HomeMy WebLinkAboutContract 55153-R1 CSC No.55153-R1
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
October 26, 2021
Pure Technologies US, Inc. /dba Wachs Water Services
8920 State Route 108, Suite D
Columbia, MD 21045
Re: Contract Renewal Notice
Contract No. CSC No. 55153
Renewal Term No. R-1: December 1, 2021 to December 2, 2022
The above referenced Contract with the City of Fort Worth expires on December 1, 2021.
Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter
is to inform you that the City is requesting to renew the Contract for an additional one (1) year
period, which will begin immediately after the Expiration Date. All other terms and conditions of
the Contract remain unchanged.
To agree to renew the Contract for an additional one (1)year period, please sign and
return this request to exercise renewal option, along with a copy of your current insurance
certificate, to the address set forth below.
Please log onto PeopleSoft Purchasing at http://foitwolthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
i e ,- w, Yon&Y
Regina Jones
Contract Compliance Specialist
[817] 392-2698
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
47aela, administration of this contract, including
By: Dana Burghdoff(Dec 27,zo 09:58 CST( ensuring all performance and reporting
Name: Dana Burghdoff requirements.
Title: Assistant City Manager
wm
APPROVAL RECOMMENDED: By:
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
By: Christopher Ftarder(Dec 10,2021 06:06 CST)
Name: Chris Harder, PE LEGALITY:
Title: Water Director
ATTEST: Chr&s a R. L000z-Remolds
By: Christa R.Lopez-Reynolds(Dec 22,202114:51 CST)
Name: Christa Reynolds
Title: Senior Assistant City Attorney
By: Jannette S.Goodall(Dec 28,202107:02 CST)
Name: Jannette Goodall �4�4an� CONTRACT AUTHORIZATION:
Title: City Secretary �oF FORpaa M&C: 20-0742
°o��d Date Approved:
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° °* Form 1295 Certification No.: 2020-665178
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Pure Technologies US Inc./dba Wachs Water
Services
By:
Name: Ryan McKeon
Title: Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal
12/29/2020 M&C Review
Official site of the City of fort Worth,Texas
CITY COUNCIL AGENDA FORT H
DATE: 10/20/2020 REFERENCE**M&C 20- LOG 13P20-0183 ACOUSTICAL LEAK AND
NO.: 0742 NAME: CORRELATION SURVEY SC WATER
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of a Service Agreement with Pure Technologies US Inc. d/b/a
Wachs Water Services for Acoustical Leak and Correlation Survey Services in an Amount
Up to $144,364.00 for the Water Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of a service agreement with Pure Technologies
US Inc. d/b/a Wachs Water Services for Acoustical Leak and Correlation Survey Services in an amount up to
$144,364.00 for the Water Department.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize an agreement for Acoustical Leak
and Correlation Survey Services. In order to procure these services, staff issued a Request for Proposals
(RFP). The RFP consisted of detailed specifications listing the work, equipment and materials needed to
help identify and pinpoint locations of water leaks in the City's potable water transmission and distribution
system.
The Acoustical Leak and Correlation Survey Service is one of the next steps in the Water Department's Five-
Year Water Loss Management Plan (City Secretary Contract No. 52427). The plan outlined a need for the
Department to proactively survey more of the distribution system on an annual recurring basis. A proactive
survey can save significant amounts of water and money, as many leaks in the system can take days,
weeks, or even months to surface. The Department has established a goal of completing 1,500 miles
(approximately 40\% of the system) of acoustical and correlation surveying to proactively identify and repair
leaks. In order to meet this goal, the Department plans on using the service to complete approximately half
of the surveying. The remaining half will be surveyed by in-house staff. Depending on the cost-effectiveness
of the contractor selected and the savings due to leaks proactively identified and repaired, the Department
may request an annual renewal of the service.
The RFP was advertised in the Fort Worth Star-Telegram on July 15, 2020, July 22, 2020, July 29, 2020,
August 5, 2020, and August 12, 2020. The City received seven bids. Proposals were scored based on the
consultants prior experience and references on similar projects with other water utilities, the proposed
schedule, work plan, equipment and value, specific qualifications of key personnel and the total cost of work
to be performed. Staff from the Water Department evaluated the proposals and recommends awarding a one
year agreement to Pure Technologies US Inc. d/b/a Wach Water Services. No guarantee was made that a
specific amount of these services will be purchased. The bid amount for the Water Department's
annual requirements is up to $144,364.00.
An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City code and does not require specific City Council approval as long as
sufficient funds have been appropriated.
A waiver of the goal for M/WBE subcontracting requirement is approved by the Office of Business Diversity,
in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Water& Sewer Fund to support the approval of the above recommendation and
execution of the service agreement. Prior to any expenditure being incurred, the Water Department has the
responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc—review.asp?ID=2831 Mcouncildate=1 0/20/2020 1/2
12/29/2020 M&C Review
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Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Dana Burghdoff(8018)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Sarah Czechowicz (2059)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28310&councildate=10120/2020 2/2