HomeMy WebLinkAbout2021/11/09-Attachments-M&C 21-0855City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 11/09/21 M&C FILE NUMBER: M&C 21-0855
LOG NAME: 21 FORT WORTH POLICE SWAT VEHICLE STORAGE - DESIGN
SUBJECT
(CD 9) Authorize Execution of Amendment No. 1 to the Architectural Services Agreement with Elements of Architecture, Inc., in the Amount of
$126,175.00, for a Total Contract Amount of $165,325.00 for Design Fees Associated with the New Fort Worth Police Department's Special
Weapons and Tactics Vehice Storage Facility
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to the architectural services agreement with Elements of
Architecture, Inc., in the amount of $126,175.00, for a total contract amount of $165,325.00 for design fees associated with the new Fort Worth
Police Department's Special Weapons and Tactics Vehice storage facility.
DISCUSSION:
The new Fort Worth Police Department's Special Weapons and Tactics (SWAT) Vehicle Storage Facility will be located at the Bob Bolen Public
Safety Complex on Felix Avenue. This eight bay storage facility will provide sheltered storage for expensive specialized vehicles that could be
damaged by prolonged ultra violet exposure. This project will be Crime Control and Prevention District (CCPD) funded.
A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star -Telegram on January 17, 2019 and January 24, 2019.
Seven SOQs were received February 14, 2019, from the following firms:
• Elements of Architecture, Inc.
• Hahnfeld Hoffer Stanford
• Komatsu/Rangel, Inc. d/b/a Komatsu Architecture
• Quorum Architects, Inc.
• Randall Scott Architects, Inc.
• RPGA Design Group, Inc.
• Schwarz -Hanson Architects
A selection team composed of members of the Police Department, Diversity and Inclusion Department, and Property Management
Department, reviewed these proposals and met on March 8th, 2019 to create a short list for interviews. Interviews were conducted on May 8,
2019. The selection team prepared scores based on the interviews and discussions as follows:
SCORING MATRIX:
INTERVIEWS
Elements of Architecture,
Komatsu
Quorum Architects,
RPGA Design Group,
Inc.
Architecture
Inc.
Inc.
Technical Approach
136.0
36.0
33.0
33.0
Design Professionals
29.0
26.0
25.0
24.0
Qualifications
Project Management
19.0
17.0
19.0
18.0
MWBE Review
9.0 11
7.0
8.0
8.0
TOTAL11
93.0
86.0
185.0 1183.0
After ranking the proposals and conducting interviews, the selection team ranked Elements of Architecture, Inc. as the best qualified to provide
architectural services for the new SWAT Vehicle Storage Facility. On December 19, 2019, staff administratively authorized an architectural
services agreement with Elements of Architecture, Inc., in the amount of $39,150.00 to provide programming and schematic design services and
establish an initial construction budget.
The selection committee recommends that the City Council authorize the execution of Amendment No.1 to the architectural services agreement
with Elements of Architecture, Inc., in the amount of $126,175.00, for a total contract value of $165,325.00, to complete architectural design and
provide construction administration services for the new SWAT vehicle storage facility.
The overall project budget for the project is as follows:
PROJECT COST Amount
rofessional Services Agreement, including Amendment No. 1 1 $165,325.00
Contract
$903,936.00
iff Time, Materials Testing, IT, Security, Fixtures Furnishing & $393,576.00
uipment (FF&E), Contingency, etc.
AL PROJECT COST
1,462, 837.00
Waiver of Building Permits - In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2; "Work by non -City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived."
Business Equity - Elements of Architecture, Inc. is in compliance with the City's BDE Ordinance by committing to 50% SBE participation on
this project. The City's SBE goal on this project is 10%.
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds will be available in the current capital budget, as previously appropriated, in the CCPD Capital Projects
Fund for the PD SWAT Vehicle Storage project to support the approval of the above recommendation and execution of the amendment to the
agreement. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Brian Glass 8088