HomeMy WebLinkAbout(0018) M&C 21-0913City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/30/21 M&C FILE NUMBER: M&C 21-0913
LOG NAME: 25ARPA-PED CAPITAL RESTORE
SUBJECT
(CD 7 and CD 9) Approve Actions to Reinstate Deferred and Suspended Fiscal Year 2020 and 2021 Capital Improvement Projects in the Public
Events Department as a Result of Lost Hotel Occupancy Tax Due to the COVID-19 Pandemic, Including Allocation of $4,560,000.00 in American
Rescue Plan Act Funding, Reallocation of $217,894.50 and Allocation of $550,000.00 in Public Events Capital Funds, Adoption of Attached
Appropriation Ordinances, and Amendment of the Fiscal Years 2022-2026 Capital Improvement Plan
RECOMMENDATION:
It is recommended that the City Council take the following actions to reinstate deferred and suspended Fiscal Year 2020 and 2021 capital
improvement projects in the Public Events Department as a Result of Lost Hotel Occupancy Tax Due to the COVID-19 Pandemic:
1. Approve the allocation of up to $4,560,000.00 from the American Rescue Plan Act funds, Subtitle M (Coronavirus State and Local Fiscal
Recovery Funds) for a transfer to capital for the reinstatement of (10) ten deferred or suspended projects;
2. Adopt the attached ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund, in the total
amount of $4,560,000.00, transferred from the Grants Operating Federal Fund, for the purpose of funding reinstated projects (City Project
Nos. 101740, 101437, 103661, 102447, 102511, 102514, 102515, 102513, 102634 and 100238);
3. Adopt the attached ordinance, increasing estimated receipts and appropriations in the Public Events Capital Fund in the amount of
$450,000.00, from available funds, for the purpose of funding the WRMC Auditorium Roof Replacement (City Project No. 100238) as
proposed in the Fiscal Years 2022-2026 Public Events Capital Improvement Plan;
4. Adopt the attached ordinance amending the Fiscal Years 2022-2026 Public Events Capital Improvement Plan by adjusting estimated
receipts and appropriations in the Public Events Capital Fund as follows:
1. increasing estimated receipts and appropriations in the WRMC Security Cameras project (City Project No. 102511) by $100,000.00
and decreasing estimated receipts and appropriations in the WRMC Minor Renovations and Repairs project (City Project P00054) by
the same amount; and
2. increasing estimated receipts and appropriations in the Amon Carter EH Door Replacement project (City Project No. 101437) by
$5,911.85, in the WRMC Justin Garage Ventilation project (City Project No. 102447) by $11,982.65, and in the WRMC Auditorium
Roof Replacement project (City Project No. 100238) by $200,000.00 and decreasing the WRMC Minor Renovations and Repairs
project (City Project P00054) by $217,894.50.
DISCUSSION:
This Mayor and Council Communication (M&C) allocates and/or reallocates a total of $5,327,894.50, the bulk of which is $4,560,000.00 in
American Rescue Plan Act (ARPA) Funding for the reinstatement of (10) ten Public Events Department facility capital improvement projects that
were deferred and/or suspended in Fiscal Years (FY) 2020 and 2021 due to the loss of Hotel Occupancy Taxes as a direct result of the COVID-19
pandemic.
An additional $100,000.00 for the WRMC Security Cameras is appropriated from the Public Events Department WRMC Minor Renovation and
Repair programmable capital provided from the FY2022-2026 Capital Improvement Program, and therefore the actions in this M&C will amend
the Fiscal Years 2022-2026 Capital improvement Program as approved in connection with Ordinance 25073-09-2021. This M&C also allocates
$450,000.00 for the WRMC Roof Repairs/Auditorium Roof Replacement, which was proposed in the Fiscal Years 2022-2026 Public Events
Capital Improvement Plan but not included for approval in Ordinance 25073-09-2021.
Finally, previous appropriations of $217,894.50 from prior Public Event Department (PED) annual Capital Improvement Program (CIP)
appropriations will be adjusted by adoption of this M&C to convert the Amon Carter EH Door Replacement (City Project No. 101437), the WRMC
Justin Garage Ventilation (City Project No. 102447), and the WRMC Roof Repairs/Auditorium Roof Replacement (City Project No. 100238) from
programmable projects to static capital projects. This action is needed as the status of these projects now differs with the addition of grant funding
City Council received Informal Report No. 21-10671 on September 21, 2021 providing background on the deferral and suspension of capital
projects for the Public Events Department in FY2020 and FY2021 due to the loss of Hotel Occupancy Taxes as a direct result of the COVID-19
pandemic and the proposal to reinstate those improvement projects using ARPA funding, now being authorized through this M&C.
As part of the effort to ensure that the Culture and Tourism funds could meet operating expenses and debt service obligations, in FY2020 and
thereafter until the economic recovery began, selected capital improvements at the Will Rogers Memorial Center (WRMC) and Fort Worth
Convention Center (FWCC) were suspended or deferred on August 25, 2020 when M&C 20-0597 took the formal actions necessary to revise
appropriations and eliminate the planned budgeted transfer in the amount of $3,570,294.00 from the HOT 2% Fund to the Public Events Capital
Fund. All HOT 2% tax revenue collected in FY2020 was instead used to meet debt obligations for the fiscal year. Because HOT collections
continued to lag for the first half of FY2021, again there were no capital transfers in FY2021 for the Public Events Capital Fund from the HOT 2%
Fund for capital improvements.
The following ten projects were impacted and are being reinstated through the actions of this M&C. Additional details can be found in the project
description attachment:
Project Name
Project
Existing
Existing
CIP
CIP FY22
ARPA Funding
Total Project
Number
Appropriation
Appropriation
Appropriation
(New
Funding
(Static)
(Conversion)
Ordinance
Appropriation)
FY22
Richardson Bass
101740
$63,255.34
$935,000.00
$998,255.34
(Sound) System
Upgrade
Amon Carter EH
101437
$5,911.85
$495,000.00
$500,911.85
Door Replacement
WRMC Sprinklers
103661
$300,000.00
$550,000.00
$850,000.00
Cattle Barn #4
WRMC Justin
102447
$11,982.65
$368,500.00
$380,482.65
Garage Ventilation
WRMC Security
102511
$100,000.00
$110,000.00
$210,000.00
Cameras
WRMC Replace
102514
$192,500.00
$192,500.00
Auditorium
Curtains
FWCC Star Tower
102515
$165,000.00
$165,000.00
Fagade
WRMC Electrical
102513
$550,000.00
$550,000.00
Upgrades
WRMC
102634
$165,000.00
$165,000.00
Emergency
Generator
Enhancement
WRMC Auditorium
100238
$50,000.00
$200,000.00
$450,000.00
$1,029,000.00
$1,729,000.00
Roof Replacement
Total Project
$113,255.34
$217,894.50
$300,000.00
$550,000.00
$4,560,000.00
$5,741,149.84
Appropriations
Actions in this
$0.00
$217,894.50
$0.00
$550,000.00
$4,560,000.00
$5,327,894.50
M&C
ALLOCATION OF ARPA SUBTITLE M FUNDING
ARPA allows local governments to invest in tourism -related programs to revive their visitor economies with Subsection 603(c)(1)(A) of Title VI
of the Social Security Act (added by ARPA) specifically authorizing aid to "impacted industries such as tourism, travel, and hospitality." The
identified Public Events capital projects assist in the on -going recovery effort of the City's tourism industry and as such have been determined to
be a qualified priority by City Management for ARPA funding as approved by the City Council in M&C 21-0445 on June 22, 2021.
Funding will be provided to projects in equal amounts of up to $2,280,000.00 from each tranche of the ARPA allocation on a reimbursement basis
to each individual project.
The ARPA funding must be committed by December 31, 2024 and spent by December 31, 2026. Staff foresees no issues with these projects
meeting that timeline.
The following chart reflects the current status for allocation of the City's ARPA funding under Subtitle M, including all M&Cs on the November 30,
2021 Council Agenda:
M&Cs
Total CFW ARPA
$173,745,090.00
21-0445 362021 AMERICAN
Subtitle M
RESCUE PLAN
Funding
Allocations
$ 6,000,000.00
21-0794 25ARPA-VFW-TDG
Approved To -
Date
Allocations
$ 1,000,000.00
21-080513ARPA-
Approved To-
ADMINISTRATION
Date
Allocations
$ 4,245,533.42
21-081017ARPA
Approved To-
ALLOCATIONS EVANS &
Date
ROSEDALE
REDEVELOPMENT
Allocations
$ 3,000,000.00
21-0809 17ARPA ALLOCATION
Approved To-
CDFI FRIENDLY AMERICA
Date
Allocations
$ 2,400,000.00
21-081117ARPA
Approved To-
ALLOCATIONS TO UNTHSC
Date
TECHSTARS
Allocations
$ 10,100,000.00
21-081419ARPA
Approved To-
ALLOCATIONS TO HOUSING
Date
AND HUMAN SERVICES
PROJECTS
Allocations
$ 300,000.00
21-0820 25ARPA-WRMC
Approved To-
MURAL PLAQUES
Date
Pending
21ARPA-FWCC EXPANSION
Allocation
$ 52,000,000.00
FUNDING & PROJECT
MANAGEMENT
Pending
$ 15,000,000.00
21 FUTURE CITY HALL ARPA
Allocation
AND PEG FUNDING
Pending
$ 8 000,000.00
23ARPA-VACCINATIONS AND
Allocation
TESTING
Pending
25ARPA-
Allocation
$ 4,560,000.00
PED_CAPITAL_RESTORE (This
M&C)
ning 1$ 67,139,556.58
ance
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Grants Operating Federal Fund and as approved in the Public Events Capital Fund,
and that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds will be available in the Grants
Cap Projects Federal Fund and the Public Events Capital Fund for the capital projects as listed. Prior to an expenditure being incurred, the Public
Events Department and Property Management Department as applicable, have the responsibility of verifying the availability of funds. Grant funds
will be transferred to the Grants Cap Projects Federal Fund for the projects on a reimbursement basis.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Michael Crum 2501
Additional Information Contact: Chris Harmon 5988
Pamela Rambo Sexton 2503