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Home My WebLink AboutContract 56902 CSC No. 56902 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between Enviromatic Systems, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B —Cooperative Agency Contract(e.g., NJPA, DIR, BuyBoard); and 4. Exhibit C— Conflict of Interest Questionnaire. Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached documents, conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule,regulation or ordinance of City,the terms in this Agreement shall control City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement for the first year by City shall be in the amount of One Hundred Seventy-Five Thousand Dollars and Zero Cents ($175,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on January 22, 2022 and ending on January 21, 2023. City shall be able to renew this agreement for one (1) one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt reques�ed- addressed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX To CITY: To VENDOR: City of Fort Worth Enviromatic Systems, Inc. Attn: Dana Burghdoff, Assistant City Manager Sid Ellis, Jr., President 200 Texas Street 2337 West Warrior Trail Fort Worth, TX 76102-6314 Grand Prairie, TX 75052 Facsimile: (817) 392-8654 Facsimile: (972) 206-2635 With copy to Fort Worth City Attorney's Office at same address The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: Oana 24L( k7doff By signing I acknowledge that I am the person By: Dana Burghdoff ec30,202109:24CST) responsible for the monitoring and administration Name: Dana Burghdoff of this contract, including ensuring all performance Title: Assistant City Manager and reporting requirements. Date: [INSERT DATE] APPROVAL RECOMMENDED: By:Aan H Shuror(Dec 29,202117:37 GMT+37 Name: Alan Shuror Title Assistant Director, Property Management Department By: Steve Cooke(Dec 29.202116:50 CST) Name: Steve Cooke APPROVED AS TO FORM AND LEGALITY: Title: Director, Property Management Department �0�44nn�� !.FOR ro r4. ATTEST: p�o �0sf�� By: Ovo s=� Name: Taylor Paris P� o o*aaa00000 .d 1 Title: Assistant City Attorney o a 7�!'I!'IP.��P. c1 C7000��GG �nEXA5a4p By:Jannette S.Goodall(Dec30,202111:07 CST) CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 21-0013 Title: City Secretary VENDOR: Enviromatic Systems, Inc. By: OFFICIAL RECORD Name: Sid Ell , JR CITY SECRETARY Title: President FT.WORTH, TX Date: 12/29/21 EXHIBIT A SCOPE OF WORK 1.0 SCOPE 1.1 Vendor shall supply various types of HVAC Equipment, Supplies,and Installation of HVAC Equipment that shall be purchased through the Cooperative Agreement Buy Board Contract 631-20. 1.2 Vendor shall understand purchases shall be made by the City at any time during the contract term. 2.0 UNIT PRICE 2.1 Vendor shall offer a discount off of catalog or price list for supplies,materials and equipment and a not-to-exceed hourly labor rate and/or a coefficient to be applied to the RSMeans unit price book for installation and repair, as listed on the Buy Board Cooperative website: 2.1.1 ZoneFirst Price list shall have a discount percentage of 40%/each 2.1.2 Reliable Controls list shall have a discount percentage of 55%o/each 2.1.3 Senva Sensors list shall have a discount percentage of 50%/each 2.1.4 Labor for installation and/or repair service of HVAC Equipment and Products shall not exceed a non-standard hourly rate of$110.00 3.0 DELIVERY 3.1 Vendor shall deliver products and services as specified on the Purchase Order placed through Buy Board Cooperative. 4.0 INVOICE REQUIREMENTS 4.1 Vendor shall send invoices electronically to our centralized Accounts Payable department invoice email address: supplierinvoices@fortworthtexas.gov. This email address is not monitored so please do not send correspondence to this email address. The sole purpose of the supplier invoices email address is to receipt and process supplier invoices. 4.2 Vendor shall include the following on the subject line of your e-mail: vendor name, invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234) 4.3 Vendor shall adhere to the following requirements: 4.3.1 All invoices must be either a PDF or TIFF format. 4.3.2 Image quality must be at least 300 DPI(dots per inch). 4.3.3 Invoices must be sent as an attachment(i.e. no invoice in the body of the email). 4.3.4 One invoice per attachment(includes PDFs). Multiple attachments per email is acceptable but each invoice must be a separate attachment. 4.3.5 Please do not send handwritten invoices or invoices that contain handwritten notes. 4.3.6 Dot matrix invoice format is not accepted. 4.3.7 The invoice must contain the following information: 4.3.7.1 Supplier Name and Address; 4.3.7.2 Remit to Supplier Name and Address, if different; 4.3.7.3 Applicable City Department business unit# (i.e. FW013) 4.3.7.4 Complete City of Fort Worth PO number(i.e.the PO number must contain all preceding zeros); 4.3.7.5 Invoice number; 4.3.7.6 Invoice date; and 4.3.7.7 Invoices should be submitted after delivery of the goods or services. 4.4 Vendor shall not send invoices by mail and email and please do not send the same invoice more than once by email to supplierinvoiceskfortworthtexas. og_v. To check on the status of an invoice, please contact the City Department ordering the goods/services or the Central Accounts Payable Department by email at: ZZ_FIN AccountsPayablekfortworthtexas. og_v. 4.5 If Vendor is unable to send your invoice as outlined above at this time,Vendor shall send invoice to our centralized Accounts Payable department instead of directly to the individual city department. This will allow the city staff to digitize the invoice for faster processing. 4.6 If Vendor is unable to send invoices as outlined above,Vendor shall send invoice to our Centralized Accounts Payable instead of directly to the Department Contract Manager or designee, at ZZ_FIN AccountsPayable(a fortworthtexas.gov. 4.7 If Vendor is unable to send electronic invoice,vendor shall send paper invoice to 10.7.1 City of Fort Worth Attn: FMS Central Accounts Payable 200 Texas Street Fort Worth, TX 76102 4.8 Vendor shall contact the Accounts Payable Team at(817) 392-2451 or via email at ZZ—FIN—AccountsPayable@fortworthtexas.gov with any questions. 4.9 Vendor shall not include Federal, State, or City taxes in its invoices. The Department Contract Manager or designee shall furnish a tax exemption certificate upon Vendor's request. EXHIBIT B PFCapperative COOPERATIVE AGENCY CONTRACT Purchasing P.O. Box 400 Austin, TX 78767-0400 600,695.2919 / 512.467,0222 / Fax:800.211.5454 huyhoard.com October 22, 2020 Sent Via Email: sellis@enviromaticsystems.com Sid Ellis, Jr. Enviromatic Systems 2337 West Warrior Trail Grand Prairie, TX 75052 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: HVAC Equipment, Supplies, and Installation of HVAC Equipment, Proposal No. 631-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal. The contract is effective 12/1/2020 through 11/30/2021, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 631-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative.Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 The Local Government Purchasing Cooperative is endorsed by the Texas Association of School Boards, T�aII. :O: Tea Texas Municipal League, Texas Association of Counties,and the Texas Association of School Administrators. PVC66perative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 - buvboard.com PROPOSER'S AGREEMENT AND SIGNATURE Proposal Name: HVAC Equipment, Supplies, and Installation of HVAC Equipment Proposal Due Date/Opening Date and Time: July 14, 2020 at 4:00 PM Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department Proposal Number: 631-20 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date: Contract Time Period: December 1, 2020 October 2020 through November 30, 2021 with two (2) possible one-year renewals, Enyiromatic Systems 7--/0-tea Name of Proposing Company Date 2337 West Warrior Trail Street Address ignature of Authorize ompany Official Grand Prairie, Texas 75052 Sid Ellis, Jr, City, State, Zip Printed Name of Authorized Company Official 972-260-2590 President Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 972-206-2635 75-2751170 Fax Number of Authorized Company Official Federal ID Number Page 10 of 66 Proposal Forms CONSr v.01.07.2020 Board Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard,corn VENDOR CONTACT INFORMATION Name of company: Enviromatic Systems Vendor Proposal/Contract Contact Name: Sid Ellis, Jr. Vendor Proposal/contract Contact E-mail Address: sellis@enviromaticsystems.com Vendor Contact Mailing Address for Proposal/Contract Notices: 2337 West Warrior Trail Grand Prairie, Texas 75052 Company website: Www-enviromaticsystems.com Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders and provide the requested information: 0 I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: selllis@enviromaticsystems.com Purchase order Contact: Sid Ellis, Jr. Phone: 972-206-2590 Alternate Purchase Order E-mail Address: 1pluff@enviromaticsystems.com Alternate Purchase order Contact: John Pluff Phone: 972-206-2590 ❑ Purchase orders may be received by the Designated Dealer(s)identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Re uest for Ouotes "RiF " : Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: sellis@enviromaticsystems.com RFQ Contact: Sid Ellis, Jr. Phone: 972-206-2590 Alternate RFQ E-mail Address: Jpluff@enviromaticsystems.com Alternate RFQ Contact: John Pluff Phone: 972-206-2590 Page 12 of 66 Proposal Forms CONST v.01.07,2020 PFBoa►�d COuperative Purchasing 12007 Research Boulevard - Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buvboard.com Invoices: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the following address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one (1) of the following options for receipt of invoices and provide the requested information: ❑■ Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: 2337 West Warrior Trail Department: NSA city. Grand Prairie State: Texas zip code: 75052 Contact Name: Sid Ellis, Jr. Phone: 972-206-2590 Invoice Fax: 972-206-2635 Invoice E-mail Address: sellis@enviromaticsystems.com Alternative Invoice E-mail Address: jpluff@enviromatiesystems.com ❑ In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**: Billing agent Mailing address: Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: **If Vendor authorizes a billing agent to receive and process service fee Invoices, In accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to,payment of all service fees under any Contract awarded Vendor. Page 13 of 66 Proposal Forms CONST v,01.07,7020 PFBoard COuperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION FELONY CONVICTION DISCLOSURE Subsection(a) of Section 44.034 of the Texas Education Code(Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check N)one of the following: ❑ My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) ❑■ My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Sid Ellis, Jr. nature of Authoriz ompany Official Printed Name DEBARMENT CERTIFICATION Neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549,"Debarment and Suspension,"as described in the Federal Register and Rules and Regulations, Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification, Enviromatic Systems Company Name Sid Ellis, Jr. Signature of Autho ed Company Official Printed Name Page 14 of 66 Proposal Forms CONST MAV.2020 PFBoard COuperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 - buvboard.com RESIDENT NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident"proposer is a person who is not a Texas resident. Please indicate the status of your company as a"resident" proposer or a "nonresident"proposer under these definitions. Please check(-(}one of the following_ ❑■ I certify that my company is a Resident Proposer. ❑ I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Company Name Address City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes ❑ No B. What is the prescribed amount or percentage? $ or % VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract, Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner(i) has its principal place of business in Texas; or(ii)employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas,does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check one of the followin : 0 Yes ❑ No By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (vendor Employment Certification) above is true, complete and accurate and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Sid Ellis, Jr. Ignature o Aut d Company Official Printed Name Page 15 of 66 Proposal ForMS CONST v.01.07.202o DuBoard Capperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX; 800-211-5454 'buvboard.com NO ISRAEL BOYCOTT CERTIFICATION Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of$100,000 or more that is to be paid wholly or partly from public funds with a company(excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it; (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. Gov'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOv'T CODE§808.001(1). By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation,that this certification is true,complete and accurate,and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Sid Ellis, Jr. /hatureuthorized Company Official Printed Name Note: If Vendor does not wish to make this certlflcatlon, return the blank form In Ileu of a completed certification. NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization —specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below,I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Sid Ellis, Jr. Aignature of Authorripmttompany Official Printed Name Page 16 of 66 Proposal Forms CONST v.01,07.2020 PVBoard® C00perative Purchasing 12007 Research Boulevard -Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 ' bu booard`com HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or"MWBE"and all referred to in this form as a "HUB') is encouraged to indicate its HUB certification status when responding to this Proposal Invitation, The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please check(0 all that apply: ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2),who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: 0 My company has NOT been certified as a HUB. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification, Enviromatic Systems Company Name Sid Ellis, Jr. Printed a e ignature of Authorized Company Official Page 17 of 66 Proposal Forms CONST v.01.07.2020 PFBoard COuperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 - PH: 800-695-2919 . FAX: 800-211-5454 • bu board.com CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members ("Advisory),Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative.This BuyBoard contract does not include such services.Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. The Advisory, available at buvboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request, By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction-related goods or services, whichever comes first. Enviromatic Systems Company Name Sid Ellis, Jr. S ature of Authorized ompany official Printed Name Date Page 18 of 66 Proposal Forms CONST v.01.07.2020 Board Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 'buyboard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation. Please check one of the fUowin ❑ NO; Deviations ❑ Yes; Deviations List and fully explain any deviations you are submitting: PLEASE PROVIDE THE FOLLOWING INFORMATION: 1. Shipping Via: f+l❑ Common Carrier ❑ Company Truck ❑ Prepaid and Add to Invoice ❑ Other: 2. Payment Terms: X Net 30 days ❑ 1% in 10/Net 30 days ❑ Other: 3. Number of Days for Delivery: 10 ARO 4. Vendor Reference/Quote Number: 631-20 s. State your return policy: All products are returned to Enviromatic Systems 2337 West Warrior Trail Grand Prairie, Texas 75052 6. Are electronic payments acceptable? ❑Yes ❑ No 7. Are credit card payments acceptable? *Yes ❑ No Envirornatic Systems Company e Sid Ellis, Jr. gnature of Authori ompany official Printed Name Page 19 of 66 Proposal Forms CONST v.01.07.2020 DwBoa�d� Capperativeft figy'rig 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX; 800-211-5454 ' buyboard.com LOCATION AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Enviromatic Systems Company Name 3913 Todd Ln, Ste 305 Address Austin Texas 78744 city State Zip 512-368-2252 512-532-6117 Phone Number Fax Number Brennan Mittal Contact Person N/A Company Name Address City State Zip Phone Number Fax Number Contact Person Page 20 of 66 Proposal Forms CONST v.01.07.2020 PFBo�rrd� CcaperativePurchasing 12007 Research Boulevard •Austin,Texas 76759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buyboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers' to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary. NIA Designated Dealer !Name Designated Dealer Address City State zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach W-9) Designated Dealer Contact Person Enviromatic Systems Your Company Name /atureofhorized Company Official Page 21 of 66 Proposal Forms CONST v.01.07.2020 DuBoard Capperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH; 800-695-2919 • FAX: 800-211-5454 • bu board.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for d/fferent products or services included In your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services In those regions. Designating regions in which you are either unable or unwilling to provide the speclfled products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members(Le., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers ❑ I will service Texas Cooperative members _ statewide. 6i 0 I will not service Texas - Cooperative members - � statewide. I will only service members in the - regions checked below: F` Rec don and Headquarters m_-� I -�- ❑ 1 Edinburg V. l 7' ❑ 2 Corpus Christi _— r ❑ 3 Victoria F._ °. 11 �< ❑ 4 Houston i. - m ❑ 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 20 3. 0 9 Wichita Falls 0 10 Richardson 0 11 Fort Worth 4; 8 12 Waco - ...:.. ® 13 Austin 0 14 Abilene © 15 San Angelo 0 16 Amarillo EnviromatiC Systems 0 17 Lubbock ❑ 18 Midland ;naZtureof ❑ 19 El Paso ❑ 20 San Antonio Authorized-Company Official Sid Ellis, Jr. ❑ I will not service members of Printed Name the Texas Cooperative. Page 22 of 66 Proposal Forms CONST v.01.07.2020 PFBoard Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Reliable Controls Regions 6 through 17 Page 23 of 66 Proposal Forms CONST v.01,07.2020 PFBoard Capperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX; 800-211-5454 • bu board.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included In your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services In those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, If awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers I will service Texas Cooperative members - statewide. 1 6- ❑ I will not service Texas Cooperative members t statewide. I will only service members in the regions checked below: Region and Headquarters 44 ;m- ❑ 1 Edinburg q` 7; ❑ 2 Corpus Christi w + -� :. s r` ❑ 3 Victoria m �I 9 `` ❑ 4 Houston ❑ 5 Beaumont ❑ 6 Huntsville { ° �1\ ❑ 7 Kilgore e r} ❑ 8 Mount Pleasant 21 3: ❑ 9 Wichita Falls ❑ 10 Richardson _ ❑ 11 Fort Worth ❑ 12 Waco �— ❑ 13 Austin ❑ 14 Abilene _ ❑ 15 San Angelo ° ❑ 16 Amarillo Enviromatic Systems ❑ 17 Lubbock ❑ 18 Midland Company Na ❑ 19 El Paso ❑ 20 San Antonio Si ature of Alhorizodtompany Official Sid Ellis, Jr. ❑ I will not service members of Printed Name the Texas Cooperative. Page 22 of 66 Proposal Forms CONST v.01.07.2020 P AP Boa►�d WCOaparative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ' buyboard.com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: JCI Regions 1 through 20 Page 23 of 66 Proposal Forms CONST v.01.07.202o PFBoard Cooperativa Purshasirrg 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 - buvboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions In which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers OR i will service Texas Cooperative members statewide. ❑ i will not service Texas Cooperative members statewide. I will only service members in the regions checked below: I Region and Headquarters ;1 4*f ❑ 1 Edinburg 7 ❑ 2 Corpus Christi R I l e ❑ 3 Victoria - , ❑ 4 Houston 6 ❑ 5 Beaumont q a — ❑ 6 Huntsville _ _ ❑ 7 Kilgore a ' Y ❑ 8 Mount Pleasant ❑ 9 Wichita Falls ,- 1, •:;,:,-- :`'.�.-�" ❑ 10 Richardson ❑ 11 Fort Worth ❑ 12 Waco — - ❑ 13 Austin ❑ 14 Abilene _ - ❑ 15 San Angelo ¢ ❑ 16 Amarillo Enviromatic Systems ❑ 17 Lubbock ❑ 18 Midland Company Na ❑ 19 El Paso ❑ 20 San Antonio Sign ure of Authoriz Company official Sid Ellis, Jr. ❑ I will not service members of Printed Name the Texas Cooperative. Page 22 of 66 Proposal Forms CONST v.01.07.2020 PFBoa�d� Cooperative Purchasing 12007 Research Boulevard - Austin,Texas 78759-2439 - PH: 800-695-2-919 • FAX: 800-211-5454 - buvboard,com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here; Senva, Inc. Regions 1 through 24 Page 23 of 66 Proposal Forms CONST v.01.07,2020 PFBoard Cooperativeftrchasing 12007 Research Boulevard • Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 - buvboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as "Texas Cooperative" in this farm and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included in your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region or regions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions In which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, If awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers 0 I will service Texas Cooperative members - statewide. 6— ❑ I will not service Texas - Cooperative members statewide. I will only i service members in the s ` regions checked below: Region and Headquarters �— ❑ 1 Edinburg " ❑ 2 Corpus Christi ❑ 3 Victoria ❑ 4 Houston + ❑ 5 Beaumont ❑ 6 Huntsville ❑ 7 Kilgore 4 �;,.• ❑ 8 Mount Pleasant - Ip ❑ 9 Wichita Falls ❑ 10 Richardson l ❑ 11 Fort Worth ❑ 12 Waco - ...' ❑ 13 Austin ! ❑ 14 Abilene ❑ 15 San Angelo 4 µ ❑ 16 Amarillo Enviromatic Systems ❑ 17 Lubbock ❑ 18 Midland Company Na ❑ 19 El Paso ❑ 20 San Antonio ure of Authorize mpany Official Sid Ellis, Jr. ❑ I will not service members of Printed Name the Texas Cooperative, Page 22 of 66 Proposal Farms CONST v.01.07.2020 PFBoard® Capperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buvboard.com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Siemens Regions 1 through 20 Page 23 of 66 Proposal Forms CONST v.01.07.2020 DWCOOPerative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 . buvboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as"Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services Included in your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region orregions,you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specifled products and services shall be grounds for either rejection of your proposal or, If awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e,, if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers I will service Texas Cooperative members statewide. ❑ I will not service Texas Cooperative members I.r...,: statewide. I will only i service members in the regions checked below: �o Reaion and Headauarters 49 ❑ 1 Edinburg 7, ❑ 2 Corpus Christi ° 3 Victoria = _ ❑ 4 Houston -� fi , ❑ 5 Beaumont " `: ❑ 6 Huntsville ❑ 7 Kilgore \� 4 � - ❑ 8 Mount Pleasant 20 9 Wichita Falls >� ❑ 10 Richardson ❑ 11 Fort Worth ❑ 12 Waco �- ❑ 13 Austin ❑ 14 Abilene ❑ 15 San Angelo �� ._` ❑ 16 Amarillo Enviromatic Systems ❑ 17 Lubbock ;atur any N ❑ 18 Midland ❑ 19 El Paso ❑ 20 San Antonio e of Author' ompany Official Sid Ellis, Jr. ❑ 1 will not service members of Printed Name the Texas Cooperative. Page 22 of 66 Proposal Forms CONST v.01.07.202o PFBoa►�d COaparatim Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • Phi: 800-695-2919 • FAX: 800-211-5454 •buyboard.com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: ZoneFirst Regions 1 through 20 Page 23 of 66 Proposal Forms CONST v,01.07.2020 PVBoard C00perative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • bu board,com STATE SERVICE DESIGNATION The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note;if you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) If you serve different states for different products or services Included In your proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Please check(A all that apply: ❑ I will service all states in the United States. F I will not service all states in the United States. I will service only the states checked below: ❑ Alabama ❑ Alaska ❑ Nebraska ❑ Arizona ❑ Nevada ❑ Arkansas ❑ New Hampshire ❑ California (Public Contract Code 20118 &20652) ❑ New Jersey ❑ Colorado ❑ New Mexico ❑ Connecticut ❑ New York ❑ Delaware ❑ North Carolina ❑ District of Columbia ❑ North Dakota ❑ Florida ❑ Ohio ❑ Georgia ❑ Oklahoma ❑ Hawaii ❑ Oregon ❑ Idaho ❑ Pennsylvania ❑ Illinois ❑ Rhode Island ❑ Indiana ❑ South Carolina ❑ Iowa ❑ South Dakota ❑ Kansas ❑ Tennessee ❑ Kentucky ❑■ Texas ❑ Louisiana ❑ Utah ❑ Maine ❑ Vermont ❑ Maryland ❑ Virginia ❑ Massachusetts ❑ Washington ❑ Michigan ❑ West Virginia ❑ Minnesota ❑ Wisconsin ❑ Mississippi ❑ Wyoming ❑ Missouri ❑ Montana Page 24 of 66 Proposal Forms CONST v,01.07,2020 DWBoard COOPerativa Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buyboard.com This form will be used to ensure that you can service other governmental entities throughout the United States as indicated. Your signature below confirms that you understand your service commitments during the term of a contract awarded under this proposal. Enviromatic Systems Company Name Sid Ellis, Jr. nature o Aut Company Official Printed Name If this State Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: Page 25 of 66 Proposal Forms CON5T v.01.07.2020 DWBoa►�d COOPerathle Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 - buvboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation,a contract awarded under this Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative,you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer(referred to in this Agreement as"Vendor")agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative's awards Vendor a contract under this Proposal Invitation ("Underlying Award'), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy-back"on or re-award all or a portion of that Underlying Award ("Piggy-Back Award', By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator("BuyBoard Administrator'? will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better(i.e.,lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Page 26 of 66 Proposal Forms CONST v.01.07.2020 PVBoard® CDOPerativa Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •bu board.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative,and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Envirornatic Systems 631-20 Name of ndor Proposal Invitation Number Sid Ellis, Jr. gna ure of Authori ompany Official Printed Name of Authorized Company Official p Date Page 27 of 66 Proposal Forms CONST v.01.07.2020 Board Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 1 bu board,com FEDERAL AND STATE PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year; $3,990,776.56 . (The period of the 12 month period is _1-1-19 112.31-19 ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s), 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. FORMERCURRENT s•• AWARDED VENDOR?PURCHASING GROUPD• . •. 1. Federal General Services Administration 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NJPA) 5. E&I Cooperative 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners 8. The Interlocal Purchasing System (TIPS) 9. Other 0■ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS, CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current Buy6oard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts, Current Discount(pro): 55 Proposed Discount(%): 55 Explanation: Page 28 of 66 Proposal Forms CONST v.01.07.2020 PFBoard COOPerative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Sid Ellis, Jr. nature of Authorized Company Official Printed Name Page 29 of 66 Proposal Forms CONST v.01.07.2020 Board® Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PW 800-695-2919 • FAX; 800-211-5454 • buyboard.cam GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entilly Name Contact Phone# Email Address Discount Volume 1.Tarrant County Mike Amador 817-884-1091 mamador@tarrantcounty.com 55%Buyboard 1-24 z Frisco ISD Benny Medcalf 469-446-7696 medcalfb@friscoisd.org 55%Buyboard 1-24 3. TCCD Jonathan Jackamonis 817-515-4951 jonathan.jackamonis@tccd.edu 55%Buyboard 1-24 4. Cleburne ISD Berry Hipp 817-202-1125 bhipp@c-isd.com 55%Buyboard 1-24 5. Plano ISD Juan Ramos 214-563-0570 juan.ramos@pisd.edu 55%Buyboard 1-24 Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower prices) than indicated? YES ❑■ NO ❑ If YES, please explain: By signature below, I certify that the above is true and correct and that I am authorized by my company to make this certification. Enviromatic Systems Company N ature of Authorized Company Official Sid Ellis, Jr. Printed Name Page 30 of 66 Proposal Forms CONST v.01.07.2020 DwBoa►�d Capperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' bu board.com MARKETING STRATEGY For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example; Explain how your company will initially inform Cooperative members of your BuyBoard contract,and how you w111 continue to support the BuyBoard for the duration of the contract period.) Attach additional pages if necessary. Enviromatic Systems has been a BuyBoard vendor for 9 years. Our strategy has not changed in the way we promote Buyboard. We train all of our sales staff to explain in detail how the BuyBoard cooperative works to new customers and their purchasing agents. We also make sure that all purchase orders from oair new customers go though the BuyBoard system before we receive them. Our company continues to have great success having BuyBoard as a partner. We continue to hire talented people to keep the companies job delivery high. This is what will keep us strong to fulfill the BuyBoard contract. Enviromatic Systems ;ature pany Nam of Authorl ompany Official Sid Ellis, Jr. Printed Name Page 31 of 66 Proposal Forms CONST v.01.07.2020 PFBoard Cauperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX; 800-211-5454 • buvboard.com CONFIDENTIAL PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act(Texas Government Code chapter 552.001, et. seq.)or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms,documentation,or other materials submitted with the Proposal)that Proposer considers proprietary or confidential, If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third parry request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please check one of the followin : MNO, I certify that none of the information included with this Proposal is considered confidential or proprietary. YES,I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES", you must identify below the specific information you consider confidential or proprietary, List each page number, form number, or other information sufficient to make the information readily identifiable, The Cooperative and its Administrator will not be responsible for a Proposer's failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary. Confidential / Proprietary Information: (Attach additional sheets if needed.) Page 32 of 66 Proposal Forms CONST v,01.07.2020 Board Cooperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com B. Copyright Information Does your Proposal (including forms, documentation, or other materials submitted with the Proposal) contain copyright information? Please check(7 one of the followina: MNO, Proposal(including forms,documentation, or other materials submitted with the Proposal)does not contain copyright information. ❑ YES, Proposal(including forms,documentation, or other materials submitted with the Proposal)does contain copyright information. If you responded "YES", identify below the specific documents or pages containing copyright information. Copyright Information: (Attach additional sheets if needed.) C.Consent to Release Confidential/Proorietary/ConvriAht Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other parry. D.Consent to Release Pronosal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricellst name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. By signature below, I certify that the information in this form is true, complete,and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein, Enviromatic Systems Company e Ignature o Auth ed Company Official Sid Ellis, Jr. Printed Name —7-16-1117a Date Page 33 of 66 Proposal Forms CONST v.01.07.2020 Board® Cooperative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' bu board.com VENDOR BUSINESS NAME By submitting a Proposal, Proposer is seeking to enter into a legal contract with the Cooperative, As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers,must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive. Name of Proposing Company: Enyil'QI7latic Systems Of Fort Worth, Inc. (List the&9AI name of the company seeking to contract with the Cooperative. Do NOT list an assumed name,d6a,aka, etc.here. Such Information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods orservices,each submitting entity should complete a separate vendor Information form. Separately operating legal business entities, even if affliliated entities, which propose to provide goods or services separately must submit their own Proposals.) Please check(d}one of the following: Type of Business: Individual/Sole Proprietor Corporation x Limited Liability Company Partnership Other If other, identify State of Incorporation (if applicable): Texas Federal Employer Identification Number: 75 275 1 1 70 (Vendor must include a completed IRS [N-9 form with their proposal) List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: ifdiffereatthan the Nameofpmposing Company listed above, only valid trade names(dba,aka,etc)of the Proposing Company maybe used and a copy of your Assumed Name Certificate(s),if applicable,must be attached.) Proposal Forms CONST v.01.07.2020 Page 34 of 66 Request for Taxpayer Form w Give Form to the (Rev.October20f8) Identification Number and Certification requester.Do not Departmentaf the Treasury send 10 the IRS, Internal Revenue sorvice ►Go to www.Irs.gov/FormW9 for Instructions and the latest information. 1 Name(as shown on your income fax return).Name is required on this line;du not leave this line blank. Enviromatic Systems of Fort Worth, Inc, 2 Business name/disregarded entity Homo,if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line i.Chock only one of the a Exemptions{codes apply only to following seven boxes. cenala entities,not individuals;see p instructions on page 3): o ❑ Individuallsoto proprietor or ❑ C Corporation ✓❑S Corporation ❑ Partnership ❑ Trust/estate 0 o single-member LLC Exempt payee code Of any) �+to ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Padnership)► o Note:Check the appropriate box In the line above for the tax classification of the single-member owner. Da hot check Exemption from FATCA repul%g in LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC Is code(if any) c e another LLG that is not disregarded from the owner for U.S,federal tax purposes,otherwise,a single-member LLC that a U Is disregarded from the owner should check the appropriate box for the tax classification of its oymer. .E Other see instructions) )► WaAli•s to accounts maintained owsde the U.S.) y� 5 Address(number,street,and apt.or suite no.)See instructions, flequester's name and address(optional) N 2337 W.Warrior Trail 6 City.state,and 21P code Grand Prairie,TX 75052 7 List account number(s)flare(optionafj Taxpayer Identification dumber(TIN) Enter your TIN In the appropriate box.The TIN provided must match the name given on line 1 to avoid Social securiyty number backup withholding.For individuals,this is generally your social security number .However,for a -m - resident alien,sale proprietor,or disregarded entity,see the instructions for Part I,,later.For other entities,it is your employer identification number(EIN).If you do not have a number,see Now to get a TIN,later. or Note:If the account is in more than one name,see the instructions for lino 1.Also see What Name and I Employer Identification number Plumber To Give the Requester for guidelines on whose number to enter. M75 - 2 7 5 1 7 7 0 Certificat(on Under penalties of perjury,I certify that: 1.The number shown on[his form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification Instructlons,You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your lax return.For real estate transactions,Item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN,See the instructions for Part II,later. Sign Signature of J Here U.&person► ��i � J� p ate► •Form1099-DIV(dividends,including those from stocks or mutual Generallnstructio S funds) Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISCvarious noted. ( types of income,prizes,awards,or gross proceeds) Future developments.For the latest information about developments .Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FoimW9. .Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), Information return with the IRS must obtain your correct taxpayer 1098-T(tuition) idenlificatien number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption taxpayer identification number(ATIN),or employer Identification number 'Form 1099-A(acquisition or abandonment of secured property) (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U,S.person(including a resident amount reportable on an information return.Examples of informatlon alien),to provide your correct TIN. returns Include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cal.No.10231X Form W-9(Rev.10-20m) PwBoard® Guuperafiveft hasing 12007 Research Boulevard `Austin,Texas 78759-2439 • PH: 800-695-2919 ` FAX: 800-211-5454 , buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR"). All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the Items below, Vendor should certify Vendor's agreement and abillty to comply, where applicable, by haying Vendor's authorized representative complete and initial the applicable boxes and slgn the acknowledgment at the end of this form. If you fail to complete any item in this form, the Cooperative will consider and may list the Vendor's response on the BuyBoard as "ND,"the Vendor Is unable or unwilling to comply. A"NO"response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the Simplified Acquisition Threshold,which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, crust address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of$10,000 made using federal funds,you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (T)business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor's return policy. If the Cooperative member has paid vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order, ancillary agreement,or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall control. Proposal Forms CONST v.01.07.2020 Page 35 of 66 PFBoa►�d Coaperative Purchasing 12007 Research Boulevard •Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246,"Equal Employment Opportunity"(30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of"federally assisted construction contract"in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of$2,000, Vendor shall comply with the Davis-Bacon Act(40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at wdol.goV. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback"Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3,"Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. S. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of$100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. Page 36 of 66 Proposal Forms CONST v.01.07.2020 PFBoard Cooperativa Purshasilrg 12007 Research Boulevard •Austin,Texas 78759-2439 • PH: 800-695-2919 . FAX: 800-211-5454 • buvboard.com 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act(42 USC 7401-7671q,)and the Federal Water Pollution Control Act(33 USC 1251-1387),as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA), When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1966 Comp, p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235),"Debarment and Suspension." SAM Exclusions contains the names of parties debarred,suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) -- Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress,officer or employee of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352, Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award, Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment(31 USC 1352), 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price, See, 2 CFR 200.323(b), When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. Page 37 of 66 proposal Forms CONST v.01.07.2020 PVBoard C00perative Purchasing 12007 Research Boulevard 'Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' buyboard.com 12. General Compliance and Cooperation with Cooperative Members: In addition to the Foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good Faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to,applicable recordkeeping and record retention requirements. Vendor Certification: YES, I agree or Vendor Certification Item No. NO I do NOT agree Initial 1. Vendor Violation or Breach of Contract Terms Yes se 2. Termination for Cause or Convenience Yes se 3. Equal Employment Opportunity Yes se 4. Davis-Bacon Act Yes se 5. Contract Work Hours and Safety Standards Act Yes se 6. Right to Inventions Made Under a Contract or Agreement Yes se 7. Clean Air Act and Federal Water Pollution Control Act Yes se 8. Debarment and Suspension Yes se 9. Byrd Anti-Lobbying Amendment Yes se 10. Procurement of Recovered Materials Yes se 11. Profit as a Separate Element of Price Yes se 12. General Compliance and Cooperation with Cooperative Members Yes Lse By signature below, I certify that the information in this form is true, complete,and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. Enviromatic Systems Ceure me Iuthorized Company Official Sid Ellis, Jr. Printed Name Page 38 of 66 Proposal Forms CONST v.01.07,2020 Board® Cooperative Purchasing 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' bu board.com PRQPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services("Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal. You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Question 1 Response Environlatic Systems has been in business for 47 years selling and installta temperature control systems. We„also have a commercial HVAC service department. Enviromatic S stems Is not for sale or involved in any marketin to be sold. 2. Describe Proposer's direct experience(not as a subcontractor)performing the work proposed under this contract. Include a brief description of the projects you have completed for Texas governmental entities in the last 5 years, and include for each the project name, scope, value, and date, and the name of the procuring government entity and entity contact person. Identify the contracts that best represent Proposer's capabilities relative to this contract. Question 2 Res np r�sc. Envirnmatic ystems has b n_peiforrnbc the proposed type of work direct!y for qovQrnmental entities since 1.973. We furnish and install building-automation ternKrature control systems which included installation and programming of microprocessor based digital controllers controlling HVAC e uipment We also install all of the law volta e control wiring associated with digital_control systems, Some of the Rraiects in the last five years we have installed under BqyBoard are as follows: Tarrant County Coile e district Alf Cam us Science Labs Gas Valve 5hutnff Contra)) Scope of work includes monitori ng.of emer encvpushbuttons and alarming when activated. !Nark included wiring eac electric.natural gas shutoff valve, control conduit, as built control wiring diagrarns, programming of each IF seQuence of operation, control_graphics, and low voltage control wiring iin conduit. Scope value: $258,115.00 Date: November 2019 Contact: Eric Gum 817-515-6334 Springtown ISD Middle School, Intermediate, and Elementary Controls Upgrade;: Scope of work includes control of DX HVAC rooftop etc uipnien_t exh� aust fans�proyramming of eQuipment, control graphics, as built control wring di�rams, and low voltagecentral wiring. Scope value: $400439.00 Date: March 2019 Contact: Robert Burns 817-301-4939 Tarrant Coun (1895 Courthouse Contrgl_ystems Retrofit) Scope of work includes replacing of existing controls for VAV boxes, VAV air handing units, irrigation control,variable freqg envy drives, control damper installation}, existing equipment repairs, underground cistern water level monitoring ro rammin of e ui ment as built control wiringdid rams, and low voltage contral.wiring Scope value: $288,444.00 Date: November 2019 Page 39 of 66 Proposal Forms CON5T v.01.07.2020 DUBoa�d� COOPerative Purchasing 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' buyboard,com Contact: Mark Owens 817-475-9099 Tarrant County.College District (South East Carriijus Control Systems_Upg� Scope of work includes replacing of existing_controls For multi-zone units t%AV boxes contra! dam er installation chilled water control valve installation as built control_ wiring dig rams programming of equipment, control graphics,and low voltage control wiring in Cprldult Scope value: 1575,230.00 Date: November 2017 Contact: Jonathan Jackarnonis 817-515-6722 I Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. Question 3 Response_ Enviromatic Systems has 64 emvlovees, Attachment A is our Corporate Overview tc�.answer ouestion Nn._2._Sid Eliis John Pluff Brennan Mitta!, Jim Bonham Mike Ceritelli l:3rant Davis and Josh Sutton will be available to Cooperative members for assistance. These individuals are also in our Cor orate Overview document, Page 10 of 66 Proposal Forms CONST v.01.07.2020 DD7Baard Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 • buyboard.com 4. The Contract does not include architectural or engineering services, which must be procured separately, outside of the Cooperative, in accordance with Chapter 2254 of the Texas Government Code (Professional Services Procurement Act). If you are performing work under the contract on a project that requires the services of an architect or professional engineer, how will you work with a Cooperative member and its designated architect or engineer with respect to services that must be procured outside the contract? Question 4 Response We would explain to the Cooperative member that architectural and engineering_services fall.under professional services and cannot be Purchased under this contract. The Cooperative member perform this work outside of the contract. 5. Describe the tasks and functions that can be completed by Proposer in-house without the use of a subcontractor or other third party. Question 5 Response Enviromatic Systems can perform all task and functions in-(rouse including estimat'n�c project, ro ommina, ra hits,_ application control drawings, installation service and training. 6. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. uestion 6 Response Please see attachment f3 American National Banks letter on financial strength and rating_for Enviromatic Systems. Enviromatic stems has a bonr�iig capacity of�4,000,000.00. Please_see alttachinent C Certificate of Liability Insurance, No ro_p iricipal shareholders, stackholdersz or_officers have ever been involved in any bankruptcy, receivership or insolvency proceedingin the last 7 eears or ever. 7. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement?If so, provide detailed information on the nature of such items and prospects for resolution. Question 7 Response Enviromatic S stems does not have any outstanding financial judgments. Enviromatic S stems is not in default on an loan or finoncinaagreenient. Page 41 of 66 Proposal Forms CONST v.01.07.2020 Board Gaaparative Prrrchasiny 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 • buyboard.com 8. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. Include any contract for which the surety was notified of a potential claim in regards to a payment or performance bond. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, notice to surety, failure to complete or deliver the work, or termination. Question 8 Response Enviromatic Systems has not defaulted or failed to complete any projects, 9. List all litigation or other legal proceedings (including arbitration proceedings and/or claims filed with a surety in regards to a payment or performance bond), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relates to or arises from a contract similar to this Contract or the work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), if applicable, nature of the claim, and resolution or current status. Question 9 Response Enviromatic Systems has no litigation_or legal proceedings,orclaims filed with a surety regarding payment or performance bonds. 10. Describe in detail the quality control system Proposer will use, including third party auditing certification, to support the long-term performance and structural strength of the products to be used in a project under the Contract. Question 10 Response Enviromatic Systems carefully tests all our products and component. We work with the manufacturers to beta test the hardware before it is put in general production. Please see attachment D1.,U2, D3, & D4. 11. If the work will require Proposer to tender performance or payment bonds, provide the name of the bonding company or surety that will issue such bonds. Question 11 Response Hartford Fire Insurance Com any 3000 Internet Blvd, Suite 500 Frisco,Texas 75034 Webber Group Advisors (Bonding_ Acienn 13601 Preston Road, Suite E740 Dallasl Texas 75240 Page 42 of 66 Proposal Forms CON5T v.01.07.2020 Board Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 - FAX: 800-211-5454 . buyboard.com 12. Describe in detail all documented safety issues, if any, that have involved Proposer in the last three (3) years related to the type of work contemplated under this contract. Provide a 3-year history of your firm's workers compensation experience modifier. Question 12 Response Enviromatic Systems has had no safety issues in the last 3 years related to the type of work contemplated under this contract. Please see attachment E for workers compensation experience rating for 2018, 2019, and 2020. By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to make this certification. Enviromatic Systems Company Name Si ature of Authorized Company Office F Page 43 of 66 Proposal Forms CONST v.01.07.2020 Attachment E BA1?NETT & DIXON, LLC June 26, 2020 Enviromatic Systems of Fort Worth 2337 W Warrior Trail Grand Prairie, TX 75052 Re: Workers Compensation Experience Modifier To whom it may concern, The experience modifier information for the past 3 years is show below: Year Experience Modifier 2020 0.88 2019 1.25 2018 1.23 Sincerely, Cathy Copeland Cathy Copeland Account Manager Boyd, Shackelford, Barnett&Dixon, LLC Boyd, Shackelford, Barnett, &Dixon, LLC 5800 Granite Parkway, Suite 350 Plano, TX75204 , PFBoard Couperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 , PH: 800-695-2919 • FAX: 800-211-5454 •buvboard.com REQUIRED FORMS CHECKLIST (Please check(d)the Following) Completed: Proposer's Agreement and Signature Completed: Vendor Contact Information Completed: Felony Conviction Disclosure and Debarment Certification Completed: Resident/Nonresident Certification 4W Completed: No Israel Boycott Certification +� Cow: No Excluded Nation or Foreign Terrorist Organization Certification Completed: Historically Underutilized Business (HUB) Certification) Completed: Construction Related Goods and Services Affirmation +� Completed: Deviation/Compliance Completed: Location/Authorized Seller Listings 4W Completed: Manufacturer Dealer Designation W Completed: Texas Regional Service Designation Completed: State Service Designation Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience Completed: Governmental References Completed: Marketing Strategy Completed: Confidential/Proprietary Information 4M Completed: Vendor Business Name with IRS Form W-9 W Completed: EDGAR Vendor Certification W Completed: Proposal Invitation Questionnaire Completed: Proposal Specifications (Discount (%) off Catalog/Pricelist and/or other required pricing information including Catalogs/Pricelists(or no bid response)must be submitted with proposal response or response will notbe considered.), Manufacturer A uthorization Letters and Llcense Completed: Required Forms Checklist Page 44 of 66 Proposal Forms CON5T v.01.07.2020 DwBoa►�d Copperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 - buvboard,corn PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers(or,if submitting a hard copy Proposal,timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). Section I: Equipment, Products, and Supplies 1 . Discount(%) off catalog/pricelist for HVAC Equipment(all types - rooftop units, split systems, chillers, compressors, cooling towers, heat pumps, furnaces, unit heaters, duct furnaces, and related items), 2 . Discount(%) off catalog/pricelist for HVAC Controls, Software and Monitoring Systems (all types). 3 . Discount(%) off catalog/pricelist for HVAC Air Handling Products (all types -coils, fans, and related items). 4 . Discount(%) off catalog/pricelist for HVAC Supplies (all types). 5. Discount(%) off catalog/pricelist for HVAC Filters (all types). 6 . Discount(%) off catalog/pricelist for HVAC Indoor Air Quality Products (all types). 7 . Discount(%) off catalog/pricelist for HVAC Repair Parts (all types). S. Discount(%) off catalog/pricelist for HVAC Refrigerants (all types). 9. Discount(%} off catalog/pricelist for HVAC Refrigerant Recovery Equipment(all types). 10. Discount(%) off catalog/pricelist for UVC Emitters/Lamps (used to incorporate downstream of all cooling coils and above all drain pans to control airborne and surface microbial growth and transfer. Fixtures and lamps must be manufactured for this purpose and safety interlocks/features shall be provided to limit hazard to operating staff), 11. Discount(%) off catalog/pricelist for Insulation Products for HVAC Equipment. 12. Discount(%) off catalog/pricelist for HVAC Maintenance Agreements. Section II: Installation and Repair Service 13. Hourly Labor Rate for Installation of HVAC Filter Change Out Service (including labor, filters and removal/ disposal of product), not to exceed hourly labor rate for Installation of HVAC Filter Products. 14. Standard Hourly Labor Rate for Installation/Repair Service of HVAC Equipment and Products, not to exceed standard hourly labor rate for Installation/Repair Service of HVAC Equipment and Products. 15. Non-Standard Hourly Labor Rate for Installation/Repair Service of HVAC Equipment and Products, not to exceed non-standard hourly labor rate for Installation of HVAC Equipment and Products. 16. Coefficient for Standard Hours of Installation/Repair Service of HVAC Equipment and Products - RSMeans Cast Data from the Total INCL 0&P column (most current edition). 17. Coefficient for Non-Standard Hours for Installation/Repair Service of HVAC Equipment and Products - RSMeans Cost Data from the Total INCL 0&P column (most current edition). ?age 43 of 66 Proposal Forms CONST v,01.07,2020 Providing Quality I Attachment A Building Automation Building automation specialists Since 1973 envir © matic ENVIROMATIC SYSTEMS, INC. —A TEXAS CORPORATION In business since 1973, Enviromatic Systems has a long and storied history of "Providing Quality Building Automation Systems". Founded as Control Services and was initially established as a sole proprietorship to serve the building automation and temperature control system needs of North Texas. During our first few years of business, we experienced remarkable growth, which necessitated that some changes be made. In 1977, Control Services officially incorporated under the name of Control Services & Contracting, Inc. and in 1979, Bruce Rummans joined the management team. The mid-80s was a period of significant evolution in the controls industry with the introduction of digital controls to the marketplace. As our industry evolved, so did we. In 1985, we petitioned the State of Texas to formally grant us permission to change our corporate name to Enviromatic Systems, Inc. to better identify our role within the market we served. As we matured, the management team recognized a need to expand our market presence to facilitate continued growth. 1998 saw the addition of Sid Ellis Jr. to the Enviromatic Systems management team, as well as the opening of our 2nd office located in southwest Fort Worth. To better serve our customers and to foster the sharing of ideas and best practices, the Dallas and Fort Worth offices were combined and in January 2002, we relocated to our current facility in the heart of the Dallas/Fort Worth metroplex. As the company continued to grow John Pluff joined the management team in 2011. OUR BUSINESS Enviromatic Systems designs, installs, commissions, and maintains Building Automation, Energy Management, Temperature Control systems and Laboratory Control Systems for commercial, industrial, and institutional facilities, whether these facilities are single- building or campus style, multi-building complexes. The systems we furnish utilize the latest in direct digital control (DDC), pneumatic, electronic or any combination of these technologies, with our primary market being the North and Central Texas area. To compliment the Energy Management and Temperature Control Systems, Enviromatic Systems also offers peripheral equipment specific to the Building Automation, Energy Management and Temperature Control System industry. OUR PRODUCTS Each product line Enviromatic Systems represents is based on our original premise of offering the best quality service and components as they relate to the Building Automation, Energy Management and Temperature Control System industry. Available products include: • Air Distribution Equipment • Control Air Compressors & Accessories • Smoke, Fire and Combination Fire/Smoke Dampers ARM on", i' ag�tlt • Control Valves and Dampers • Direct Digital Control Systems • Power Monitoring Systems • Lighting Control Systems • Cleanroom/Laboratory Control Systems • Electronic/Electric Control Products • Pneumatic Control Products • Solid State Motor Controls - • Variable Frequency Drives Pier one Corporate HQ Fort Worth,Texas 2337 West Warrior Trad,Grand Prairie,Texas 75052 3913 Todd Ln,Suite,305..Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone(512)368 2252 Fax(512)532-6117 VV1yW.eiivi1'D11]at1esystetlls.com EQUIPMENT MANUFACTURERS REPRESENTED Control Air Compressors &Accessories Curtis-Toledo, Inc. Hankinson Products 1905 Kielin Ave. 1000 Philadelphia Street St. Louis, Missouri 63133 Cannonsburg, PA 15317 Control and Smoke Dampers Ruskin Farwell Corporation of Texas 3900 Dr. Greaves Rd. 2913 National Ct. Kansas City, MO 64030 Garland, TX 75041 Direct Digital Control Systems Reliable Controls 120 Hallowell Rd. Victoria, BC V9A-7K2 -Canada Electronic/Electric Control Products Belimo Aircontrols (USA), Inc. ZoneFirst 7 Miry Brook Rd. 6 Aspen Drive Danbury, CT 06813 Randolph,NJ 07869 Siemens Building Technologies, Inc. Senva Sensors 1000 Deerfield Parkway 9290 SW Numbus Avenue Buffalo Grove,IL 60089 Beaverton, Oregon 97008 Automation Components, Inc. Johnson Controls 2305 Pleasant View Rd. 5757 N. Green Bay Ave Middleton, Wl 53562 Milwaukee, W1 53201 Motor Controls[Variable Frequency Drives Siemens Building Technologies, Inc. Johnson Controls 1000 Deerfield Parkway 5757 N.Green Bay Ave Buffalo Grove,IL 60089 MilWaEtkee,WI 53201 MIT r s, I - { - -- �1 Tarrant County Family Law Center Guinn Justice Center Tarrant County,Texas Johnson County,Texas 2 33 7 West Wanior Trail,Grand Praine,Texas 75052 3913'rodd Ln,Suile 005,Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone 1512)368 2252 Fax(512)532-61 17 www.envl rornaticsystems.com KEY PERSONNEL_ Behind every successful business are dedicated people and we are certainly no different. Each of our employees realizes that our continued success begins with their ability to ensure that each customer's needs are met in a timely fashion. Each of our key technical personnel charged with executing our core competencies, whether it be sales, design, engineering or implementation, has a minimum of 10 years experience in the Building Automation, Temperature Control, Energy Management, mechanical systems, or computer industries. Sid Ellis, Jr. — President John Pluff— Secretary/Tress. & Sales Manager 22 yrs— Enviromatic Systems 9 yrs--Enviromatic Systems 10 yrs— Harold James, Inc. 10 yrs—Cohesive Automation 2 yrs—CSI/TAC Wilbur Lewis -Application Engineer Greg Evans —Project Manager 18 yrs— Enviromatic Systems g 1 g 6 yrs—Johnson Controls 9 yrs— Enviromatic Systems 10 yrs—Concept Services Debbie Asbeck—Application Engineer Dan Fryman —Application lication Engineer 10 yrs— Enviromatic Systems rY pp g 7 yrs—Tab Technologies 2 yrs— Enviromatic Systems 7 yrs— Entech 9 yrs—Johnson Controls Wes Morgan —Installation Supervisor 17 yrs—Enviromatic Systems David Rotko -Automation Sys Programmer Jim L. Bonham —Sales 16 yrs— Enviromatic Systems 20 yrs-- Enviromatic Systems 13 yrs-- Engineered Air Balance 7 yrs-- Harold James, Inc. Josh Sutton --Automation Sys Programmer Jeremy Syrus- Project Manager 11 yrs— Enviromatic Services 7 yrs— Enviromatic Systems 6 yrs—Johnson Controls Kenneth Stowe— Service Manager 12 yrs-- Enviromatic Services Tim Chambers-- Project Manager 5 yrs— Harold James, Inc. 12 yrs— Enviromatic Systems 12 yrs— Burger Engineering Tanner Erdman —Automation Sys Programmer 6 yrs— Enviromatic Systems David Holcomb —Automation Sys Programmer 24 yrs—Enviromatic Systems Jordy Massey—Automation Sys Programmer 4 yrs— Kmart Corporation 3 yrs— Enviromatic Systems 5 yrs— Hydro Air Corporation Ethan Massie—Automation Sys Programmer 2 yrs— Enviromatic Systems INN l t GIN Financial Phase I GM Financial Phase 11 Arlington,Texas Arlington,Texas 2337 West Wanior`frail,Grand Prairie,Texas 75052 3913 Todd Ln,Suitc 005,Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone(512)M8 2252 Fax(512)532-6117 www.envi rorttat icsysteiti s.corlt KEY PERSONNEL, (CONT.) ,. Mike Kelly —Automation Sys Programmer 20 yrs— Enviromatic Systems 13 yrs— HVAC Technical E E Brant Davis - Sales 3 yrs— Enviromatic Systems '�--- 24 yrs— Carrier Corporation Steve Rucker—Automation Sys Programmer 12 yrs— Enviromatic Systems Timberview High School 4 yrs— Brandt Engineering Mansfield ISD 2 yrs— Encompass Mechanical 10 yrs—Armstrong Mechanical Contractors Mike Ceritelli - Sales 5 yrs— Enviromatic Systems 5 yrs—Automated Logic Brennan Mittal - Central Texas Office llrl 6 yrs— Enviromatic Systems -$ 5 yrs—Automated Logic Daniel Leza—Application Engineering Central High school 2 yrs— Enviromatic Systems Keller ISD s r i .j Frost Tower Centennial High School Fort Worth,Texas Frisco ISD r t Dr.John D.Horn High School Mineral Wells High School Mesquite ISD Mineral Wells ISD 2337 West Warrior Trail,Car and Prairie,'rexns 75052 3913 Todd Ln.Suite 9305,Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Plwne(512)368 2252 Fax(512)532-6117 ww1v.cii v iroliiat Icsy st elii s.colii FINANCIAL REFERENCES Banking: Corporate Legal Council: American National Bank 508 N. Ridgeway P.O. Box 40 Cleburne, TX 76133 (817) 645-1717 Terrell, TX 75160 (972) 563-2611 Accounting: David McDonald &Associates, P.C. 8340 Meadow Rd., Suite 220 Dallas, TX 75231 (214) 265-9792 ENGINEERING REFERENCES Summit Consultants Reed Wells Benson & Company 1300 Summit Ave., 420 12001 N. Central Expwy, Suite, 1100 Ft. Worth, TX 76102 Dallas, TX 75243 Baird, Hampton, & Brown Image Engineering Group 6300 Ridglea Place, Suite 700 635 Westport Parkway Fort Worth, TX 76116 Grapevine, TX 76051 Romine, Romine & Burgess 300 Greenleaf St. Ft. Worth, TX 76107 Zf 40 Tarrant County College South East Campus Tarrant County College South Campus f €� e, • -a�cL a^a, Tarrant County College North West Campus TarrantCounty College North East Campus 2337 West Warrior Trail,Grand Prairie,Texas 75052 3913 Todd Ln,Suite#305,Auslin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone(512)368 2252 Fax(512)532-61 17 www.env irol>ilat icsystems.com GENERAL 1 MECHANICAL CONTRACTOR REFERENCES Steele Freeman Buford-Thompson 1301 Lawson 3005 Medlin Drive Fort Worth, TX 76137 Arlington, TX 76015 Mr. Darrell Benton (817) 232-4742 Mr. Keith Ruffner (817)467-4981 Century Mechanical SkiHi Enterprises, Inc. 3008 Wichita Ct. 2943 Stuart Drive Ft. Worth, TX 76140 Ft. Worth, TX 76110 Mr. Rod Campbell (817) 293-3803 Mr. Bruce Smith (817) 923-0292 Texas General Contractors Lee Lewis Construction 3202 Main St. 17177 Preston Road, Suite 160 Rowlett, TX 75088 Dallas, TX 75248 Mr, Troy Tindall (972) 412-8907 Mr. Dave Hathaway (972)484-7600 Employee's Mechanical TD Industries 1822 Banks Dr. 5700 Stratum Dr. Weatherford, TX 76087 Fort Worth, TX 76137 Mr. BJ Livingston (817) 597-0060 Mr. Chris Rogers (817)306-6500 Infinity Contractors, Inc. Geep Mechanical 2563 E Loop 820 North 3640 8th Street Ft. Worth, TX 76118 Ft. Worth, TX 76110 Mr. Jim Salter(817) 838-8700 Mr. Doug Pritchard (817) 926-9693 , . One Barton Skyway l Two Barton Skyway Austin.Texas Austin,Texas 4 Three Barton Skyway Four Barton Skyway Austin.Texas Austin,Texas 2337 West Warrior Trail,Grand Prairie,Texas 75052 3913 Todd[.a,Suite 4305,Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone(512)368 2252 Fax(512)532-6117 www.Crly lrol]]catiesystem S.Coln END USER CUSTOMER REFERENCES Charlton Methodist Hospital Tarrant County 3500 W. Wheatland Rd. 100 W. Weatherford, Ste 330 Dallas, Tx 75223 Ft. Worth, TX 76102 (503) 758-6624 (817)475-9099 Attn: Mr. Luke Mecham Attn: Mr. Mark Owens Frisco LS.D. GM Financial Q.O. Box 910 4001 Embafcadero Dr. Frisco, TX 75034 Arlington, TX 76014 (469) 633-6184 (817)690-6012 Attn: Mr. Benny Medcalf Attn: Mr. Steve Holloway Piano I.S.D. Crowley ISD 6600 Alma Dr. 2205 N Crowley-Cleburne Road Plano, TX 75023 Crowley, TX 76036 (214) 563-0570 (817) 297-5942 Attm Mr. Juan Ramos Attn: Mr. Randy Reeves Mesquite I.S.D. Mansfield I.S.D. 800 E. Kearney 1015 East Broad, Suite A Mesquite, TX 75149 Mansfield, TX 76063 (214) 336-3126 (817)473-5314 Mr. Don Pool Attm Mr. Mark Williamson Kaufman I.S.D. Tarrant County College District 1000 South Houston Street 5301 Campus Drive Kaufman, TX 75142 Fort Worth,TX 76119 (214) 717-8584 (817) 515-4951 Mr. Todd Marcellus Attn: Mr. Jonathan Jackamonis Wylie I.S.D. Cleburne I.S.D 951 South Ballard Avenue 505 N. Ridgeway Suite, 100 Wylie, TX 75098 Cleburne, TX 76033 (214) 236-8286 (817) 202-1100 Mr. Ronnie Bayless Attn: Mr. Barry Hipp Ben E.lkeith Bee1s F onrmerce Refrigeration Monitoring a � � eh on J ' Forl rms r . ano 1 i es ne J Texas Motor speedway Ben E.Keith Beers Fort Worth,Texas Eight Texas Locations 2337 West Warrior Trail,Grattd Prairie,Texas 75052 3913 Todd Ln,Suile k305,Austin,Texas 78744 Phone(972)206-2590 Fax(972)206-2635 Phone(512)368 2252 Fax{512)532-6117 www.envi rom at icsystems-co ill THR Harris Methodist Southwest Hospital Chariton Methodist llospital Fort Worth,Texas Dallas.Texas -- r1% - THR Cleburne Hospital Tarrant County Justice Center Cleburne,Texas Fort Worth,Texas dTarrant County l�, llaae+/e,.w,.Wm�bv.e.eevnur. Tarrant County Maximum Security Jail Tarrant County Resource Connection Fort Worth.Texas Fort Worth,Texas .'FireAl A i- Tarrant County Plaza Building Liberty Plaza I$11 Fort Worth,Texas Addison,Texas 2337 West Warrior Trail,Grand Prairie,Texas 75052 3911 Todd Ln,Suite#305,Austin,Texas 78744 Phone(972)206.2590 Fax(972)206-2635 Phone(512)368 2252 Fax(512)532-6117 www.env I l-ornatICsySteMS.COIII ■ VBoard V P.D. Box Odd,Austin,Texas 78767 800.695.2919•info@buyboard.com •buybaard.com November 1, 2021 Sent via email to: sell is(d)enviromaticsystems.com Sid Ellis Jr Enviromatic Systems 2337 West Warrior Trail Grand Prairie TX 75052 Re: HVAC Equipment, Supplies, and Installation of HVAC Equipment BuyBoard Contract 631-20 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under HVAC Equipment, Supplies, and Installation of HVAC Equipment, Contract 631-20 effective December 1, 2020 through November 30, 2021, with two possible one-year renewals. At this time, the BuyBoard is renewing your contract through November 30, 2022. All discounts,terms, and conditions of your contract will remain the same. If you agree to this renewal,there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at lisa.maradena-tasb.orq prior to the start of the renewal term. Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of$15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal, please contact me as soon as possible at lisa.maradena.tasb.org. We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, Lisa Maraden Contract Administrator 1"renewal v.02.13.2020 Endorsed by lowl 1 ASAV VIM Boardvendor c• -ct Informatio Vendor Name Enviromatic Systems Contact Sid Ellis Jr Phone Number 9722062590 Email sellis@enviromaticsystems.com Website www.enviromaticsystems.com Federal ID 75-2751770 Accepts RFQs Yes Address Line 1 2337 West Warrior Trail Vendor City Grand Prairie Vendor Zip 75052 Vendor State TX Vendor Country USA Delivery Days 10 Freight Terms FOB Destination Payment Terms Net 30 days Shipping Terms Pre-paid and added to invoice Ship Via Common Carrier Is Designated Dealer No EDGAR Forms Received Yes Service-Disabled Veteran Owned No Minority Owned No Women Owned No Is National No No Excluded Foreign Terrorist Orgs Yes No Israel Boycott Certificate Yes Is MWBE No Regions Served All Texas Regions States Served Texas Contract Name HVAC Equipment, Supplies, and Installation of HVAC Equipment Contract# 631-20 Effective Date 1210112020 Expiration Date 11/30/2023 Quote Reference Number 631-20 Return Policy 10% restocking fee Additional Info null 8/11/2021 3:21:58 PM EXHIBIT C CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An offense under this section is a misdemeanor. jJ Name of vendor who has a business relationship with local governmental entity. Enviromatic Systems of Fort Worth, Inc. 2 Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4j Describe each employment or other business relationship with the local government officer, or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? Yes � No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes F x] No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. s ❑ Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 12/29/21 Signature of vend6f doing business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code§176.001(1-a): "Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code§176.003(a)(2)(A)and(B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§ 176.006(a)and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application,response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOT+ H DATE: 1/12/2021 REFERENCE NO.: **M&C 21-0013 LOG NAME: 13P HVAC PARTS MG CODE: P TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: (ALL) Authorize an Agreement with Trane U.S. Inc. and Enviromatic Systems of Fort Worth, Inc., Using BuyBoard Cooperative Contract 631-20, for the Purchase of HVAC Parts for City Departments in an Amount Up to $350,000.00 for the Initial Term and Authorize Three Annual Renewal Options in an Amount up to $350,000.00 RECOMMENDATION: It is recommended that the City Council authorize an agreement with Trane U.S. Inc and Enviromatic Systems of Fort Worth, Inc., using BuyBoard Cooperative Contract 631-20, for the purchase of HVAC parts for City departments in an amount up to $350,000.00 for the initial term and authorize three one-year renewal options in an amount up to $350,000.00. DISCUSSION: City Departments will use this Purchase Agreement to purchase heating, ventilation, and air conditioning (HVAC) parts from Trane U.S. Inc and Enviromatic Systems of Fort Worth, Inc. using BuyBoard Cooperative Contract 631-20. Trane US, Inc. BuyBoard Contract Equipment and Parts: 35\% discount off list �631-20 price Enviromatic Systems of Fort lBuyBoard Contract I Equipment and Parts: 40\% - 55\% discount off Worth, Inc. 631-20 list price COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. BuyBoard Contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. M/WBE OFFICE - A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM - This Agreement will commence upon City Council approval and end on November 30, 2021 to coincide with BuyBoard contract dates. RENEWAL OPTIONS - This Agreement may be renewed for up to three additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates the cost for renewal years will be the same as for the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and authorize an agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year I (Chartfield 2) FROM Fund Departmenn Account Project Program Activity Budget Reference # Amount ID ID Year I (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Michelle Green (2058) ATTACHMENTS Enviromatic Systems Fort Worth Inc.pdf (CFW Internal) Enviromatic Systems.pdf (CFW Internal) Trane US Inc.pdf (CFW Internal) Trane US.pdf (CFW Internal)