HomeMy WebLinkAboutOrdinance 20641-03-2013 Ordinance No.
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS INTHE CULTURE AND TOURISM FUND [N THE AMOUNT
OF $240'0O0.U0, DECREASING THE ASSIGNED FUND BALANCE BY THE SAME
AMOUNT, FOR THE PURPOSE 0F09G8ADINGIlIEDIGlTAL COMPONENTS OF
THE 80DyD SYSTEM AT THE FORT WORTH CONVENTION CENTER;
PDDl/D0ING FOR & S£VER\BlLDY CLAUSE; MAKING THIS ORDINANCE
C[MDL&ID/E OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
8B]I ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition(o those amounts allocated to the various City departments for Fiscal Year 2012-2013 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Culture and Tourism Fund in the amount of$248,000.00, decreasing the assigned fund balance by the same
amount, for the purpose of upgrading the Digital CoopVoeu1m of the sound system at the Fort Worth
Convention Center,
SECTION 2.
That should any portion, section or pad of a scsdou of this oojbzaoue be dndurmj invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, occdnoa' or parts of sections of this ordinance, wbiob said remaining
provisions obuU be and remain in fall force and effect.
SECTION 3.
That this ordinance shall be cuozuiudvo of Ordinance No. 20411-09-2012 and all other ondbnuocsa and
appropriations amending the same except in those instances where the provisions nf this ordinance are in
direct conflict with such other ordinances and nyporpdadooa, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPWVED AS TO FORM AND LEGALITY:
D6u lack, Assistant City Attorney
ADOPTED AND EFFECTIVE: March 5,2013
City of Fort Worth, Texas
Mayor and Council Communication
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DATE: Tuesday, March 05, 2013 REFERENCE NO.: **C-26132
LOG NAME: 25FWCC DIGITAL SOUND
SUBJECT:
Adopt Supplemental Appropriation Ordinance Increasing Appropriations in the Culture and Tourism Fund in
the Amount of $248,000.00 and Decreasing the Assigned Culture and Tourism Fund Balance by the Same
Amount, Authorize Execution of a Construction Contract with Able Communications, Inc., in the Amount of
$201,670.00 to Upgrade the Digital Components of the Sound System at the Fort Worth Convention
Center, Provide for Contingency and Staff Costs for a Total Project Cost in the Amount of
$248,000.00 (COUNCIL DISTRICT 9)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Culture and
Tourism Fund in the amount of$248,000.00 and decreasing the assigned fund balance by the same
amount; and
2. Authorize the execution of a construction contract with Able Communications, Inc., in the amount of
$201,670.00 to upgrade the digital components of the sound system at the Fort Worth Convention Center.
DISCUSSION:
This project will upgrade the obsolete and non-replaceable digital components of the existing sound
system in the Fort Worth Convention Center in order to provide an up-to-date and efficient sound system
for the many events that use the facility.
The project was advertised in the Fort Worth Star-Telegram on November 8, 2012 and November 15,
2012. On December 13, 2012, seven Offerors submitted proposals and on December 20, 2012, three of
the seven submitted the required Post-Proposal Pre-Award documents as follows:
• Able Communications, Inc. $201,670.00
• AV Pro, Inc. $206,359.00
• Ford Audio-Video Systems, LLC $259,706.00
On January 25, 2013, the Best Value Selection Committee met and addressed the three proposals. The
committee members included representatives from the Public Events Department, sound system
consultant, and Transportation and Public Works Department. The three Offerors were evaluated and
ranked as follows:
Logname: 25FWCC_DIGITAL_SOUND Page 1 of 3
Ford
� f
;Evaluation Able AV Pro Audio-
Communications 'Video
jCriteria: ilnc. ------
Ling. !Systems,
Schedule 20 20 43 .
r.
Price 60 ,59
..... __....... 1 ' ._ 20
M/WBE �N/A N/A 'N/A
_...._ m..... . ...w......
tExperience and
reputation 10 9 9
Relationship with 5 5 5
City f
jTOTAL._. �95 i93 77 ...
RANK �1 •2 (3
M/WBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Transportation Public Works Department and approved by the M/WBE Office because the purchase of
goods or services is from sources where subcontracting or supplier opportunities are negligible.
The overall project cost is expected to be:
• Construction $201,670.00
• Contingency, Staff $ 46,330.00
• Total $248,000.00
The project is physically located in COUNCIL DISTRICT 9 but will serve Fort Worth residents in ALL
COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Culture and Tourism Fund. Upon approval, the assigned fund
balance of the Culture and Tourism Fund will exceed the minimum reserve as outlined in the Financial
Management Policy Statements.
FUND CENTERS:
TO F u nd/Accou nt/C enters FROM Fund/Account/Centers
GG04 539120 0246000 $248,000.00 GG04 539120 0246000 $248.000.00
GG04 539120 0246000 $201,670.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Lognarne: 25FWCC_DIGITAL_SOUND Page 2 of 3
Originating Department Head: Kirk Slaughter (2501)
Additional Information Contact: Kirk Slaughter (2501)
Logname: 25MCC_DIGITAL_SOUND Page 3 of 3