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Home My WebLink AboutContract 47468-A6 AMENDMENT NO. 6 TO AGREEMENT STANDARD AGREEMENT FOR PROFESSIONAL SERVICES FAR NORTH LIBRARY STATE OF TEXAS CITY SECRETARY CONTRACT NO. 47468-A6 COUNTY OF TARRANT WHEREAS, The City of Fort Worth ("City") and Perkins+Will, Inc. ("Architect") made and entered into City Secretary Contract No. 47468 (the Contract) which was authorized by the City Council by M&C C-27600, the 12th day of January, 2016, for the design of the Far North Library; and Amendments No. 1 , 2, 3, 4 & 5 were administratively executed in the amount of $88,155.00 to include the designated Amendment No. 1's Attachment "A", to complete easement vacation exhibits & create access easement exhibits, to reimburse the Architect for Additional expenses, and to complete a Terrestrial Lidar Scanning & Elevation verification survey of existing concrete slab foundation, & to compensate the Architect for additional Construction Administration Services for the increase of duration in the construction schedule; and WHEREAS, further amendment is necessary to reimburse the Architect for additional construction administration services for the unprecedent period to complete construction of the new Far North Library facility including modification of the circulation desk design. NOW THEREFORE, City and Architect, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I, (6) — Scope of Services, a paragraph shall be added to read as follows: Provide additional services for the construction administration phase of the Project. The additional expense allocation is $29,000.00. The scope of services is described more fully in Perkin+Will's letter, Attachment "F" dated September 7, 2021 , subject: Re: ASR-05 Fort Worth Far North Branch Library: Construction Duration Increase and Interior Redesign work". 2. Article II, (1 ) — Compensation, first paragraph, is amended as follows: "Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "F". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "F". However, the total fee paid by the City shall not exceed a total of $772,055.00 which includes $20,000.00 in reimbursable expenses unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly." 3. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD Amendment No.6 CITY SECRETARY Far North Library FT. WORTH, TX Executed and effective this the day of , 2021. BY: BY: CITY OF FORT WORTH ARCHITECT Perkins+Will, Inc. Dana&�4LWe Dana Bur�3,2�02 CST) Dana Burghdoff, AICP John Strasius, AIA, LEED AP Assistant City Manager Principal Date: Jan 3, 2022 Date: Dec 15, 2021 APPROVAL RECOMMENDED: By. r 2� Steve o ke(Decec 22 22,202116:19 CST) Steve Cooke, Director Property Management Department APPROVED AS TO FORM AND M&C No.: M&C 21-0981 LEGALITY By: ? M&C Date: 12/14/2021 John B. Strong Assistant City Attorney ATTEST: ��Fpq)��a� Form 1295 Certification: 2021-819219 Tgnnette S. Goo�%ll ��*-... 0 S.Goodall(Jan 3,202211:12 C." ° p�° °O_° °Jannette Goodall p v ooCity Secretary � a ° ° ° 41 °°°°°°° ,CY Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Brian R. Glass, AIA Architectural Services Manager Amendment No.6 OFFICIAL RECORD Far North Library CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Mayor and Council Communication EXHIBIT „a„ DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0981 LOG NAME: 21GOLDEN TRIANGLE DESIGN AMENDMENT NO 6 SUBJECT (CD 7)Authorize Execution of Amendment No. 6 to the Architectural Services Agreement with Perkins&Will, Inc., in the Amount of$29,000.00, for a Total Contract Value of$772,055.00,to Provide Additional Design and Construction Administration Services for the Golden Triangle Library (2014 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 6 to the Architectural Services Agreement with Perkins&Will, Inc., in the amount of$29,000.00, for a total contract value of$772,055.00, to provide additional design and construction administration services for the Golden Triangle Library. DISCUSSION: The purpose of this Mayor&City Council Communications(M&C)is to recommend that the City Council authorize the execution of Amendment No. 6 to the Architectural Services Agreement with Perkins&Will, Inc., in the amount of$29,000.00, for a total contract value of$772,055.00,to provide additional design and construction administration services for the Golden Triangle Library. This library project was part of the 2014 Bond Program and design started in 2016(M&C C-27600). The project was awarded for construction in May of 2017. Once the project was well into construction,the contractor encountered several issues and the project slowed down and the opening was delayed several times. City staff made numerous attempts to work with and complete the project, however this construction contract was terminated and the balance of the work was completed by a different contractor. The Golden Triangle Branch Library opened in the summer of 2020. This change of contractors and long delay required the design architect, Perkins&Will, Inc.,to provide additional design and construction administration services. The closeout for this project budget has been further delayed while the City works and resolves claims with the terminated contractor's bonding company. It is clear that at this time there are no more services required of Perkins&Will, Inc. and there are sufficient remaining project funds to close this contract. Project Budget Cost Land Costs $1,553,000.00 Total Design Costs(Including this Change 1 $772,055.00 Initial Contract Cost(only for work completed) $4,045,696.34 Administrative Costs-Advertising, Bidding, Staff Time, Impact Fees, Utility Costs, Platting Costs, IT, Security, $2,822,595.28 FFE, Book Collection, Contingencies, etc. Remaining Project Funds 1 $798,653.38 TOTAL$9,992,000.00 The Golden Triangle Library is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as appropriated, in the 2014 Bond Program Fund for the Golden Triangle Branch Library Project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, Property Management Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Dana Burghdoff 8018 Originating Business Unit Head: Steve Cooke 5134 Additional Information Contact: Brian Glass 8088 PE RKINS WILL ATTACHMENT "F" September 7, 2021 Mr. Alfonso Meza Property Management Department City of Fort Worth 401 W. 131h Street Fort Worth, TX 76102 Via e-mail: Alfonso.Meza@fortworthtexas.gov Re: ASR-05 Fort Worth Far North Branch Library—Construction Duration Increase and Interior Redesign work Dear Alfonso, Per the City of Fort Worth's request, this is an additional services proposal for the City of Fort Worth Far North Branch Library. In accordance with our City of Forth Worth Contract No. 47468, Article I, Scope of Service (2), (3), and (4), this additional fee is required to provide services in excess of the original contract duration of twelve (12) months, as described in Contract Attachment A, page 2. The fixed fee for Construction Contract Administration Services for this additional duration is Twenty-Four Thousand Dollars ($24,000.00). Further, Perkins+Will acknowledges that we have been directed by the Fort Worth Public Library to redesign the Holds area, which will require staff time to create details, redraw the permit drawings, and coordinate its construction. Our proposed fee for this rework will be Five Thousand Dollars ($5,000.00). To summarize, the Grand Total of fees plus reimbursable expenses for this Additional Services Request is Twenty-Nine Thousand Dollars ($29,000.00). Please provide written consent for these additional services, if you agree, and we will adjust our work plan accordingly. Sincerely, John Strasius, AIA, LEED°AP Principal Perkins&Will 2218 Bryan Street,Suite 200, Dallas,TX 75201 t 214.283.8700 perkinswill.com