The URL can be used to link to this page

Home My WebLink About5a. Botanic Garden Update.ATTACHMENTJune 8, 2021 To: FROM: SUBJECT: FOR; WORTH BOTANICAL BOTANIC GARDEN R E - E ems. R -�_ I 1 I N S T f 7 1_; T 7 T :7 er'e 9 Mayor and City Council Patrick Newman, President and CEQ2tstitute Fort Worth Botanic Garden I Botan�ica-l- Rof Texas REPORT TO CITY COUNCIL, 6 MONTH PROGRESS On May 19, 2020, City Council approved MC 20-0347 which authorized execution of a Management Services Agreement with the Botanical Research Institute of Texas, Inc. for management of the Fort Worth Botanic Garden. The agreement authorized a six-month transition period, effective May 1, 2020 and was fully implemented by October 1, 2020. This report and presentation are a six-month progress report. Areas covered include revenue and participation, programs, volunteers, and capital development programs. Additionally, information will be provided on the Master Plan process. REVENUE AND PARTICIPATION Mon October November December January February March 20,030 7,188 71404 10,089 16,548 *closed for COVID 3-15 gtiests 16,350 24,011 10,918 8,658 4,486 34,814 ➢ 33% increase in guests versus the same time last year. ➢ Growth attributed to: • people wanting to be outside in a safe environment. • special events in the garden such as Topiaries, over 120K tulips, and Stickworks exhibit. ➢ October through March the Botanic Garden/BRIT experienced 49% increase year over year in revenues. ➢ Free and reduced admissions include: • Access Adult & Child (includes Museums4All), • Blue Star, June 8, 2021 6-month Progress Page 1 of 4 • Community Passes, • Children under 5 free to accommodate large families, • Garden Programs free to the community, • Muse Passes, • Discounted hours for COFW residents (free and half price), and • FWISD students free of charge, and complimentary admission (teachers planning botanical curriculum and local horticulture student projects). Revenue Source �Y 20 Earned'Reve'nue-*...,,�' FY 21 Earned Revenue + Gift Shop R • $1711510.00 $228,450.00 Donations & Foundations $931605.00 $61,233.00 Rentals $226,127.00 $186,587.00 Membership $0.00 $102,643.83 Admission $634,650.00 $934,576.82 Sub -Total $11125,893.00 $1,5131490.65 City Subsidy $1,590,436.00 $1,718,321.39 TOTAL $2,716,329.00 $3,231,812.04 PROGRAMS Education Attendance, March — October FT ZOZO FT Z021 Children & Families 3220 3160 2684 315 Elementary Students (PreK — 5) 1984 4611 2582 76 Middle/High School (6 —12) 2554 4033 2108 37 College/University 0 290 118 0 Educators 221 1372 411 99 Community Education 959 2652 685 340 TOTAL 8938 16118 8578 867 Volunteer Hours Contributed, March — October FY 2019 FY 2020 FY 2021 Registered Long Term 13,347 12,489 7,824 Junior (tracked separately FY 2021 only) 0 0 266 Community Service 783 606 240 Court -Ordered 484 567 81330 Total 14,614 13,662 8,330 Economic Value of Volunteer Hours, March - October Zor $337,315 o2i June 8, 2021 6-month Progress Page 2 of 4 CAPITAL DEVELOPMENT PROGRAMS FY2020 TAX NOTE FUNDS Projects funded by the FY 2020 Tax Note Program amounting to $4.3 million in total improvements are underway at the Botanic Garden. In order to expedite completion of those programs, the Property Management Department assumed control of projects primarily related to repair or renovation of vertical improvements and the Park & Recreation Department and Botanic Garden staff managed the remainder. Projects ranged from mechanical repairs and refreshing worn finishes to replacement and improvement of existing greenhouses and streets. Current status is as follows: Project Total Funding Balance Budget Tax Note CIP Private Rose Ramp Fountains $280,179 $195,179 $0 $85,000 *$261,179 Replace Fiberglass Greenhouse $11034,969 $1,0171969 $0 $17,001 *$945,720 South Vista $4831240 $2821240 $201,000 $0 *$432,240 Conservation Greenhouse Repairs $75,825 $75,825 $0 $0 $3,338 Moon Bridge $150,606 $501606 $0 $100,000 *$1321226 Moncrief Garden Center $231,865 $231,865 $0 $0 $209,010 Hill Arbor $35,750 $35,750 $0 $0 $15 Fuller Garden Paving $751254 $75,254 $0 $0 $12,791 Restaurant/Rock Springs Bldg. $60,021 $60,021 $0 $0 $501468 South Restroom $33,696 $33,696 $0 $0 $628 Shelter House $116,928 $116,928 $0 $0 $99,753 Site Amenities (Water Ftns., Elec.) $94,080 $69,080 $25,000 $0 *$94,080 Old Garden Road Renovation $11192,856 $1,1921857 $0 $0 $1,021,156 Southwest Quadrant Renovation $845,729 $495,730 $0 $350,000 *$7161230 Front Entry $353,656 $0 $0 $353,656 *$353,656 IT Upgrade $419,284 $367,000 $52,284 $0 *$0 Total $5,483,938 $4,300,000 $278,284 $905v656 *$4,332,490 Unencumbered Tax Note Funding $3,221 893 • Items shown in Orar are Completed. Balances remaining will be used on remaining projects. • All balances reflect information available as of May 18, 2021. • *Some balances shown include Private and Capital Improvement Plan (CIP) funding in addition to Tax Note Funding. $3,221,893 in FY2020 Tax Note funds remain unencumbered. Five projects administered by PARR totaling $1,680,816 are scheduled for construction or ready for bid on completion of the outstanding Infrastructure Construction Agreement on the June 8, 2021 City Council Agenda. 2022 BOND PROGRAM REQUEST June 8, 2021 6-month Progress Page 3 of 4 In the current Management Agreement with BRIT (CSC 54201), the City agrees to finance debt funded repairs and capital replacement in the Fort Worth Botanic Garden totaling $17 million in inflation adjusted 2017 dollars. PARD and FWBG I BRIT staff have worked together to present a 2022 bond request in the amount of $4,600,000. FWBG I BRIT is currently choosing consultants for a privately funded strategic plan and a major master plan and related support research. Those studies will likely inform future major projects, possibly recommend reconfiguration and/or reuse of some areas of the Garden and be used to leverage future bond funds with significant private funding. In anticipation of that revised vision for the Botanic Garden, the 2022 request is focused primarily on infrastructure and repairs for which it would be more challenging to large amounts of philanthropic support. Bond funds requested would be administered by FWBG I BRIT and per the current request as submitted would support the following improvements: Conservatory Children's Garden Design Services South Vista Event Venue Pedestrian/Circulation Improvements Teaching Gardens Japanese Garden Infrastructure Total Funding Request rniuri iir-iniu Bond Funds Private Funds Total Projected Costs $85,000 $1851000 $270,000 $702,000 $1,200,000 $119021000 $150,000 $300,000 $450,000 $500,000 $800,000 $1,300,000 $891,000 $0 $891,000 $11648,000 $965,000 $2,613,000 $350,000 $50,000 $400,000 $2741000 $225,000 $499,000 $41600,000 $31575,000 $81175,000 FWBG I BRIT is honored to have been entrusted with management of the Fort Worth Botanic Garden and believes, considering the many challenges presented by COVID19, that substantial progress has been made during the first six months managing all operations. FWBG I BRIT is working every day to create one of the nation's leading institutions for botanical exploration and discovery that impacts and improves the lives of everyday people. The staff and board appreciate your support and attention. Any questions can be directed to President and CEO Patrick Newman at pnewman@brit.org or 817-335- 8158. Patrick Newman, President and CEO June 8, 2021 6-month Progress Page 4 of 4