HomeMy WebLinkAboutContract 56929 CSC No.56929
FORT WORTH
CITY OF FORT WORTH
PURCHASE AGREEMENT BASED UPON AN INTERLOCALAGREEMENT BETWEEN THE
CITY OF FORT WORTH AND ARTEX OVERHEAD DOOR COMPANY
WHEREAS Section 271.102 of the Texas Local Government Code allows Local Governments to pursue
mutually beneficial and cooperative purchasing programs; and
WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of
the Texas Local Government Code, the City of Fort Worth (City), a Texas home-rule municipality and
City of Irving have entered into an Interlocal Cooperative Purchasing Agreement on May 24, 2007
which provides that when the one of the Local Government Entities enters into a contract with a Vendor
for goods and services, the other Local Government is able to enter into a Purchase Agreement
with the Vendor under the same terms and conditions offered to the Original Local
Government Entity so long as the Vendor is agreeable. Copy Attached as Exhibit A;
WHEREAS Artex Overhead Door Company (Vendor) responded to BID 085R-21F issued by the City
of Irving agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with
Vendor under the same terms and conditions as those contained in the BID. (Copy attached as
Exhibit B);
NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and
collectively as the "Parties entered into this Purchase Agreement by and between Artex Overhead Door
Company and the City of Fort Worth.
The Parties agree that any references to the City of Irving in Exhibit B shall be construed as the City of
Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure
to the City as if the contract in Exhibit B were originally executed between the City and Vendor. This
shall specifically include any requirements imposed on Vendor by virtue of City of Irving Council
Resolution No. 2021-276 included in Exhibit B.
The Agreement includes the following documents which shall be construed in the order of precedence in
which they are listed:
I. Exhibit A— Agreement between the City of Fort Worth and City of Irving;
2. Exhibit B — Award between the City of Irving and Vendor for Overhead Door Repairs
identified as BID 085R-21F;
3. Exhibit C— Vendor's Quote, Pricing, Scope of Services or Purchase Order;
4. Exhibit D— Conflict of Interest Questionnaire.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibits A, B, C and D which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.Vendor agrees to provide City with the services and goods included in Exhibit
B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits
thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A,then this Agreement
and Exhibit A shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall
be in the amount of One Hundred Thousand Dollars ($100,000.00). Vendor shall not provide any
additional items or services or bill for expenses incurred for City not specified by this Agreement unless
City requests and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such expenses
in writing.
The term of this Agreement shall be for one year beginning on December 30,2021 and ending on
August 31, 2022. City shall be able to renew this agreement for two (2) one-year renewal options by
written agreement of the parties.
Vendor agrees that City shall, until the expiration of three (3)years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to
and the right to examine at reasonable times any directly pertinent documents and records of Vendor
involving transactions relating to this Agreement. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and
regulations while at Vendor's facilities, and shall be provided adequate and appropriate work space
in order to conduct audits in compliance with the provisions of this section. City shall give Vendor
reasonable advance notice of intended audits, and all such audits shall be conducted on regular business
days during Vendor's regular business hours in a manner that will not unreasonably interfere with
Vendor's operations at its facilities. City's auditors shall present proper credentials to the manager of
Vendor's facility at the time that they are admitted to such.
This Agreement shall be construed in accordance with the laws of the State of Texas. If any action,
whether real or asserted, at law or in equity, is brought pursuant to this Agreement,venue for such action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To CITY: To VENDOR:
City of Fort Worth
Attn: Reginald Zeno, Interim Asst. City Manager Artex Overhead Door Company
200 Texas Street John Conner, President
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654 Address:
1114 W. Harris Rd, 9101
With copy to Fort Worth City Attorney's Office at Arlington, TX 76001
same address
Facsimile: 817 472-9326
[SIGNATURES FOLLOW]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
By: Reginald Zeno(Jan 4,2022 17:48 CST) responsible for the monitoring and administration
Name: Reginald Zeno of this contract,including ensuring all performance
Title: Interim Asst.City Manager and reporting requirements.
Date: Jan 4, 2022
say:
APPROVAL RECOMMENDED: Name. Kevin Kemp
Title: Assistant Director
lKix-p— APPROVED AS TO FORM AND LEGALITY:
By: Michael E Crum(Jan 4,202211:36 CST)
Name: Michael Crum
Title: Public FaciIities/Events Director �� —
By:
ATTEST: Name: Taylor Paris
Title: Assistant City Attorney
Tgnne�fte S. Goo�gll
By: Jannette S.Goodall(Jan 5,2022 16:56 CST) CONTRACT AUTHORIZATION:
Name: Jannette Goodall ob�FORr.10aa M&C: N/A
°°°°°
Title: City Secretary O°°° °°�da
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O1 o g•ld
VENDOR: �v0 °=d
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P °° o
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Artex Overhea oor Company ��aa�nEXpSooa ATTEST:
By:
Name ohn Conner By:
Title: President Name:
Title:
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Exhibit A 31 i Y SECRETAR
"'ON T RAC T NO 7 g
STATE OF TEXAS §
COUNTY OF DALLAS §
INTERLOCAL COOPERATION AGREEMENT
This Interlocal Cooperation Agreement("Agreement") is by and between the City of Fort
Worth, Texas ("Fort Worth"), and the City of Irving, Texas ("Irving"), acting by and through
their authorized officers.
RECITALS:
WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government
Code and Subchapter F, Chapter 271,Texas Local Government Code; and
WHEREAS, Section 271.102 of the TEx. Loc. GoVT CODE authorizes a local
government to participate in a Cooperative Purchasing Program with another local government
or a local cooperative organization; and
WHEREAS, a local government that purchases goods and services pursuant to a
Cooperative Purchasing Program with another local government satisfies the requirement of the
local government to seek competitive bids for the purchase of the goods and materials; and
WHEREAS, each party has and will on an annual basis obtain competitive bids for the
purchase of goods and services; and
WHEREAS,the parties desire to enter into a cooperative purchasing program which will
allow each party to purchase under goods and services under each other's competitively bid
contracts pursuant to Subchapter F, Chapter 271 of the TEx.Loc. GoV T CODE;
NOW THEREFORE, in consideration of the mutual covenants and promises contained
herein,the parties agree as follows:
ARTICLE I
PURPOSE
The purpose of this Agreement is to establish a cooperative purchasing program between
the parties, which will allow each party to purchase goods and services under each other's
competitively bid contracts pursuant to Subchapter F, Chapter 271 of the TEx. Loc. Gov'T
CODE.
Page 1
ARTICLE H
TERM
The term of this Agreement shall be for a period of one (1) year commencing on the last
date of execution hereof ("Effective Date"). Thereafter this Agreement shall automatically
renew for successive periods of one (1) year each under the terms and conditions stated herein,
unless sooner terminated as provided herein.
ARTICLE HI
TERMINATION
Either parry may terminate this Agreement by providing thirty (30) days prior written
notice to the other party.
ARTICLE IV
PURCHASING
The City Manager or designee for each party is authorized to act on behalf of the
respective party in all matters relating to this cooperative purchasing program. Each party shall
make payments to the other party or directly to the vendor under the contract made pursuant to
Subchapter F, Chapter 271 of the TEx.Loc.Gov'T CODE. Each party shall be responsible for the
respective vendor's compliance with provisions relating to the quality of items and terms of
delivery.
ARTICLE V
MISCELLANEOUS
5.1 Relationship of Parties: This Agreement is not intended to create, nor should it be
construed as creating, a partnership, association,joint venture or trust.
5.2 Notice: Any notice required or permitted to be delivered hereunder shall be deemed
received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return Receipt
Requested, or by hand-delivery or facsimile transmission addressed to the respective party at the
address set forth below the signature of the party.
5.3 Amendment: This Agreement may be amended by the mutual written agreement of both
parties hereto.
5.4 Severability: In the event any one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect the other provisions, and the Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained in this
Agreement.
Page 2
5.5 Governing Law: The validity of this Agreement and any of its terms and provisions as
well as the rights and duties of the parties, shall be governed by the laws of the State of Texas;
and venue for any action concerning this Agreement shall be in the State District Court of Dallas
County, Texas.
5.6 Entire Agreement: This Agreement represents the entire agreement among the parties
with respect to the subject matter covered by this Agreement. There is no other collateral, oral or
written agreement between the parties that in any manner relates to the subject matter of this
Agreement.
5.7 Recitals: The recitals to this Agreement are incorporated herein.
5.8 Counterparts: This Agreement may be executed in any number of counterparts, each of
whom shall be deemed an original and constitute one and the same instrument.
EXECUTED this"ay of ,2007.
CITY Oy FORT WORTH, TEXAS
Contract uth rizatioll B
l KAREN L. MONT MERY
Date ASSISTANT CITY MANAGYRJCFO
ATTEST: APPR D AS
Marty Hendrix Amy6n
s
City Secretary AssisPant�ty Attorney
EXECUTED this day of aX 2007.
CITY OF VING, TEXAS
By: -��(7-
-KEVIERT A. GEARS, MAY-OR
825 W.Irving Boulevard
Irving, Texas 75060
A T:
J ' e Carroll,TRMC Approved _ o��-b
Secretary Resolution # 5.20,01A
Page 3
City of Fort Worth, Texas
< tyunfoir and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
3/11199 **P_8802 99-0059 1 of 1
SUBJECT AUTHORIZE INTERLOCAL AGREEMENTS FOR GOODS AND SERVICES BETWEEN
THE CITY OF FORT WORTH, THE CITY OF GRAPEVINE AND OTHER
GOVERNMENTAL ENTITIES
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute interlocal agreements
between the City of Fort Worth, the City of Grapevine and other governmental entities who request
such interlocal agreements for the purchase of goods and services.
DISCUSSION:
The Texas Local Government Code, Chapter 271.102, authorizes political subdivisions to contract with
each other for governmental functions such as the purchase of goods and/or services. A local
government that purchases goods or services under this subchapter satisfies any state law relative to
the competitive bidding requirements.
The use of interlocal agreements allows political subdivisions to access existing contracts to take
advantage of lower prices without the cost of competitive bidding. Either of the contract participants
may terminate the agreement with written notice to the other party.
The City of Grapevine is seeking interlocal agreements with the City of Fort Worth in order to access
the fuel agreements to purchase fuel. Tarrant County and the cities of Southlake, Haltom City,
Colleyville and North Richland Hills have already requested and received contracts for interlocal
agreements to access the City of Fort Worth's fuel contracts. Purchase agreements that were bid as
interlocal goods and services contracts will be available to these and other governmental entities.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that this M&C will have no material effect on City funds.
CB:k
BQN/99-0059/KDK
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
Charles Boswell 8511
Originating Department Head:
Jim Keyes 8517 (from) APPROVED 3/11199
Additional Information Contact:
Robert Combs 8321
C
IRVING
June 8, 2007
Jack Dale, C.P.M., CPPB
Purchasing Manager
City of Fort Worth
Purchasing Division
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Council Resolution No. 5-24-07-194
Approving An Interlocal Agreement The City Of Irving And The City Of Fort Worth To
Establish A Cooperative Purchasing Program
Dear Mr. Dale:
The above referenced resolution was passed and approved by a vote of the City Council on May
( 24, 2007. A copy of the resolution is attached for your information and file. Also enclosed are
two original agreements that need to be signed by the appropriate party. Once signed, please
return one fully executed original agreement to my office. This file will remain in the pending
sy em until the executed agreement is returned.
Sin rely,
a i e arrol
C. y Secretary
TY OF IRVING
Attachment
Copy: David Leininger, Managing Director of Finance&Development Initiatives
Ed Matthews, Manager of Purchasing
Il
City Secretary's Office
825 W. Irving Blvd. 9 Irving, Texas 75060 9 972.721.2493 9 972.721.2384 fax • www.ci.irving.tx.us
Exhibit B
CITY OF IRVING
COUNCIL RESOLUTION NO. RES-2021-276
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS:
SECTION I. THAT the City Council hereby approves and accepts the bid of Artex Overhead Door
in the estimated amount of$12,500.00 for the period of September 1, 2021, through
September 30, 2021, and in the estimated amount of $62,500.00 for the period of
October 1, 2021, through August 31, 2022, subject to funds being appropriated in
Fiscal Year 2021-22, for Overhead Door Repairs.
SECTION II. THAT funding for these expenditures is available in the Capital Improvement
Program and in the Parks& Recreation Department budgets within the General Fund.
SECTION III. THAT this resolution shall take effect from and after its final date of passage, and it is
accordingly so ordered.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS,
on August 5, 2021.
CHARD H. STOIfMR
MAYOR
ATTEST:
�UhL F I R
C'S geJennings
City Secretary
G�
APPROVED AS TO FORM:
SEA\- Q'
-4lE O
AAVttLor
enCity v
RES-2021-276 I
i Exhibit C
IRVING
T E X A S
August 11, 2021
John Connor
Artex Overhead Door
114 W. Harris Road, Suite 101
Arlington, TX 76101
RE: Council Resolution No. 2021-276
Resolution --Approving and Accepting the Bid of Artex Overhead Door in the Total
Estimated Amount of $75,000.00 for Overhead Door Repairs
Dear Mr. Connor:
The above referenced resolution was passed and approved by the City Council on August
5, 2021. A copy of the resolution is attached for your information and file.
Sincerely,
4S -s- V11
anae Jennings
City Secretary/Chief Compliance Officer
City of Irving
City of Irving 1825 W.Irving Blvd. I Irving,TX 75060 1 (972)721-2600 1 Cityoflrving.org
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085R-21 F
ARTEX OVERHEAD DOOR
Supplier Response
Event Information
Number: 085R-21 F
Title: Overhead Door Repairs
Type: Competitive Sealed Bid
Issue Date: 6/25/2021
Deadline: 7/9/2021 02:30 PM (CT)
Notes: The purpose of this bid is to award an annual contract to a contractor
who will provide the materials/parts and labor to install and/or repair
the overhead doors and security gates for the City of Irving buildings
on an "as needed" basis.
Any questions or requests for clarification should be submitted under
the questions tab in this online solicitation. The responses will be
posted after consultation with the appropriate department personnel. If
the responses necessitate a significant change to the specifications,
an addendum will be issued.
The City of Irving strongly encourages bidders to submit their response
to this bid electronically. Please call the individual listed on the bid if
you require assistance with this submittal. Electronic bidding will
eliminate errors and unnecessary work, and is more friendly to the
environment. Your cooperation is greatly appreciated.
Contact Information
Contact: Rashmi Kulkarni, Purchasing Agent
Address: Purchasing
835 W. Irving Blvd
Irving, TX 75060
Phone: 972 (721) 3756
Email: rkulkarni@cityofirving.org
Page 1 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085R-21 F
ARTEX OVERHEAD DOOR information
Contact: john conner
Address: 1114 W. Harris Rd. #101
Arlington, TX 76001 ..
Phone: (817) 472-9198
Fax: (817) 472-9326
Email: artexjohn@gmail.com.
Web Address: artexoverheaddoor.com
By submitting your response, you certify that you are authorized to represent and bind your company.
John Conner artexjohn@gmail.com
Signature Email
Submitted at 71612021 12:12:35 PM
Requested Attachments
References References 2021.pdf
A minimum of three references with a combination of municipal references and/or references in the Dallas-Fort Worth
metroplex preferred.
Insurance Affidavit (D-4) Affidavit 6.28.21.pdf
Please read through the insurance requirements thoroughly before uploading the insurance affidavit.
W-9 (2021) W-9 2021.pdf
Response Attachments
City-of-Irvi ng_Artex-Overhead-_20-21-certs_9-21-2020_929988589_1.pdf
Certificate of Insurance
City of Irving Bid 2021.pdf
Per Purchasing uploading the original documents.
Bid Attributes
1 Bid Acceptance
I have read and understand the Standard Terms and Conditions, General Instructions to Bidders, Special
Instructions to Bidders, Insurance Requirements, and Specifications contained herein, and further agree to abide by
and accept said documents.
9 Acknowledged (Acknowledged)
2 Right to do Business in Texas - INCLUDE IN YOUR RESPONSE THE CONTACT INFORMATION OF
CERTIFYING OFFICIAL'S NAME, TITLE, PHONE NUMBER AND E-MAIL ADDRESS.
As required by 2252.903, Government Code, respondent's official certifies and acknowledges that its Texas
franchise tax payments are current, or that it is exempt from, or not subject to, such tax. If claiming an exemption or
not subject to franchise tax, an explanation must be provided.
Acknowledged
Page 2 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085R-21 F
Please check the entity type that applies to your business
Corporation
4 Payment Terms
Normal payment terms are 2%/30 days. If offering other terms/discount, please specify in the following format:
% / days
Discount may be considered in award.
2%/36 days
5 Payment Preference
Please check appropriate option(s):
EBT & Credit Card
6 MWBE Classification
If you are a minority-owned or woman-owned business, please check which type and attach proof of certification to
your response.
No response
7 Cooperative Purchases
If other governmental entities express interest in participating in this contract and you agree to allow cooperative
use of this contract if awarded, each participating entity will be responsible for placing its own orders and making its
own payments.
Should other governmental entities request to participate in this contract, would you agree that all terms, conditions,
specifications and pricing would apply?
Yes
8 References
This solicitation requires references. Please attach a list of three references either currently doing business with
you for these services or in which you have provided these services within the past 24 months; municipal
references are preferred. For each reference list name, contact person, address, telephone, and e-mail address,
and any other pertinent information to help the City of Irving verify the quality of goods or services your firm
provides. Respondent here acknowledges that the required references have been included with this submission.
✓❑Acknowledged (Acknowledged)
9 Contact Information
Please enter the name, e-mail and phone number of the contact person who will be assigned to assist the City of
Irving with this contract.
John Conner, artexjohn@gmail.com, 817-472-9198
Kimberly Perez, artexoverheaddoor@msn.com, 817-472-9198
1 Conflict of Interest Questionnaire
0 Per Attachment C-1, Instructions for Conflict of Interest Questionnaire, respondent shall include Attachment C-2,
Conflict of Interest Questionnaire with their bid submission in the event that a conflict of interest in doing business
with the City of Irving exists as defined by Chapter 176, Texas Local Government Code.
If required, this may be done electronically by clicking on the "Response Attachments" tab and clicking on 'New
under"Response Attachments". Respondent here acknowledges that a Conflict of Interest Questionnaire has been
attached to this submission unless no conflict exists.
❑✓ Acknowledged (Acknowledged)
Page 3 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085 R-21 F
.t :-ederai
1 The respondent certifies the following:
1. The respondent and/or any of its principals are not presently debarred, suspended, proposed for debarment, or
declared ineligible for the award of contracts by any Federal agency.
2. The respondent and/or any of its principals have not within a three-year period preceding this offer, been
convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a Federal, state, or local government contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of proposers; or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasions,
or receiving stolen property, and are not presently indicted for, or otherwise criminally or civilly charged by a
Government entity with commission of any of these offenses.
If the respondent cannot certify this statement, attach a written explanation for review by the City. The respondent
must notify the Purchasing Manager within 30 days if debarred by any governmental entity during the contract
period.
Acknowledged
1 Affidavit for Insurance Requirements
Z Respondent shall include Attachment D-4, Affidavit for Insurance Requirements, with their submission. This may be
done electronically by clicking on the "Response Attachments" tab and clicking on *New under"Response
Attachments". Respondent here acknowledges that a copy of Attachment D-4 has been included with this
submission.
Acknowledged (Acknowledged)
1 Environmental Stewardship
3 Per the City's expectations as outlined in Attachment E-1, Environmental Commitment and Compliance, the City of
Irving recognizes the importance of exercising positive environmental stewardship and is proactive in encouraging
environmentally sound practices in our operations and among our residents, businesses, and suppliers.
Please indicate any of the following in the space provided which apply to your business operation and list details:
1. Recycling
2. Energy Efficiency Practices
3. Environmentally Preferred
4. Water/Energy Conservation
5. Air Quality/Emissions
6. Disposal Practices
7. Other Environmentally Friendly Practices
Recycling done 100%
All metals and plastics
Truck are in good running condition
1 Good Faith Effort Affidavit
4 Per the information provided in Attachment F1, Good Faith Effort Program Overview, the respondent certifies that
they agree to provide the City of Irving with a completed copy of all forms required by the City's Good Faith Effort
Program and understands that if they fail to provide all of the required documents within five (5) business days after
notification, their bid or proposal may be deemed "non-responsive" and they may be denied award of the contract.
0 Acknowledged (Acknowledged)
Page 4 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085R-21 F
s 1,v .
5 Respondent shall include IRS Form W-9 with their bid submission. This may be done electronically by clicking on
the "Response Attachments" tab and clicking on 'New under ''Response Attachments". Respondent here
acknowledges that a copy of their company's W-9 Form has been included with this submission.
�✓ Acknowledged (Acknowledged)
1 Required Contract - Services
6 Respondent shall include Attachment H-7 Contract and Acknowledgement with their submission. Contract shall be
signed by an officer, director, or authorized agent of the company, and Acknowledgement page shall be notarized.
Respondent here acknowledges that these documents are attached and understands that two original wet ink
signature, notarized copies shall be required if respondent is recommended for award.
Acknowledged (Acknowledged)
Bid Lines
1 Materials/Parts MSRP (List Less Percentage)
Total: 15%
2 Labor Rate- Regular Hours
UOM: Hour Price per UOM: $75.00 Total: $75.00
Item Notes: Regular Hours comprise of Monday through Friday from 8:00 AM to 5:00 PM
3 Labor Rate - Overtime
UOM: Hour Price per UOM: $95.00 Total: $95.00
Item Notes: Overtime Hours comprise of Monday through Friday after 5PM onwards; Saturday-Sunday and holidays
4 Minimum Charge for Service Call (if applicable)
UOM: EA Price per UOM: $0.00 Total: $0.00
5 Questionnaire
(Line excluded from response total)
Item Attributes
1. Warranty - Materials/Parts MSRP
1 Year
2. Warranty - Labor
NONE
3. Contact Information for Scheduling Installations/Repairs
Please include Name, Title, Phone Number, and E-mail Address.
Kimberly Perez, Office Manager, 817-472-9198 artexoverheaddoor@msn.com or John Conner, President, 817-
472-9198, artexjohn@gmail.com
4. In the case of an emergency call, vendor shall be on site within no more than two (2) hours of
receiving the call.
Yes
5. If non-emergency, what is your response time (in hours)?
4
Page 5 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085R-21 F
a-nd,,or ro�;I;ng Sleel doorz� and
-j I f C.X f 11'1 a I�,I I a r S Er�,"i g t-I
their motor operators with associated electronic products:
40
7. Years of experience in the installation and servicing of electronic security gates:
—101
Response Total: $170.00
Page 6 of 6 pages Vendor:ARTEX OVERHEAD DOOR 085R-21F
IRVING
T E X A S
ITB #085R-21 F - OVERHEAD DOOR REPAIRS
Overview
Intent-The purpose of this bid is to award an annual contract to a contractor who will provide the
materials/parts and labor to install and/or repair the overhead doors and security gates for the
City of Irving buildings on an "as needed" basis. The City maintains 255 overhead doors and 34
security gates throughout its facilities.
Contract Period -This contract begins no sooner than September 1, 2021 and runs through
August 31, 2022.
Renewal Option - This contract is subject to consideration for two renewals with each renewal
being for a one-year period of time and under the same terms and conditions as awarded. Each
renewal option may be exercised by the City of Irving with written agreement by contractor.
General Specifications
Awardee shall have a minimum of five years' experience in the installation and servicing of
overhead sectional and/or rolling steel doors and their motor operators with associated electronic
products; and in the installation and servicing of security gates electronic repairs, and have a
proven record of successful in-service performance.
Response Time - In the case of an emergency call, vendor shall be on site within no more than
two (2) hours of receiving the call.
New Installations Firm Quotes - Occasionally, departments may request price quotes for new
installation of overhead doors and/or security gates. These quotes shall be firm pricing and not
to exceed the specified amount quoted for any specific new installation project unless the scope
of the project changes and the change order(s) are approved by the City of Irving Capital
Improvement Program Department—Facilities Division. Prior to the City issuing a purchase order
to proceed, awardee shall provide the City with a written proposal detailing the scope of services
and providing the cost for the proposed work. These quotes must utilize the contracted labor
rates and contracted materials list less percentage in order to utilize this contract.
On any single item for which the cost equals or exceeds $100.00, a copy of the supplier's
invoice -which must be dated and marked paid - shall be submitted as an attachment to
I
the awardee's invoice. All other invoices for lesser amounts must be retained by the
awardee, for at least the warranty period, for City inspection upon written request. Copies
of invoices for less than $100.00 shall be supplied to the requesting department when
requested for any reason, within ten calendar days of the request.
The purpose of this master agreement is to establish firm pricing for goods, for a specific
term, which are ordered on an as-needed basis. This contract will be awarded with an
annual estimated amount of$76,000.00.
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CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapler 176, Local Government Code,by a vendor who Date Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.An
offense under this section is a misdemeanor.
!J Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
Name of Officer
4 Describe each employment or other business relationship with the local government officer,or a family member of the
officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIO as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
= Yes F-1 No
B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
= Yes No
-$J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
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Signature of ve dor doing business with the governmental entity Date
Form provided by Texas Elf iC Commission www.ethics_state.tx.us Revised 1/1/2021