HomeMy WebLinkAboutContract 54959-A2 CSC No.54959-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54959
WHEREAS the City of Fort Worth ("City") and Cornerstone Assistance Network ("Agency")
made and entered into City Secretary Contract No. 54959("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Emergency
Solutions Grant Program ("ESG"); Program No. S-20-MC-48-0006, Catalog of Federal Domestic
Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV
and ESG-CV2,through the Coronavirus Aid,Relief,and Economic Security(CARES)Act of 2020;
WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the
budget by$70,531.00;
WHEREAS, $39,600.00 of these funds became available to Agency for ESG-eligible program
expenses as a result of reclassification of certain cost items within the original program budget which must
be more appropriately charged to the City's ESG Administration budget for ESG-CV2 in order to comply
with HUD regulations;
WHEREAS, the amount of $30,931.00 of CARES ESG-CV2 funds was re-allocated to
Cornerstone Assistance Network to expand its existing homeless prevention program with Mayor and
Council Communication 21-0781 on October 12,2021;
WHEREAS, this reclassification results in an increase in the overall Contract budget to a total
amount of$520,531.00,of which$480,931.00 is for program expenses to serve eligible client populations
and $39,600.00 is for administrative expenses to support the delivery of such services; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to extend the term
and revise certain reimbursement provisions and performance objectives in order to complete the Program
and meet Contract objectives.
NOW, THEREFORE,City and Agency hereby agree to amend the Contract as follows:
I.
Section 4.1 Provide ESG-CV2 Funds is deleted in its entirety and replaced by the following:
"4.1 Provide ESG-CV2 Funds.
City shall provide up to $520,531.00 of ESG-CV2 Funds under the terms and conditions of this
Contract."
II.
The first sentence in Section 3 TERM is deleted and replaced by the following:
"The term of this Contract(Contract Term)begins on the Effective Date and
terminates on September 2, 2022 unless earlier terminated as provided in this
Contract."
III. OFFICIAL RECORD
Amendment No.2 to CSC No.54959 CITY SECRETARY
Cornerstone Assistance Network(ESG-CV2) FT. WORTH, TX
Section 5.3.1 PROGRAM PERFORMANCE MILESTONES is revised as follows: the table of
milestones is deleted and replaced with the below table which specifies the dates of program performance
milestones and expenditure deadlines for the extended term of the Contract:
Month Relative to Date Expenditures Unduplicated Clients as
Beginning of Specified in EXHIBIT"A":
Contract Term Program Summary
Month 3 December 31,2020 15% 15%
Month 6 March 31,2021 30% 30%
Month 9 June 30,2021 50% 50%
Month 12 September 30,2021 65% 65%
Month 15 December 30,2021 75% 75%
Month 18 March 31,2022 80% 80%
Month 21 June 30,2022 90% 90%
Month 23 1 September 2,2022 1 100% 100%
NOTE: If the Contract was executed prior to October 1,2020 and/or if the Effective Date of the Contract
is March 13,2020,all months prior to December 31,2020 are included in the Month 3 period.
IV.
Section 9 REIMBURSEMENT REQUIREMENTS is revised as follows:
Section 9.2.1 Attachment I—Invoice is deleted in its entirety and replaced by the following:
"9.2.1 Attachment I—Invoice.
This report shall contain the amount requested for reimbursement each month or partial month,the
cumulative reimbursement requested to date (inclusive of that month's or partial month's request).
Section 9.2.1.1 is hereby amended to read as follows:
9.2.1.1 Agency must submit a separate invoice for each ESG-CV2-eligible activity type funded
through this Contract, i.e. Shelter Operations, Homeless Prevention, Rapid Rehousing, Unsheltered
Outreach, Administration, and HMIS. Entries on Attachment II Expenditure Summary must list and
designate Administration line items separately from Program costs, with the word `Administration'
included in the cost item title."
Section 9.4 Final Reimbursement Request is added as follows:
"9.4 Final Reimbursement Request
9.4.1 Agency's Final Reimbursement Request must be submitted no later than September 9,
2022. The Final Reimbursement Request must include all program-eligible expenses incurred during
August 2022. Agency's Final Reimbursement Request may also include a request for advancement of
funds for September program expenses for up to 90%of the monthly average of Agency's standard Program
operations expenses (staff salaries, benefits, and related program operational expenses). The monthly
average of Agency Program Operations expenses will be based on the Program's prior six months' of such
expenses charged to the Contract(February thru July 2022). Agency's Final Reimbursement Request may
be submitted with partial Complete Documentation for August or September 2022 expenses if such
Amendment No.2 to CSC No.54959 Page 2
Cornerstone Assistance Network(ESG-CV2)
documentation is not available at the time of submittal, provided that such Complete Documentation will
be submitted no later than October 15, 2022. Failure to submit Complete Documentation for August or
September 2022 expenses by October 16, 2022 may, in City's sole discretion, be cause for delay or
withholding of payment of ESG funds awarded through other City Contracts,or may disqualify Agency for
consideration under the future City Requests for Proposals for federal grant funds.
9.4.2 All Contract funds not requested by Agency as of September 10, 2022 will be subject to
immediate recapture by City."
V.
The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the
following:
"Agency will maintain coverage in the form of insurance or bond in the amount of$520,531.00
to insure against loss from the fraud,theft or dishonesty of any Agency's officers,agents,trustees,
directors,representatives,or employees."
VI.
Exhibit"A"—Program Summary and Exhibit`B"—Budget attached to the Contract are
hereby replaced with the attached Exhibit"A"-Program Summary revised 10/2021 and Exhibit`B"—
Budget revised 10/2021.
VII.
Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract.
VIII.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No.2 to CSC No.54959 Page 3
Cornerstone Assistance Network(ESG-CV2)
AGREED AND ACCEPTED:
CORNERSTONE ASSISTANCE NETWORK CITY OF FORT WORTH
By: Mike Doyl ec 13,202112:49 CST) By: Fernando Costa(Dec 14,202122:32 CST)
•7 Mike Doyle,Chief Executive Officer .7 Fernando Costa,Assistant City Manager
O�000000000�
ATTEST: a�'� 0 °OO APPROVE AS TO FORM AND
9 I o o=A LEGALITY:
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By. JT�et e S.Goodall
l((Dec
GOO�G,15:29 CST) a� EXASogp By:
City Secretary Taylor Paris,Assistant City Attorney
M&C: 20-0657 and 21-0781
1295 Certification No.2020-662851
Date: September 15,2020/October 12,2021
RECON VOENDED BY:
By:
Victor Turner,Director—Neighborhood Services Department
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements
By:Barbara Asbury(Dec 14,2021 :54 CST)
Barbara Asbury
Compliance and Planning Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Amendment No.2 to CSC No.54959 rage
Cornerstone Assistance Network(ESG-CV2)
Cornerstone Assistance Network EXHIBIT "A"
Re-entry First Stop- Housing Prevention PROGRAM SUMMARY
PROGRAM SUMMARY
(ESG-CV2)
October 1, 2020- September 2, 2022 (Extension) $520,531.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide financial assistance to program participants who are at risk of becoming
homeless. By preventing homelessness, The Reentry First Stop Center's efforts will contribute to
reducing the spread of COVID19 in our community.
ESG-CV2 funds will be used to pay for financial assistance in the form of rent and utility payments.
Funds will also be used to pay for the salary and fringe benefits for a Housing Prevention
Coodinator and a Program Manager, other administrative fees to include mileage, program
supplies and training.
Agency's office is located at 2300 Circle Dr. Suite 2301,Fort Worth,TX 76119.Program services
will be available Monday—Thursday 9:00a-4:00p. Coaching services will be provided via
telephone or video conferencing whenever possible to reduce the likelihood of spreading
COVIDI9.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each):
• ESG Homeless Prevention Component:
Regulatory Citation Homeless Prevention: 24 CFR 576.103
Homeless Prevention
Agency will maintain documentation that 100% of clients served are at risk of homelessness as
defined by HUD AND that the client's household has annual income at or below 30% of AMI,
and that the client lacks sufficient resources and support networks to retain housing. Agency will
also maintain documentation on eligibility for the housing unit for which financial assistance is
provided, including rental amounts and compliance with ESG Minimum Habitability Standards.
ESG CV2 PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM Page 1
SUMMARY Cornerstone Assistance Network-Amendment 2
PROGRAM GOALS:
Homeless Prevention Minimum Number of Fort Worth Clients to be Served: The Program
must serve a minimum of 65 Unduplicated Clients from Fort Worth as shown by the monthly
reports on Attachment III.
Performance and Expected Outcomes include the following:
A. Those able to maintain Housing at exit: 39 ; 60%
B. Those who have more non-cash benefits at exit than at entry: 47; 72%
ESG CV2 PSA CONTRACT 2020-EXHIBIT"A"-PROGRAM Page 2
SUMMARY Cornerstone Assistance Network-Amendment 2
Cornerstone's Reentry First Stop Center for Tarrant County ESG-CV2 Program Budget Request
Account I Grant Budge se I Decrease I o a
EMERGENCY SHELTER
ESSENTIAL SERVICES
Salaries 1001
FICA 1002
Life/Disability Insurance 1003
Health/Dental Insurance 1004
Unemployment-State 1005
Worker's Compensation 1006
Office Supplies 1007
Food Supplies 1008
Insurance 1009
Accounting 1010
Contract Labor Security(City needs copy of
contract before expenses can be reimbursed) 1011
Other() 1012
SHELTER OPERATIONS
Maintenance 2001
Security 2002
Insurance 2003
Utilities 2004
Supplies 2005
Repairs 2006
Other() 2007
SUBTOTAL EMERGENCY SHELTER
HOUSING RELOCATION AND STABILIZATION
PREVENTION
Salaries 3001 $ 66,750 $ 29,095.00 $ 95,845.00
FICA 3002 $ 4,131 $ 2,811.00 $ 6,942.00
Life/Disability Insurance 3003
Health/Dental Insurance 3004
Unemployment-State 3005
Worker's Compensation 3006 $ 780 $ 780.00
Other()Admin and program supplies,mileage,
training/HMIS and professional development 3007 $ 45,000 975 $ 44,025.00
REHOUSING
Salaries 4001 $ -
FICA 4002 $ -
Life/Disability Insurance 4003 $Health/Dental Insurance 4004 $ -
Unemployment-State 4005 $ -
Worker's Compensation 4006 $ -
BRA 4007 $ -
Retirement 4008 $ -
Parking 4009 $ -
Mileage 4010 $ -
Rental Asistance/Security Deposits $ -
Utility Deposits/Payments $ -
Other: postage;
telephone/network/intemet;training and
professional development,etc.
Other(Fringe Benefits):Parking,employee
prescreening,BRA,worker's compensation 4011 S -
SUBTOTAL HR&S $ 116,661 $ 31,906.00 $ 975.00 S 147,592.00
FINANCIAL ASSISTANCE
PREVENTION
Rental Assistance 5001 $ 314,635 $ 39.600.00 S 354,235.00
Utility Payments 5002 $ 18,704 $ 18,704.00
REHOUSING
Rental Assistance 6001 $ -
Security Deposits 6002 $ -
Utility Deposits 6003 $ -
Utility Payments 6004 $ -
Moving Costs 6005 $ -
Motel/Hotel Vouchers 6006 $ -
SUBTOTAL FINANCIAL ASSISTANCE $ 333,339 $ 39,600 $ - $ 372,939.00
HOMELESS MANAGEMENT INFORMATION SYSTEM(HMIs)
HMIS Software Costs 7001
SUBTOTAL TIMIS
BUDGET TOTAL $ 450,000 $ 71,506 $ 975 S 520,53L00
FUNDING A:
FUNDING B:
FUNDING C:
ESG Rl stCTC CONTRACT 2020 for 2021-2022-EXBIBIT"B"-Amendment 2 Page 1
The following tables were created for the purpose of preparing,negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on the first
page of this year one and year two proposal budget. The information reflected in the tables is to be considered
part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make
changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make
changes to the proposed budget is December 31, 2021.
SALARY DETAIL
Est. Percent to 24 MONTH
Position Title Annual Salary Grant BUDGET
Reentry Homeless Prevention Coordinator $ 36,000.00 100.0% $ 74,330.00
Program Manager(18 mos) $ 8,500.00 100.0% $ 21,515.00
$ -
TOTAL 1 $ 44,500.00 100.0%1 $ 95,845.00
FRINGE DETAIL
Percent of Est. Percent to
Payroll Amount Grant Amount to Grant
FICA 7.65% $ 3,404.00 100.0% $ 6,942.00
Life/Disability
Insurance $ -
Health/Dental Insurance $ -
Unemployment-State
Worker's Compensation $ 520.00 100.0% $ 780.00
HRA
Retirement
Parking
Mileage
Other
TOTAL $ 3,924.00 i 100.0% $ 7,722.00
SUPPLIES AND SERVICES
Est. Percent to
Total Budget Grant Amount to Grant
Office Supplies
Food Supplies
TOTAL
MISCELLANEOUS- Other Admin Fees
Est. Percent to
Total Budget Grant Amount to Grant
CAO(Accounting) $ 126,000.00 15% $ 18,900.00
CEO (oversight) $ 195,000.00 6% $ 11,700.00
Rent $ 21,006.00 1 30%
ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 2
Page 2
Insurance (increased cost) $ 55,973.00 5% $ 2,700.00
audit(increased cost) $ 50,000.00 21% $ 10,725.00
HMIS (increased cost)
TOTAL $ 44,025.00
FINANCIAL ASSISTANCE
Est. Percent to
Total Budget Grant Amount to Grant
Rental Assistance $ 354,235.00 100% $ 354,235.00
Security Deposits
Utility Payments $ 18,704.00 100% $ 18,704.00
Utility Deposits
Moving Costs
Motel/Hotel Vouchers
TOTAL $ 372,939.00 1 $ 372,939.00
HMIS
Est. Percent to
Total Budget Grant Amount to Grant
HMIS Software Costs
TOTAL $ 520,531.00
ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 2
Page 3
MISCELLANEOUS-Other Admin Fees
Est. Percent to
Total Budget Grant Amount to Grant
CAO(Accounting) $126,000.00 15% $18,900.00
CEO (oversight) $195,000.00 6% $11,700.00
Rent $21,006.00 30% $5,361.00
Insurance (increased cost) $55,973.00 5% $2,700.00
audit (increased cost) $19,025.00 14% $2,664.00
HMIS (increased cost) $2,700.00
TOTAL $44,025.00
ESG CV2 CONTRACT 2019-2020-EXHIBIT "B" -BUDGET-Amendment 2
Page 5
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/12/21 M&C FILE NUMBER: M&C 21-0781
LOG NAME: 19NSSUBSTANTIALAMEND2019-20ACTIONPLAN
SUBJECT
(ALL)Authorize a Substantial Amendment to the City of Fort Worth's 2019-2020 Action Plan, Change in Use, Authorize Execution of a Contract,
and Contract Amendment for a Total of$110,931.00 in Coronavirus Aid, Relief and Economic Security Act Emergency Solutions Grant Funds for
Tarrant County Homeless Coalition for a Landlord Outreach and Engagement Program and Cornerstone Assistance Network for a Homelessness
Prevention Program
RECOMMENDATION:
It is recommended that City Council:
1. Authorize allocation of$80,000.00 of Coronavirus Aid, Relief, and Economic Security(CARES)Act Emergency Solutions Grant(ESG-CV2)
funds for the Tarrant County Homeless Coalition for a landlord outreach and engagement program;
2. Authorize allocation of$30,931.00 of CARES ESG-CV2 funds to Cornerstone Assistance Network to expand its existing homeless
prevention program;
3. Authorize a substantial amendment to the City of Fort Worth's 2019-2020 Action Plan contingent upon successful completion of the federal
public comment period;
4. Authorize a contract with Tarrant County Homeless Coalition in the amount of$80,000.00 of ESG-CV2 funds for a landlord outreach and
engagement program to support local rapid rehousing programs serving homeless persons;
5. Authorize contract amendment in the amount of$30,931.00 of ESG-CV2 funds with Cornerstone Assistance Network for City Secretary
Contract No. 54959;
6. Authorize the City Manager or his designee to execute a contract with Tarrant County Homeless Coalition for a contract term from
September 1, 2021 to September 2, 2022; and
7. Authorize the City Manager or his designee to extend contracts if an agency requests an extension and such extension is necessary for
completion of the program or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the
program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds.
DISCUSSION:
The Fort Worth City Council approved a substantial amendment to the City of Fort Worth's 2019-2020 Annual Action Plan Mayor and Council
Communication (M&C)20-0657 on September 15, 2020 to allocate and award contracts for$6,070,529.00 in ESG-CV2 funds received from the
United States Housing and Urban Development Department(HUD)to support homeless services in preventing, preparing for, and responding to
the Coronavirus pandemic. Of those funds, 90%was awarded to local nonprofit homeless service providers and 10%, $607,052.00, was
budgeted for the City's grant administration.
Due to the large administrative burden from this significant increase in funds, and their short expenditure and performance deadlines, a portion of
the City's administrative funds were shared with the nonprofit subrecipient agencies. This has increased the amount of program and direct
assistance funds available to most agencies. Fort Worth Housing Solutions(FWHS)received$110,931.00 in City administrative funds as apart
of their$1.8 million ESG-CV2 contract, and decided not to increase their rapid reHousing program budget in that corresponding amount,therefore
making these funds available for other services. The total amount of funds available to FWHS is not reduced.
The role of the Tarrant County Homeless Coalition(TCHC) is to coordinate effective delivery of services to the local homeless population, and to
identify gaps in services and methods to improve coordination of service delivery. The limited number of landlords participating in voucher-based
rental assistance for the homeless, and the lack of good information that landlords have about how such programs are delivered,was identified as
an ongoing barrier. TCHC has implemented a landlord engagement and education program,which has proven to increase the utilization of rental
assistance vouchers for the homeless and shortened the timeframe that many individuals remain homeless. Staff is recommending that
$80,000.00 of the available ESG-CV2 funds be awarded to TCHC to increase the capacity of this landlord outreach and engagement program, to
encourage more landlords to participate. The balance of$30,931.00 is recommended to be awarded, by contract amendment,to Cornerstone
Assistance Network to expand their homelessness prevention program.
A public notice authorizing this reallocation of funds was published in the Fort Worth Star-Telegram on September 8, 2021,with the five-day
comment period being completed on September 13, 2021.
Staff recommends reallocations, a contract authorization, and contract amendment in the following amounts.
LAgency Name Current New Contract
� Contract Amount
Tarrant County Homeless $0.00 $80,000.00
Coalition
Cornerstone Assistance $450,000.00 $480,931.00
Network
With this M&C, Council will also authorize the City Manager, or his designee,to further extend the contracts if any agency requests an extension
and such extension is necessary for completion of the program or to amend contracts if necessary to achieve program goals, provided any
amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of federal
grant funds.
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and reallocation of funds, funds will be available in the current
operating budget, as appropriated, in the Grants Operating Federal Fund. The Neighborhood Services Department(and Financial Management
Services)will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred,the Neighborhood
Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Barbara Asbury 7331