HomeMy WebLinkAbout(0036) M&C 21-0889City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/30/21 M&C FILE NUMBER: M&C 21-0889
LOG NAME: 13P21-0199 LAB SUPPLIES PART 2 MGF
SUBJECT
(ALL) Authorize Execution of Agreement for Lab Supplies Part Two with Hach Company in an Annual Amount Up to $200,000.00 for the Water
Department and Authorize Four One -Year Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize agreement for lab supplies part two with Hach Company in an annual amount up to $200,000.00
for the Water Department and authorize four one-year renewal options for the same annual amount.
DISCUSSION:
The Water Department approached the Purchasing Division to finalize an agreement for lab supplies part two. The goods will aid the Department
in preserving and protecting the public health and/or safety of the City of Fort Worth's residents. The purpose of the items are to analyze various
analytes in surface, ground, drinking, reclaim, storm water runoff, and wastewater. To procure these goods, staff issued an Invitation to Bid (ITB).
The ITB was advertised in the Fort Worth Star -Telegram on September 29, 2021, October 6, 2021, and October 13, 2021. The bid opened on
October 14, 2021 and five bids were received. Bids were evaluated based on lowest responsible bid. Midland Scientific and Absolute Standards
Inc. were considered non -responsive due to not providing pricing on the required Excel file "Attachment E-Pricing Sheet". WVR International LLC
and Fox Scientifics Inc. were considered non -responsive due to not providing references per Part 1, Section 14.2.3, Page 7 of ITB21-0199. Staff
certifies that Hach Company meets the requirements stated in the specifications. Products will be ordered based on price and availability. No
guarantee was made that a specific amount of products would be purchased.
Renewal Terms: The Agreement may be renewed for four (4) one-year renewal options for the same annual amount. The renewals do not require
specific City Council approval as long as sufficient funds have been appropriated.
Business Equity: A waiver of the goal for M/WBE subcontracting requirements is approved by the Office Business Diversity, in accordance with the
BDE Ordinance, because the application of the purchase of good or services is from sources where subcontracting or supplier opportunities are
negligible.
Administrative Change Order: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant
law and the Fort Worth City Code and does note require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund to
support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Water
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Christ Harder 5020
Additional Information Contact: Cynthia Garcia 8525
Megan Fowler 2057