HomeMy WebLinkAbout(0033) M&C 21-0885City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/30/21 M&C FILE NUMBER: M&C 21-0885
LOG NAME: 13P RFP 21-0140 VIRTUAL CRIME ANALYSIS SOFTWARE PD ADK
SUBJECT
(ALL) Authorize an Agreement with Lexis Nexis Risk Solutions FL, Inc. in an Amount Up to $148,000.00 for the First Two Years and Authorize Four
One -Year Renewals with an Annual Amount of $74,000.00 for the City of Fort Worth Police Department
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Lexis Nexis Risk Solutions FL, Inc. in an amount up to $148,000.00 for the
first two years and authorize four one-year renewals with an annual amount up to $74,000.00 for the City of Fort Worth Police Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) approached the Purchasing Division with the intent to establish a contract for virtual crime
analysis software and services on behalf of the Police Department (PD). The Purchasing Division reviewed the request and subsequently issued a
Request for Proposal (RFP) for this product and services. The software and services will allow for information sharing between municipalities. The
ability to exchange information between multiple law enforcement agencies aids in the increased prevention, detection, mitigation, response to
terrorism and criminal activity.
RFP 21-0140 consisted of detailed specifications and was advertised in the Fort Worth Star -Telegram on Wednesday's beginning on June 9,
2021 through July 28, 2021. A pre -bid conference was held on June 25, 2021 which provided an opportunity for interested bidders to learn more
about the City of Fort Worth's (City) requirements and to seek clarification on the RFP requirements. A total of 25 vendors were solicited and
responses were received from one (1) potential vendor. The response was evaluated by a five (5) person team consisting of representatives from
PD and ITS. Each bid was evaluated based on product features and ability to provide a product that fulfills the City's requirements, company
stability and timeliness of providing product and services, and the verification of proposer's references. Based on the qualifications, the City
recommends awarding the agreement to Lexis Nexis Risk Solutions FL, Inc.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business
Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council's approval, this agreement shall begin upon execution and expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional one-year terms. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Grants Operating
Federal Fund for the DOJ Gulf States project to support the approval of the above recommendation and execution of the agreement. Prior to any
expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8525
Ashley Kadva 2047