HomeMy WebLinkAbout(0037) M&C 21-0890City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/30/21 M&C FILE NUMBER: M&C 21-0890
LOG NAME: 13PAMEND COOP TX SMARTBUY AMMUNITION AR PD MC
SUBJECT
(ALL) Authorize Increase to City Secretary Contract No. 56580 Cooperative Purchase Agreement with GT Distributors, Inc. Using Texas
SmartBuy Contract No. 680-A1 in the Amount of $1,635,000.00, for a Total Contract Amount of $1,735,000.00 for Ammunition for the Police and
Municipal Courts Departments
RECOMMENDATION:
It is recommended that the City Council authorize an increase to City Secretary Contract No. 56580 Cooperative Purchase Agreement with GT
Distributors, Inc. using Texas SmartBuy Contract No. 680-A1 in the amount of $1,635,000.00, for a total contract amount of $1,735,000.00 for
ammunition for the Police and Municipal Court Departments.
DISCUSSION:
On October 21, 2021, the Police Department contacted the Purchasing Division to enter into an agreement with GT Distributors, Inc. under Texas
SmartBuy Cooperative (COOP) Agreement No. 680-A1, in an amount of $100,000.00 for ammunition. Due to COVID-19 supply chain delays, the
availability of ammunition is becoming scarce. The contract will be utilized by the department for on -duty usage, as well as training and annual
qualifications.
In November 2021, the Police and Municipal Court Departments contacted the Purchasing Division to increase spending on the Cooperative
Agreement by $1,635,000.00. The increase will be utilized by both departments to accommodate their need to purchase more ammunition in
order for Policemen and City Marshalls to carry out their daily duties.
AGREEMENT TERM - The current COOP agreement term is from October 21, 2021 to February 28, 2022. Upon the expiration of the current term,
the City will have no options to renew the COOP agreement.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed
by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been
appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Texas SmartBuy has been competitively bid
to increase and simplify the purchasing power of government entities.
M/WBE OFFICE -A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital & operating budgets, as previously appropriated, in the Special
Revenue MC Fund for the Court Security Funds project and the General Fund to support the approval of the above recommendation and execution
of the agreement. Prior to any expenditure being incurred, the Police and Municipal Court Departments have the responsibility to validate the
availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Valerie Washington 6192
Originating Business Unit Head: Reginald Zeno 8517
Neil Noakes 4212
Additional Information Contact: Cynthia Garcia 8285
A'ja Robertson 8585