HomeMy WebLinkAboutContract 56904 DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
FORT WORTH CSC No.56904
CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement ("Agreement") is entered into by and between SHI
Government Solutions, Inc. ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule
municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order;
3. Exhibit B —Texas Department of Information Resources DIR-TSO-4056;and
4. Exhibit C—DIR-TSO-4056 Pricing Index
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. Vendor agrees to provide City with the services and goods included in
Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all
exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with
the provisions of this Agreement. Total payment made under this Agreement for the first year by City
shall be in the amount of One Hundred Sixty-Three Thousand Three Hundred Fifty and 72/100 dollars
($163,350.72). Vendor shall not provide any additional items or services or bill for expenses incurred
for City not specified by this Agreement unless City requests and approves in writing the additional costs
for such services. City shall not be liable for any additional expenses of Vendor not specified by this
Agreement unless City first approves such expenses in writing.
The term of this Agreement shall be for one-year beginning January 17, 2022 and ending on
January 17, 2023. City shall be able to renew this agreement for one (1) one-year options by written
agreement of the parties in accordance with DIR-TSO-4056.
Vendor agrees that City shall,until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent books, documents,papers and records,
including, but not limited to, all electronic records, of Vendor involving transactions relating to this
Agreement. Vendor agrees that City shall have access during normal working hours to all necessary
Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits
in compliance with the provisions of this section. City shall give Vendor 30 days' advance notice of
intended audits. Audits may be conducted at a maximum of one time during any twelve (12) month
period.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
OFFICIAL RECORD
Cooperative Purchase CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY: To VENDOR:
City of Fort Worth SHI Government Solutions, Inc.
Attn: Valerie Washington, Assistant City ATTN: Legal Department
Manager 3828 Pecana Trail
200 Texas Street Austin, TX 78749Facsimile: (512) 732-0232
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney's Office
at same address
Cooperative Purchase Page 2 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B441C8B9
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: Valerie Washington(Dec 29,202110:21CST) responsible for the monitoring and administration
Name: Valerie Washington of this contract, including ensuring all performance
Title: Assistant City Manager and reporting requirements.
Date: Dec 29,2021
APPROVAL RECOMMENDED: By:
Name: Justin Grace
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: IT Solutions Director
�—
ATTEST: �boj°FORt�aa By:
a>o oo�dd Name: Taylor Paris
�=0 ozd Title: Assistant City Attorney
�7a�r�rette Goocl�CG �"0
0
0o
By: Jannette S.Goodall(Dec 29,202110:41 CST °°°°°°°°° a CONTRACT AUTHORIZATION•
Name: Jannette Goodall aa�nE�pSda M&C: P-12192
Title: City Secretary
VENDOR:
SHI GoyagawaqtSolutions, Inc.
By: 6s4t& aM,O
Name:E isabeth Arnold
Title: Lead Contracts Specialist
Date:
12/17/2021
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Cooperative Purchase Page 3 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
Exhibit A
Cooperative Purchase Page 4 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-AO5B-7296B441C8B9
Pricing Proposal
Quotation#: 21308384
Created On: 11124r2021
Valid Until: 1122M22
7Qv rrmen} dutio i
CITY OF FORT WORTH Senior Inside Account
Manager
Justin Grace Jeff Rosen
United States 3828 Pecana Trail
Phone: Pustin,TX 78749
Fax: Phone:800-870-6079 ext8686150
Errol: Justin.Grace @fortwo rthtexasgov Fax: (512)732-0232
Errol: Jeff—Rosen ri.com
A Prices are in US Dollar(US D)
Product Qty Poeta1' Your Price Total
1 Falcon Endpoint Protection Premium Flexible Bundle 8800 $30.21. $9.18 $80,784D0
CrowdBtrike- PartN:CS.EPPPRE.S0LN.T10.12M
Cortract Name:Emergency Preparedness
Contract#:DI R-TS 0-4056
Couerage Term:5A M022—5iMO23
2 Dlscoxer 8800 $0.00 $ODO $UDO
Crowd Strike-P3tN:CS.DISC.S0LN.T10.12M
Contract Name:Emergency Preparedness
Contract N:DI R-TS 0-4056
Co-verage Term:5F M022—6DM23
3 hsight 8800 $0.00 $ODO $UDO
Crowd Strike-Part#:CS.INS IGHT.S O LN.T10.12M
Contract Name:Emergency Preparedness
Contract N:DI R-TS 0-4056
Couerage Term:5F M022—6W2023
4 Overwatch 8800 $12.39 $2.44 $21,472D0
Crowd Strike- PartN:CS.0W.SVC.T1 0.1 2M
Contract Name:Emergency Preparedness
Contract N:DI R-TS 0-4056
Couerage Term:5F M022—6W2023
5 Threat Graph Standard 8800 $6.72 $629 $55,352D0
CrowdStrike-ParIN:CS.TG.STD.12M
Cortract Name:Emergency Preparedness
Contract N:DI R-TS 0-4056
Couerage Term:5A M022—5iMO23
6 Preuert 8800 $0.00 $BDB $UDO
Crowd Strike-Part#:C S.P RE\431T.S O LN.T 10.12M
Contract Name:Emergency Preparedness
CDntraot N:DI R-TS O-4056
Couerage Term:5F M022—6W2023
Cooperative Purchase Page 5 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
7 University LMS Subscription Customer Access Pass 20 $0.00 $0.00 $0.00
CrowdStrike-Parltk RR.PSO.ENT.PASS.I2M
Contract Name:Emergency Preparedness
Contract#:DIR-TSO-4056
Coverage Term:511 M022—5f M23
8 CrowdStrike University Training Credit 12 $500.00 $478.56 $5,742.72
CroMSirike-Part#:NR.PSO.ENT.CRE.12M
Contract Name Amnia Partners-IT Solutions
Contract#.201 501 1-02
Subtatal $163,350.72
Shipping $0.00
Total $163.350.72
Additional Comments
Please Note'Crowdstrike has a zero returns policy.
The following bullets apply to all Crowdstrike items on this quote:
■ All products and services are subject to the and user terms and conditions located at
httos:flwww.crowdstrike.com/terms-conditionsf unless you and CrowdStrike have otherwise executed a
different agreement
■ This order is non-cancellable and non-refundable
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and
fluctuations.
The products offered under this proposai are resold in accordance with the terms and condilions of the Contract referenced under
that applicable line item.
Cooperative Purchase Page 6 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B441C8B9
Exhibit B
SHI Government Solutions, Inc.
DIR-TSO-4056
httgs://dir.texas.goy/contracts/dir-tso-4056
Coaitract Number
Contract Term Date: 01117122
DIR—TS O—40 5 6 Contract Expiration Date: 01117123
Vendor I nfarmation
SHI Government VENDOR CONTACT: DIR CONTACT:
SoLutions, Inc. Texas Teani Cr Jacqueline Torres Cr
Phone: (800) 870-6079 Phone: (512) 475-4588
Vendor ID: 1223695478500 Vendor Website G�"
HUB Type: Asian Pacific American
Female (4
RFD: DIR-T5O-TMP-398
Contract Status: Active
Cooperative Purchase Page 7 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B441C8B9
Exhibit C
III Government Solutions, Inc.
DIR-TSO-4056 Pricing Index
Cooperative Purchase Page 8 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B441C8B9
Appendix C Pricing Index
per Amendment 1
DIR TSa-4056
5HI Government Solutions Inc.
DIR Customer
Brand Product Doscription fti-tNumber Discount%off
MSRP
Hardware
Cradlepoint Networking Hardware All 20.00%
VortivlEmeruan/Liebort SmartCabinot Sorios All 7.00%
VenlvlEmersonJUebert All Othe r H ardwa re All 20.00%
Forcepoint All Hardware All 20.00%
Moxa Device Servers and Device Gateways All 10.00%
Moxa Ail Other Hardware All 15.00%
Nuance All Hardware All 25.00%
Ruckus Wireless Antennas All 5.00%
Ruckus Wireless FlberNodes All 5.00%
Ruckus Wireless PowerAdapters All 5.00%
Ruckus W ireless PoE Accessories All 5.00%
Ruckus Wireless Miscallaneous5pares Al 5.00%
Ruckus Wireless All Other Hardware All 35.00%
Ruckus Wireless Watch Dog Hardware Replace ment&Support All 10.00%
Ruckus Wireless Maintenance and Support All 10.00%
Wasp Tachncicglea Printers,5 canners and Accessorles All 15.00%
Zebra RFJD,MoW Printers&Accessories All 25.00%
Software
Crowdathke Platform All 10.00%
Crowdstri3ke Essential and Elite Support All 5.00%
Crawdstrike A110ther All 25.00%
Fcrcepoint All Software Al; 20.00%
Medlapetlned Learning Manage mentSystems All 5.00%
Mimerast Archiving and SecuritySoftware All 5.00%
Mom Automaton Software All 15.00%
Ruckus Wireless RuckusPianner All 5.00%
Ruckus Wireless SCI Software Al' 5.00%
RuckusWirelass SPoTAnalydcaSaftwara All 5.00%
Ruckus W keless vSPoTAn*tics Software All 5.00%
Ruckus Wireless Ruckus Cloud All 5.00%
Ruckus Wireless Cloud Path Software All 5.0D%
Ruckus Wireless All Other Suftware AB 35.00%
Ruckus Wireless Watch Dag-Llcense,Renewals&Support Al 10.00%
Ruckus Wireless Maintenance and Support All 10.00%
Smarsh Archivi ng and Compl ian ce Software All 1.00%
Splrlon(Idenllty Finder) Data Loss Prevention Software All 10.00%
Spirion(IdenityFinder) Maintenance All 0.01%
Veritas New Subacriptlon Llcensesand Renewals All 10.00%
Cooperative Purchase Page 9 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
Veritas Bund led Liven se+Maintenance All
Cooperative Purchase Page 10 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B441C8B9
DIR Customer
Brand Procluc4 Description PartNumber Discount%off
Veritas PerpetualUcenses All 15.00%
Veritas Maintenance All 5.00%
Veritas Maintenance Renewals All 10.00%
Veritas Business Critical Services All 0.50%
Veritas Appliances All 15.00%
Veritas Bundled Appliances+Maintenance All 15.00%
Veritas Ali OthorSorvlces(Design&Implementation) All 5.00%
Virtual Corporation Risk Mitigation Software All 1.60%
Wasp Techno log ies Mobile Asset and Inventory Control All 15.00%
DIR Customer
Related Services ParlNumber Discount%off
MSRP
ForoepcinlTechnical Services All 5.00%
Craw olrrtTechnIca]Services All 10.00%
Extern el and Internal Pen stratlon Testing Testing des lgnedto profile the public All 15.50%
exposure of hosts facing the Internet
Security Poll cylProgrem Development Custom tailored aecurtly program based
on the CIS Critical Securlly Controls(CSC) All 15.50%
ncid ant Response Program Review Custo m is lore security program based on All 15.50%the NIST Computer Incident Response
Social Engineering Conduct two onmponentaof soda[angi need ng-pretext ng All 15.50%
and email phis hing
Next Generatlon Firewall Deployment Ccnsultadon and design to Impiementa
NexiGenerationFirewalllUnifed Throat Me nag ement(U TM)Perimeter Control All 15.50%
Security System
Data Loss Prevention&Protection Deployment Focus on 0LP Prevention All 15.50%
platform,Endpoint Prevent,and Endpoint Discover
Externa]and Internal Vulnara hit ityScanning External Panmration Test focused
on external facing hosts and an Intemal Security Vulnerability Assessment All 15.50%
ISVA focused on intemal wlredlwlreless hosts
Security Posture Review In-depth,comprehensive Security Posture Review All 15.50%
SPR of security rem
Pro ectMena ement All 15.50%
1nstallatlon and Implementation All 15.50%
Training All 15.50%
Programmer/Developer Analyst All 10.00%
Pro rammerlDevelo er All 10.00%
Software Test Analyst All 10.00%
Technical Writer All 10.00%
BusinessAnalyst All 10.00%
System Analyst All 10.00%
Database Architect All 10.00%
Data Warehouse Architect All 10,00%
Database Administrator All 10.00%
Enterpr1seArchitact All 10.00%
ProiectMana er All 10,00%
P ro'ect Lead All 10.00%
Network En ineer All 10.00%
NetworkAdministrator All 10.00%
Help Desk All 10.00%
Technical Support All 10.00%
Organizational Chan eMan emenUgCMAnaI t All 10.00%
StaffAu mentation All 10.00%
Custom Kitting Services-Per 1x Box Con solldate all items into single box far SHHKIT$Dx 10.00%shi ent
Custom Kitting Services-Per 1x Box Irnagrate eoces.sories with Devioe SHIapT-ACCESSORY 10.00%
P 0 Confg u ration:Asset Tagging&Reportln -Per 1x Unit-Ste ndalone SHI-TAG2 10.00%
Lam inatedMset Tagging&Reporting-1x-Ste ndatone Tag SHI-TAG-LAM-2 10.00%
Laminated Asset Tan wlHi h Tack&Re n 1 x-StandaloneTa SHI-TAG-LAM-4 10.00%
Ccnfi .Ass ig nIPadd rasa-standalone SHI-IP-ADDRESS-1 10.00%
Cooperative Purchase Page 11 of 15
DocuSign Envelope ID:46524554-30FC-4E6E-A05B-7296B44lC8B9
DIR Customer
Brand Product Description PartNumbor Discount%off
MSIRP
PCConfi g u ration: lm ageInstalI&Test-Per 1x Unit SHI-IMAGE-1 10.00%
PC Configuration:Asset Tagging&Reporting-Per 1x Unit-"Combined with SHI-TAG-1 10.00%
Additional Service'
Laminated Asset Tagging&Re rtin (Per lx Tag) SHI-TAG-LAM-1 M00%
Laminated As&at Tag with High Tack&Repo rtin Per 1x Tan) SHI-TAG-LAM-3 10.00%
PC Confr uration: RAM Installation-Per 1 x Module SHI-RAM-1 10.00%
P onftguration: Hard Drive.Video Card.NIC Card,etc Instal tlon-Per 1x SHI-INSERT-1 10.00%
Insert
PG Confi uratlon:Cu atom Bl0Ad'ustments SHI-010-1 10.00%
Custom Configuration: Join to Domain SHI-DOMAINJOIN-1 10.00%
Base Charge for W 1 Conf uratlon SHIConfi Base Chame 10.00%
GuBtorn Config uration:HDD Encryption-Per1x drive SHI-ENCRYPT-1 10.00%
S H I Hosted VP Solution-Set-u p Fee SHI-VPN3 10.00%
PC Confg uration: RAMInstailedon-Per Ix Module-Ste ndalone SHI-RAM-2 10.00%
PC Configuration: Hard Drive,Video Card,NIC Card,etc Installtlon-Per 1x gHl-INSERT-2 10.00%
Insert-Standalone
BIOSAd'ustments-Standalone-pe r1xunit SHI-0I0-2 10.00%
PCConfiguration: MlcrosoftOfficeInstallation-FullSulte SHI.OFFICE-1 10.00%
PC Confr uratlon:Single Applicaticnlnstallabon-Per 1xA -Standalone SHI-APP-1 10.00%
PCConf uration-Sin le Appi Icatlonlnstal€ati4n-Per 1xA SHI-APP-2 10.00%
Custom Confi :Operating System Upgrade-Per 1x Unit SHI-OS-1A 10.00%
Custom Ccnfi :O erat]ng System Downgrade-Per 1 x Unit SHI-OS-2A 10.00%
Custom Confi :Full O erati rig Systern Instal -Per ix Unit SHI-OS-aA 10.00%
Custom Ccnfi :Clone OEM HD orrto HODXSD insert SHI-CLONE HDA 10.00%
Custom Ccnfl :DVD Drive removal-standalone CUSTOM-DVDREMOV-1 10.00%
PCConf' :Remove DVD+I-RW drive SHI-DVDREMOV-1 10.00%
Apply Customer-supplied screen protectors SHI-IPHONE-SCRNPRTCT 10.00%
CreataAppielD SHI-IPAD-2 10.00%
ChromebookConfi :Unbox,Device enrollment,data ca lure SHI-CHROME ENROLL-1 10.00%
ChromebookConfi :Enroll device SHI-CHROME ENROLL-2 10.00%
Cart Confi uration:Wiring and Assembl SHI-CAR7-1 M00%
Includes serial#acanlcapture,un box and re box of hardware,hoot up and gHI MOBILITY-BASE 10.00%
system failure test
Deplayrnantofcustomersu ppiiedIma a SHI-MOBILITY-IMAGE 10.00%
EPSflere u[red for logos SHI-ETCH-1 10.00%
Custom Confi :SIM Card Install+Sim Card Capture SHI-SIMCARD-1 10.00%
EPS file required for logos SHI-CASE-ETCH 10.00%
Loadi ng of I n houre Appilaalbns,or App Store Apipl cations
TctW App Payload Size SHI-MOBILITY-APP-1 10.00%
Total App Payload Size SHI-MOBILITY-APP-2 10.00%
TotalApp Payload Size SHI-MOB]UTY-APP-3 10.00%
TcrtalApp Payload Size SHI-MOBILITY-APP4 10.00%
Update devioeto latest version OR SHI-MOBILITY-OSUPGRp 10.00%
Server Base Cha rge for W1Confi g uratlon SH[Config-ServerBaseChaqie 10.00%
Server Conflg uratlon: Installation of 1 to 5 Ccm onents SHISERVER-t 10.00%
Server Config uration: Installation of to 10 Corn ponents SHISERVER 2 10.00%
Server Confi uratlon: Installation of 11 to 16 Com onants SHISERVER-3 10.00%
Server Config uratlon: Installation of 16 to 24 Com onants SHISERVER-4 10.00%
Servar Configuration:O arat i ng System Installation Bum-In SHISERVER-5 10.00%
Server Configuration:Base+I nstallation 25+Inserts SHISERVER-S 10,00%
Server Confi uration:Base+Image Installation Per 1 x Unit SHISERVER-6 10.00%
Server Configuration: Image Installation(Per 1x Unit)-add Base SKU if SHISERVER-7 10.00%
stand aloneservioe
Server Confi :Install Network OS SHI-SERVERNOS-1A 10.00%
Custom Confi :Router or Switch config uratlon SHI-ROUTERCNFG 10.00%
We rehouse Services: Monthly Warehousin g-Per 1x Asset l Per Morith SHI-W RHS-1 10.00%
Custom Cent :Load programs or files on UBB drives SHI-USSLOAD-1 10.00%
Custom Conf oration:Removal of Hard Drive,N I C Card,etc SHI-REMOVE-1 10.00%
Custom Confi uratian:Replication of external hard drive SHFDRIVEREP-1 10.00%
SHI Confi :Device Sp ot C hecklFu nctonalityTestis SHI-FUNCT-1 10.00%
A"et Tag Print Without A liration-per1x tag SHI-TAG-PRINT 10.00%
Le rn inated Asset TagPrim Without Appkication-per1x tag SHETAC-LAM-PRINT-1 10.00%
LaminatedAsseffa wlHi hTackPrintWoA lication- r1xta SHHTAt3LAM-PRINT-TAG 10.00%
Confi urePrinterSettin s-Disable SHI-PRINTER-CONFIG-1 10.00%
Additional Asset Tag on packag in PerlxTa Add On Service SHI-TAG-SOM 10.00%
'Important Note:Vendors quote to DI customers shell include the DI adm in istmtiva fee.
Cooperative Purchase Page 12 of 15
11/19/21,3:55 PM M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 5/1/2018
DATE: 5/1/2018 REFERENCE**P-12192 LOG 13P18-00413659 CROWDSTRIKE ANTI-
NO.: NAME: MALWARE SOFTWARE SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement with SHI Government Solutions Inc., for Crowdstrike Anti-
Virus and Anti-Malware Software, License Fees and Maintenance Support Services for
the Information Technology Solutions Department, Using Cooperative Contracts in an
Annual Amount Up to $149,952.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Purchase Agreements with SHI Government
Solutions Inc., for crowdstrike anti-virus and anti-malware software, license fees and maintenance
support services for the Information Technology Solutions Department using State of Texas
Department of Information Resources Cooperative Contracts, in an annual amount of$149,852.00,
with renewal options for annual maintenance.
DISCUSSION:
The Information Technology Solutions (ITS) Department will use this purchase Agreement to
purchase license for Crowdstrike Anti-Malware, Anti-Virus, and Anti-Ransomware software
,maintenance and support services, from SHI Government Solutions Inc., for all City departments on
an as needed basis.
ITS works with each City department and install the Crowdstrike Anti-Malware, Anti-Virus, and Anti-
Ransomware for City-owned servers, desktop and mobile computers for a period of(12) months. The
software will enhance the security posture of the City against newer tools, techniques, and
procedures that adversaries are using. The software will also provide a method for doing remote
software inventory for the support of Administrative Regulations D6.
PRICE ANALYSIS - The Department of Information Resources (DIR) contract offers fixed
discounts. There is an additional minimum discount for equipment purchased through the State of
Texas online store. Staff reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for purchase of the item. DIR Contracts are competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE - A MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
SUCCESSOR CONTRACTS - To facilitate planning and budgeting Staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the DIR Agreement is out of alignment with the
City's Fiscal Year and its current term will expire January 17, 2023. In order for this purchase to align
with the City's Fiscal Year, adoption of this Mayor and Council Communication (M&C) technically
authorizes (i) a series of purchase Agreements, each of which will align to a term of the DIR
Agreement to ensure legal authority exists for the contract, and (ii) an annual spend amount, future
years of which would be subject to City Council appropriation. In the event the DIR Agreement is not
renewed, Staff would cease purchasing at the end of the last purchase Agreement coinciding with a
valid DIR Agreement. If the City Council were to not appropriate funds for a future year, Staff would
stop making purchases when the last appropriation expires, regardless of whether the then-current
purchase Agreement has expired.
apps.cfwnet.org/council_packet/mc_review.asp?ID=25723&councildate=5/l/2018 1/2
11/19/21,3:55 PM M&C Review
The City will initially use DIR Contract DIR-TSO-4056 to make purchases authorized by this
(M&C). As noted, that Agreement is set to expire on January 17, 2023. If DIR Contract DIR-TSO-
4056 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If DIR Contract DIR-TSO-4056 is not extended but DIR executes a new
cooperative contract with SHI Government Solutions Inc., and with substantially similar terms as DIR
Contract DIR-TSO-4056, this M&C authorizes the City to purchase the equipment and supplies under
the new DIR contract.
AGREEMENT TERM - Upon City Council's approval, this Agreement will commence upon execution
by both parties and continue in accordance with the terms and conditions of DIR Contract No. DIR-
TSO-4056 or applicable successive DIR contracts for the same services.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at
the City' s option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
Staff anticipates the cost for renewal years will be the same as for the first year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, and that prior to an expenditure being made, the Information Technology Solutions
Department has the responsibility to validate the availability of funds.
BQN\17-0503\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
epartment ct P Account Projerogram Activity Budget Reference# Amount Fund D
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Cythnia Garcia (8525)
Sheila Baker (8356)
ATTACHMENTS
SHI 1295&p f
apps.cfwnet.org/council_packet/mc_review.asp?ID=25723&councildate=5/l/2018 2/2