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Botanic Garden Update1 of 24 Report to City Council 6 Month Progress October 1, 2020 to March 31, 2021 Patrick Newman, CEO 2 of 24 Purpose of Presentation 2 of 24 3 of 24Purpose of Presentation Provide a Six Month Progress Report on the Botanical Research Institute of Texas managing the Botanic Garden, per Management Agreement approved May 19, 2020, M&C 20-0347 (10/1/2020 fully implemented) Revenue and Participation Programs Master Plan Process Capital Development Programs (2020 Tax Notes; 2022 Bond) 4 of 24 Revenue and Participation 4 of 24 5 of 24Key Metrics Management Agreement Benchmarks: •Growth in Attendance vs. City Fiscal Year 2020 •Minimum of 10% of total admission are free or reduced cost •Growth in non-City funding versus City Fiscal Year 2020 •Increased participation in education, events, and volunteer programs vs. City Fiscal Year 2020 6 of 24 74,796 99,237 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 100,000 FY 20 Oct-Mar Fy 21 Oct-Mar Total ## of Guests Botanic Garden Admission Year Over Year FY 21 Forecast # guests 200,000 33% increase from FY 20 to FY 21 7 of 24Botanic Garden Admission Year Over Year FY 21 Forecast Revenue $1,645,719 49% increase from FY 20 to FY 21 8 of 24Accessibility & Reduced Admission: FY 2021 0 5000 10000 15000 October November December January February March Total TOTAL Attendance: 99,237 TOTAL Free & Reduced: 9797 FY 21 to date = ~ 10% 9797 3620 395707 171117451619 Funding Streams vs. City Subsidy •Subsidy has decreased 6% compared to FY 2020 •Largest difference is increased admission •City contributions fell as % of total budget despite increase in City funding 59% 6%4% 8% 0% 23% 53% 7% 2% 6%3% 29% 0% 10% 20% 30% 40% 50% 60% 70% City Subsidy Gift Shop Donations & Foundations Rentals Membership Admission FY 20 compared with FY 21 Earned Revenue + Subsidy FY20 FY21 9 of 24 10 of 24 Programs 10 of 24 11 of 24Class Attendance: October –March 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 FY 2018 FY 2019 FY 2020 FY 2021 Children & Families ES MS/HS Higher Ed Educators Community Ed 12 of 24 Capital Development Programs 12 of 24 13 of 24Master Plan Comprehensive study of joint campus and programs Coordinates with campus-wide strategic plan to determine: •Joint mission and vision •Programmatic goals •Feasibility •Physical facilities Two nationally recognized teams specializing in public garden/museum development under consideration to facilitate that effort Studio Outside –Dallas Ten Eyck Landscape Architects -Austin 14 of 24Master Plan Steering Committee Dennis Shingleton – Chair Bob Byers –Vice Chair Ennis Anderson John Avila Ed Bass Billy Brentlinger Steve Brauer Dana Burghdoff Ralph Emerson Leticia Esparza Tracy Friday Peter Fritsch Craig Hamilton Judy Koslow LA Moncrief Debbie Morrison Patrick Newman Elaine Petrus Debbie Reynolds Terry Siegel Dan Villegas Harvey Yamagata Jing Yang Richard Zavala 15 of 24FY 2020 Tax Note Program Addresses $4.3MM of the $17 MM in City deferred maintenance obligations 4 projects and $253K in design work substantially complete Project management split to expedite project completion •PMD managing renovations/replacements of vertical improvements •PARD & FWBG|BRIT managing utility and landscape projects 16 of 24Status: FY 2020 Tax Notes $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Encumbered Expensed Unappropriated Funds remaining Change Since Q4 As of May 18, 2021 $327K $751K $3,222K $297K 17 of 24FY 2020 Tax Notes –COMPLETED* Design Fees $ 253,257 IT Upgrades $ 367,000 South Restrooms $ 33,068 Conservation Greenhouse Repairs $ 72,487 Fuller Garden Paving Other Costs Remaining Projects $ 62,463 $ 289,832 TOTAL completed $ 1,078,107 *Includes only Tax Notes 18 of 24 IT Upgrades - $367,000 L: Boring machine running to connect to BG R: First run from ATT to BRIT building 18 of 24 19 of 24 South Restrooms - $33,068 Fuller Garden Paving -$62,463 19 of 24 20 of 24 Conservation Greenhouse Repairs -$72,487 21 of 24FY 2020 Tax Notes –Remaining funds as of 5/18 Managed by BG/BRIT*Managed by PMD Old Garden Rd Renovation $ 1,021,156 Moncrief Garden Center $ 209,010 Hill Arbor $ 15 Restaurant/Rock Springs $ 50,468 Rose Garden Fountains $ 195,179 Rose Shelter Stabilization $ 99,753 South Vista Drainage $ 432,240 Greenhouse Replacement $ 928,720 Full Moon Bridge $ 32,226 Site Amenities $ 94,080 Southwest Quadrant $ 366,230 TOTAL $2,141,126 TOTAL $1,287,951 *Includes Tax Notes and PayG 22 of 242022 Bond Request Continues program to address $17MM in deferred maintenance Focuses on infrastructure and related projects that do not present opportunities for significant private fund raising while master plan is underway Public funding $4.6MM, Private funding $3.575MM Key elements: •Improvements to education facilities and collections housing •Pedestrian/guest service improvements •Consolidation of operations •Utilities/infrastructure •Site preparation for Children’s Garden •Professional services 23 of 242022 Bond Request Summary* *Does not include private funds included in total project costs PROJECT ESTIMATED COST Professional Services $150,000 Infrastructure $274,000 Event/Guest Services $1,390,000 Facility Repair/Replacement $2,786,000 TOTAL $4,600,000 24 of 24 Questions? 24 of 24