HomeMy WebLinkAbout(0136) M&C 21-0926City of Fort Worth,
Mayor and
DATE: 11 /30/21
Texas
Council Communication
M&C FILE NUMBER: M&C 21-0926
LOG NAME: 80ATHLETIC FIELD LIGHTING HARMON FIELD AND ROLLING HILLS PARK
SUBJECT
(CD 8) Authorize the Execution of a Construction Contract with Groves Electrical Service, Inc., in the Amount of $1,832,140.00 for the Installation of
Athletic Field Lighting at Harmon Field Park and Rolling Hills Park (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a construction contract with Groves Electrical Service, Inc., in the amount of
$1,832,140.00 for the installation of athletic field lighting at Harmon Field Park (City Project No. 102961) and Rolling Hills Park (City Project No.
102962).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a construction contract with Groves Electrical
Service, Inc., in the amount of $1,832,140.00 for the installation of athletic field lighting at Harmon Field Park (City Project No. 102961) and Rolling
Hills Park (City Project No. 102962).
On December 15, 2020 the city administratively executed City Secretary Contract No. 55042 with Jim D. Dallas, P.E. d/b/a Engineering
Associates, in an amount up to $48,000.00, to provide the engineering services needed for the design and development of construction
documents that detail the installation of athletic field lighting at Harmon Field Park and Rolling Hills Park. In July 2021, Engineering
Associates submitted final design and construction documents that address the required lighting improvements.
The project was posted on the city purchasing website on August 26, 2021, and advertised in the Fort Worth Star -Telegram on August 26 &
September 2, 2021. A pre -bid conference was held September 7, 2021. The following bids were received on September 23, 2021.
Contractor
Base Bid
Alternate Bid Items
Total Bid
Groves Electrical Service, Inc.
1 $1,759,850.0011
$72,290.00
$1,832,140.00
Bean Electrical, Inc.
$1,840,252.081
$82,835.00
$1,923,087.08
Base Bid improvements include construction staking, site preparation, installation of athletic field lighting, and repair of field grassing.
Alternative Bid Items awarded are Unit 1 - Alternative Bid - Harmon Field Park (security lighting and additional wiring) and Unit 2 - Alternate Bid
Items - Construction Allowance for Harmon Field and Rolling Hills.
Construction of these projects is anticipated to begin in the second quarter of Fiscal Year (FY) 2022 and estimated completion is projected to be in
the fourth quarter of FY2022.
The impact on the Park & Recreation Department's annual operating budget when the Harmon Field Park project is completed will be $15,309.00.
The impact on the Park & Recreation Department's annual operating budget when the Rolling Hills Park project is completed will be $43,014.00.
As of September 30, 2021, the cumulative total of all previously approved M&C's increased the department's estimated annual maintenance by
$456,391.00 beginning in FY2023.
This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt
is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018)
and subsequent actions taken by the Mayor and Council.
Compliance with the City's Business Equity Ordinace has been achieved by the following method: Groves Electrical Service, Inc. is in compliance
with the City's Business Equity Ordinance by committing to 13% participation on this project's base bid. The City's Business Equity goal for this
project is 11 %.
Both Harmon Field Park and Rolling Hills Park are located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund
for the Harmon Park Athlet Field Light and the Rolling Hills Ath Field Light projects to support the approval of the above recommendation and
execution of the contract. Prior to an expenditure being incurred, the Park & Recreation Department has the responsibility of verifying the
availability of funds.
Submitted for City Manager's Office W. Valerie Washington 6192
Originating Business Unit Head: Richard Zavala 5704
Additional Information Contact: David Creek 5744