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Home My WebLink AboutContract 54925-A1 CSC No.54925-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54925 This Amendment("Amendment")is made and entered into by and between the City of Fort Worth ("City")and Tarrant County Samaritan House,Inc.("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as"Party"and jointly as"Parties." WHEREAS, the City and Agency made and entered into City Secretary Contract No. 54925 ("Contract") on August 4,2020; WHEREAS, the City receives grant monies from the United States Department of Housing and Urban Development through the Housing Opportunities for Persons with AIDS Program ("HOPWA") Program,Program No. TX-H2O-F002,Catalog of Federal Domestic Assistance No. 14.241; WHEREAS,the HOPWA program is intended to address the needs of eligible persons associated with the challenge of living with HIV/AIDS and their families; WHEREAS, the Agency requested an amendment to extend the term of the agreement through December 31,2021 and amend Exhibit A and Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Pursuant to Section 3,entitled"Term",of the Contract,the Contract may be extended if such extension is necessary for completion of the program and is authorized by the HOPWA Regulations and the City's grant agreement with HUD.The parties,by entering into this Amendment,agree to extend the Contract to December 31,2021. II. EXHIBIT"A"—PROGRAM SUMMARY attached to the Contract and EXHIBIT`B"— BUDGET attached to the Contract are hereby amended and replaced in its entirety with EXHIBIT"A" and EXHIBIT`B"Revised 12/3/2021,attached hereto. III. This Amendment is effective as of October 1,2021 and Agency may request reimbursement for allowable costs,directly related to the implementation of the HOPWA Program,as authorized by the AIDS Program("HOPWA")Program. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. OFFICIAL RECORD Amendment No. 1 to CSC No. 54925 CITY SECRETARY Tarrant County Samaritan House,Inc. (HOPWA PSA 20-21) FT. WORTH, TX [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 54925 Page 2 Tarrant County Samaritan House,Inc. (HOPWA PSA 20-21) ACCEPTED AND AGREED: TARRANT COUNTY SAMARITAN HOUSE CITY OF FORT WORTH cz. By: Ki 13,202115:15 EST) By: Fernando Costa(Dec 14,202122:31 CST) Kimberly Robinson,Executive Director Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: J ette S.Goodall(Dec 15,202115 CST) By: Jannette Goodall,City Secretary Taylor Paris M&C: G-20-0497 Assistant City Attorney 1295 Certification No.2020-637103 OR Date: August 4,2020 X i00 00°°rj.A,-%,A �00 O��Y �vo o=YYd RECOMMENDED: pp ,f o o*�¢ pa�a� d nEXA`�ob�, By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara-A4"ri Barbara Asbury(Dec 14,202 17:54 CST) Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY Amendment No. I to CSC No. 54925 FT. WORTH, TX Tarrant County Samaritan House,Inc. (HOPWA PSA 20-21) TARRANT COUNTY SAMARITAN HOUSING, EXHIBIT "A" INC. Services for People Living with HIV/AIDS PROGRAM SUMMARY PROGRAM SUMMARY (HOPWA) October 1, 2020 to December 31, 2021 $738,649 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides supportive services and Tenant Based Rental Assistance (TBRA) to HOPWA-Eligible Clients living in The Villages at Samaritan House Apartments, the Samaritan House Single Room Occupancy ("SRO") Facility, and in scattered-site rental-voucher supported housing. The supportive services include case management and housing counseling. Program services may also include congregate meals; substance abuse counseling; medical transportation; recreational and social programs; educational programs; and life and job skills programs. TBRA includes long-term monthly rental assistance. Clients must be Income Eligible according to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified housing need as determined by the client's case manager. HOPWA Funds will pay for direct assistance for TBRA clients. HOPWA Funds will be used to pay for a percentage of supportive service salaries and fringe benefits,associated with the Program. HOPWA Funds will also be used to pay for the operational expenses of the Agency's SRO Facility located at 929 Hemphill Street, Fort Worth, TX 76104. Operational expenses consist of salaries and fringe benefits for property management and maintenance staff. No more than 7% of the HOPWA Funds will be used to pay for administrative costs, including salaries and fringe benefits and City-required insurance associated with the Program. Agency's office and Program services will be available at 929 Hemphill Street,Fort Worth, Texas 76104,Monday through Friday, 9:00 a.m. to 5:00 p.m. Program services may also be provided at clients' homes. The SRO is staffed 24 hours a day, 7 days a week. The Program will provide services to HOPWA-Eligible clients residing in Tarrant, Johnson, Parker, Wise, Hood and Somervell counties. REGULATORY CLASSIFICATION: IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 3 1 C HOPWA Project Sponsor Activity HOPWA PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 1 Tarrant County Samaritan Housing,Inc. Regaulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses 24 CFR 574.300(b)(7)— Supportive Services 24 CFR 574.300(b)(8) Facility Based Operations 24 CFR 574.300(b)(6)—TBRA Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under HOPWA Regulations. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must provide Supportive Services to a minimum of 110 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant, Johnson, Parker, Wise, Hood and Somervell counties as shown by the monthly reports on Attachment III. The Program will also provide Facility Based Housing Subsidy Assistance through the housing operations to 60 household housing units and TBRA services to a minimum of 14 households. HOPWA PSA CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM SUMMARY Page 2 Tarrant County Samaritan Housing,Inc. EXHIBIT "B" -BUDGET Account Grant Budget I A B Total ADMINISTRATIVE PERSONNEL Increase Decreas Salaries 1001 $ 36,671.00 $ 36,671.00 FICA 1002 $ 2,805.00 $ 199.82 $ 2,605.18 Life/Disability Insurance 1003 $ 26.00 $ 26.00 Health/Dental Insurance 1004 $ 1,855.00 $ 17.66 $ 1,837.34 Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Contract Labor-Accounting 1007 $ - Mileage 1008 $ - Insurance-Commercial Umbrella Liability 1009 $ - Insurance-Directors and Officers 1010 $ - Insurance-Fidelity Bond or Equivalent 1011 $ 500.00 S 10.95 $ 489.05 Other Admin $ - TOTAL ADMINISTRATIVE EXPENSES 1 1 $ 41,857.00 1 $ is 228.43 1 $ 41,628.57 %Administrative Cost 6% SUPPORTIVE SERVICES PROGRAM PERSONNEL Salaries 2001 $ 349,675.00 $ 27,690.90 $ 377,365.90 FICA 2002 $ 26,750.00 $ 249.00 $ 26,999.00 Life/Disability Insurance 2003 $ 471.00 $ 52.93 $ 523.93 Health/Dental Insurance 2004 $ 38,069.00 $ 9,337.74 $ 28,731.26 Unemployment-State 2005 Worker's Compensation 2006 SUPPLIES AND SERVICES Office/Medical Supplies 3001 Office Equipment Rental 3002 Postage 3003 Printing 3004 MISCELLANEOUS Contract Labor-Nutritionist 4001 Food Supplies 4002 Other Supportive Sevice FACILITY AND UTILITIES Telephone 5001 $ - Electric 5002 $ - Gas 5003 $ - Water and Wastewater 5004 $ - Solid Waste Disposal 5005 $ - HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 1 Rent(City needs copy of lease before expenses can be reimbursed) 5006 $ - Custodial Services 5007 $ - Maintenance/Repairs 1 5008 1 1 1 1 $ - Building Security 1 5009 1 1 1 1 $ - HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 2 LEGAL,FINANCIAL AND INSURANCE Professional Liability/Business Auto 6001 TOTAL SUPPORTIVE SERVICE EXPENSES $ 414,965.00 $ 27,992.83 $ 9,337.74 $ 433,620.09 DIRECT ASSISTANCE-STRMU Short-term Rent Assistance 7001 $ - Short-term Mortgage Assistance 7002 $ - Short-term Utilities Assistance 7003 S - Total Direct Assistance-STRMU is _ $ - DIRECT ASSISTANCE-TBRA AN Tenant Based Rental Assistance (TBRA) 8001 $ 112,317.00 $ 112,317.00 Total Direct Assistance-TBRA 1 $ 112,317.00 $ - $ - $ 112,317.00 FACILITY BASED OPERATIONS PERSONNEL Salaries 9001 $ 137,613.00 $ 15,923.32 $ 121,689.68 FICA 9002 $ 10,527.00 $ 1,493.44 $ 9,033.56 Life/Disability Insurance 9003 $ 228.00 $ 228.00 Health/Dental Insurance 9004 $ 21,142.00 $ 1,009.90 $ 20,132.10 Unemployment-State 9005 $ - Worker's Compensation 9006 $ - Insurance-Commercial Property and Professional Liability 9007 $ - TOTAL FACILITY BASED OPERATION EXPENSES $ 169,510.00 $ - $ 18,426.66 $ 151,083.34 BUDGET TOTAL $ 738,649.00 $ 27,992.83 $ 27,992.83 1 $ 738,649.00 HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 3 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B"—Budget is June 1, 2021. SALARY DETAIL - ADMINISTRATIVE Est. Percent to Amount to Position Title Annual Salary Grant Grant Accounting Assistant $ 33,097.00 10.0% $ 3,310.00 Accounting Assistant $ 15,600.00 10.0% $ 1,560.00 Accounting Manager $ 67,080.00 10.0% $ 6,708.00 Vice President/Chief Operations Officer $ 116,854.00 10.0% $ 11,685.00 President/Chief Executive Officer $ 134,078.00 10.0% $ 13,408.00 TOTAL $ 366,709.00 10.0% $ 36,671.00 FRINGE DETAIL - ADMINISTRATIVE Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 28,053.00 10.0% $ 2,605.18 Life/Disability Insurance $ 390.00 6.7% $ 26.00 Health/DentalInsurance $ 36,669.00 5.0% $ 1,837.34 Unemployment-State Worker's Compensation $ - TOTAL $ 65,112.00 6.9%1 $ 4,468.52 MISCELLANEOUS - ADMINISTRATIVE Est. Percent to Amount to Total Budget Grant Grant Contract Labor-Accounting 4DIV/0! Mileage Insurance-Commercial Umbrella Liability $ - Insurance-Directors and Officers Insurance-Fidelity Bond or Equivalent S 489.05 100.0% S 489.05 TOTAL I $ 489.05 1 100.0%j $ 489.05 SALARY DETAIL- SUPPORTIVE SERVICES Est. Percent to Amount to Position Title Annual Salary Grant Grant Case Worker 1 $ 41,546.78 45.0% $ 18,696.05 Case Worker 2 $ 22,700.58 48.0% $ 10,896.28 Case Worker 3 1 $ 39,127.981 48.0%1 $ 18,781.43 Case Worker 4 1 $ 29,758.301 40.0%1 $ 11,903.32 HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 4 Cook 1 $ 21,222.02 50.0% $ 10,611.01 Cook 2 $ 18,140.52 50.0% $ 9,070.26 Cook 3 $ 36,774.00 $ - Food Service Manager $ 42,812.28 50.0% $ 21,406.14 Intake Coordinator $ 41,000.00 100.0% $ 40,999.98 LCDC Case Manager $ 19,692.92 50.0% $ 9,845.46 Life Skills Enrichment Coordinator $ 32,709.23 100.0% $ 32,709.23 Life Skills Enrichment Specialist- FT 1 $ 22,259.19 100.0% $ 22,259.19 Life Skills Enrichment Specialist-FT 2 $ 27,675.54 100.0% $ 27,675.54 Life Skills Enrichment Specialitst-PRN $ 5,856.51 100.0% $ 5,856.51 Life Skills Enrichment Specialist-PT 1 $ 17,151.45 100.0% $ 17,151.45 Life Skills Enrichment Specialist- PT 2 $ 22,084.10 100.0% $ 22,084.10 Life Skills Enrichment Specialist- PT 3 $ 6,892.11 100.0% $ 6,892.11 Patient Navigator/Case Worker $ 24,517.23 40.0% $ 9,806.89 Program Director $ 85,734.74 38.0% $ 32,579.20 Resident Services Coordinator $ 2,280.00 50.0% $ 1,140.00 Resident Services Manager $ 52,224.17 90.0% $ 47,001.75 TOTAL $ 612,159.65 61.6% $ 377,365.90 FRINGE DETAIL- SUPPORTIVE SERVICES Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 46,830.21 57.7% $ 26,999.00 Life/Disability Insurance $ 1,170.00 44.8% $ 523.93 Health/Dental Insurance $ 100,372.00 28.6% $ 28,731.26 Unemployment-State Worker's Compensation TOTAL I $ 148,372.21 37.9% $ 56,254.19 SUPPLIES AND SERVICES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Medical Supplies Office Equipment Rental Postage Printing TOTAL $ - MISCELLANEOUS - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Contract Labor-Nutritionist Food Supplies TOTAL HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 5 FACILITY AND UTILITIES - SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Utilities (Electric, Gas, water, etc) Electric Gas Water and Wastewater Solid Waste Disposal Rent(City needs copy of lease before #DIV/O! Custodial Services Maintenance/Repairs HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 6 Building Security TOTAL $ - #DIV/0! $ - LEGAL, FINANCIAL AND INSURANCE- SUPPORTIVE SERVICES Est. Percent to Amount to Total Budget Grant Grant Professional Liability/Business Auto TOTAL DIRECT ASSISTANCE- STRMU Total Budget Grant Grant Short-Term Rent Assistance 4DIV/0! Short Term Mortgage Assistance 4DIV/0! Short Term Utilities Assistance 4DIV/0! TOTAL I $ - I #DIV/0! I $ - DIRECT ASSISTANCE- TBRA Est. Percent to Amount to Total Budget Grant Grant Tenant Based Rental Assistance $ 389,690.00 28.8% $ 112,317.00 TOTAL $ 389,690.00 1 $ 112,317.00 SALARY DETAIL - FACILITY BASED OPERATIONS Est. Percent to Amount to Position Title Annual Salary Grant Grant Facility Manager $ 57,750.00 55.0% $ 31,762.56 Lead Maintenance Tech $ 3,205.08 50.0% $ 1,602.54 Leasing Manager $ 45,320.16 50.0% $ 22,660.08 Maintenance Assistant $ 31,413.00 100.0% $ 31,413.00 Maintenance Tech S 34,251.50 100.0% $ 34,251.50 TOTAL $ 171,939.74 1 $ 121,689.68 FRINGE DETAIL - FACILITY BASED OPERATIONS Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 13,153.00 68.7% $ 9,033.56 Life/Disability Insurance $ 325.00 70.2% $ 228.00 Health/Dental Insurance $ 31,208.00 64.5% $ 20,132.10 Unemployment-State Worker's Compensation HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 7 Retirement TOTAL $ 44,686.00 $ 29,393.66 MISCELLANEOUS - FACILITY BASED OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Insurance-Commercial Property and TOTAL HOPWA PSA CONTRACT 2020-2021 -EXHIBIT"B" -BUDGET Tarrant County Samaritan Housing,Inc. Page 8