HomeMy WebLinkAboutContract 53302-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
City of Fort Worth Police Department
SWAT Vehicle Storage Facility
STATE OF TEXAS 53302-A1
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Elements of Architecture, Inc., (Consultant)
made and entered into City Secretary Contract No. 53302 (The Contract) which was
was administratively executed in the amount of $39,150.00 including $6,500.00 in
reimbursable expenses for Phase 1 — Schematic Design Phase Services, the 19th day
of December 2019, for City of Fort Worth Police Department, SWAT Vehicle Storage
Facility; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Phase 2 — Design
Development, Construction Documents, Bidding, and Construction Administration
services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1 .
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of the new facility
to house Police SWAT vehicles. The cost of this additional service is
$126,175.00 with no additional reimbursable expenses. The scope of services is
described more fully in Elements of Architecture, Inc.'s Letter dated October 28,
2019 and revised May 27, 2021 , subject: "Proposal for A/E Services — SWAT
New Facility, Bob Bolen".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "C". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "C". However, the total fee paid by the City shall not
exceed a total of $165,325.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
Executed effective as of the date signed by the Assistant City Manager below.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Standard Agreement for Professional Services AMENDMENT(Rev.20Mar2020)
CFW Police Dept. SWAT Vehicle Storage Facility November 2021
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
ba4.a'L=6d administration of this contract, including
By: Burghdoff( c17,20 19:59CST) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Dec 17, 2021
By: pIw`' 4-
Approval Recommended: Name: Brian Glass
Title: Architectural Services Manager
Approved as to Form and Legality:
Steve e(Decec 3,202114:05 CST)
By. ok
Name: Steve Cooke
Title: Director, Property Management Dept.
By:
Attest: Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization: 11/09/21
By: V netteS.Goodall(Dec20,202111 CST) M&C: M&C 21-0855
Name: Jannette Goodall 'FOR Rr
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Title: City Secretary o� � o d
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Elements of Architecture, Inc.
By:
Name: Debbie Fulwiler, AIA
Title: President
Date: Nov 12, 2021
OFFICIAL RECORD
CITY SECRETARY
Standard Agreement for Professional Services AMENDMENT(Rev.20Mar2O2O) FT. WORTH, TX
CFW Police Dept. SWAT Vehicle Storage Facility
City of Fort Worth, Texas
Mayor and Council Communication EXHIBIT "A"
DATE: 11/09/21 M&C FILE NUMBER: M&C 21-0855
LOG NAME: 21 FORT WORTH POLICE SWAT VEHICLE STORAGE-DESIGN
SUBJECT
(CD 9)Authorize Execution of Amendment No. 1 to the Architectural Services Agreement with Elements of Architecture, Inc., in the Amount of
$126,175.00, for a Total Contract Amount of$165,325.00 for Design Fees Associated with the New Fort Worth Police Department's Special
Weapons and Tactics Vehice Storage Facility
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to the architectural services agreement with Elements of
Architecture, Inc., in the amount of$126,175.00, for a total contract amount of$165,325.00 for design fees associated with the new Fort Worth
Police Department's Special Weapons and Tactics Vehice storage facility.
DISCUSSION:
The new Fort Worth Police Department's Special Weapons and Tactics(SWAT)Vehicle Storage Facility will be located at the Bob Bolen Public
Safety Complex on Felix Avenue. This eight bay storage facility will provide sheltered storage for expensive specialized vehicles that could be
damaged by prolonged ultra violet exposure. This project will be Crime Control and Prevention District(CCPD)funded.
A request for Statements of Qualifications(SOQ)was advertised in the Fort Worth Star-Telegram on January 17, 2019 and January 24, 2019.
Seven SOQs were received February 14, 2019, from the following firms:
• Elements of Architecture, Inc.
• Hahnfeld Hoffer Stanford
• Komatsu/Rangel, Inc. d/b/a Komatsu Architecture
• Quorum Architects, Inc.
• Randall Scott Architects, Inc.
• RPGA Design Group, Inc.
• Schwarz-Hanson Architects
A selection team composed of members of the Police Department, Diversity and Inclusion Department, and Property Management
Department, reviewed these proposals and met on March 8th, 2019 to create a short list for interviews. Interviews were conducted on May 8,
2019. The selection team prepared scores based on the interviews and discussions as follows:
SCORING MATRIX:
INTERVIEWS Elements of Architecture, Komatsu Quorum Architects, RPGA Design Group,
Inc. Architecture Inc. Inc.
Technical Approach 36.0 36.0 33.0 33.0
Design Professionals 29.0 26.0 25.0 24.0
Qualifications
Project Management 19.0 17.0 19.0 18.0
MWBE Review 9.0 7.0 1 8.0 8.0
TOTAL 93.0 86.0 J185.0 83.0
After ranking the proposals and conducting interviews, the selection team ranked Elements of Architecture, Inc. as the best qualified to provide
architectural services for the new SWAT Vehicle Storage Facility. On December 19, 2019, staff administratively authorized an architectural
services agreement with Elements of Architecture, Inc., in the amount of$39,150.00 to provide programming and schematic design services and
establish an initial construction budget.
The selection committee recommends that the City Council authorize the execution of Amendment No.1 to the architectural services agreement
with Elements of Architecture, Inc., in the amount of$126,175.00, for a total contract value of$165,325.00,to complete architectural design and
provide construction administration services for the new SWAT vehicle storage facility.
The overall project budget for the project is as follows:
PROJECT COST Amount
Professional Services Agreement, including Amendment No. 1 11$165,325.0�
Construction Contract 11$903,936.00
F
Time Materials Testing, IT, Security, Fixtures Furnishing& $393,576.00
ment(FF&E), Contingency, etc.
TOTAL PROJECT COST $1,462,837.00
Waiver of Building Permits-In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2; "Work by non-City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived."
Business Equity-Elements of Architecture, Inc. is in compliance with the City's BIDE Ordinance by committing to 50%SBE participation on
this project. The City's SBE goal on this project is 10%.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD SWAT Vehicle Storage project to support the approval of the above recommendation and execution of the amendment to the
agreement. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Brian Glass 8088
CofEMENTS
chitecture, Inc.
October 28, 2019 REVISED May27,2021
Mr.Alfonso Meza
City of Fort Worth
401 West 13th Street
Fort Worth, TX 76102
Re: Proposal for A/E Services- SWAT New Facility
Bob Bolen
Dear Alfonso;
Elements is pleased to provide to you this proposal for services associated with the design for the new facility to
house police SWAT vehicle and support spaces. This proposal revises our previously submitted proposal
dated October 28, 2019 to provide the following modifications:
1. Changes in scope as noted below with strikethrough of scope deleted.
2. Adjustment in fee given the extended delay of this project and the increases in personnel costs thus
costs associated with the project.
3. Note that there is no increase for the Schematic Design Phase or the Survey and approval of these
was provide via Purchase Order FW021-00000006035
4. We are only requesting approval of$126,175.00 which is the DID through the CA Phases.
To summarize the specifics of the project, see below:
1. Study of placement on the site for optimal location.
2. Building Size of approximately 68x74 to be a PEMB• ,ifh alfe..ate fee F e-fe.:,.1,.49 W I,...,- ..,:•l.fl.
eidstinfj gee Bolen build:nfjr Design of the building to accommodate pull through of the vehicles if at all
possible.
3. Provide 6 parking spaces to serve the building.
4. Provide an alternate for security fencing around the facility.
5. Review the building and placement for future expansion.
6. Concrete foundation 8"to 12" thick concrete slab over void with interior and perimeter grade beams.
Vehicle weight as much as 28,000 lbs.
7. Overhead doors with 15' height and manual operations in addition to power operated.
8. Provide a work area for computer and power with workstation to be FF&E.
10. All vehicles require an electrical connection.
11. No backup or emergency power required.
12. Provide data to building from existing facility.
Page 1 of 3
Elements of Architecture, Inc. 1 1201 6'h Avenue, Suite 100, Fort Worth, Texas 76104 1 817.333.2880
We anticipate the scope of services for this project is as follows:
SCOPE OF SERVICES
Site Surveying Services
1. Boundary Survey
2. Topographic Survey
3. Preliminary/Final Plan
Programming/Schematic Design Phase
1. Provide listing of questions for specific programming requirements. Provide at the onsite of approval to
proceed for users to address
2. Meeting with stakeholders to review answers to questions provided and review specifics for new spaces.
This is in addition to the scoping meeting already performed.
3. Develop program document for consolidation of information and direct of design (this maybe in the form
of meeting minutes from item above).
4. From information provided, develop proposed layout illustrating main building elements. Provide
narrative for building systems.
5. Develop Opinion of Probable Construction Cost for proposed modifications.
Design Development Phase
1. Based on the approval from the COFW on SD phase package, prepare construction documents based
on a set of documents bidding of the project.
2. Develop documents to DD level (25%) and submit for review/approval.
3. Provide an updated Opinion of Construction Costs.
Construction Documents Phase
1. From approval of the DD Phase, develop construction documents.
2. Update the Opinion of Probable Construction Costs.
4. Submit construction documents for review only.
5. Modify documents as required per City review.
6. Final Construction Documents and provide to the city for distribution.
7. Submit documents for TDLR review.
8. Submit documents for permitting to the city and coordinate this effort through receipt of building permit
for general construction.
Bidding Phase
1. Orchestrate a Pre-Bid meeting
2. Provide any addenda for clarification to the documents.
3. Review bids and evaluate 3 best bidders.
9. Review meeting for GC selection with the City and stakeholders.
Construction Administration Phase
1. Bi-weekly OAC meetings during construction with an assumption of 7 months of construction for a total of
12 meetings.
2. Respond to any RFI's for clarification to the documents.
3. Review of testing laboratory reports.
4. Review of Shop drawings and other submittals as stipulated in the construction documents.
5. Punchlist of space to review conditions and generate a list of deficiencies to design intent.
6. Prepare record documents from as-built documents.
Exclusions and Qualifications to This Proposal:
1. Proposals for each consultant are attached with the information included as if provided within this
proposal.
PROPOSED FEE
Labor
We propose to provide our services as identified in this proposal for the lump sum amount as follows:
Surveys $ 14,800
Schematic Design Phase $ 17,850
Design Development Phase $ 24,170
Construction Documents Phase $ 54,610
Bidding Phase $ 5,800
Construction Administration Phase 41,595
Project Total $158,825
Expenses
Reimbursable expenses are in addition to the labor fees listed above and include costs incurred as required for
the project such as TDLR submittal, Permit application, printing costs, etc. Expenses are estimated at$6,500.
These will be invoiced based on costs incurred with a 10% markup for processing.
If you have any questions or need to discuss, please call me. Thank you for this opportunity to provide our services
to you and we look forward to working with you on this project.
Sincerely,
Debbie Fulwiler, AIA
President
Attachments: BHB Proposal for MEP and Civil Engineering
JQ Proposal for Structural Engineering