103 Prospeet Ave.
4320 Haiwen Tertace
4830 Vlrgfl St, Apt. ...
4525 S. Hughes Ave.
5221 N. IRA SL
1206 Lowden Circle,...
2011 N. Sylviania
393 Ohady Lene Dr....
3813 Ryan Ava.
525 Esta Glendale St.
5276 Nell St.
1304 PJtamont Dr.
6709 Wheaton Dr.
2907 OscafAve.
Ft. Worth
Ft. Worth
Ft. Wodh
Ft. WoRh
FL Warth
Haltom City
Ft. Worth
Weatherfard
Ft Worth
FL WoAh
FL Worth
FL Worth
FL Wodh
Ft. Worth
Ft. Warth
Ft. Worth
Ft. Worth
FL Worth
Ft. Worth
Ft. Worth
FL Worth
Ft. WoRh
Dallas
Ft. Worth
Haltom City
FL WoRh
FL Worth
Ft. Wodh
FL Wo�th
FL Worfh
Ft. Worth
Arlington
FL Worth
Fiower Mound
Flower Mound
Flower Mound
Fl. Wodh
Ft. Worth
Ft. Worth
FL Worth
Ft. Worth
Crowley
Ft. Warth
Dallas
Leonia
FL Worth
FL Wodh
Ft Worth
Dallas
Ft. Worth
Ft Worth
FL Worth
Waco
Haltom City
FL Worth
Ft. Worth
Ft. WoRh
Ft. Worth
FL Worth
Ft. Warth
Hattom City
Ft. Worth
Ft. Worth
Ft. Worth
Ft. Worth
Crowley
Ft. Worth
Ft. WaM
Ft. WoRh
Ft. Worth
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
1X
TX
TX
TX
TX
TX
TX
TX
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TX
TX
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TX
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State
Page 2
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Bid Number-2020-145
Annual Contract
Janitorial Services
What is the Workforce Recruitment Progrem7
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The Workforce Recruitment Program for Oriental Building Services, Inc. is a resource form federal
agencies and private businesses nationwide to identify qualified tempocary and permanent
employees from a variety of fields. Applicants are highly motivated experienced individual eager to
prove their abilities in the workforce.
Program starter
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o Job candidates pre-screened through face-to-face interviews
o Information about each applicant's qualifications
o Referral pools tailored to specific job requirements
o Access to candidates across the nation, by state orjob category
o Flexibility in hiring for summer internships or permanent positions
o Opportunity to identify outstanding individual for permanent staffing
needs
o Freedom to conduct independent interviews after referrals are made
and all of these services are done in house
What can part time person does for OBS
o Undertake special projects postponed for lack of time or resources
o Assist permanent staff with key projects
o Share specialized knowledge and innovative technical skills
o Assume responsibilities of staff on vacation or leave of absence
o Prove that qualified people with disabilities make excellent employees
o Contribute in a wide variety of areas, including day to day operation,
communications, equipment services, quality assurence program, and
administrative support.
How Progrem Work
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Projed manager conduct personal interviews with interested individual on site or at our office.
From these interviews, a database is compiled containing information on each individual seeking
temporery or permanent job. The Project manager interview comments are included in each
individual's profile. Job seekers in the database are categorized by job interest, work experience,
geogrephic location, and many other factors. Job site manager are free to conduct independent
interviews with individual who are identified as their potential job candidates, qualify individual or
individuals will refer to human resource perform hiring procedures.
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Bid Number-2020-145
Annual Contract
Janitorial Services
OBS recruitment and
requirement
hiring practices typically following the law and contract
1. OBS recruits employees from the list of people that are friends, family, walk-in and referrel.
2. To apply the applicant must have two from of acceptable picture I.D. with them at the time
of apply for the job opening.
3. The applicant must be legal age of 18 year old and must have proof of legally to work in US.
4. Upon complete of application, interviewer will make copy of applicanYs acceptable
documentation (Drivers License, Social Security Card, Aliens Card and Authorized to Work
Card etc.)
5. Before the applicant are hire, company will conduct background check and drug test as
require by all contract and call Social Security office to confirm on applicanYs Social Security
number.
6. Upon pass of background check and social security number check. Applicant return to office
to completing all required documents (I-9, W-4, etc.)
7. Upon all documents are completed, applicanYs application will submit to contracting office
for approve before start working at the location.
8. After the hire payroll department have 3 day to E-Verify the new employee from the hiring
date.
9. After application approve, applicant will start 20-hour orientation and treining.
10. The new employee finished the training, will be on probation for the first working days, and
the first two-week they will work with company's supervisor.
The recruitment and hiring practices of OBS will be update from time to time
to comply with the law and contract requirement.
The following are some of the incentives Oriental Building Services offer to employee.
(1) All employees are eligible for paid vacation, after 1 yr of uninterrupted service with
company. Vacation will be a matching paid of average hour of weekly paid of the last three
month.
2) All employees are eligible for holiday pay or gift 1 month of service before any listed major
holiday.
(3) All employees will receive free uniforms.
(, (4) PerFormance bonus such as, attendant, monthly and annual award and management
bonus.
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Bid Number-2020-145
Annual Contract
Janitorial Services
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Case Verification Number: 2019043170729CK
Report prepared:02/12/2019
Company Information
CompanylD:219339
Client Company ID: 279339
Employee Information
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Name: Charley Jackson
U.S. Social Securfty Number: ***-'*-1770
Citizenship Status: U.S. Citizen
Document Information
Current Case Result: Closed
List B Document: Drivers license or ID card issued by a U.S. state or outlying possession
Document Subtype: Drivers License Document Number: *•"*2766 6cpiratlon
Date: 12/29/20XX State: Texas
List C Document: Social Sewrity Card
Case Information
Case Status: Employment Authorized
Company Name: Oriental Building Services
Client Company Name: Oriental Building
Services
Date of Birth: 12/28/19XX
Employee s Ffrst Day of Employment:
02/12/2019
Case Submitted By: Nixon Shum
Reason for Closure: Employment Authorized
Auto Close
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BVII�ING6EGV10E5�INC
Bid Number-2020-145
Annual Contract
Janitorial Services
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The treining progrem at OBS is detailed and comprehensive and repeat every six months by project manager.
All new employees go through five steps of training before permanent assignment to the building:
1. Classroom treining
2. �deo training
3. First aid training
4. Hands on chemical, equipment, and safety treining
5. Green cleaning and products
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We use the 3M'"" Service, Maintenance, Analysis, Resource, Training (S.M.A.R.T.) Program. This program allows
085 to customize the training for each project or facilities. The employees will have first-hand training before
they enter the facilities. It allows OBS to customize to the point where an employee will know what the office,
trouble area, or restrooms look like and what step, tool, and chemical to use. It also allows OBS to implement
proven green cleaning methods throughout the facility and to combine any Tarrant Counry maintenance
schedules into the treining. For our customers who are working towards Green Sealed or Leadership in Energy
and Environmental Design L.E.E.D. certifications, we will provide a green care system (green cleaning procedures
and products) that will help earn points to getting that certification.
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Bid Number-2020-145
Annual Contract
Janitorial Services
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Basic Employee 7reining
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• Generel Cleaning
• Floor Care Tasks ' Building Expectations
• Housekeeping ' Green Cleaning Basics
• Hard Floor Care &Carpet Care ' �ustodial Duty
• Disinfectants Tips and Information ' Green Clean Procedures
• Restroom Cleaning ' How to Evaluate Green Clean Products
• Office Cleaning • List of Environmental Issues
• MSDS Information • Traditional Versus Green Products
• Specialized Cleaning • Understanding the Impact of Cleaning
• Recycling vs. Tresh decision-making Green
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A supervisor works with the treinee to demonstrete
• Commercial Care actual cleaning procedure and answer all questions.
• Restroom Care Procedures During this time, the employee is obligated to take
• Twist and Fill notes on any special instruction, such as any door
• Working Safety to be locked after cleaning, turning off lights, and
• Equipment alarm-setting procedures. Onsite treining will take
• Safe Cleaning up to two weeks before the trainees work on their
own.
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• Basic First Aid Currenttraining material will be reviewed to ensure
• Safe Use of Chemicals— MSDS, OSHA all aspects needed for job performance are
• Understanding Equipment covered. Treiningwill be evaluated on the following
• Blood-Borne Pathogens basis:
• Hazard Progrem • Compliance to contrect requirements
• AsbestosAwareness • Compliance to current contrect requirements
• ElectricalAwareness to delivery requirement (Example: annual or
• Personal Protection Equipment quarterly training)
• Ramp Safety • Documentation of completed training (Treining
• Safe Lifting/Back Health Completion Form)
• Documentation filed in appropriate place
After new and existing associates attend all required treining they will be
provided with documentation demonstreting completion.
Reinforcement Treining
To ensure continuous improvement, formal classes will be repeated and
documented quarterly or as needed. Additional treining will be
developed and delivered by the Project Manager and Assistant Project
Managers as necessary. Supervisors conduct regular employee
evaluations to measure the effectiveness of our formal and informal treining, provide feedback for better
�, performance, and solicit feedback for supervisory or treining improvement.
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Regular communication with our employees helps OBS identify trends or necessary adjustments to treining
curricula, which is then reinforced by formal training changes or informal staff meetings. Supervisors also
document performance violations immediately/as they occur to quickly correct employees, reinforce proper
procedure or behavior, and, ultimately, minimize impad to service levels.
Additionally, the OBS staff break room will be equipped with a large flat-screen television (when space available)
that will show a looping presentation of frequently updated, timely reminders, news, best practices, new
methods or processes, upcoming events/projects, and other improvement tips. This will keep "Comprehensive
Orderly Level" service delivery top of mind even when our employees are on breaks or changing shifts. (Where
employee's break room are provided)
Supervisor Training
Supervisors will receive ongoing skill development freining as needed. All basic employees treining will also be
available to supervisors. Supplementary training programs for Supervisors include:
• Supervisory Skills 101
• Managing Change
• Building Productivity Through Mutual
Resped
• Eliminating Unlawful Haressment in the
Workplace
Conducting Performance Reviews
Hiring and Firing Procedures (Conducting
Interviews)
Building Productive Teams
OBS leverages many tools during the day-to-day operetions of its project staff. These tools, which include an
� Employee Evaluation form, a corrective Employee Warning form, laminated product use cards, a comprehensive
treining presentation, and other training materials will be customized as necessary for operations.
COMPANYSAFETY POCTCY
Responsibility to Injury and Illness Prevention Program (IIPP) has been delegated throughout all levels of the
company, from management to employees. The following is an overview of that policy.
Executive Manaqement Safetv Responsibilities
The owner of Oriental Building Services has the ultimate responsibility for the safety and health of company
personnel and must ensure that company operations are conducted in accordance with the safety standards and
guidelines. Executives Manaaemenfs attention will focus on the strategic direction of the company's IIPP and
overall management of the Injury and Illness Prevention Program. As such, Executive Management will establish
and direct and IIPP that will provide:
1.
2.
3.
4.
5.
6.
7.
Statements of policy and responsibility for the Company's total IIPP.
Identification of safety and health hazards.
Codes for safe practices.
Inspection, investigation systems and corrective actions.
Training programs.
Communications systems.
Record keeping.
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Bid Number-2020-145
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Annual Contract
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Safety Coordinator's Responsibilities
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1. The Owner of Oriental Building Services has an appointed Safety Coordinator and will monitor
his/her activities to ensure an effective program.
2. The Safety Coordinator develops and administers the Company's IIPP in order to achieve the goal
of a totally safe workplace.
3. The Safety Coordinator has the authority to implement immediate action to correct hazardous
conditions, which pose a threat of death or serious injury.
4. The Safety Coordinator will liaison with federal, state and local safety officials, insurance company
safety specialists and safety/management consultants.
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5. The Safety Coordinatorwill be the Chairperson of the Safety Study Group.
6. Review claim files to recommend and insfitute loss control prevenGon.
7. Provide safety training to the Project Manager, Supervisors and employees.
8. Perform Safety/Loss Control audits and inspections.
9. Pertorm Job Safety Analysis (JSA).
10. Implement employee safety incentive and award programs.
11. Enforce employee safety infraction disciplinary procedures.
12. Investigate all major accidents.
13. Coordinate with Project Manager the investigation and cortective action for minor accidents.
14. Coordinate with Project Manager and Safety Study Group the investigation and corredive action
for major accidents.
15. Monitor and disseminate information company-wide regarding new safety laws, regulations and
standards.
16. Pertorm safety inspections.
17. Maintain files and records of IIPP.
Safetv Orientation. Education & Traininq
The Preliminary Safety Training Plan is presented under Subsection. This plan includes a complete agenda for
safety training prior to job commencement as well as a refresher, OFT, and new hire training. New hires will be
trained in their particular workstations in safety procedures and practices before commencing work. They will
receive instruction in all other safety matters within thirty days.
Industrial Safetv Proqrem
The IIPP is an essential part of the Department of Reclamation Services Industrial Safety Program. The overall
goal is to reduce the probability of accidents from occurring. Additionally, we will ensure conformity to the current
edition of Occupations Safety and Health Administration (OSHA), and National Fire Codes.
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Bid Number — 2020-145
Annual Contract
Janitorial Services
Hazard Reoortlnq Procedures and Follow-On Corrective Action
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Any accident, no matter how minor, will be reported to the on-site manager by the assigned supervisor. The
Supervisor will conduct an inspection of the accident scene and interview the employees who witnessed or were
associated with the said accident. As part of an accident report, a brief statement will be taken and signed by the
employees involved and attached to the accident report. After an accident report has been filed with the project
office, E&A's on-site manager will notify our insurance carrier by mail with a complete follow-up of circumstances
surrounding the accident and a duplicate to the Home Office.
Following notification of the insurance carrier and the home o�ce, our manager will complete all applicable
accident investigation reports required by the contracfing officer as required by OSHA standards.
A listing of accident reporting procedures will be posted on the employee bulletin board in the project office. Along
with his investigation, the on-site manager will file a corrective or preventative action notice with the Project
Manager and deliver a duplicate to the Home Office. Posted alongside the accident reporting procedures on the
employee bulletin board will be the name, address and telephone of.the local company physician.
( Pending any changes in the current status of Department of Reclamation Services on-going project operations,
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our on-site manager may designate a different qualified local company physician and submit written notfication to
the Govemment contracting o�cer, including name, office location and home/work telephone numbers.
In the event of an on-the-job accidenUnjury, the injured employee will be transported to the nearest emergency
medical treatment center for treatment. EB�A currently maintains an Accident Prevention Safety Program, which
can be updated or revised upon request of the installation of the Project Manager.
Accident Record for the Past Years
Throughout Oriental Building Service's history, safety has been considered as high a priority as any other
organizational function. Consequently, Oriental Building Services has developed and implemented methods to
aid in minimizing the probability of accidents. Over the last two years, accidents have been report to an average
of 1 per year, none of which was considered to be major.
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Bid Number-2020-145
Annual Contract
Janitorial Services
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(Sample training ma4erials are included at the end of this,page)
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Folowing are examples a slide deck we customize and update for each new project. This training is delivered
prior to projed go-live as well as to any new employees hired during the project lifecycle.
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Oriental Building Services Welcome to the OBS Team!
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We are professional cleaning
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Somos contratistas de limpieza
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Work Rules - Regfas de Traba�o `���
• EmO�oyee5 will mainuin Oroper • Iqsempleados mantentlr5n W
hygiene und wear pm0er hiqene apropiada yliwa�n
uniforms and clothing, puestas vnilorm¢s apmpiadas y
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•Em0loymwillnotuscalrohnlic ���rme0���baWrmando
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Work Rules Reglas de Tra6ajo Y Work Rules - Reglas de Trabajo `f
EmO�oyees win e.er<ise
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TrashDutyTasks � ~ ��`��' VawumSpecialistTasks ���
• Empty tash aod retyc6ng
• Dust surlaces -
• Clean tekOhoney iwil[� plates, elt.
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• iblire stain
• W cuum anC ma0 stainre0s
• SprayKlean pJass and pollih�.bnss
• Oean dGe anE covnhrs
• Chxk on d�¢r membprt of �he �eam
• Take trash m `he dumpstee
• Hi.deanmg
• Empty all hash
• Clean anA dlsinfe[t urinals and toilc�s
• Pefill tlls0enun
• Dmt surhas and sveep Ooor
• Gean ana disinf¢ct <oum¢rturtaoes and Iluor
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Bid Number-2020-145
Annual Contract
Janitorial Services
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Below is an example of our handy pocket guide with quick tips and visual reminders in both Spanish and English. We also
offer this in a ringed format to for staff to hang from beit loops or work carts.
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Folowing are examples of laminated cards, connected by a metal ring and attached to janitorial carts, for quick
and easy reference. OBS obtains these from Proctor and Gamble as a part of our national account partnership
to ensure employees are following proper cleaning and product utilization procedures.
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Bid Number — 2020-145 � r :
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Following are examples of step-by-step procedurel guidelines used for more complex task training.
C�rpet Cleaning S�eps
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Before your carpet is cleaned please remove breakables and items from tables and other furniture that will be moved by
our crew. Remove all small items such as boxes, magazines, shoes, file, etc. in the areas to be cleaned. Also, arrange for foot
treffic to be away from the area where we are cleaning.
STEP 1 — Pre-Inspection
Every great carpet cleaning experience starts with a proper pre-inspection. Our service technician will inspect
your particular areas of concern as well as noting carpet construction and soiling conditions. He will also advise
you of any possible permanent staining. .
STEP2—Commercial Pre-Vacuum
The carpet needs to be pre-vacuumed, to remove as much dry soil as possible before we begin cleaning.
Research shows that 78% of soil in a carpet is dry soil. Skipping this step will turn the soil into mud making it
impossible to remove. Since we find that most pebple preferto do this themselves, we offer this as an
additional service. It is, however, an essential step in the cleaning process and we will be happy to do this for
you.
STEP 3 — Property Pratection
Your furniture will be proteded from residual moisture by placing protective blocks and tabs. We will use
corner guards to protect your corners from being scretched by the cleaning hoses. Also, an insulated wrap is
place around the entrence door to keep the outside air—out. Disposable Styrofoam blocks and tabs are place
under the furniture to prevent rust and staining the carpet.
STEP 4 — Furniture Moving
Sofas, chairs and tables will be carefully moved. Under our Gold Package, we include up to 3 pieces per
room/area. We will be happy to move additional pieces, but it may be subjeded to additional charges. Items
such as pianos, grandfather clocks, large entertainment/computercenters will be left in place under our normal
pricing structure. We ¢an move china/curio cabinets, if precious breakables are removed prior to our arrival.
Furniture will be protected with disposable blocks and tabs.
STEP 5 — Pre-Condition/Deodorizer
Specially formulated pre-conditioning agents and deodorizers, that work much the same as a laundry pre-soak,
are applied to the carpets to lubricate and break down soils and oils to assure maximum soil removal.
STEP 6 - Pre-Spot
For difficult spots, we carry over 10 specialty spotters. If a spot can come out, we will get it out.
STEP 7— Rotary Jet Extroctian
This is a new state of the art carpe4 restorative tool. It implements hot water extraction in a rotary/circular
motion to more thoroughly clean all sides of the fibers. We apply this tool to the heavy trefficked areas to melt
away the embedded soils and restore the surface and texture of the carpet.
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STEP 8 — Ex[ract & Rinse
Bid Number — 2020-145
Annual Contract
Janitorial Services
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Loosen suspended soils will be quickly flushed away out of your carpet and your home into our state-of-the-art
truck-mounted hot water extradion system. Pressure and heat are regulated so that the carpet is not over-wet.
Carpets will be left clean, bright, and spring fresh.
STEP 9 — Neutralize/pH Balancing
To achieve maximum soil removal with the very least amount of residue, we apply the use of rinsing solutions.
Most cleaning agents are alkaline due to most soils being acid in nature. To prevent leaving alkalinity in the
carpet, a soapy residue which attrects soils, we use an acid rinse to pH balance your carpet. This will leave your
carpet residue free, and feeling soft—instead of crisp and crunchy.
STEP 10 — Post-Spot Treatment
If any spots are not removed during the cleaning process, speciaity spotting techniques,are employed. Note:
Permanent stains identified by our service technician may not 6e removed.
STEP il —Speed Dry
While we are cleaning, we will employ additional extraction strokes to get maximum moisture removal. When
necessary, we will place turbo air movers for faster drying.
STEP 12 —Post-lnspection
Please walk through your home or business to inspect our work. Let us know that you are pleased by signing
our service receipt.
STEP 13 — Fina! Finishing
A professional brush will be used to assist in restoring the fluff and texture of the carpet pile. This also assists in
drying and gives the carpet a beautiful groomed, finished look!
After your carpet is cleaned
1. Be careful walking from carpet to hard surfaces. Floors can be slippery.
2. Keep pets and children off of carpet for at least 6 hours.
3. Remove blbcks and tabs 24 hours after carpet is cleaned.
4. Vacuum carpet any time after the first 24 hours
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Bid Number-2020-145
Annual Contract
Janitorial Services
Sealecd Terrazzo Floor
Cieaning and Maintenance Steps
Daily Maintenance and Cleaning
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Dust mop floor with a clean non oily dustmop'and remove any dust, dirt, debris and scuff marks.
Clean floor with neutrel floor cleaner, for small area use clean microfiber mop. Large and high traffic
heavily soil floor area use walk behind or riding scrubber.
Sprey buffing floor daily or weeklyif a high sheen is desired. Dust mop floor again after buffing
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Periodic Maintenance
• Prior to start, use plastic sheets to cover baseboard, edges and wood area. Barricade maintenance
area with caution tape and wet'floor signs
• Dust mop floorwith a clean non oily dust mop
• Apply cleaning solution to flooring with neutrel or cleaner with pH factor tietween 7 and 10 allow for
5 to 10 minutes.
• Make sure surface stay wet for effective cleaning.
• Use low speed floor machine with water tank to clean floor and remove any scratch mark Remove
soiled watec with wet-vac
• Rinse surface with clean mop and water allow to dry Apply one to two coats of non-slip water based
sealer
• This maintenance is for terrazzo floor buffed more than two to three time pre weeks. Buffing also will
remove surface wax. Is a scrub and coat method
Annual Maintenance
• Prior to start, use plastic sheets to,cover baseboard, edges and wood area. Barricade maintenance
area with caution tape and wet floor signs
• Dust mop floor with a clean non oily dust mop
• Mix stri,pper with warm water and apply on floor'by 200 sq ft section and allow remaining on floor
surface for severel minutes
• This is to allow stripping solution to take place
• Use low speed floor machine with water tank and 3M st�ipper pad to remove floor finish add water if
needed
• It is important to keep the floor wet during the entire process
• After rinse the dirt laden solution from surface by squeegee, vacuum or mopping Rinse with clean
water and keep floor wet during the process
• Recheck floor surface to assure all finishing are removed Let floor dry and apply 4 coat of finish
Suggested Products
• Johnson Plaza Plus finishing lohnson Bravo Stripper
• Equipment
• Low speed floor machine Walk behindauto scrubbing Mopbucket
• Mop
• Wet floor sign Wet Vac
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Oriental Building Services, Inc. "OBS" has created a Quality Control (QC) program, successfully implemented
on all our custodial/janitorial contracts, that promotes and maintains superior performance. We believe that
QC is the cornerstone of our overell project management and daily operations, and is the first responsibility
of every OBS employee. The OBS QC program is an integrated effort, placing equal emphasis on management
and custodial staff performance, which is guided by standards and procedures that meet or exceed the five-
point cleanliness rating standards.
To enable our supervisors to easily provide efficient QC and reporting, we propose the implementation of
CompuClean, a mobile app designed to identify cleaning issues via mobile inspections and eliminate
paperwork. We intend to leverage CompuClean to: (See CompuClean System Overview at the end)
• Perform Inspections: CompuClean will permit OBS to perform detailed monthly inspections using
custom inspection forms, take photos of problem areas and attach them with additional comments,
automatically create work orders, identify deficiencies, and notify OBS and District leadership when
major tasks are complete.
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■ Track Trends: This app will also enable OBS to monitor trends to improve service, using reports of past
inspedions to identify the most common problems in specific areas. During subsequent inspedions,
OBS supervisors will know what to look for. Tracking trends will also help.065 determine opportunities
for additional treining.
• Enable Mobile Surveys: Can submit survey responses or report issues anonymously using smart
phones and QR codes, enabling better customer experience and more efficient issue resolution.
• Provide Reporting: CompuClean facility management software permits regular, real-time review of
performance and operetions data to help determine where more resources are needed, if employees
are correcting issues in a timely manner, what services need to be done differently, and what is
succeeding in day-to-day operations.
Our QC practices pivot on the following seven foundational approaches:
. . _ . ._,m . , __
1..Efficientinspection=system � • �
E %2. Timely�deficiency identification ` . ° , '
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3€ Quality contr•ol,d'ocumentation and•enf.occement
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1. Efficient Inspection System
Bid Number-2020-145
Annual Contract
Janitorial Services
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Regular qC inspections by well-treined supervisors ensure that OBS staff ineets the highest professional standards. Our
QC audits particularly review service methods and ensure the most e�cient use of time and materials. Supervisors
personally observe the performance of each cleaner severel times each day to evaluate:
• Employee Personal Mygiene: Cleanliness of hands, arms, face, hair, uniforms, as well as proper use of hair
restraints, gloves, and associated sanitary protections
• Safety: The safe use ofjanitorial/custodial equipment and adherence to propersafety procedures (including but
not limited to the use of wet floor caution signs, inspection of floor conditions, walls, and ceilings to preclude
accidents and ensure dustless cleaning methods, etc.)
• Janitorial & Custodial Operetions: We ensure the quality and efficiency of sweeping, mopping, dusting, etc. of
service display cases, walls, wall hangings, floor and entryways, ventilation, lighting, and toilet and lavatory
facilities
• Property & Equipment Maintenance: Monitor all exterior and interior maintenance responsibilities under the
service contrect requirements, including snow and ice removal from entrence/exit walkways, proper trash
disposal, and inspection.of lighting fixtures (both interior and exterior)
. Employee Conduct & Attitude: Trein and monitor employees to ensure compliance to the proper code of
conduct in employee/customer relations including decorum, respect, politeness, and responsiveness to
customer needs.
2. Timely Deficiency Identification
Daily (or on alternating days), the OBS Project Manager and Supervisors conduct unscheduled inspections of all
Coperetions to ensure contrectual compliance. Additionally, weekly inspections are conducted to monitor deficiencies
that continue for more tharr one or two days. And at all our sites, we encourege employee initiative and awareness of
building conditions. We trein our staff to look for minor problems such as burned-out lights or dripping faucets, and for
any building conditions that are potentially dangerous or wasteful. They correct the condition where appropriate or
notify a supervisor. As a result, problems can be amelioreted before they affed overall performance or spill over into
otherfunctionalareas.
Our Quality Control Director will conduct random site visits for spot checks and to review onsite project operetions
throughout the term of the contrect. Subsequent inspections will be scheduled during the first and third quarters of
performance for each contrect year. Should circumstances require, more frequent inspections will be conducted as
determined by persisting deficiencies, or at the request of Tarrant County. If required, the Quality Control Director will
conduct additional or remedial training of the onsite project management staff and affected employees.
3. Quality Control Documentation/Enforcement
After inspection, the Project Manager will document all deficiencies on OBS forms. A copy of these completed forms is
retained onsite, and one will be given to the affected functional area Supervisor. The affected employee will be required
to sign the deficiency report, acknowledging the deficiency and the corrective actions to be taken. If the problem persists
beyond the maximum two-hourtime limit after notification, a subsequent deficiency report will be filed with the Project
Manager for immediate remedial action.
OBS has severel standard forms to document QC inspection, enforcement, deficiency, and corrective actions. Further
documentation prectices will be coordinated through a Customer Comment Progrem, described below. All project QC
records will be available to for review throughout the term of the contract. The Project Manager will keep the following
reports on file in the projed office for review during normal business hours:
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' Bid Number-2020-145
Annual Contract
Janitorial Services
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• Completed QC Inspection forms for all functional areas, detailing deficiencies and corrective actions taken
• Completed Quality Control Director inspection evaluations after unscheduled inspections, including corporete
directives for enforcing corredive actions
• All weekly deficiency/correction inspection reports from the Quality Control Director
• Completed customer comment forms
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• All monthly synopsis reports to �the Quality Control Director and Contrectfng Officer, listing identified
deficiencies/complaints and the corrective action taken -
The Project Managers will prepare a synopsis report of alf deficiencies and associated corrections on a monthly basis.
Copies of the report will then be given to the Project Manager, Quality Control Director, and the Contrecting Officer.
4. Open Communication Interfaces
Quality complaints and suggestions for improvement at the customer level will be handled
in accordance with Tarrant County specifications and coordinated through the Customer
Comment Program described below. Official communications, between Tarrant County
personnel and OBS project staff will adhere to all contractual terms and conditions.
Where necessary or desired, the Contracting Officer and our Project Manager can have
special "one-on-one" meetings. Our Project Manager has the necessary authority and access
to executive management to fully commit th'e company. We further propose quarterly roundtable forums to be
attended by the Contrecting' Officer and his/her designees, our Project Manager, Supervisors, and Quality Control
Director. Through this open discussion, a forecast of impending quality decisions can be discussed and problem areas
isolated before they impact the project.
As a general rule, however, deficiencies discovered by Tarrent County should be delivered in writing to the Project
Manager for immediate corrective action.
5. Qualified Organizatian and Structure
In addition to the OBS initial and follow-on training we will ensure our. employees attend additional company-sponsored
training based on Tarrent County requirements. In all cases, OBS will perform initial and refresher treining. A daily per-
shift brie�ng will be held to inform and refresh any quality tasks and issues. We will maintain training folders on all
employees and ensure all treining, briefings, and physical examinations are properly recorded. We will forward a list of
employees and treining they have received to the Contrecting Officer Representative if required.
6. Responsive Customer CommeniProgrem
complaints. All Customer Comment Sheets received will be delivered directly to the
Project Manager. All Comment Sheets will be serialiied, logged, and maintained in a file
in the Project O�ce for Government review. All complaints will be carefully
investigated and timely solutions will be implemented. If the customer chooses to give his/her name and telephone
number, we will provide feedtiack to them regarding the corrective action taken to alleviate their complaint.
OBS firmly believes in a strong contrector-consumer interface for identifying problems.
Solutions to some problems may be very obvious to the customer, as they view the
situation with an objective perspective. To facilitate this program, we will make a
Customer Comment Form readily available at various places throughout the work area.
/tdditionally, our Project Manager and Supervisors will be highly visible during the day-
to-day operetions. They will be available to receive customer comments and
7. Corrective Action Recommendation Progrem
The Project Manager will document findings in a QC Deficiency/Correction Report and instruct the Supervisors of the
affected area to take corrective action within two hours or within the minimum reasonable time period to adequately
torrect the deficienty. ,
Page 3 of 37
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rienfal
BUIl01X6 6ERVIC66�INC
Bid Number-2020-145
Annual Contract
Janitorial Services
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The Projed Manager will then require the Supervisors to initial the deficiency report, acknowledging the problem(s)
identified. When the deficiency has been corrected and re-inspected, the Project Manager will complete the corrective
action portion of the deficiency form. If unresolved, the deficiency'will be escalated to an official reprimand of the
employee(s) responsible. The Project Manager will then perform random spot-checks of the subjed area to verify
adherence to quality standards.
Each Supervisor will submit a monthly QC Inspection Report to the Project Manager after each detailed inspection. The
Project Manager will complete and file the Monthly QC Inspection Summary'in the Project Office and send a copy to the
Home Office. The Quality Control Director will also conduct surprise inspections of all onsite project operations,
providing an independent QC function. During this visit, a discussion of quality levels with the Project Manager and
Supervisors will provide further corporete oversight of the contract. Should any problem persist, the Quality Control
Director will conduct refresher treining of the affected.projed staff and employees. If pronounced deficiencies persist
after additional training anddirectives for correction, the Quality Control Director is delegated the authority to dismiss
the deficient employee(s) and replace them.
The following are inspection forms, daily arid restroom check list and task, technique and results summary
(TTRS). On the inspection sheet, there a column of number on the left hand side. The inspector wiil put the
number on the inspected area. Cleaner will refer to the TTRS task number next to the task. Each one will
explain to cleaner, the DESCRIPTION — what need to be perform, TECHNIQUE — how to do it, EQUIPMENT —
what equipment require to perform the cleaning, CHEMIICALS'— needed to perform the cleaning and RESULS
— of their cleaning. '
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BNLOIHG 6ERVICES�IHC
Bid Number-2020-145
Annual Contract
Janitorial Services
Report of Week 1 1 to /_ 20_ Dai y Check List Oriental Building Services
�
Dae�fled List of Work Performed Mon Tue Wed Thu Fri S�t Sun
Dailv Requirements
Trash Collection and Dispos�l
Ash RecepWcles EmpUed antl Cleanetl
Sweep in[erior and Exterior Eniryways
Vacuum All rooms aM EnUy Rugs
Clean and dust all recepUon areas a�d fumiNre, dassrooms, anC other areas.
Clean kitchenlbreak room(s) sinks, labies, chairs, antl restock.
Clenn walls and doors.
Clean ResVoom's floors, partifions, sinks, mirtors, showers, toilets, walls,
Sweep and Damp Mop Hard Floors .
Clean all Glass af Gont areas and All-Entry Doors.
Disinfect and Pdish Water Fountains
Dry mop 9ym floor.
Sweep/remove trash from bleachers in gym.
Wipe tlown work ou[ equipment with tlamp Goth antl woter.
Weeklv Requirements
Mop and buff up vinyl dled areos.
Dust open oRces thoroughly.
Dust door and window ledges, walls, air vents, picture frames, and other areas.
Clean eMerior of miuowave ovens and retngerators.
Clean and polish push/puil plates ond kick plates.
Spot mop gym Floor as needed.removing eny debris on Floor.
Monthlv Reouirements
Dust Wintlow Binis, Celting Fans, High coners for Cobwebs. .
Dus[ all signage
Clean and Disinfecl Trash Receptacles
OuarterlV Reaulrements . . .
Dust all light fixlures rertroving cobvre6s antl Cust build-up.
Vacuum all uphotstemd fumi[ure.
Clean all soiled areas due ta heavier than nortnal traffic or weather contlifions.
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iui O9G4VICGY��NC
ITEMS
Horizontal Dust
-Dust Fumiture/Fix/Equip
Dust Hi / Lo! �eWfl
Spot Clean Detail
Spot Clean Generel
Drinkfng Fountains
Clean Sinks
Dust Window Bllnds
Vae Spot / Fuil ! Deta1l
Spot Clean Carpet
Police Hard Surtace Floor
Map Spot / Damp
Spray BuH
Machine Scrub (Reeoat)
Strip/Reftnish
Machine Scrub
Clean Restroom Vents
Clean Partitions
Clean Restroom (All)
Clean Shower
Door Glass / Padition
BAght Metal Clean / Polish
Eye Wash StaUon
Damp Dust
Vacuum Furniture
Empty Recyclable
Machine Scrub Restroom
Wash Walls
Wash Ceremfc Tile Wall
Vecuum Pipes
Dust Light Fixtures
Clean Refdgeretor
Vacuum Mats
Refill Dispensers
Clean Janitor Closet
Clean Dry Erese Boards
Clean Basebooards
HVAC Vent
Polish Fumiture
Clean Mittowave
Clean Telephones
Wipe Exercise Equipment
F�ctract Carpet
Clean Mirtors
Inspection / Work Order
Report Building
Breakroom
Conference Room
Corridors
Copy Room
Elevators
Entrances
Hallway
Janitor Closet
andscape
Lob les
Man's Restrooms
Men's S owers
Offices
Sitlewalks
Stairwells / Lantlings
omen's Restrooms
Women's Showers
Work Station �
Bid Number-2020-145
Annual Contract
Janitorial Services
This inspectlon was conducted on By
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BVILOIHG 66flVICE6�INC
LOCATION
Bid Number-2020-145
Annual Contract
Janitorial Services
ORIENTAL BUILDING SERVICES
RESTROOM CHECK LIST
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MONTH
NUMBER
DATE TO
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COMMENT
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BVIW ING 6EFVICE6,INC
Bid Number-2020-145
Annual Contract
Janitorial Services
ORIENTAL BUILDING SERVICES CUSTODIAL
CLEANING TASKS INCLUDING - THE
TASK TECHNIQUES, EQUIPMENT, AND
CHEMICALS REQUIRED AND THE RESULTS
EXPECTED
Task, Technique, and Results Summary
TASK: � EMPTY TRASH (LINERS)
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DESCRIPTION: EMPTY ALL TRASH RECEPTACLES; REPLACE LINERS IF NECESSARY BUT NOT LESS THAN WEEKLY.
TECHNI�UE: The lrash pick-up wntainer musl move with lhe cleaner ro the Gosest point possible to lhe waste basket Empry
the Wastebasket into the pick-up wntainer 6y placing the waste basket inta the pick-up tube and shake to
dislodge ttie trash. The liner then should be checketl antl changed if soiled. Generelly the liner should last for
approwmately five tlays. The liner should be tied around the top of the waste basket lo hold it in place.
Caution, do not leave otfice tloors open or unlocked d locking Is passible.
Equipment: Tresh Pick-Up Container, Plastic Bags, Wasle Can Liners.
Chemiwls: None.
RESULTS: q�l trash rnnlainers vrill6e empty and contain.na abvious litter. Unlined containers will have been wiped to
remove obviaus soil. Containers lined with plastic liners wiil appear clean but will only have 6een changed if
. soiled with damp or wet substances. Linere will.nortnally 6e changed weekly. _
TA§K: 2 EMFTY TRASH �
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DESCRIPTION: EMPTY ALL WASTE RECEPTACLES.
TECHNIQUE: The 12sh pick-up container must move with the deaner to the closest point possible to the waste 6asket. Empty
the wastebasket into Ne pick-up container by placing the waste basket into Ihe pick-up tube and shake lo
tlislodga the tresh. The interior of the waste basket neetls to be checked for sail antl this needs lo be wiped if
soil is present. A tlamp cloth shoultl be usetl for this purpase. Caution, tlo not leave office doors open or
unlocked if locking is possible.
EquipmenL Tresh Pick-Up Cantainer, Plas6c bags.
�Chemfwls: Generel Purpose Cleaner.
RESULTS: ��lected tresh ba9s will have been taken lo the tlesignated area for dispasal.
TASK: 3 REMOVE TRASH
DESCRIPTION: REMOVE ALL COLLECTED TRASH TO DESIGNATED AREA.
TECHNI�UE: �1s lj�e lrash pick-up container bags are filled•they should be taken to a preEeterminetl pick-up spot. This could
be 6y tfie freight or aAesignated passenger elevator orother tlesignated area. The 6ag's should be placed on a
mat to proJect the floor.
..,--- —..... , _
EquipmenF. Trash Pick-Up ConWiner, Plastic Bags. �
Chemicals: None.
RESULTS: Collected tresh bags will have been taken to lhe designatetl area for disposaL
� Page 1 of 23
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� rienfal
BWLOINE6FNVICFS�INC
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 4 EMPTY/REMOVE TR,4SH
DESCRIPTION: EMPNALLWASTERECEPTACIESANDREMOVETR4SH�TO�DESIGNATED AREA.
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TECHNIQUE: The trashpick-up container must move with lhe aleaner to ihe closest paint possible lo the waste basket. Empty
the wastebasket into the pick-up container by placing the waste basket into Ihe pick-up tube and shake to
dislodge the trash. The liner then shoultl 6e checketl antl changed if soiled wfth maisture or ash.�Generally Ihe
liner should.last for appropmately five days. The liner shauld be tied amund the Mpnf ihe waste basket to hold
it in place. Caudon, do not leave o�ce doors open or unlocked�H locking is possible. As the tresh pick-up
wntainer bags are filled they should 6e taken to a pre-determined pick-up spof. This wuldbe by the freight or a
designated passenger elevator or other designated area. The bags should he placetl an a mat to.pratect lhe
nooL
Equtpment: Trash Pick-Up Cantainer, Plastic Bags, Waste Can Liners. �
Chemicals: None.
RESULTS: All t2sh containers will be empty and contain no obvious litler. Unlined containers will�have been wiped to
remove obvious soil. Containers Iined with plasGc liners will appear dean but will only have been changed it
sailed with tlamD orwet substances. Liners will nortnally be changed weekly.
TASK: 7 HORIZONTAL DUST ,
DESCRIPTION: DUSTAILHORIZONTALSURFACES.
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. . . . .. . .. . . . . . ..
TECHNI�UE: Dusting should be done with a microf6er wipa folded at least three times. In ihis way the wipe can be tumed lo
provide clean suAaces. When dusting desks Ihe papere should not be touchetl. Cretlenzas, file wbinek. ta6les
and book cases are all included in horizontal dusting.
_ - __ .. _.. . .
_..__
Equipment: Microfiher Wipe and/of Dusting Wand.
Chemiwls: None. ' , �
RESULTS: NI honzantal su�faces will be free o( all dus[ Ihat was present at Ihe time the dusling was pertormetl.
Frequencies of dus6ng will affect Ihe microswpic amount ot dust lhal could be present.
rnsK: g DUST FURNITURE, FIXTURES, EQUIP.
DESCRIPTION: DUST ALL FURNITURE, FIMURES, EQUIPMENT, AND ACCESSORIES.
TECHNIQUE: Dusting should be dane with a microfber wipe foldetl at least three limes. In Nis way lhe clolh wn be tumed to
provide clean suAaces. When dusting desks lhe papers should not be touched. Cfedenzas, file cabinets, tables
antl boak wses are all inclutletl in honzontal dusting.
... .. .._. __.. _ . . . . . . - .
_ ._ ...
Equipment: Micro(ber Wipe ar Dusting Wand.
Mlcro.Fiber Dusting Cloth andlor Dusting Wand.
Chemiwls: None.. '
RESULTS: N� fumiNre, fixtures antl equipment will 6e hee of dust [hat.was piesent prior to the tima�dusting was performed.
\
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6UILOIX466FVICE6.IMC
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 9 HULO DUST
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DESCRIPTION: DUST HIGH AND LOW AREAS (E.G., PICTURES, CLOCKS, AND PARTITION TOPS). USING MICROFIBER
WIPES.
TECHNI�UE: Using eit�era folded microfiberwipe ore long handled dustercovered vnth a wipe to pmvide kr e#ra reach,
lhe Ueanar will tlusl lhe high and low reach areas. The high reach areas wauid indude picture hama lops, tops
of partitians antl doar hames. Low reach areas include base.boards. chair rails, aM any ilem clwe to Ne iloar.
The cleaner must capture Ihe tlust an Ihe surtace and not spreatl it arounC by flicking Ue wipe.
. _. . .. _ . _ __. _.. _.. . . .
Equipment IMicrofberV✓ipeanNo�DuslingVYand. � - �
Ghemicals: None.
RESULTS: High and IawdusGng will have removetl dust fmm Ne taps fames, mirtors, panitians antl alherareas a6ove
five (5) leet. Will alw have remavetl dust from baseboartls. chair rails. and other sudaces below eye level.
7ASK: � � LO/DUST
DESCRIPTION: DUSTALL LOW REACH AREAS USING MICROFIBER WIPES.
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TECHNI�UE: Thesamebasicequipmenlvrouldheusetlforbothhig�antllowtlusting,eitl�erafoltledmicrofiCerwipeara
long handled dusler mveretl wiih a clolh lo proNde for ezVa reach. The deaner wiil Eus� all low reach items
incluCing: c�air mngs, baseEoards (I.e., any ilem close to Ihe Ooor). T�e cleaner must capture Ihe tlust on Ihe
surface anC nol spreatl it arountl by Oicking Ihe wipe.
Equipment: MlcmfiberWipe.
antllor Dusting Wand.
Chemicals: None.
RESULTS: Aleas such as base boarEs, chair reils, hand rails antl olher horizontal surfaces, below eye level, vnll be as Aus[
free as possiCla consitlering the frequency, whicli in many wses will ba hatween weelJy and every twn
TASK: �'1 HI/DUST
DESCRIPTION: DUSTALL HIGH REACH AREAS USING MICROFIBER WIPES.
TECHNI�UE: Thesamebasicequipmeniwauld6BusedforboNhighandiowdusling,eitherafoltletlmicmfiberwipeora
long hanCietl dusler covered wilh a vnpe to pmNde (ar eba reach. The deaner will tlust all high reach items
such as picture tops. 2ils, door frames, partitian tops, etc. The cleaner must wD�ure the tlust on Ne suAace
and nol spread it arountl Ey ilickirg Ihe wipe.
Equipment: MicrofiberWipe.
anNor OusGng Wand.
C�emicals: Nana.
RESULTS: Nlgh dusting vnll have removed tlust trom the taps of Games, mirrors. paNtiore and other areas above fve (5)
leet High Eus6ng hequencies are usually lower Nan Imv dusting as less tlust will accumulale above eye level.
Page 3 of 23
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Bid fVumber-2020-145
� Annual Contract
� rienfal Janitorial Services
YVILOIHO66PVILG6�IXC
Task, Technique, and Results Summary
rasK: 13 LO/DUST DETAIL
DESCRIPTION: �UST ALL CHAIRAND TABLE LEGS AND RUNGS, BASEBOARDS, LEDGES. MOLDINGS, AND OTHER
LOW REACH AREAS USING MICROFIBER WIPES.
TECHNIOUE:
Equipment:�
Chemicals:
The same basic equipment would be used lor bolh high and low tlustlng, eilher a foldeC microfi0er vnpe ar a
long hantlled Cusler wveretl xdth a wipe to provide far e�.tra reach. The Geaner wiil dus[ all hiqh reach items
such as piclure ta0s, rails, Eaor frames, pahition lops, etc. The cleaner must rapture Ne dust on the suAace
end mi spread it amund hy Ilicking Ihe wipe.
Trasti Pick-Up Container, Plastic Bags. Microfiber Wipe. '
antl/or �usting Wantl.
General Puryose CleaneranNorGlass Cleaner.
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RESULTS: Areas such as 6ase boards, chair rails, hantl reils antl oNer honzontal suAaces, Oelow eye level, will be as dust
(ree as possible wnsitlenn9 the frequenry, which in many cases vnll be belween weekly antl every iwo
TASK: 14 HI/DUST DETAIL
OESCRIPTION: DUSTALL SURFACES ABOVE NORMAL REACH INCLUDING SILLS, LE�GES MOLDINGS. SHELVES.
DOOR FRAMES. PICTURES AND VENTS 11SING MICROFIBER WIPES.
TECHNIQUE: Thesamebasicequipmentwould0euseAforbothhighantllowtlusGng,eitherafoltle0microfiberwipeara
long handted duster coveretl vrith a wipe lo pmWtle for eoC�a reach: The deaner will dusl all hlgh reach ilems
such as Oiclure lops, 2ils, door frames, partilion lops. etc. The cleaner must wpWre Ihe dust on the suAace
and nol spread it around by Flickin9 the wipe.
Equipment: MicrafiberWipe.
antl/or Ousling WanE.
Chemicals: None:
C
RESULTS: High dus6ng will have removetl tlust from Ihe ta0s of Irames, mirtare, pattitions, antl olher areas above five (5)
feal. High tlusting frequencies are usuaily lovrer than low dusting as less dust will accumulate above aye level.
TASK: � 5 SPOT CLEAN DETAIL
DESCRIPTION: SPOTCLEANALLHORIZONTALANOVERTICALSURFACESREMOVINGFINGERPRINTS,SMUOGES
AND STAINS USING MICROFIBER WIPES. � '
TECHNIQUE: Using a microfiberwipe and a suiWble 9aneral purposa cleanerremove Ne spots anC spills from all visible
surlaces. These xvuld include: door frames, push plates, fumiture, glass, and other surtaces where marks antl
soil are deposileE. �o nol spay on the spot SpraY on Ne wipe and work fmm Ihe centervaf lhe spal out
applying gentle Oressure.
Equipmen[: MicmlberWipe.
Chemiwls: Gene21 Purpose Cleaner.
RESULTS: All obvious, fresh spo4s anA stains will be removetl tmm the partitians, entry areas, aroun0 switches, vents, anE
other suda<es intended lo be wvered in the tleaning progrem. �
Page 4 of 23
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Bid Number — 2020-145
Annual Contract
Janitorial Services
Task,Technique and Results Summary
TASK: 16 SPOT CLEAN GENERAL
OESCRIPTION: SPOTCLEANALLWAILS.LIGHTSWITCHESANDDOORSUSINGMICROFIBERWIPES.
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TECHNI�UE: Using a micmfibervripa and a suita6le gene2l purpose cleaner remove ihe spots antl s0���s from all visible
suAaces. Thesa would includa: daor frames, push plates, lumiWre, 91ass, antl other s Waces where marks and
soil are tleposited. Do not spay on Ihe spot. Sp2y on the wipe anE xroAc from Ne center ol the spot out
applying gentla pressure.
EqutpmenC Micmfiber Wipe. �
Chemieals: Generel Purpose CleaneranNorGlass Cleaner.
RESULTS: All oONous, Iresh spats antl stains will be remavetl from I�e partitlons, eniry areas, amuntl switches, vems. antl
ather surfaces intentletl ta be covereE in Ne cleaning program.
TASK: �a DRINKING FOUNTAINS
DESCRIPTION: CLEAN AND POLISH ALL DRINKING FOUNTAINS USING MICftOFIeER WIPES.
TECHNIQUE: CleaningNatapofadrinkingfounWinrequiressprayingamitsofiberwipewiNasuRabtecleaner.Brus�ed
metal suRaces musl ahvays be wiped in the tlireclion of ihe grain: Waler salLs wn 6e removed using a cream
cleaner, however; powtler cleaneis should not be usetl. Care must he taken to clean ihe sDigol anE leave na
cleaners behinC. The base ot ihe fountain can be wiped with a,microfi6er wipa.
Equipment: MicrofberWipe.
Chemiwls: Geneal Purpose Cleaner, Disintectant Cleaner, Metal Polish.
RESULTS: 7he entire tlnnking fauntain will6e hee o(soil antl waler sWins. Salt tleposits antl verdigns vnll be removed Iram
Iha spigot tlepentling on Ne contlilion of the top of the fountain.
rnsK: �g CLEAN SINKS(' Private)
DESCRIPTION: CLEAN AND SANITIZE ALL SINKS AND WIPE DRY USING MICROFIBER WIPES.
TECHNIQUE: Spray micro�bet wipe with resiroom deaner antl wipe Me counter tops entl sinks. flush vnih clean water an0 Oe
� sure to remove any stains around !he E2in. InGude the vnping of ihe metal fi�tures.
Equipmant: MicrofiOerWipa,SprayBoNes,Glaves.
Chemicals: DisinfectantOeteigent.
RESULTS: All dispensers vill be at least 80%lull and stainless suAaces wiil he streak hee antl shine mirtors will Oe Uean
'to iha rop anA have no sheaks or dusl. Countervrill be Gean entl dry as will sinks and laps clean antl hnght.
Page 5 of 23
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9UI101H666RVIC66�IXL
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Bid Number — 2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 20 DUST WINDOW BLINDS
OESCRIPTION: �DUSTALLWIN�OWBLINOSUSINGMICROFIBERWIPES.
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TECHNIOUE: UsingeitherafoldedmicrofibervnpearalonghantlleddusletwveredwdhavnpetopmWdefore�t2reachthe
cleaner will dust Ne blinCs: Tha blin0 should ba closed and wiped down. The deaner must cepture Ihe dust an
the suRace anO not spreaO it around by flicking the wipe.
EquipmenC MicrofberWipeanNorDustingWantl.
Chamicais: Nona.
RESULTS: Bfintls vnll be free oPoust when observed from Ne front or back.
TASK: ZZ TRAFFIC VACUUM
OESCRIPTION: VACUUMALLFLOORTRAFFICLANEAREASUSINGABATTERVPOWEREDVACUUM.
TECHNIQUE: Using an upnght, tank or back-pack vacuum Ueaneryou will vacuum ihe main walk ways of Ihe area. When
possible Ihe mwement of Ue vaaum s�oultl be in a lawn mower motian. The vacuum bag shauld he empty
before you start. antl Ne wrtl shoultl be checked to insure it has nat heen tlamagetl. .
_ ' _' _" '__'. _ __ '_
Equipmant: Batlery PovrereE UpngM Vacuum, or Tank Vacuum, or 8ack-pack. � �
C�emiwls: None.
RESULTS: Carpel in all Ne waiking areas will be sail, OeDris and dust Irea. Carpei capable of shovnng vacuum pattems will
have Ihe tell tale tracks. Floors vnll be dean up to, and indudin9, lhe outer etlges.
7ASK:. '23 DETAIL VACUUM
DESCRIPTION: USINGABATTERYPOWEREDTANKVACUUMORBACKPACK,VACUUMCORNERSEDGESAND
CHAIRS THEN TRAFFIC VACUUM ALL FLOOR AREAS.
TECHNIQUE: Using a battery powere0 Tank, Back-pack, or Upright vnth a separate hose for taols wncenVate on the caryet
edges antl comers antl Ne (abnc covered fumNure. Camers and etl9es vnll neetl Ne use oi crevice lools and
atlging toots. OeWil vacuuming also incluCes the vawuming of Ihe nartaw traKc lane areas. The vacuum bag
should be empry belore you start,
Equipment: UpngM Vacuum. orTank Vacuum, or Back-pack. Batlery Powered.
Chemiwls: None.
RESULTS: This lask nofmally in combinaUon wi�ll anoiher vacuuming task vnll clean Ihe comers antl eCges antl Ne labric
wvereE chairs. It vnll also vacuum Ihe main walking areas to insura a clean vacuumeA appearance.
Page 6 of 23
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amioixccsxncvs,ixc
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Bid Number-2020-745
� Annual Contract
� rienfal Janitorial Services
BWl01NG6ERV¢ES�INC
Task, Technique, and Results Summary
TASK: 24 FULL VACUUM� �
DESCRIPTION: FULLY VACUUM ALL CARPETS FROM WALL TO WALL.
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TECHNIOUE: UsingaTankBadc-packorUpnghtVacuumvnthPollvacuuming�theentirewrpetareaisvacuumed.InoRce
areas as an example il would inclutle all open areas from wall to wall, Wide ocen areas should be vacuumed
with a lawn mower action while in COnMeA areaz Ihe deanef Would use the back antl fotl� motion. The vacuum
bag shoultl be empty Oefore you start, and.the coM shoultl 6e checketl ro insure it has not been damaged.
Equipment Badery Poweretl Upngtit Vacuum, or Tank or Back-pack Cleanec � "' '
Chemiwls: None. �
RESULTS: All caryet su�/aces, nol cavered by fumiture, will be Uean of visiDle soil, tlebris, surfaca dust and foot pnnts. Pile
lhat wpable af being mwetl will s�aw vacuum Iradcs. Camere and edges will elso be tlust and littetlree. Note:
As with all rypes of vacuuming, full vacuuming wiil normally be pedormed with ane or mare other vacuuming
Wsks.
TASK: 25 SPOT CLEAN CARPET
DESCRIPTION: USINGAGPROVEDSPOTTER,SPOTCLEANCARPETEDAREA.
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TECHNI�UE: Carpet spots shoulO Oe mmoved with Ihe mildest chemical available. Use a tamping brush lo apply Ihe spotlet
beginning from Ne outside of Ihe spot antl warking la Ue cenler. Use a liberal amount of water on synthetic
carDet and blot dry using an absor0ent pad. Be(o2 using any chemical an carpet far Ihe first Ome lest Ne
pmduct in an imm�spicuous spol.
Epulpment: Tamping Brush.5polting PaEs. �
Chemicals: Gene215patling Chemical.
RESULTS: Carpet vnll be free at as many spots as possibte, basetl on Ne abiliry to remove them and ihat ihey are in Ihe
cleaners Iine view.
TASK: Zs POLICE HARD SURFACE FLOORS
DESCRIPTION: POLICE HARD FLOORAREA, REMOVING ALL OBVIOUS LITTER AND DEBRIS:
TECHNIQUE: The aim of ihis task is lo remove Ne C66ns an0 Iilter (rom hard surface flaars. The melhotl vnll tliRet M1nm
piclting up by hantl to using a long hanEle 6room antl pan. The impatlant poinl is to insure Nal litter is nat
missetl as Ne cleaners antl management pass thraugh Ne areas.
Eputpment: Dust Pan and Bmom, T2sh Containtt. �
Chemicals: None.
RESULTS: Byspec�callytargetlngobviouslitteranddebrisallremovablelitterviillberemoved.
Page 7 of 23
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�
Bid Number-2020-145
' Annual Contract
� rienfal Janitorial Services
ew�oixc ssnvic¢s,ixe
Task, Technique, and Results Summary
TASK: 28 SPOT MOP
DESCRIPTION: USING A MICROFIBER FL4T MOP, MOP ALL STAINS ANO SPILLS, ESPECIALLY COFFEE AND DRINK
SPILIS.
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TECHNI�UE: SpotmoppingisNeremavalofspillsandslainsusingamicro(berfiatmopandappravedcleaningsolution.
The cleaner must be mixed al lhe conect use tlilution and placed in spay wnWiner af Xat mop machine. Carty
the Aat mop to the spill to be removetl and pick up Ihe spill or spot by moving Ne ma0 a�er the spot in a sitle to
side molion..
Equipmant Txro Foot Micmfiber Flat Mop. � � �
Chemicals: GaneralFloarCleanerorDisinlectantDetergent.
RESULTS: Byspecificallylafgetingo0viousspillsandstainsallareascoveredvnllbespotantlstainfree.
rnsK: Zg DAMP MOP
DESCRIPTION: DAMP MOP EMIREAREA. USING A MICROFIBER FIAT MOP
\
TECHNI�UE: Damp mopping is the wmplete wetting of tha harE sudace tlaor using a microfiherflat mop and appmved
cleaning solu6on. The Ueanet musl he mized at the carrect use OilWion antl OlaceE in a dispensing system.
Beginning att�e etlge o�the area, pull the mop Oat on �he flooroullining an area no larger in size lhan tenleet
square. Then fll In Uie center of tfie square ar rectangla vnU1 a side lo side action. If splashing aCcuB, Ynpe oH
any moisWre immedialely with a micmfiber wi0e.
Equtpment: MicrofiberFlatMop,MicrolberYVipeLipvidSpayer. . �
Chemfcais: Ganaral Floor Geaner, or Disinfeclant Detergent. .
RESULTS: Since Ihis lask means covenng the entire area with a mop, all s0ills, marks and so8, wpa6le o( bein9 removed
with a mop. will be gane. Some stubbom marks may need to Ee removed Ey a more aggressive process.
rasK: 3Z SPRAY BUFF (HIGH)
DESCRIPTION: USING A HIGH SPEED FLOOR MACHINE SPRAY BUFFALL HARD SURFACE AREAS.
TECHNIOUE: Spay buKng is the removal of the lop layer of fnish. slains antl marks on ihe floor surface and lhe replacemen�
of Ihe finis� wth hesh material from Su�ec. Typically Ihe cleaner will mix tha Oaor finish at a one patl protluct lo
len parts water in a tngger spray containec The Baor shoultl first be vacuumetl, Men using a high speed Iloar
machine (fi0010 1200 R.P.M.) and a red pad corteclly placed on the tlrive disk. Sp2y Ue fioor with Ihe spray
6uff matenal using a sVaight shot hom the sO�Y �����er. The iloar machine will sprea0 ihe material. By using
a pattem for eumple of spraying every ather 61e you will Md an even coal ol finish will 6a epPlietl. The sitle lo
siEe machine action shauld�be usedilusing a swing buNer, and ihe lawn moweractian forwMOors. Do no�
spray near basehoards or IumiWre legs and shoultl spray hit Ihesa areas wipe oHwith clean micro fber vn0e.
EquipmenC High Speed Floor Maehine, Spiay�Container, Micmfiber Wipa, Gum suaper.
Chemtwls: SprayBuXSolution
RESULTS: Sincelhislaskislheremovalofthesoillayerantlthereplacementwithanewfin'ahcoat.Thefloorsurtacewill
C b th I A' lh 1 h' tl ih IaN T th d ih f ih (' h
Page 8 of 23
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1
Bid Number-2020-145
' Annual Contract
� � ��enra� Janitorial Services
YUIL�INGS6NVIC6G�INC �
Task, Technique, and Results Summary
TASK: 33 MACHINE SCRUB (RECOAT)
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DESCRIPTION: MACHINE SCRUB HARD SURFACE FLOORAND APPLY ONE COAYOF POUSH, ALLOW TO ORY, THEN
BUFP.
TECHNI�UE: This task is narmallydone using a slow speetl (165 R.P.M:) Iloormacliine. A higher speed machine could be
used�i( it wntains a spay guarE. 71ie frst ste0 �uld be ta vacuum the floor. Then using a micro fiber Bat mop
and sprayer lay tlam a general purpasa deaner.5crubbing woulA ba Eona hy using a milEly aggressive.pa0.
either a green, 6mwn ar hlue pad. The itlea is to remove one ar more layers of finish antl the embetlde0 Eirt w
Nal a Gesh wat of finish can be applled. The cteaning soluiion should be 0��� up using a wet vacuum or flat
mop. Then a new wat oflnish wn Da applied.
Equlpmenk Standartl Floor Mac�ine, Micro Flat Mop, Chemiwl Sprayeq Gum Scrapeq Finis� Bucket.
Chemicals: General Purpose Cleaner, Floor Finish.
RESULTS: Hard surlace floors wiil have a deep Gean bok antl a crisp even shine, free of scrapes and marks. The aim W
Ihis task is ta clean Ihe polishetl suAace and replaca the tap coat Ihat has proba0ly been removed Oy VaRc
antl/orotherdrypolithingmethotls: Nole:Tliistaskisprobablypedortnedincombinationwithofher�oar
. _. __ _ GNshing anQrenovatipn lasks.
. . . ... ... . . . ... .
rnsK: gq STRIP/REFINISH
DESCRIPTION: STRIP HARO SURFACE FLOORAND RECOAT WITH THREE COATS OF FLOOR POLISH.
\
TECHNIQUE: Slrippingisnarmallytloneusingaslowspeed(1fi5R.P.M.)Floormachine.ANgherspeedmac�inecouitlbe
usetl if it canWins a spray guaM..The frst slep would be lo vacuum Ne Ilooc Then using a Flal mo0 antl
� sp2yer. lay dam a sUipper using a wet Ilat mopping process, Scrubbing woultl be Eone by using an
aggressive pad, eHher a hrown or Clack pad. The itlea is ta remova all layers o1lnish and Ihe em6eddetl tlirt m
ihat a fresh coal of finis� can be apDlied. The sMpper shoultl be picketl up using a wel vacuum ar mop. Ta
prepare lhe surface lo receive Mish. tha wmers antl eEges neetl to be scrubbetl to insure ihe entiielloor is
free Imm ald finish.
This can be tlone by hand or a patl untler.ihe cleanefs foot. The stnpped surtace will neeA to be Oamp mopped
lo remove every irace ol stnpper antl Ihen finaily neutral¢etl wiN a miltl adtlie solution. Running a bufler wer
Ihe Iloor vnll:'help fl receive finish, seal Ihe Ilooq and warm Ihe Iloor to imD��e drying. FlaarMisfi is applied
Eputpment: using a clean map antl ihe Camp ma00ing lechniQue:
HaM SuAace Floor Vacuum, Stantlard Floor Machirie, Micmfber Flat Mop, Sprayer, Gum Sc2per, Finish
Chemiwls: BucketentlWringer.WetVacuum,Cloths.
RESULTS: Siripper,NeuUal2ingSalutlon,FloorFinish.
Hard surtaca Ooors wll have a Ceep Gean look antl a aisp even shine, free of s�sapes antl marks. The aim o/
ihis Wsk is to remove all finish fmm Ihe surtace and coal wilh Ihrea coaGv of poGsh. Note: Tliis lask Is probahly
@e'A"or�m'etl' in combination vnlh other tloor (nis�ing and renovation lasks. If musl also be noteC that this task wn
7ASK: 36 g/y�dR1��6aEM�IBilovringatherflowo�o9�ms.
DESCRIPTION:
MACHINE SCRUB HARD SURFACE FLOOR.
TECHNIOUE:
This task is no�ma�ly done vnth a slow speed (165 R.P.M.) iloor machine. A higher spreC machine coultl be
used R it contains a spay guaM. The first slep woultl ba lo va<uum ihe floar. Then using a Bat mop and a
general puryose tleaner, or a Eisinlectant deanec SnuDEing would be done by using a miltlly a9gressive pad,
either a green, bmwn or blue Oad. Comers anC etlges an0 Na area around pillars may weil need lo be scrub6ed
Equipment: Oy hantl. The Geaning solution shoultl be pickeE up using e wel vacuum or mop. �
Chemitals: Stantlard Floor Machine, Microfi6er Flal Map. Chemiwl Dispensing System.
RESULTS: General Purpose Cleaner, Floor Finish.
HaM sudace flaors will�have a dutl but clean look and be hee af scrapes antl mahs. Note: This lask is probably
peRormeC in cambination rilh other floar finishing antl renovation tasks.
Page 9 of 23
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Page. i6,of 37
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C
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 46 CLEAN RESTROOM VENTS
DESCRIPTION: OUST AND CLEAN ALL RETURN AIR VENTS USING A MICROFIBER W IPE.
TECHNI�UE: Vents need to be vnpeO using eithAr a han0 held microfi6er vnpe or a tlust vrand covered with a qeaning
microfiber wipe. The dusl neetls to be �eitl in the vnpe and mt sO�eaO around. Care must be Wken ro Insure
each vent crevice is tlus�etl by placing ihe tip of Ihe Euster in I�e ctevice and moving H back and foNh.
Equipment: �Dust Wanq Microlber Wipe.
Chemicals: Nane.
RESULTS: The vent will Ee dust (rea and soil and smuOges will be removetl Irom 6oth Ne vent antl Ihe surtounding
surtaca.
TASK: 47 CLEAN PARTITIONS
DESCRIPTION: WASH ALL RESTROOM PARTITIONS ON BOTH SI�ES.
TECHNIQl1E: Using a microfiberwipe ihe sitles af all panitlans in Ihe restrooms. The action shoulE 6e hom Ihe.top to Ihe
bottom anE not in a dreular mation. Tha wipe shoultl 6e spayeC vnth Ihe aOP�aved gertnicidal tletergent.
EpuiPment: MicrafberWipe.SpayContainer.
Chemieals: Disinteclant Cleaner.
RESULTS: The partitlons will be dust antl slreak (2e. This would be true both fmm a tlistance and hom close-up.
Page 10 of 23
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Bid Number-2020-145
Annual Contract
� rienfal Janitorial Services
vmmwccsm¢sqixc
Task, Technique, and Results Summary
TASK: 4a
DESCRIPTION:
TECHNIQUE:
EqulpmenL'
Cnemicals:
RESULTS:
TASK: 49
CLEAN RESTROOM (SQ.FT.)
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REFILL DISPENSERS, EMPN TRASM, CLEAN AND SANITIZE ALL RESTROOM FIXTURES, WIPE ALL
COUNTERS, CLFJW MIRRORS, WIPE CHROME, SPOT WIPE PARTITIONS. SWEEP AND DAMP MOP
FLOORS USING A GERMICIDAL CLEANER ANO A MICROFIBER FLAT MOP. EMPTY ALL SANITARV
WASTE RECEPTACLES.
Reslroom cleaning requtres the fallox4ng steps.
Prepaation: The Ueaning cart s�outtl be Wken into Ne restmam if possible anE a sign placed on Ihe door
showing ihe resUoam is being cleaned.
Step 1. Place small amaunt of Oowl cleaner in ttie loilets antl urinals. This will giva the chemiwis time to work
while ather cleaning processes are being pe�fo(med.
Step 2. Empry all wdste hantl tmvel containers, and sanitary napkim m�tainers. Refill all tlisDe�sers. Hantl
Towel, Toilet PaDer. Seal Covers, HanE Soap anE Sanitary Products.
Step 3. SO�Y micrafiber wipe wilh resvaam tleaner antl wipe Ihe counter tops anE sinkv. Intlutle the wiping af
Ihe metal fiAures.
Step 4. Using a bovA svrab dean the inside o! Ne toilefs and unnals. Use a smooth dicular motion so as nol to
sD�ash ttie tleaning chemical. Wipe Ihe oufsiEe of Ne roile6 antl unnals using a mirmfiber wipe antl dry wiN a
separaie wipe.
Step 5. Spol vnpe Ne paNtions antl tlust Ihe tops. wpe Ne tovrel holders and spot tlean Ne walis light
swilches and tloors. Cleaning material shoultl be sprayetl onto Ihe microfiber wipa.
Step 6. Clean Ne mirtors using Ne glass deaner and a lirit free Uoth.
SteO �� Vaaum Ne resiroom Ooor using a vacuum and hard surface Iloor taal to mwe debris fmm Ihe mmers
and eOges and behind the loilets and partitiorts. Then vaaum Ihe center af the Ooor.
Step 8. Damp map Ne en6re restroom flow using a tlisinlectant cleaner antl a micmfiber Nat mop. Mop out
fram behintl Na [ailet sWls anA t�en use a side to sitle action for Ihe open areas.
Restroom Cart, Flal Mop, Chemical Sprayer, BovA Swab, Microfber Wipes. Battery Powered Vacuum Cleaner,
Sp2y Botlles, Gloves, Paper Supplies, Lipuitl SoaO. Z4 a� 320unce
Mop, Gum Scrapet.
Disinlectanl Detergenq Glass Cleaner Restraam Cleaner.
Non-Acid BoxA Cleaner.
The restroam should nave a Uean scent ar na otlor at aIL 7oilets antl Unnals shaultl be hee o1 slains an0 water
spots. Sinks anE �arthvare will he clean and bnght. Caunters vAI be clean entl dry. AO tlispensers will be al leat
80 % NII and stainless sur/aces will shine and be streak Vee. M'u�ors will be dean la Ne lop antl have no sVeaks
or tlust. Partitions will be smud9e an0 Oust hee. Floor vnll Oe tlean anC Cry. Comers and edges will show
minimal signs of film an0 mop mafics. Vents should look Gean antl have litlle ar na tlust. Note: THa azsumptions
mus[ ba ma0e. 1. These contlitions edsl imm�ately afler tleaning antl allowdnce is matle for any usage.
2. Dust wn acwmulate be�veen seheduleE deaniig anE Nerelore tlusl may Oe present in a foGlly acceDtable
area.
CLEAN SHOWER (')
DESCRIPTION: FULLVCLEPNALLSHOWERS.
TECHNI�UE: Wallsshouldbewipetltlownwithatlislnleclantcleaneronamiaofbarwipe.Floorneetlstobamoppedor
sprayed using a Oa! map antl tlned wIN a squeegee. The shmver heads need to Aa wipetl antl lhe soap holtlers
vnped dawn. Glass Oaors naed to 6e sprey deaned using glass cleaner antl a glass squeegee.
Epuipment: SO�Y Bottle. SQueegee, Micmfber Wipe, Fla[ Mop.
Chemiwls: DiSinfectantDetetgent,Glassbleaner.
RESULTS: SpoLs. stains anE maAcs waule be removed hpn the xalls and both si0es ol tna door. Tha melal Irim amund Ihe
tloore woultl also Ee intlutled.
Page 11 of 23
�
�
Bid Number— 2020-145
Annual Contract
Janitorial Services
Task, Technicjue, and Results Summary
rnsK: 5� CLEAN DOOR GLASS (')
DESCRIPTION: CLEAN BOTH SIOES OF ALL GLASS o00R5 ANo SIDE GIASS.
TECHNIQUE: EnVyCoorglassmaybecleanetlusingeitherofMromelhods.Eitheruseamicrofiberwipeantlglasscleaneror
a wintlow brush anE Elada. The level of sail ar skill of the cleaner will tlelermine Ne most svilable methotl.
Glass Geaner wn ba sprayetl tlirectly onto Ne glass antl Nen beginning at the bottom of the Eoor, vnpe toward
the top using a urwlar matian. When using Ne b�ush, apply the cteaning solution to Ne door and blatle in a
swiding motion lo wlc� IipuiE as it mns dawn Ihe glass. Cere should be Wken lo insure Ihat liquitl Cces not run
dovm Ne (rama and shou101his happen it should be wiped vnth a microfber wipe.
Equipment: Microlber Wipe, Spray Bottle, and/orSpueegee Blade.
Chemicals: Glass Cleaner.
RESULTS: BON sides al all glaw as well as the sitle anE Iranswn glass will show no spoLs, sGins or maiks. The
metalAvood Inm amund Ihe tloors vrill also be equally smutlge hee.
TASIC: 5Z CLEAN PARTITION GLASS
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OESCftIPTION: CLEl1NALLPARTITIONGLASS.
TECHNIQUE: PaNtiunglassmaybedeane0usingeiNeroflwomethods.Usealamicmfiberwipe
winCow brush antl blatle. The lavel of uIl or skiil of lhe cleaner vnll determine Ne mo
cleaner wn be sprayed tlirectly onto the glass antl Nen beginning at tha botlan o! N
lap using e c'vcular molion. When using the brush, aPP�Y Ne Ueaning solution lo Ue �
lo calch IlquiO as it runs tlown ihe Blass. Care shoul0 be Gken to Insure that liquid do
nol run tlavm Ihe
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EquipmenL• Microfiber Wipe. Spay Boltle, anNar Squeegee BIaEe.
CGhemiWis: GlauCleaner.
RESULTS: All glass vnil Ee Gee of tlust antl sail. Untler Uasa examinatian Ihe glass vNl be hee ollint antl any film.
TASK: 67 CLEAN BRIGHT METAL
DESCRIPTION: CLEAN AND POLISH ALl BRIGHT METAI WORK USING MICROFIBER WIPES.
TECHNIQUE: Thegene2ldeaningofinetalsurfaces,suchasNeremovaiofsimpleslainsandfingerprints,willonlyrequire
Ihe use ol a mi�ber wipe anE a gene2l purpose or disinlectant �Jeaner. Sait snle or heavy sltin Eeposils
may well requira a s�mnger cleaner anE in some wses a metal palish may be usetl. Pawder cleanero or
aErasiva vnping malenal shoultl'not be used as Oolished metal vnll suatch easily. Strong caustic cleaners
should never be usetl. Sints metal surlaces have a g2in It is Impartant to wiDe in Ihe direction of ihe 9rain, and
not across 1he grain.
Equipment: Mi2rof6erWpe.SpayBaWa.
Chemiwls: Generdl Puryose Cleaner, Disinfectant Cleaner, MeUI Potish.
RESULTS: Metal will 6e Gee fiam marks antl stai� antl have a Uean shine.
Page 12 of 23
� rienfal
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pVIL01NE66NVIC66�IXC
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: s$ EYE WASH STATION (•)
DESCRIPTION: CLEAN ALL EYE WASH STATIONS USING MICROFlBER WIPES.
TECHNIQUE: Since eye xash stations are an emargenry piece of equiDment they may be seleom usetl. Duscing may 6e Me
mosl freQuent tleaniog proress. Using a miw fiber vripe, wipe Ihe face and sides of Ne bowl an0 tha water
spigot Stains may require wipin9'MN a cleaning wtution.Ony a mild cleanershouid be used.
Equipment: MicrofiberWlpe,SprayBottle.
Chemicals: Gene2lPurpaseCleaner.
RESULTS: The spigot wlll be (ree of 50i1 and �he brnN will be fiee cleanser removabte stains anE mafk5.
TASK: 73 DAMP DUST
OESCRIPTION: USINGAOAMPMICROFIBERCLOTHOUSTALLHORIZONTALSURFACES.
TECHNIOUE: Ousting shoutd be peAotmetl Wiill a micmfibervnpa moistenetl either xiN a gene2l purpose Geaner or a
disinfectant Geaner Ihen tolEeO at leasl lhree times. In Nis way I�a vnpe.can be Nmetl ta proviEe Uean
surtaces. W hen damp dusting desks the papers shoultl not ba tauched. Credervas, file pbinets, tables and
book cases are a0 inclutled in damp dustlng.
Equlpment: MicroftierWipe.
Chemiwls: General Puryose Cleacet. ot Disinlectant Cleaner.
\
RESULTS: Heavier cleaning may be nee0e0 to remove stains antl mniri dusl. Ttiese suAaces wiil be Gean antl stain antl
dirt hee.
rnsK: gg SPOT VACUUM
DESCRIPTION: SPOTVACUUMTOREMOVEVISIBLESOIL
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TECHNIQUE: Spol vacuuming requires ihe use oleithera �atlery powere0 tank vacuum ar a back-parlc.5patvacwming is
Ihe wsmetic removal ot abvious debris from ihe surtace of Iha wrpet. It requires that 1he wantl anE head be
wmed above Ihe wrpet and not d2gged alon9lhe caryeL So Ihat Ne heatl may be louche0 Oown to pick up
visible sait. Because ot Ne length ol the wantl antl Na Ueaners artn, the Ueaner is able lo mova Ihe vacuum
�ead from lefl to dghl as �e/she moves across the Iloor and wver a wida area.
Equipment Tank Vacuum. Back-Pack. Ba@ery Powered Sweepec �
C�emfcals: None..
RESULTS: All open carpel areas will be (ree o1 visiEle so�. Th's intlutles Ilnt and dehris, visible to Ne nakeE eye. Using this
methad of vawuming. Ne caryel wlil pass as Eeing vaw�uned. Nole: as wiN all rypes of vacuuming, spat
v 'll o ali b rfo eC 'th 8 th ' o t k
Page 13 of 23
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Page 20 of 37� '
(
Bid Number-2020-145
Annual Contract
��enfa� Janitorial Services
BU�101N666WILF5�IHC
Task, Technique, and Results Summary �
TASK: 109 VACUUM FABRIC FURNITURE
DESCRIPTION: VACUUMALLFABRICFURNITURE.
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TECHNI�UE: Usingabark-packorfankvacuumantlanu0hdsferybrushremoveNelintantlduslfromfabncsurfaces.
Insure Ihat Ne vevices are Ueanetl in chairs and couches. On Bat surfaces such as wshions be sure ta move
the vacuum head in one Eirection end use gentle swkes so as not M tlamage the suAaces. Tha vacwm bfush
heaA anE Ne crevice toal are mosl suifable ihe fumiture faces antl tha eOges respectively.
Equlpment: Back-Pack, orTank Vacuum bleaner, Upholstery Heatl.
Chemicals: None
RESULTS: a� tabric lum0ure xvultl be (ree otdusL Obhous marks on surtountling surtaces waulE have Oeen removed.
rasK: 111 EMPTY RECYCLABLE TRASH
OESGRIPTION: EMPTYRECYLLABLEANDREGULAR7RASHCONTAINERS;REPLACECORRECTCOLORIINER5IN
CONTAINERS AS NECESSARV.
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TECHNI�UE: This task alloxs Ihe time to empry bot� the regular trash as well as !he recyGed Uash. There(ore the cleaner vAl
usa.two trash pick-up containers ane for the regWar and one for the recycled trasR The trash pick-up mntainer
must move wiM tha cleaner to the closest paint possihle to Ihe waste baskeL EmO�Y Ne waste basket into the
pick-up conUiner by placing ihe waste hasket inlo Ihe pick-up tube and s�ake lo dslodge Ihe Uash. The liner
then shoul0 Oe checketl and changetl if soile0 w'th maislure or trasR Generally the liner should las! (ar
appro�imately five days.7Te liner should be tied araund the lop ot the waste basket lo holO il In place. The
recycleC wntainer may only neetl ta be emptied Mo ar Nree times per week
Cautlan. do nat leave aR�ce doors open or unlocked, il lacicing is possible.
Equipment: Trash Pitl�-Up Cantainer, Plastic Bags, Waste Can Liners.
Chemiwls: None
RESULTS: qp �sh cantainers wili be empry and wntain no abvio� litter. Containers IineE wiN cdored O�aztic linere will
appear Nean hW w�l only De changeA i/ wiletl. The extenor and interior o/ conlainers.xll Oe hee o/soil.
TasK: 141 MACHINE SCRUB RESTROOM
DESCRIPTION: MACHINE SCRUB ALL RESTROOM FLOORS USING GERMICIDAL OETERGENT.
TECHNIOUE: LiN all movable items fmm Iloor ena place an counter. Be wreful not to scratch ar mark wuntec If necessary.
wver counter frsL Vacuum the floor and aOP�Y �leaning solution of disinlectant cleaner vnth micro(her mop.
Allow lo sit lor five minules and scrub using pa0s if Iloor suAace is even antl bmsh il ceremic or Ilaor is uneven.
Pads should be milCly ab2sive antl spec�ed for scrubbing. Comers and edges should be saubbetl with a
small piece ol pad by �antl. ARer umhhing, pirk up solu6on with a wel vacuum or wet mop. Rinse if
necessary.
EqutpmenF. �Stantlartl FloorMachine (165-175 r.p.m.). Wet Vacuum. Chemical0ispensing Syslem, Wet Flat Mop
Chemteals: Oisinlectant Geaner.
RESULTS: Hard sudace fioors wi11 have a deep dean look antl a uisp even shine hee of suapes anG marks. Tha aim ot
Nis lask is to clean Ihe pofishetl surface so Ihat it is free from soil sWins antl will Oe lree ol bacieria ihat is
Cest etl Ev In o 'CiOal d t t eC
Page 14 of 23
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C
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique and, Results Summary
TASK: �� �/�/qSH WALLS (MACHINE)
DESCRIPTION: `N.4SH ALL WN.I.S USING MACHINE.
TECHNI�UE: Place tlmp dolhs on Ne Floor. Attach washing dotlts to machine and miz chemiwls in cortect EilWion. Sta�ting
at the batlom of Ne wdll in Ne comer, clean over about ten (eet and mave u0 Ne wall antl Uean over to Ne
staNng point Contlnue until the lop of Ihe area to be Geaned is campletetl anC mwe over lo Ihe neq section.
On completion, wipe up ezcess solWon from Ne floor anA wall.
Equipment: Wallvrashingmachine,Micmfi6erwipes.IatlderorsraHolEtlnecessary. �
Chamlwls: Gene21 Purpose Detergent.
RESULTS: Walls Will be Gee ol ail SpoLS remmable by bnsk agilation with a tlrrven brush antl Stmng tleansef.
TASK: 157 yyqSH CERAMIC TILE WALLS (MACH)
DESCRIPTION: NACHINEWASHALLCERAMICTILEWALLS.
TECHNIQUE: Place dro0 Uot�s on Ne flaor. Attach vrdshing microfiber wipes to maUine entl miz chemieals in correcl
dilution. Slarting at tha bottom of Ihe wall in Uie mmer, Gean over about ten feel antl mave up Iha wall and
clean aver to Ihe staNng OoinL Continua un41 the lop of Ihe area lo be cleane0 is completed and mova aver lo
the nexl secGon. On wmpletion, vnpe up ezcess wlu6on (rom the fiaor and wall.
Equipment: WaIlWashinyCeilingCleaningMachlne,MicrofberWipes,LatldararScafioltl.
Chamlwis: Geneal Purpose Deteigent
RESULTS: The enGre �rall an0 any grout vnll ba free af all film. stains anC tletergeot remwada ma�ics. The walls �rll Ee
clean from toD to 6ottom.
rasK: 163 VACUUM PIPES
��;ovirj�.,
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OESCRIPTION: USINGVACUUMTOOLACCESSORY—HIGH�USTPIPES,CONDUITANDRETURNAIRVEMS.
1
TECHNI�UE: Using a curved tool anC ranisleror back pack vawum remove tlusl Gam ovefheatl pipes, conOvilantl retum air
vents. Vacuum any littet Nal lalls to the Iloor.
Equipment: Canisteror Back Pack Vacuum, Curved Pipe or Vacuum Tool.
Chemiwis: None.
RESULTS: PiOes shall Oe free of all tlust that xas present wt�en Ihe vacuuming wds performed.
Page 15 of 23
� �rienfal
YUILUIN06611V�CE6�INC
�
�
Bid Number-2020-145
' Annual Contract
�� rienfal Janitorial Services
BUILpINE66RVIC6S�INC
Task, Technique, and Results Summary
TASK: � 78 DUST LIGHT FIXTURES (')
DESCRIPTION: DUST CEILING LIGHT LENSES.
.��COIIryp'p'.,
� �"�:
;F �!
.:..,. *.. *;.:
TECHNI�UE: Salety rules must be observed to reach �he light fudure. This may mean a IaEtler or a scaRold depending on Ihe
height a! Ihe fi#ura. Care musl Ce exercisetl at all times to insura the safey of Ne deaner and Ihat no Camage
is tlone to 1ha Gght or Ne surrountling area. Insuring Ihat the light is sw�tcheE oX, remove Ne egg cxte if
present ihen Ue hulb or tube. Wipe Ne reflectar with a microfi6er wipe ar e long hanCled Ouster covered vnih a
vnpe. Wipa Ihe bulb or Nbe anA replace in Ne fixture. I/ necessary vacuum I�e egg crala and then
re-latch. Before moving to Ihe naq fixture, insure ihal yau wipa any finger or hand prints around Ihe finture.
Equlpment: Micmfiber Wipe, Long Handled Dusler, Latltler.
Chemicals: None.
RESULTS; pillightlensesvdilhetlustandcohwebhee.
TASK: 179 CLEAN REFRIGERATOR OR ICE MACHINE (')
DESCRIPTION: CIEANREFWGERATOR,ANDEMPTVCONTEMSATCUSTOMERRE�UEST.
TECHNIQUE: Remova all of Ne mntents from Ua refrigeratar before Weaning. Using�a CisinfeUant cleaner antl microfiber
wipe, wipe Aovm ihe inside o( ihe unit. Wipe all metal grilis anE insida of any davrers. Replace contents and
wipe Cown exfenor of unR including tlaor gasket.
EquipmenC ryj{��afiberWipe. �
Chemiwls: DisinleitantCleaner.
\
RESULTS: The reG9eratar shall be free of all maAcs on Me intenw and ertenor surtacns. The inledar shall be empry af all
items vntli Ne exception of Rems maflred far retenfion Ey Na occupanLs. The inleriar shali be ador hee.
TASK: �$$ PRESSUREWASH
DESCRIPTION:
REMOVE ALL VISIBLE SOIL
TECHNIQUE: Sweep area to be deaned first. Pre-spot or Uean any stubbom spots. Use pressure washer in a sitla to side
motian working backwards oN of the area. Squeegee any e:cess wdter Oown the dain.
Equlpmenl: p�¢�sure Wesher, BNSh, Floot 5queegee.
Chemicals: GeneralPurposeGeaner.
RESULTS: n+a area will Ee Gee af soil Ihat wvula indude oil basetl marks antl stains removaEle hy either a solvent ar
water hase0 deaner and x2ter pressure.
Page 16 of 23
�
� � rienfal
BUILpIXO66MIC66�INC
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
rastc: 208 SPOT CLEAN PARTITION GLASS
DESCRIPTION: SPOT CLEAN PARTITION AND DOOR GLASS.
• �� GOIIIppY.,
� '.
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`•:*:_*,;�•�`�
TECHNI�UE: Partltlon glass may be spot cleaned using a microfiber xipe and glass deanec Giass tleaner shauld be sprayetl
OirecUy onto Ne wipe and Ihen beginning in tha center af Ihe spot xQpe tavaN Ihe outer area of Me spol using a
circutar matian being sure fo blend in Ne clean area.
Equipment: Microfiber Wipe, Spay 8ottle.
Chemicats: Glass Cleaner. '
RESULTS: SpoLs, stains. antl marks wnulE be removetl (rom 6oN siEes of atl paRi6ons as vre0 as all tloar glass. The metal
trim around Ne tlaors woultl also be InUuded �
TASK: 209 VACUUM MATS
� DESCRIPTION: VACUUMWALK-OFFMA75.
TECHNIDUE: TheGeanermayuseanystantlardvaaumtleanervTenvacuumifgmals.PerioCicuseolabeaterbarheatl
vAll help W tlislotlge embeCded drt. Mats wn be vacuumed in place using a top lo hottom action followed by a
sitle to side action. In this way Ne mat is vacuumetl in two directions having a cross halch eRed.
Equlpment: Battery Povrered,�Industnal Vacuum Cleanec �-
Chemlwls: Nona "
\
RESULTS: Mals sha0 Ee fiee of visible sail aM Uean in appea2nce.
TASK: 2�� REFILLDISPENSERS
DESCRIPTION: REFILLSOAPANDPAPERTOWELOISPENSERS.
TECHNI�UE: Refill a0 tlkpensers. Hand Tmvel, To1et Paper, Seat Covers, Hantl Saap antl Sanilary Products. W�en refilling
dispensers it is important to insure the paper pioduc5 are inserted in Ne tlirecGon Designed for easy
Eispensing. TTe proEucl wntainerwill have exact instructions lorihis purpose.
EquipmenF. None.
Chemfwls: Nane. �
RESULTS: Result: All dispensers will be checke0lo be sure Ney are least 80% full. Outer suKaces will be clean and free
(rom any lint and olher visible soil. -
Page 17 of 23
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Page•24� of 37
�
i
riental
BIIILpIX4 66HVIC46� INC
Bid Number-2020-145
Annual Contract
Janitorial Services
: iS�� CO°Nrt;'•.
;����.
�;::.:*,,�;:• .
Task, Technique, and Results Summary
TASK: '113 DAMP WIPE (CLEAN ROOM)
i
OESCRIPTION: OAMP WIPE ALL SURFqCESINCLUDING: FLOORS, CEILING, WALLS, AND EQUIPMENT SURFACES
WITH CLEANING SOLUTION AND ION FREE WATER.
TECHNIQUE: The micro(bervnpe shoultl tia mdstene0 vrith 1ha designated cleaning solulion antl ion free waterand foldetl at
least three times. In Nis way the vnpe wn 6e tumed to pmNde clean sudaces. When tlamp wiping, wipe only
Ihose areas InsVucted W be done. On completion, place wipes in designateC wnlainers.
Equipment: MicrofiberWipe. �
Chamiwis: Cleaning Solution, lon Free Water.
RESULTS: All wipetl suAaces vrll.be Gee of dus�, loose soil, antl removable non ettachetl soil. No waler salts will be lefl on
the suAaee. � �
TASK: Z�� EMPTYTRASH (PLANT)
�
DESCRIPTION: CLEANANOARRANGEALLE�UIPMENTINJANITORCLOSETEACHNIGHTANOEMPNVACl1UM
CLEANER BAGS, CHECK BELTS; SWEEP AND SPOTMOP FLOOR.
TECHNIUUE: Ciean antl artanga ail equipment in �anitar closel Check chemiwl and supply inveniory farany items needetl.
Empty wcuum Ueaner antl replaca bags'if necessary. Check vacuum Eelis. Rinse out wel moDs antl hang up
' lo tlry on rack. Clean sink antl insure waler Is lumed oR. Sweep and wdsh flow.
Equlpment: As in Janitor CloseL ' �
Chemiwls: As in JanitorCloset.
RESULTS: As a reflection o� Ue cleaners work, ihe claset must Oe kept Gean and neat at all times. Vacuum Ueaner bags
shall 6e empty anE cortls neatly wrapped. BuckeLs shall ba empty antl Uean vnth mops in recks where
availaEle. Trash bartel vrill be Uean enE empry of tash antl Ne wddie dean antl tree of personal items. Floor
[be5 � tl ti are 'll U t th al b
Page 18 of 23
�
DESCRIPTION: EMPTYTRASHCONTAINERSANDCARRYTRASF7TOPICK-UPAREA
TECHNIQUE: Take Ihe iresh pick up wntalnet to Ihe closes[ point possible lo tha 6asket. Empry Ihe basket hy placing ii into
�he pick up container, s�aking it �o distotlge any Itash. Clean Ihe Intariar of any soil wiTh a tlamp micmfi0er vripe
and replace Ne liner, if ane is used,�il necassary. A liner should lasl about five days. The liner should be tietl
around Ihe lop of Ihe waste basket ta holtl it in place. Take Irash to tlesignaled area �
EquipmenC Trash Pick-Up Container, Liners (if necessary), Micmfiber Wipe, Garta9e Bags.
Chemiwls: Geneal Puryose Detefgent.
RESULTS: Ail tras� containere will be.empty anE wotain no abvious litter. Uniine0 mntainers vnll have been vnped m
remove obviaus sail: Containers linetl with plas6c liners vnil appear Uean hut will anly have Oeen changed if
soiletl With damoorwet svbsdneos I inwrs will vvrnallv Fn eAannen �sul�
TASK: 2�9 CLEAN JANITOR CLOSET (•)
Page 25 of 37
�
�
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: ZZZ EMPTYTRASH(KITCHEN)
DESCRIPTION: EMPTVALLKITCHENTRASHCAMAINERS.
:a �� N�•••.
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: ;. -.
..*•.*• *..:
TECHNIQUE: T�a trash pick-up mntainer must mova wiN Ne tleaner to the closest Ooint passible lo Ne waste hasket. Empry
the waste bazket into Ue piek-u0 ���ainer by placing the waste Eashet into Ne pitic�p luhe and s�ake to
distodge the hash. The liner Nen shoulO Ce checketl antl changed if soiled wiN maisNre. The liner shoultl be
tied arountl Ne Wp of Ihe waste 6asket lo holtl it in place.
Caulioq do wt leave oRce daore open or unlocked H locking Is possible.
__ '. .. _ ._.
Equipmenk TrashPick-UOContainer,PlaslicBags,WasteCadLiners.�
Chemicals: Nane.
RESULTS: p�l iras� containerswill be empty antl cantain no abviaus litter. UnlineC containers m11 have been wipetl to
remove obNous miL CanWiners lined vnth plas6c finers will aDDear Uean bul vrill anly have been changetl if
soiletl wiN tlamp ar wel suhstances. Liners will nofmally 6e changed weekly. . .
TASK: 223 WqSH LOCKERS . �
DESCRIPTION: WqSHEMERIOROFLOCKERS.USINGGERMICIDALCLEANER.
TECHNI�UE: Using a microfi6er wipe, spray wiN a germiddal Ueaner wipe tha front of eaM locker. The slantetl tops need
also lo be wipetl and Ne sides of the entl lockers alw need to be vnped. MicroliEer W'ipe, Spay Botite.
EqutpmenF. Gertnicidal Cleaner. �
Chemicals:
RESULTS: The entire fmnl anE laps of all lockers will he Gee of film. stains and detergent remova0le maMs. The lockers
vnll be clean trom lop ta bonom.
TASK: ZZ4 CLEAN DRY ERASE BOARDS
OESCRIP710N: CLEAN DRV{pqSE MARKER BOARDS AND TRAYS WMEN RE�UESTED.
TECHNIQUE: Magic mailcer boards must Oe wiped wilh a felt wi0er. Beginning at Ihe top of the board and moving the wiper
aimss Ue board Gom left to nght., moving.Omm Ihe board toward Ihe pen iray. Be sure to move Ihe ink powder
vnth the wipec II Ne wrong ink pen has been usetl k nn normally be removed using window tleaner.
Equipmenk ����FreePatlorMicro(berWipe.
Chemiwls: Nane.
RESULTS: The boaM wi0 be wiped clean antl both Ihe 6aartl anE Ne Uay vnll be hee o/ marker tlust
Page 19 of 23
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� rienfal
BVILDIXG 6FIIVICES� IMC
�1
�
�
Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 225 CLEAN BASEBOARDS
DESCRIPTION: CLEANALLBASEBOARDS.
:�,��ooivp�;.,..
''�:
:� �
, .�:
' �''c:*:: *•':
TECHNIOUE: The meNoO of cleaning baseboartls vnll tleOenE on the amount of soil antl/or the amount of basehoard needetl
ta be cleaned. Dusting may be accomplished by plaung a microfber wver on a dust wand antl walking along
the perimeter af the area. �detl soil on the baseboartls will require the�uee of a holder on a hantlle with a
microfiber wipe an0 a miltl Cetergent. Floor finish an Ne 6azehaards may require stripper an an ebrasive patl
and gentle agiWtion in artlerto remove dnetl finish.
EquipmenN Microfibet4Vipe, Sp2y Botpe: � ' '
Chemicals: Generel Puryose Cleaner.
RESULTS: The basehaard wiil he wiped clean anE will show no dust or marks that can be remwed by wiping.
TASK: ZZ$ DUST HVAC LOUVERS
DESCRIPTION: DUSTHVACLOWERS.
TECHNI�UE: HVAC louvers nee0 ro be tlusted using either a hand held micmfiber wipe or a Cust wand covemtl with a
cleaning vnpe. The dust needs to be heltl in Na wipe and nat spreatl amunE. Care must be taken to insure each
ven[ crevice is dusted 6y placing Ue tip of ihe duster in �he uevice and mwing il hack antl forN.
Equipmant Mi<rolber Wipe and Wand Flal Mop.
Chamicals: Nona.
Non-Acitl Bowl Cleaner.
RESULTS: Both the face antl Ne louvero of Ihe vents will De Gean, and maM free.The area surtountling the vent wlil also
have heen wipetl Gee of sail.
rasK: 230 POLISH FURNITURE
DESCRIPTION: POLISH ALL WO00 FURNITURE SURFACES WITH APPROVED POLISH.
TECHNI�IIE: Spreythamicrofi6erwipawiththe�selectetlfumi[urepolish.IflhesurtacehasagrainNenalwaysaDP�YUe
polish in Ne tlireciion o( the gain. If no g2in erisis Ihen wipe fmm lefl ta Aght on vice versa. Wipe Ne le9s ham
tha top Eovm, De sure ihe entire leg is poiished end i( necessary Cry buffed. In ortler noi to contaminate Ihe
polish it is impo�tanl to use a microfber wipe.
Equipment: Micra�ber Wipes. Tngger Spray Cdntainer.
Chemicals: Fumiture Polish.
RESULTS: The fumiture will have a shiny even appearence which is free of resitlue and matks.
Page 20 of 23
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% riental
BUILOIX666PVIC66�INC
�
�
\
Bid Number — 2020-745
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: 236 CLEAN MICROWAVE (')
DESCRIPTION: DAMP CLEAN INTERIOR AND EXTERIOR OF MICROWAVE OVEN.
TECHNIOUE: In ortler to cul the greasa oNen present in microwaves you sMu10 use a micro fiber wipa and a food appmved
cleaner degreaser. Wipe Ne Insitla and outside af Ihe micmwave removing all soil present.
Equtpment: Microfiber Wipe, Spay Bot�e.
Chemieals: General Putpose Cleaner.
RESULTS: The entire miaowave oven will be hee of dus4 fingerpnnis, and slains. Wa11 insitle an0 outsiEe will Uean antl
print lree, Glass will be clean'antl refleclive. The entire exterior will be film, stain and dust fiee.
TASK: 245 CLEAN COFFEE STATION (')
DESCRIPTION: CLEANCOFFEEMACHINEANDDAMPWIPECOUNTERTOP.
�G�OVNj�'p'.,.
:� � ��:
'.*.•;*;:_'�'•'`
TECHNI�UE: The coRee stafion is CefineE as Iha wunter amund 1he wRee machina. The Geanin9 W the wBea machlne may
well vary hom damD �Ping Ihe e#erior with a micmfiber wipe to amprying antl cleaning Ne coHea pots. Your
supervisor vriil insWct yau as to,lhe exient o( your Ueaning �
Equipment: MicrofiberV✓ipe. Spray BOHIe.
Chemicals: Gene21 Purpose Cleaner.
RESULTS: The coBee mac�ine eMenar vnll be clean and slain Gee. The pol antl coHee holtler will be tlean and stains
wlll �ava beenremmed.,
TASK: 249 SPOT CLEAN DOOR GLASS (•)
DESCRIPTION: SPOT CLEAN OOOR GLASS AND SIOE GLASS.
TECHNIOUE: Doorantlsideligh[glassmaybespottleane0usingamicrofiberwlpeantlglawUeanecGlasscleanershoultl
he spreyed tliredly onto lhe vnpe. Begin in �he eenter ai the spot and wipe toward Ne outer area of the spot.
Use a circular motion being sure,to blend In Ihe tlean area.
EquipmenL Microfiber W'ipe, Spay Boltle. ��
Chemlwis: Glass Cleaner.
RESIILTS: Marks antl stains Ual aaumulate would be removed so I�at glass vroul0 be tatally Gean.
Page 27 of 23
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am�owcesm¢nc,ixe
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Bid Number-2020-145
Annual Contract
Janitorial Services
Task, Technique, and Results Summary
TASK: Z65 CLEAN INFORMATION BOOTH (')
DESCRIPTION: CLEAN INFORMNTION BOOTH TO INCLU�E OUSTING, SPOT CLEANING TO REMOVE VISIBLE SOIL,
EMPN AND REMOVE TRASH AND CLEAN TELFPHONE.
1� Nl'F•••
:� � ��:
.,�.
:'.*..r
TECHNIQUE: DirectoryglassmaybetleanedusingRwmethods.Etheruseamicrafibervripeantlglasscleaneroravrindow
brush antl Clade. The level of wil or skill of Ne deaner�nT tletermine Ihe most suiiable meNatl. Glass Geaner
wn ba spayetl Eiredly onto the glass and Ihen De9lnnirg at Ihe bottam o/ Ihe dvectory wipe tox2rd the lop
using a circular motion. When using tha brush, apply Ne cleaning solution to the dvectory. Blade in a swiAing
motion lo catch liquid as it runs down Ihe glass. Care shoul0 be taken lo insure Ihat IiquiE tloes nut run dovm
the (rame. I/ lhis happens, vriDe with a microf6er wipe.
Directory wse front glas: wi�l need lo be o0ene0 periotlirally in artler lo clean hoth siCes. At Ihis time Ne
cleaner should wefully dusl Ihe letlering N it is fixed in position.
Miuofiber Wipe, Sp2Y Bottle, anNor Squeegee Blade.
EquipmanL GlassCleaner.
Chemiwls:
The en�ire iMormatian booth will Oe free o( Eusl, fingeryrints and stains. Mor¢ontal suAaces will be clean
RESULTS: and print Iree, Ue Gash container vnll ha empry. The entira telephona will (Im, stain, and tlust free.
TASK: 266 SPOT CLEAN TELEPHONES
SPOT CLEAN TELEPHONES AND SANITIZE RECENERS.
DESCRIPTION:
Spot cleaning shoultl ba perloimed vrith a microfi0er wipe foltletl at least Nree times. In this way Ihe wipe wn
TECHNIQUE: be tumed to pmvlde clean surfaces. When sp01 deaning lelephones make sure Ihat the phone hand Diece is
cleaned as well as tha base. Spray Ihe cleaner onta Ne wipe anA nol directly onto ihe suAace.
Microfiber Wipe anNor Dus6ng WanC.
Equtpmenl:
Geneal Purpose Cleaner. Disinfectant Cleaner.
Chemiwis:
RESULTS: Bath Ue ear and mouN piece will ba hee of stains an0 film. The hand sel vnll not show any fingeryrints. The
base a( the telephone wiil be also hee ol fingerynnts antl film. M approved disinfectant cleaner is used to
eonilhn IFe ro�al.m2
TASK: 276 REMOVE RECYCLABLE TRASH
DESCRIPTION: REMOVERECVLLABLEPAPERTRASHANOSTOREINDESIGNATEOAREA.
TECHNI�UE: As the rttycleE Vash pick-up container ba9s are flled, Ihey shoulC be taken to a pre-0etermined pick-up spat.
This wuld be by Ne height ar a designaletl passenger elevator or olher designatetl area. The bags shoultl be
placetl on a mal to pmtecl ihe Ooor.
EquipmenL T�ash Pick-UD ���iner, Plastic Bags. �
Chemiwls: Nane.
Non-AciO BmN Cleaner.
RESULTS: A�� recyclable trash mntainers will 6e empry an0 will have heen wiDetl to remove any marks. Recyclahle
materials will have been removed an0 store0 in Ihe designated area.
Page 22 of 23
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BVROIM666WICfi5,MC
Page 29 of 37 ' �
��
Bid Number-2020-145
' Annual Contract
�` rienfal Janitorial Services
BNLCpG6FPVICFG.INC ,
Task, Technique, and Results Summary
TASK: 288 �/�/�pE EXERCISE EQUIPMENT (')
OESCRIPTION: WIPE EXERCISE E�UIPMENT WITH GERMICIDE SOLUTION.
.���OVNTf;•,�
.F �� �T��:
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TECHNI�UE: ThemicrofibervripeshoulEbemoistenedwithNetlesignatedcleaningsolu6onanCloldedatleastthreeUmes.
In Nis xay Ihe wipe wn be tumed ta pmviCe dean surfaces. When tlamp wi0��9. �Ga only those areas
instructe0lo be done.
Equipment: Micro Fiber Wipe. ,
Chemiwls: Cleaning SaluUon.
RESULTS: Erterior suAaces of all e:ercise equipment vnli be hee o/ tlusl an0 soil antl wipes wilh a germipdal solutlon.
TasK: 331 AUTOMATIC EXTRACT CARPETS
DESCRIPTION: EXTRACT CARPETS USING AN AUTOMATIC E%TRACTOR
C
TECHNIQUE: The wrpel inNally needs W Oe vacuume0 using a marhine wM a power driven head. Ne# any ahvious spols
should ba pre�spotteC using an approvetl spollec Place a few drops on Ne spot and tamp in using a stiR bris�e
b�ush. Cleaning solution shauld be carefully measumtl into the holding lank antl Ihen filleC wilh hat water. The
frst area ro be woMed will be Ihe Pedmeter of the area to be Ueaned. By moving the machine overlhe carpet
you are sp2ying Ne cleaning solution on the wrpel antl Ihen vacuumin9 u0 �he satetl liQuitl. Care musl be
taken an not la aPPly ezcessive liquitl. Attomplish ihis Ey not sO�Ying caryel fw Ue final second o( the
euVactor heing tl2gged over Ihe carpet.
After Ihe enlire area is Ueaned, lhe taffie lanes should be vacuumeC and pile lifletl to 0�� ���9ering dirt out of
Ihe farpet. Exiracting VaRk lanes is acNally ezUacting Ihe heavily soiled areas antl removing poLs antl spills
using Ne e�Oraction system.
EqutpmenL• Caryet Extractor. Pawer Vacuum Cleaner, or Pile Lifier.
Chemicals: Spo[ Cleaner, Ertactian Cleaner.
RESULTS: Carpet is IeR with a Gean antl brighter appeaance. Most stains and spilis wlll �ave disappeared. Some may
vnck back, others may neeE a semnd Geaning. Carpet may be tlamp for up to an haur after cleanin4. Nate:
AlNaugh a specific frequenty will be stateq it is always intendeC Nat lhis task is per(ormetl continuously and
therefore sane areas may he deanetl more hequentlythan shown and some less.
T^SK: 401 VACUUM HARD SURFACE FLOOR
DESCRIPTION: USING A BATTERY POWERED VACUUM AND A HARD SURFACE FLOOR FOOT TOOL, VACUUM ALL
HARD SURFACE ROORS.
TECHNIQUE: Il is impartanl to keep Ne floor taol Oat on the Ilaar antl nol to raise il as Ihe Geanet moves lorv2rd. Using a
heatl of aOPropriate wiCth lor ihe area to be mvereA is mos� important.
Equipment: HaM Surtace FloorTool, Tank ar Back PaUevacuum. Battery Powered.
Ghemiwis: None.
RESULTS: NI haN suAace flaars wll be hee ol debris, litter antl virtualfy ail dusl.
Page 23 of 23
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Bid Number-2020-145
Annual Contract
Janitorial Services
CompuClean Overview
The ahove systems have been tested tn December of 2018, are currently tn use at 4 of our custodial prajects. The CompuClean
System will be deployed with the Tarrant Caunty Contrect when awarded. Project management and supervisor will use the
system to perform monthly inspection.
What is CompuClean?
• CompuClean is a complete cloud-based custodial data management solution
• CompuClean is owned, developed and supported by the Spartan Chemical Company Inc.
• Available exclusively to 5partan customers
• CompuClean Features:
• Custom Work loading and
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• Secure, reliable and redundant
• Upgrades applied automatically
• Cost effective
• Direc[ access for customer and tech support
• Data import assistance
• Accessible anywhere on any browser enabled device
• Desktop/Laptop
• Smartphone
• iPad/Tablet
CompuClean Mobile APP
• Available for Android devices, iPhone, iPad and iPod
Touch and Kindle devices
• Perform inspections online or ofFline
• Capture images and attach to inspections
• Add comments to inspections and images
• Track Projec[s and Work Requests
• Complete Quality Corrective Actions
• Free for any licensed CompuClean user. Install to unlimited devices.
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• Choose which features you want to use
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• Control messaging methods and
options for users, accounts and buildings
• Simple and intuitive browser-based
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Security and Data Protection
• Industry standard secure access and encryption
• All data is backed up multiple times per day to multiple locations.
• Ail program Access is password protected
• All data is owned by the customer
• Data is never shared or used for marketing purposes
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How is it cleaned?
How long does it take7
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Quality Assurance
• Perform your own custom quality inspections
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performance ofyour custodians.
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Building Quality Performance Report
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When conducting onsite inspections, managers can simply rete the quality of each inspec[ion point. In addition to selecting an
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Quality Corrective Actions
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Managers can easily create custom corrective action
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attention is inspected thoroughly.
Inventory Management
Supply Tretking
Keeping track of wha[ locations need what supplies can be a full-time
job. The right supplies can make the difference between daing a great
job and not being able to do your job at all. CompuClean makes
requesting and replenishing supplies a breeze.
• Easily track inventory movement from vendors and internaliy
• Add any type of product and multiple vendors
• Trackinventory requesu from building managers
• Document usage for buildings and track discrepancies
• Perform audits to identify loss and shrinkage
• Treck Green Product usage
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Capital Equipment
• Create and maintain a detailed listing of aIl your equipment
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• Create a preventative maintenance schedule and
treck assotiated cosu.
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Equipment List by location
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( BNLOIN4CERVICES�IXC ��*���
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What is the Workforce Recruitment Progrem?
The Workforce Recruitment Progrem for Oriental Building Services, Inc. is a resource form federel
agencies and private businesses nationwide to identify qualified temporery and permanent
employees from a variety of fields. Applicants are highly motivated experienced individual eager to
prove their abilities in the workforce.
Program starter
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o Job candidates pre-screened through face-to-face interviews
o Information about each applicant's qualifications
o Referral pools tailored to specific job requirements
o Access to candidates across the nation, by state orjob category
o Flexibility in hiring for summer internships or permanent positions
o Opportunity to identify outstanding individual for permanent staffing
needs
o Freedom to conduct independent interviews after referrals are made
and all of these services are done in house
What can part time person does for OBS
o Undertake special projects postponed for lack of time or resources
o Assist permanent staff with key projects
o Share specialized knowledge and innovative technical skills
o Assume responsibilities of staff on vacation or leave of absence
o Prove that qualified people with disabilities make excellent employees
o Contribute in a wide variety of areas, including day to day operation,
communications, equipment services, quality assurance progrem, and
administrative support.
How Program Work
Project manager conduct personal interviews with interested individual on site or at our office.
From these interviews, a database is compiled containing information on each individual seeking
temporary or permanent job. The Project manager intecview comments are included in each
individual's profile. Job seekers in the database are categorized by job interest, work experience,
geogrephic location, and many other factors. Job site manager are free to conduct independent
interviews with individual who are identified as their potential job candidates, qualify individual or
�� individuals will refer to human resource perform hiring procedures.
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OBS recruitment and hiring practices typically following the law and contract
requirement
1. OBS recruits employees from the list of people that are friends, family, walk-in and referral.
2. To apply the applicant must have two from of acceptable picture I.D. with them at the time
of apply for the job opening.
3. The applicant must be legal age of 18 year old and must have proof of legally to work in U5.
4. Upon complete of application, interviewer will make copy of applicanYs acceptable
documentation (Drivers License, Social Security Card, Aliens Card and Authorized to Work
Card etc.)
5. Before the applicant are hire, company will conduct background check and drug test as
require by all contrect and call Social Security office to confirm on applicanYs Social Security
number.
6. Upon pass of background check and social security number check. Applicant return to office
to completing all required documents (I-9, W-4, etc.)
/ 7. Upon all documents are completed, applicanYs application will submit to contrecting office
l for approve before start working at the location.
8. After the hire payroll department have 3 day to E-Verify the new employee from the hiring
date.
9. After application approve, applicant will start 20-hour orientation and training.
10. The new employee finished the training, will be on probation for the first working days, and
the first two-week they will work with company's supervisor.
The recruitment and hiring practices of OBS will be update from time to time
to comply with the law and contract requirement.
e c �
The following are some of the incentives Oriental Building Services offer to employee.
(1) All employees are eiigible for paid vacation, after 1 yr of uninterrupted service with
company. Vacation will be a matching paid of average hour of weekly paid of the last three
month. '
2) All employees are eligible for holiday pay or gift 1 month of service before any listed major
holiday.
(3) All employees will receive free uniforms.
� (4) Performance bonus such as, attendant, monthly and annual award and management
bonus.
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A srarch of the Tzxas Comic[ion Data6ase will not pirovide a definitive match or no-match. Results may or
may not be related ro tlie individual that has been searched. Further review of these records is necessary to
determine if a possible match exists. The only waY a posioee match can be obtained is [hrou9h the
submission of fingerprints.
�How To Search The Qiminal History Database
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Bid Number-2020-145
Annual Contract
Janitoriai Services
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Details
�-Verify
Case Verification Number: 2019043170729CK
Report prepared:02/12/2079 '
Company Information
CompanylD:219339
Cllent Company ID: 219339
Employee Information
C
Name: Charley Jackson
U.S. Social SecuriTy Number:'*'-**-1770
Citizenship Status: U.S. Citizen
Document Information
Current Case Result: Closed
Case Status: Employment Authorized
List B Document: Driver's license or ID card issued by a U.S. state or outlying possession
Document SubType: Drivets License Document Number. *•"•2786 Expiratlon
Date:'12/29/20XX State:Texas
List C Document: Social Security Card
Case Information
Page
Company Name:Oriental Building Services
Client Company Name: Oriental Building
Services
Date of Birth: 12/2B/19XX
Employee's First Day of Employment:
02/12/2019
Case Submitted By: Nixon Shum
Reason for Closure: Employment Authorized
Auto Close
�
�
ORIENTAL BUILDING SERVICES, INC
FINANCIAL STAYEMENTS
DECEMBER 31,.2019_.. _
C
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INDEPENDENT AUDITOR'S R�PORT
To the Management
Oriental Building Services Inc.
2526 Manana Dr. Ste 208
Dallas, TX 75220-1242
We have audited the accompanying balance sheet of Oriental Building Services Inc. as of
December 31, 2019 and related statements of income, retained eamings, and cash flows
for the yeaz ended. These financial statements are the responsibility of the Company's
manageinent. Our cesponsiliility is' lo -express an opiniori on these financial statements
based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America.•Those standazds require ihat we plan and perform the audit to
obtain reasonable;assivance about whether the financial statements aze free of material
misstatement; An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the f nancial statements. An audit also includes assessing the
`accounting principles used and significant estimates made by management, as well as
C evaluatirig tlie overall financial statement presentation. We believe that our audit provides
a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all maferial
respects, the financial posirion of the Company as of December 31, 2019 and the;results
of its operations and its cash flows for the yeaz then ended in accordance with generally
accepted accounting principles in the United States of America.
il H. Han-C.P.A.
2625 Old Denton Rd. #508
Carrollton, TX 75007
July 16, 2020
�
REVENUE:
Revenue
Gross Revenue
ORIENTAL BUILDING SERVICES, INC
INCOME STATEMENT
Twelve Months Ended December 31, 2019
YTD
4,247,179
nD %
100%
4;247,179 � 100%
�
OPERATING EXPENSES:
Advertising & Selling
Business Bond Fee
Contract Labor & Commission
Depreciation 8 Amortizatiori
Freight & Vehicle
Insurance
Intere'st`Eiipenses
Legal & Professionaf
Office Experises
Repa'ir'
Rent �
Supplies
Salaries & Payroll costs
Taxes
Meals & Entertainment
Telephone
Travel
UGlities
OtherExpenses
Total Operating Expenses
Net income From Operations
Non Operating Income <Expenses>
Net Income Before Taxes
Income Taxes
Net Income <Loss>
1,750
9,005
1,937,195
23,790
47,172
98,500
13,800
7,430
7,350
54,500
283,489
1,114,068
152,574
12,400
15,20Q
1,540
5,780
11,310
0%
���a
46%
1%
1%
Z��a
0°/a
0%
0%
0°/a
1%
7%
26°/a
4%
0%
0%
0°/a
0%
3,796;853 89°/a
450,326 11 %
450,326 11 %
. 0%
450,326 11 %
SEE ACCOMPANYING INDEPENDENT AUDITOR'S REPORT
<
Current Assets :
Cash
SavingslMarketable Securities
Accounts Receivable
-- ----lnvento�=. ---.
Prepaid Expenses
Total Current Assets
C
Investments: -
Investments
Totai'Irivestments''� '
. ° _.�
Fized Assets :
Land &-8uildings
Machinery & Equipment
Automobiles & Trucks
Fumiture & Fixtures
Leasehold Improvements
Accumulated Depreciation
Total Fixed Assets '
Other Assets :
Other Assets - Goadwill
Other Assets - Deposits
Total Other Assets
Total Assets
ORIENTAL BUILDING SERVICES, INC
BALANCE SHEET
AS OF DECEMBER 31, 2019
ASSETS
n
625,659
570,658
1,196,317
897,281
65,OOU
(858,796)
103,485
� -
1,299,802
SEE ACCOMPANYING INDEPENDENT AUDITOR'S REPORT
�
�
Current Liabilities :
Notes Payable - Curcent
Accounts Payable
Taxes Payable
Accrued Expenses
Current Portion Long Tertn Detit
Total Current Liabilities
Long Term Debt:
Long Term Debt
Less Current Portion
Deferred Income Taxes
Total Long Tertn Debt
7`otal Liabilities
Equiry :
Capital
Additional Cap"dal <Drawing>
Retained Eamings
Current Year Income <Loss>
Total Equity
Total Liabilities & Equity
ORIENTAL BUILDING SERVICES, INC
BALANCE SHEET
AS OF DECEMBER 31, 2019
LIABILITIES & EQUITY
N
0
0
$ 21,580
0
$ 21,580
21,580
10,000
817,896
450,326
1,278,222
1,299,802
SEE ACCOMPANYING INDEPENDENT AUDITOR'S REPORT
�
ORIENTAL BUILDING SERVICES, INC
STATEMENT OF CASH FLOW
Twelve Months Ended December 31, 2019
C
OPERATING ACTIVITIES
Net Income
Adjustments to reconcile Net income
to net Cash in Operation Acfivities:
Depreciation and Amortization
Accrued Expenses
Accounts Receivable
Notes payabie
450,326
23;790
(222,128)
NET CASH PROVIDED BY OPERATING ACTIUITIES 251,988
INVESTING ACTIVITIES
Payment for Equipment (126,164)
Notes Receiva6le -
Accounts Payable • 21,580
CASH FLOWS FRQM (USED BY) FINANCING ACTNITIES (104,584)
147,404 ..
147;404
478,255 .
:625,659
NET INCREASE IN CA&H
Distributions
NET CASH FLOW FROM OPERATING & ACTIVITIES
CASH AT BEGINNING OF PERIOD
CASH AT END OF PERIOD
SEE ACCOMPANYING INDEPENDNT AUDITOR'S REPORT
1
�
� ORIENTAL BUILDING SERVICES INC
NOTES TO FINANCIAL STATEMENTS
December 31, 2019
NOTE 1-SUMMARY OF SIGNIPICANT ACCOLJNTING POLICIES
Business Activities
Oriental Building Services, Inc is engaged in janitorial services in Dallas and Fort Worth
metropolitan azea.
The company recognizes revenues from janitotial cdntracts with building owners and/or
mana�ements to clean the buildings_The business was labor oriented. Labor costs were
' major expenses; which consisted of cbntract labor (46%) and wages (26%).- Suppiies�-- --� -
were (7%) of all the expenses.
Depreciarion
The company e,qnipment.is carried at cost and depreciated using primarily double
declining balance method which elects to treat all of the cost of certain qualifying
equipment as capital expenditure.
Cask
:,
r
All cash is maintained_in a company checking account. The cash balance.at banking
ins6tutions may, at time, exceed the Federal Deposit Insurance Corporation insured limit ;
of $250,000.00 per account. ,
Use of Estimates
The prepazation of financial statements in conformity with generally. accepted accounting
principles requires management to make estimates and ass'umptions that affect certain
reported amounts and disclosures. As such, actual Xesults may differ from those estimates.
NOTE 2-ACCOUNTS RECEIVABLE
At December 31, 2019, all accounts receivables were considered to be collecrible by
management, and therefore, no allowance for bad debts was necessary.
NOTE 3-LONG TERM DEBTS & SHORT TERM DEBTS
Neither long term debts nor Short term debts exist in 2019.
�
�
ORIENTAL BUILDING SERVICES, INC
FINANCIAL STAYEIVIENTS
DECEIIl�BEFt_31, 2018
e
C
�
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INDEPENDENT AUDITOR'S REPORT
To the Management
Oriental Building Services Inc.
2526 Manana Dr. Ste 208
Dallas, TX 75220-1242
We have audited the accompanying balance sheet of Oriental Building Services Inc. as of
December 31, 2018 and related statements,pf income, retained eamings, and cash flows
for the year ended: These financial siatem�s afe the iesporisibilify of the Compariy's
management. Our responsibility is to eXpress an opinion on these financial statements
based on our audit.
We conducted oui audit in accordance with auditing standards generally accepted in the
United States of Ainerica. 'Those standazds require that we plan and perform the audit to
obtain reasonable'assurance about whether the financial statements are free of material
misstatement.;An audit includes examining, on a test basis, evidence supporting the
amoupfs azid dis`closures in the financial statements. An audit also includes assessing the
aocounting;principles.used and significant estimates made by management, as well as •,
� evaluating the overall financial statement presentation. We believe ttiat our audit provides
, a.reasonable basis for our opinion.
In our opinion, the financial statements referred to above presentfairly, in all material
respects, the financial position of the Company as of December 31, 2018,aiid:the Fesylts
of its operations and its cash flows for the yeaz then ended in accordance with generally
accepted accounting principles in the United States of America. - •
il H. Han-C.P.A.
2625 Old Denton Rd. #508
Carrollton, TX 75007
June 10, 2020
�
C
REVENUE:
Revenue
Gross Revenue
OPERATING EXPENSES:
Advertising & Selling
Business Bond Fee
Contract Labor & Commission'�
Depreciation & Amortization
Freight & Vehicle
Insurence
Interest Expens`es
Legal & Professional
Office Expenses'
Repair
Renf -
Supplies
Salaries & Payroll costs
Taxes
Meals & Entertainment
Telephone
Travel
Utilities
OtherExpenses
Total Opera6ng Expenses
Net Income From Operations
Non Opereting Income <Expenses>
Net Income Before Taxes
Income Taxes
Net Income <Loss>
ORIENTAL BUILDING SERVICES, INC
INCOME STATEMENT
Twelve Months Ended December 31, 2018
YTD YTD %
5,046,7:1,9�,;, , 100%
�k .
`5,046;7;15 � 100%
2,150 0%
17,300 0%
3,088,105 61%
66,864 1 %
66,102 1 %
94,637 2%
- 0%
10,005 0%
6,975 0%
5,674 .0%a''.;
49,800 1%0
327,940 ,' 6%
81'0,098 • 16%
99,871 2°/a
16,595 0%
16,189,, - 0%
2,235'`
5,9,40 - � 0%
1-1,,670 0%
�;: •'
4,698;150 93%
' ' 348,565 7%
- 348,565 7%
0%
348,565 7%
SEE ACCOMPANYING INDEPENDENT AUDITOR'S REPORT
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�
ORIENTAL BUILDING SERVICES, INC
BALANCE SHEET
AS OF DECEMBER 31. 2018
ASSETS
Curcent Assets :
Cash
Savings/Marketable Securities
Accounts Receivable
Inventory
Prepaid Expenses
Total Current Assets
E
478,255
348,530
826,785
Investments:
Investments
Total Investments
Fixed'Assets•: '
C Land & Buildirigs �
11Aachinery & Equipment
Automotiiles & Trucks
Fumiture & Fixtures
Leasehold Improvements
Accumulated Depreciation
Total Fixed Assets
Other Assets :
Other Assets - Goodwill
Other Assets - Deposits
Total Other Assets
Total Assets
e
831,117'.#y ,,
„ , a..
' . � 5,000 - `
, , �(835,006)
� 1.111
827, 896
SEEACCOMPANYING INDEPENDENTAUDITOR'S REPORT
�
�
ORIENTAL BUILDING SERVICES, INC
BALANCE SHEET
AS OF DECEMBER 31, 2018
LIABILITIES & EQUITY
\
Current Liabilities :
Notes Payable - Current
Accounts Payable
Taxes Payable
Accrued Expenses
Current-P-0rtion Long Term Debt- - — - -
Total Current Liabilifies
Long Term Debt :
Long Term Debt
Less Current Portion
Deferred Income Tazes
TotaFLong Term Debt
Total Liatiilities
Equity :
Capital
Additional Capital <Drawing>
Retained Eamings
Current Year Income <Loss>
Total Equity
0
F
'i �.},'
;�
10,000
469,331
348,565
827,696
Total Liabilities & Equity
827,896
SEE ACCOMPANYING INDEPENDENT AUDITOR'S REPORT
1
(
,\
ORIENTAL BUILDING SERVICES, INC
STATEMENT OF CASH FLOW
Twelve Months Ended December 31, 2018
OPERATING ACTIVITIES
Net Incame
Adjustments to reconcile Net incame
to net Cash in Operation Activities:
Depreciation and Amortization
Accrued Expenses
Accounts Receivable
�lotes.payable
NET CASH PROVIDED BY OPERATING ACTIVITIES
INVESTING ACTIVITIES
Payment for Equipment
Notes Receivable;
Accounts Payalile
CASH FLOWS, FROM (USED BY) FINANCWG ACTIVITIES
NEf INCREASE IN CASH
Distribu6ons
348,565
66,864
415,429
415,429
NET CASH FLOW FROM OPERATING 8 ACTIVITIES 415,%329
CASH AT BEGINNING OF PERIOD 62,796
CASH AT END OF PERIOD 478,225
SEEACCOMPANYING INDEPENDENTAUDITOR'S REPORT
3
{
� ORIENTAL BUILDING SERVICES INC
NOTES TO FINANCIAL STATEMENTS
December 31, 2018
NOTE 1-SUMMARY Or SIGNIFICANT ACCOUNTING POLICIES
Business Activities
Oriental Building Services, Inc is engaged in janitorial services in Dallas and Fort Worth
metropolitan area.
The company recognizes revenues from janitorial contracts with building owners and/or
managements to clean the buildings. The business was labor oriented. Labor costs were
` - inajoF experises; which consisted�af cantracfiabor(6i°7o) arid wages (16%). 3upp]ies
were (6%) of all the expenses.
Depreciation
The company equipment is carried at cost and depreciated using primarily double
declining balance metliod which elects to treat all of the cost of certain qualifying
equipment as capital expenditure.
Cash =
All cash is maintained in a company checking account. The cash balance at banking
institutions may, at time, exceed the Pederal Deposit Insurance Corporation insured limit
of $250,000.00 per account.
Use of Estimates
The preparation of 5nancial statements in conformity with generally accepted accounting
principles requires management to make estimates and assnniptions fhat affect certain
reported amounts and disclosures. As such, actual results may differ from those estimates.
NOTE 2-ACCOUNTS RECENABLE
At December 31, 2018, all accounYs receivables were considered to be collectible by
management, and therefore, no allowance for bad debts was necessary.
NOTE 3-LONG T�RM DEBTS'& SHORT TERM DEBTS
Neither long term debts nor Short term debts exist in 2018.
� rienfal
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Bid Number — 2020-145
Annual Contract
Janitorial Services
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Oriental Building Services conducted comprehensive research on the below products to be incorporeted into the contrect
to achieve the orderly level and custodial expectation of services. We selected those innovative products from industry
leaders based on ease of use, richness of features, environmental friendliness, and quality of performance in delivering
orderly level of daily, weekly, and monthly custodial expectations of cleaning services. Incorporeting these tools will further
enable OBS to provide "Comprehensive Orderly Level" of services to Tarrant County.
All the attached equipment, supplies and chemicals listed will be obtaining from Supply Work, and certify MWBE Vendor
Master Clean Supply in Dallas, Texas. A monthly supply orderwill be deliveringto Group building. All supplies will be tracked
by CompuClean inventory control program. SDS will be store in each ofthe supply closet.
Below is some of the feature equipment and chemicals we bring to the projed, enhante, and maintain the tidiness of the
facility, plus safety of the Tarrant County staffs, and public in mind.
Equipment Description
of
Proteam VE�cAquarterl � I nUprightAutamati s I J I.FIezi6leHighDusierNandle
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fil Sanitaire5713NEVA � RuOCermalE9lackTilt
�d� VACUUMQEANER Tmck,UtilityOuty, �
Ratatlonal Molded,l/2
IPCEagIe46GBattery �y��. NuhberMald6173-e
SmartVac ��1L' UeaningG(twith
Y" zieonrndvwllnwvtnW
12°�12' All Purpose
Microflher GoN
7C80.18 Waveerake•Side
Vress Cambo
p I Cooutd o. swa� o•eP I� I 18' Mlua Padr Wet MoP I p� I Trash Banta ners an wheels
7
S7 UarkeSummltWec/Ury
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Tankvaaum
� 6112FIoarSignwith
MultFlingual'[aution'
d ImO�int,2•Sid¢d
� I Mlvofl6er Wal1 Wash
Mop Pad
Chemicals List
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5pan� � �_. _ � � �
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Oisinlaeting All-PurPose Spray
g Disin(ecting - Sanitizing
Glase Clvanar Balhroom Cloanor
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Oivorsuy OxivirT6 Wipos Dllution System
ICf115 COV10.1B in 1 min
Impact MivafiherNlop
System 320: Bottte,l8'
Wide
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FlnlsheA Floor
Gloono�
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DNeraey OxWb TB Spray
KJI> GOVID+19 in � min
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Major'Equiprrients;Llst ::., _._
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Descdption,of Equlpmentis '' ��
Vacuumtlearier :CommerclalUp-RIgh45anlpirel2'�HEPAFlIter&DualMotor-0.3mic�
BuHer MeNine :20' 175 RPM Inw speed &2000 NYM HI-Speed
Wet/DryVacuum :15gaimmmercial/WaterlH[,Autooverllow
Autamatic5cruhber :20'BatteryScrvhber
Autamatic 9umBher :11' Vowr-Flite
NotWaterE�tract :UltlmateGalavyHeatedFytractor/1ig1.100V51
Pressure Wasllen :3500 P51, 2.7 GPM / Uatts man
Broem : Toy k1 Cnrn Straw and Street 16r3.5 Blk. Polyprolene Brii4es
GaageSweeper ;Noover,9"26rushOutDoorSweeper
GrpetSpotter�PortaEle� :3.SgI,60p.s.i./otdeepcleaniong
Urpet Oryer :7 Speed alr mover, 3/4 hp xrifi handle/wheeb
SptemDi:pensers :3MWmpactdispenser
Mo0 Bucket :3' Gstern, 3536pt VlasUc Nubbe�maid
WlnEowSqueegee :12'&18°Brass[hannelandhanEle,FiRNre5ingleBletle
Uust Pan ; lobby Sryle 12° � self-Qosing Ild
Tlt Truck : 7501b & 950I6. 4 wheel, lubber Mald
Etc.. ; SpaY Gun & BaMe I6ax. Putry kni/e,
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MaJor Equlpments List. ,
Destdptlon�of.EqulpmeM:�, .;,, _ �,
Vacuumtleaner :CommerclalUpiilght,Sanlblrel2'(HEPAFII[er&DualMOMr•0.3mic)
BuH¢r Machbre : 20' 175 RPM Inw speed & 2000 RPM NI-Speed
Wet/DryVaaum :15galcommer<ial/Waterllit,Autoorerfiow
AulomaticSaubher :20'Battery5cru6h¢r
AutomaticBumisher :23"PowrFllte
HotWatetEM4act :UltlmateGalacyHeatedEatraclnr/12gI.100P51
PressureWashen :250UPSI,L7GPM/Gaksman
Broom : Tay pl Com Straw and Stree[ S6a3.5 Blk. Polypralene Bristlef
Ga2geSweeper :Hoover,9"26rushOutDoorSweepe�
Carpet5potler(Portable) :3.Sg1,600•S.I.firdeepdeaniong
CarpetDryer :25peedairmover,3/4hpwithAandle/wheets
SysMm Dispensers :3M Cnmpactdispenser
Mop Budret ; 3' Casten, 35-3Bqt. Plastic Ruhhermald
Wlndaw5queegee :12'&18'erass[hannelandhandle,FlrtureSingleelade
Dust Pan : bb6y Sryle 11°, self• Oosing Iid
Tllt Truck ; 75016 & 4501h.4 wheel, IubEer Maid
Etc. : Spray Gun & BoMe I6ax, Putry knife,
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VaaumCleaner :[nmme�cialU�Rlght,5anib(�e12"�HEPI1FlIte�&OualMotor-0.3mip)
BuHer Mac�ine : 20' 175 flPM low speed & 2000 RPM HI-Speed
WeU�ryVacuum :15galcommerNal/Waterllk,Autoaverflow
AutomaticBumBher :21"Vowr-Flite
HvcWaMrExttect :UltimateGalaxyHea[edExhactot/12gI.100V51
Gressure Washers : ZSOO P51, 2.7 GPM / tra}ts man
eroom : Toy p1 Cam Straw and Sveet 36x3.5 Bik. Polyprolene BrisNes
Garage Sweeper : Hoovep 9' 2 brush Out Door Sweeper
Urpet Spvtter (Poroble) :3.5 gl, 60 p•5J. fo�deep �leaniong
UrpM Dryer :? Speed aIr morer, 3/4 hp with handle/wheels
System�lspensers :3MCompactdispenser
Mop Bucket :3' Casters, 3S38qt. PlasHc Rubbe�meitl
Window Squeegee :13" & 18' Brau [hannel and handle, FMture Single Blade
Uust Pa� : Lobby Style 12° , self• Closing Ild
711tTruck :75016 & 45016.4 wheel, lubher Maid
Etc.. : Spray Gun & 9oMe 16oa� Putty knife,
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' . Annual Contract :F
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1. All employees are expected to report to work on time every day.
2. Employees are expected to call our office during office hours 'rf they will be late or
absent. Failure to comply may lead to termination.
3. � Accidents, property damage, or injury must e reported immediately to the employee's
supervisor.
4. Employee must stay in their assigned work areas. They are not allowed to visit other
work areas unless instructed by their supervisor.
5. Radios, N's or other personal entertainment devises are not allowed in the work areas.
6. Use of clienPs telephones is prohibited.
7. Employees are required to wear leather shoes, which are in good addition. No sandal,
slippers, torn tennis shoes or high heels are allowed.
8. Doors are to remain locked unless directed by a supervisor.
� 9. Uniforms must be wom at all times.
10. Tum on lights only in the area you are cleaning. Tum off when finished.
11. Employees may be required to take truth verification test.
12. Lock all doors and windows normally kept locked by clients after cleaning assigned
area.
13. A doctor's excuse may be requested if more than three work days are missed due to
illness.
14. Keep janitors closets and equipment neat and in good order at all times.
15. If there is evidence of a robbery upon entering a building, report to security or police
before start working.
16. Do not bring unauthorized persons with you into any the buildings. This includes wives
and children.
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Bid Number-2020-145
Annual Contract
Janitorial Services
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Work Rule
Work only in area assigned -any emptoyr.e found on a floor ar In an oHiee oUierthan asslgned work areas will be tertninated.
NOIXCEP710NS. '
Empioyees wlli be polRe to ali occupams of }he buitding.
Employees will mainfain proper hyglene and wear proper oompany unifortns and Gothfng.
Employees w10 not reportto xrorkwhen Intoxlcated.
Employees will not use aieofrolic beverages or non -presenbed drugs whtla working
Emptayees are paid twice a moMh and should not expect loans or advance priorto payday. Payeheeks are to bepidced up at
the butlding where you work Your last pay eheekwHh the companywill be the wmpanys ofliee. H a paydayfalls on a Holiday
you ean ezpect W 6e paid priorto the Hollday.
Employees will notsmokawhfle working.
Employees will not use cell phone dotngwark hour exceptco�rtaet wkh superWsororemergenry.
Emptoyees will not lotter tn tenafRoflices or building.
Empioyees wiil not use bud, foul or a6usive Ianguage while In the building.
Employees will not use ortamperwith office machlnes.
Emptoyees wf0 not eat during working hours except doing break 8me.
Employees will not use tenarrt phones. Go M custodial oflice to use phone for emergencyor personal eall.
Empioyees finding anything ofvalue (money, walleLs. Jewetry. radios, etc.) or not in thelr proper place vnll reportthis to thelr
supervisor Immedately.
Employe� will exe�dse reasonable pWon and pfe in the use of equipmerrt, toots, and supplies, so as not W damage oftices,
Tumishings, ihe equipmeM, orp�se personal harm to themselves and others.
Emptoyees who ezpectto be late m absentirom work, must notify hislher supervisorat least 2hours before thetrsehedute W
come fn, so a replacemeM can be found. The eompany atso maintains a telephone service from 9 a.m M 5 p.m at 469522-
00012. When plling in, be sureto gHe fhem�your name and a b�ief inessage or desuiptlon of problem.
VYhen an emptoyee dces not eail In or 2portforwark at the auignEd tlme, it Is assumed the employee has quit
ExcEssive absences anNorTardlness will result in dsmissai. TWo absences per mofrth are cofsidered excesslve, and in case
of illness, we may requ6e a doctofs exeusa.
Empty mns are not to be sahraged or storeU In Jankor dosets for personnel 2ason.
Every injuryon thejob regardless ot how mlrror must be reported to yoursupervisor immediafely. Forserious acddent eall
917 than office 469522-0001f2 or }rour supervisor Immediateiy.
Empioyees will not allrnvanyane to come Inside tlte bullding after hour wRh them. Fxample: elilld2n, 8iends, relaHves or
building personneL NO IXCEPTIONS
The above rules are for your benefit. �otation of any one of the rule can result in a verbal
waming, written waming and possible immediate dismissal.
WHILE WORKING - PLEASE NOTICE THE FOLLOWING AND REPORT TO SUPERVISOR
• Mything tlwt ts broken and how k happened.
• Anyoffieeyourkeywillnotopen
• My Wfices lift unlodcetl hytenants
• Myronetliatasksyounottodeanlheirarea
• My requests from tenar�
• Myunusualoecurrences
• Anypersa�intheo%cewhenyouleaveaRerGeaning
• Myhumedoutlighis
• �YSmPP��Pcommales
• Myleakingfaucetsortvaterleak
• Mypersonrequestlngaocesstoanyofficeorbuil�ngwiMoutakey-Theywillbereferredtofhesecudtyguardforadmisston
WHENFINISHED TURN OFF ALL LIGHTS AND LOCK ALL OFFICES THAT WERE LOCKED - TURN IN KEY
AND CLOCK OUT
YOUR SUPERVISOR IS AVAILABLE TO DISCUSS ANY OF THE ABOVE RULES IF THERE ARE ANY
QUESTIONS. PLEASE SEE HIMlHER FOR DISCUSSION
TXIS IS TO NOTIFY YOU THAT ANY VIOLATION OF THE ABOVE OR ANY O7HER COMPANY RULES MAY RESULT IN
IMMEOIATE TERMINATION OF YOUR EMPLOYMEM
1 NAVE RECEIVED A COPY OF ORIENTAL BUILDING SERVICES COMPANY POLICIES 1 AGREE TO ABIUE BY THE RULES
AND UNDERSTAND THAT FAILURE TO DO SO WILL RESULT IN DISCIPLINARY AGTION UP TO AND INCLUDING
DISCHARGED.
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Bid Number-2020-145
Annual Contract
Janitorial Services
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Reglas de Trabajo
TrebaJareolamenteen ei 5rea asignada- eualqulerempleado que se encuenVeen el suelo oenuna ofieina distinta
delas 3reas de trabaJoaslgnadassa dar3 por terminado. NO HAY EXCEPCIONES.
Los empleados ser3neducadosatotlos Ios ocupantes deledlBclo.
Los empleadosmantener una higlene adecuaday usarunlfortnes apropladosde la eompaRfay Ia ropa.
Los empleados nopresentarse a trabaJaren estado de intoxicacl6n.
Los empleadosno utflizar5n6a61dasalcoh6lieas ono -Ios medieamentosrecetados altrabaJo.
Los empieadosse les pagados veces almes y no debeespereroprgstamosde dia de pagoantes deavanzar. Cheques
de pagoserecogi6 en elediflclo dondeusted tra6aJa.SuulUmoeheque de pagoeonla empresa ser5la oflGnade la
eompa�3(a.Si undia de pagowe enun dfa de flestaque usted puede esperere pagarantes de IaFlesta.
Los empleados nofumardurente el trabaJo.
Los empleados noutilizar el tel�fonoceiularhaclendahoras de trabajo, solo el conWetocon el supervisoro de
emergancla.
Los empieados noperder el tlempoenoflclnas alqulladasode construceiGn.
Los empleados nousar3n lengua�efuerte,grosero oabusivomlentrasen el ediflelo.
Los empleados noutilizaro manlpularm3qulnas de oflcina
Los empleados nocomer durantelas horas de tra6aJo, solo eiandotlempo de descanso.
Los empleados nousan tel�fonosinqulllnos.Vaya a la oficinade mantenimlento parael uso del
telAfonoparellamadasde emergenelA opersonal.
Empleadosencontraraigo de valar(dlnero,Joyascarteras.Radios, etc.) O no ensu lugarinformeesto a
susupervlsortnediatamente.
Los empleadoscon wutelay cuidado rezonahieenel uso de equlpos, hertamientas y materiales,a 4n de nodarlare
las oflelnas, el mobiliario, el equlpo, owusar da�iopersonalasf mismasya los dem3s.
Las empleadosque tengan previstollegar Wrde oausentarse del Vabajo, debe notlflear asu supervisor/ apor lo
menos2 horesantes desu horario paraentrar,por lo que unreemplazose puede encontrar.La empresa Wmbl§n
manGeneun servielo telefdnico deW a.m: 5 p.m.a469522-0007/2.Cuando Ilame, asegurese dedarsu nombre y
unbreve mensaJeo deserlpcidn del problema.
Cuandoun empleatlo nollama no se presenta al trebaJoen ei tiempo asignado, se asume que el empleadoha
abandonatlo.
EI exeeso de auseneiasy/o prdanzasse treduclr3 enel despldo.Dos ausenciaspor mes seeonsldera excesivo, y en
easa de enfermedad,es posible que necesitemosuna excusa m8dlea.
Wtasvacfas nodeben serrescapdoso almaeenadosen artnariosporteroporraz6npersonal.
Cada IeslGnen el trebaJo, Independlentemente de que tan Insignlfieantedebe ser reportadolnmedlatamente a su
supervisor. Por911graveaecidentedeofleinallame aI469522-000112 osu supervisarinmedlato.
Los empleados nopemiiQremos que natlleentrereal edifielo despuAs dehorascon ellos.EJemplo:hijos, amigos,
famillares o personalde eonstruccl5n. NO HAY EXCEPCIONES
Las reglas anterioresson pare subeneficio.La violacion decualquiera deia regla
puederesultaren una amonestactonverbal,amonestacion por escrito yposible
despido.
EN EL TRABAJO- POR FAVOR INFORME LO SIGUIENTE AL SUPERVISOR
• Todo loqueno funciona yedmo sucedl6.
• Cualquler aflcina dela Ilaveno abra �
• CualquleroBcinasascensorablertapor los Inquilinos
• Cualquler personaque le pideque no Ilmplesu 5rea
• Todas Iassollcitudes de Ioslnqulllnos
• Todos Iosaeanteclmientos Inusuales
• Todas laspersonas en Iaoflcinaeuando salgadespu€s de la Iimpleza
• Cualqulerquemadasluces apagadas
• CualquleNnodorosWpados
• Todos las tugasde aguaofugas
• Cualqulerpersonaque solicita el accesoa �cualquier oticinao edifieto sin Ilave
CUANDO TERMINE' DE APAGAR TODAS LAS LUCES Y ASEGURE TODAS LAS OFICINAS QUE
ESTABAN CERRADAS CON LLAVE - GIROENCLAVE Y RELOJOUT
SUSUPERVISOR ESTA DISPONIBLE PARA DISCUTIR CUALQUIERA DE LAS REGLAS ANTERIORES
SI HAY ALGUNA PREGUNTA. CONSULTEEL / ELLAPARA EL DEBATE
�`STE ES NOTIFICARLE QUE CUALqUIER VIOLAC16N REGLA DE COMPAf1�A ANTEDIGHA O DE LA CUALQUIER
OTRA PUEDE DAR LUGAR A LA TERMINACISN INMEDIATA DE SU EMPLEO
HE RECIBIDOUNA COPIAOE LAS POLITICAS DE LA EMPRESA ORIENTAL BUILDING SERVICES ESTOY DE
ACUERDO ENCUMPLIR CONLASNORMASY ENTIENDOQUEEL NOHACERLO RESULTAR EN ACGION
DISCIPLINARIA HASTA E INCLUYENOO LA DE ALTA. �
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Bid Number-2020-145
Annual Contract
Janitorial Services
Photographs or catologue cut sheets of proposed uniforms.
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eelow are daily uniforms in use on all current Oriental Building Services projects; we have included these as
examples, and understand that Tarrant County will evaluate and as necessary suggest changes during
mobilization.
Proposed Daily Uniforms
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Our everyday staff uniform
projects
a professional appearance
The OBS winter coat keeps
employees warm
while maintaining uniformity
EXHIBIT C
SELLER’S QUOTE, SCOPE OF SERVICES OR PURCHASE ORDER
(Seller’s quote, scope of services pages follow)
1
2
3
4
5
6
7
8
9
A B C D E F G H I J
Exhibit A – Seller’s Quote
Address # of Workers # of
hours
per day
# of hours per day
Vendor Suggestion
Labor Rate Days per week Times Square Footage Dusting (all
levels up to
and
inclduing 6
feet in
height)
Plumbing Fixture
and Dispenser
Cleaning
1000 Throckmorton 4 8 36 16.48 M - F
Tues-F
9am - 1pm,
5:30pm - 2am
72,793 Weekly Daily
200 Texas Street (City Hall)8 8 64 16.48 M/W/F 5:30pm - 2am 260,467 Weekly Daily
908 Monroe ( Annex Building)2 8 16 16.48 M/W/F 5:30pm - 2am 59,035 Weekly Daily
275 W. 13th St. (Zipper Building)2 8 16 16.48 M/W/F 5:30pm - 2am 69,329 Weekly Daily
401 W. 13th St. (13 St. Annex)1 8 2.5 16.48 M/W/F 5:30pm - 2am 6,360 Weekly Daily
900 Monroe St. (Gordon Swift Building)2 8 16 16.48 M/W/F 5:30pm - 2am 47,821 Weekly Daily
Building Information Service Level
1
2
3
4
5
6
7
8
9
A
Exhibit A – Seller’s Quote
Address
1000 Throckmorton
200 Texas Street (City Hall)
908 Monroe ( Annex Building)
275 W. 13th St. (Zipper Building)
401 W. 13th St. (13 St. Annex)
900 Monroe St. (Gordon Swift Building)
Building Information
K L M N O P Q R S
Sweeping Cleaning and
finishing (Waxed)
Floors
Wastebaskets Ash Trays
and Urns
Furniture and
Composition
Desk Top
Cleaning
Cleaning
Entryway Plate
Glass
Removal of debris from
Entrances and Building
Perimeter
Wet Mopping Machine
Scrubbing
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
Daily As needed Daily Daily Daily Daily Daily/as needed Daily As needed
1
2
3
4
5
6
7
8
9
A
Exhibit A – Seller’s Quote
Address
1000 Throckmorton
200 Texas Street (City Hall)
908 Monroe ( Annex Building)
275 W. 13th St. (Zipper Building)
401 W. 13th St. (13 St. Annex)
900 Monroe St. (Gordon Swift Building)
Building Information
T U V W X Y Z AA AB
Spot Cleaning Stripping Sealing Waxing/Finishing Buffing Vacuuming Glass Cleaning Trash/Waste
Removal
Metal
Cleaning/
Polishing
As needed -N/A As Needed Daily Daily Daily Daily Daily
As needed -N/A As Needed As Needed Daily Daily Daily Daily
As needed -N/A As Needed As Needed Daily Daily Daily Daily
As needed -N/A As Needed Weekly Daily Daily Daily Daily
As needed -N/A As Needed Weekly Daily Daily Daily Daily
As needed -N/A As Needed As Needed Daily Daily Daily Daily
1
2
3
4
5
6
7
8
9
A
Exhibit A – Seller’s Quote
Address
1000 Throckmorton
200 Texas Street (City Hall)
908 Monroe ( Annex Building)
275 W. 13th St. (Zipper Building)
401 W. 13th St. (13 St. Annex)
900 Monroe St. (Gordon Swift Building)
Building Information
AC AD AE AF AG
Disinfecting Woodwork
Cleaning/
Polishing
Dispenser
Service
Cleaning,
General
Shower
clealing
Daily Daily Daily Daily N/A
Daily Daily Daily Daily N/A
Daily Daily Daily Daily N/A
Daily Daily Daily Daily N/A
Daily Daily Daily Daily N/A
Daily Daily Daily Daily N/A
EXHIBIT D
CONFLICT OF INTEREST QUESTIONNAIRE
(Conflict of Interest Questionnaire page follow)
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
FORM CIQ
OFFICE USE ONLY
Date Received
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A.Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
Yes No
B.Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
6
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
Signature of vendor doing business with the governmental entity Date
ownership interest of one percent or more.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
Revised 1/1/2021Form provided by Texas Ethics Commission www.ethics.state.tx.us
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A)a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2)the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1)has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.