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HomeMy WebLinkAboutOrdinance 19385-10-2010 Ordinance No. 19385-10-2010 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $828,500.90, AND DECREASING THE UNRESERVED, UNDESIGNATED GENERAL FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF TRANSFERRING SAID FUNDS TO THE GRANTS FUND TO DECREASE FEDERAL GRANT FUND RECEIVABLES; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2010-2011 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of$828,500.90, and decreasing the unreserved, undesignated General Fund balance by the same amount, for the purpose of transferring said funds to the Grants Fund to decrease the federal grant fund receivables. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No.19355 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney ADOPTED AND EFFECTIVE: October 5, 2010 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 10/5/2010 - Res, No: 3925-10-2010, Ord. Nos. 19385-10- 2010 & 19386-10-2010 DATE: Tuesday, October 05, 2010 REFERENCE NO.: G-17077 LOG NAME: 1717HEDESCROW3 SUBJECT: Adopt a Resolution to Change the City's Consolidated Program Year from June 1 - May 31 to October 1 - September 30 to coincide with the City 's Fiscal Year, Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in the General Fund by $828,500.90 and Decreasing the Unreserved, Undesignated General Fund Balance by the Same Amount, Authorize Transfer from the General Fund to the Grants Fund to Decrease the Federal Grant Funds Receivable, and Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in the Grants Fund by $828,500.90 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to: 1. Adopt a Resolution requesting the United States Department of Housing and Urban Development to change the City's Consolidated Program Year from June 1 — May 31 to October 1 — September 30. 2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund in the amount of$828,500.90 and decreasing the unreserved, undesignated General Fund balance by the same amount. 3. Authorize the transfer of$828,500.90 from the General Fund to the Grants Fund to decrease the federal grant funds receivable. 4. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by $828,500.90 from available funds. DISCUSSION: The City has received funds from the United States Department of Housing and Urban Development (HUD) for activities to assist low to moderate income City residents since the 1970s. As a condition of receiving these funds, HUD conducts audits of the City's programs to identify areas that can be improved or corrected and reviews policies and procedures that may need to be changed and adopted. Staff believes that it will assist the City in its performance of its contractual obligations to HUD to change the City's Consolidated Program Year to coincide with the City's fiscal year. Currently the HUD grant program year runs from June 1 through May 31. Staff recommends changing this to October 1 through September 30, the City's fiscal year. This change will allow the City Council to review the HUD grant budget at the same time as the City budget, and the grant year will close out at the same time as the City's financial year. Logname: 1717HEDESCROW3 Page 1 of 2 In addition, staff is recommending closing HUD grant activities that are ineligible for federal funding. Currently the City has 385 open HUD activities from 1995 to the present. Of the 385 activities, 174 are associated with activities prior to 2007. A majority of these open projects are either awaiting completion, are pending Model Block programs, or are activities with HUD audit findings from monitoring. Of the 385 open activities, 138 cannot be closed because of insufficient documentation or project ineligibility under federal rules. The amount of City funds expended for the 138 activities is $828,500.90 but the City cannot be reimbursed with federal funds because of the documentation and eligibility issues. These outstanding reimbursements are currently booked in the City's accounting system as receivables. Staff recommends closing these activities in the HUD financial system and decreasing the receivables by $828,500.90 and decreasing the unreserved, undesignated General Fund Balance by the same amount. This action will close 138 pending activities and allow the City to redirect the previously tied up federal funds on new eligible grant activities that can then be reimbursed by HUD. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached supplemental appropriation ordinance, funds will be available in the current operating budget as appropriated, of the Grants Fund. Upon approval, the unreserved, undesignated fund balance of the General Fund will exceed the minimum reserve as outlined in the Financial Management Policy Statements. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 2) GG01 538070 0905500 $828,500.90 3) GG01 538070 0905500 $828,500.90 3) GR76 472001 XXX206XXXXXX $828,500.90 4) GR76 472001 XXX206XXXXXX $828,500.90 4) GR76 539120 XXX206XXXXXX $828,500.90 CERTIFICATIONS: Submitted for City Manager's Office by: Thomas Higgins (6192) Originating Department Head: Jay Chapa (5804) Additional Information Contact: Socorro "Coy" Gray (6203) Logname: 1717HEDESCROW3 Page 2 of 2