HomeMy WebLinkAboutContract 56945 CSC No.56945
Award Letter
December 3, 2021
Dear Jesus Chapa,
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of
Justice Programs (OJP) has approved the application submitted by FORT WORTH, CITY OF
for an award under the funding opportunity entitled 2021 BJA FY 21 DNA Capacity
Enhancement for Backlog Reduction (CEBR) Program. The approved award amount is
$414,919.
Review the Award Instrument below carefully and familiarize yourself with all conditions and
requirements before accepting your award. The Award Instrument includes the Award Offer
(Award Information, Project Information, Financial Information, and Award Conditions) and
Award Acceptance.
Please note that award requirements include not only the conditions and limitations set forth in
the Award Offer, but also compliance with assurances and certifications that relate to conduct
during the period of performance for the award. These requirements encompass financial,
administrative, and programmatic matters, as well as other important matters (e.g., specific
restrictions on use of funds). Therefore, all key staff should receive the award conditions, the
assurances and certifications, and the application as approved by OJP, so that they understand
the award requirements. Information on all pertinent award requirements also must be provided
to any subrecipient of the award.
Should you accept the award and then fail to comply with an award requirement, DOJ will
pursue appropriate remedies for non-compliance, which may include termination of the award
and/or a requirement to repay award funds.
To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer
in the Justice Grants System (JustGrants), including by executing the required declaration and
certification, within 45 days from the award date.
Congratulations, and we look forward to working with you.
Amy Solomon
Acting Assistant Attorney General
OFFICIAL RECORD
Office for Civil Rights Notice for All Recipients CITY SECRETARY
FT. WORTH, TX
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department OT justice
(DOJ) has been delegated the responsibility for ensuring that recipients of federal financial
assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the
Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law.
Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504
of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give
assurances that they will comply with those laws. Taken together, these civil rights laws prohibit
recipients of federal financial assistance from DOJ from discriminating in services and
employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity.
Recipients are also prohibited from discriminating in services because of age. For a complete
review of these civil rights laws and nondiscrimination requirements, in connection with DOJ
awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
Under the delegation of authority, the OCR investigates allegations of discrimination against
recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance
reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to
evaluate whether recipients of financial assistance from the Department are providing services
in a nondiscriminatory manner to their service population or have employment practices that
meet equal-opportunity standards.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or
the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal
justice system, there are two additional obligations that may apply in connection with the
awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs
(EEOPs); and (2) submitting findings of discrimination to OCR. For additional information
regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information
regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c)
(5).
The OCR is available to help you and your organization meet the civil rights requirements that
are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your
organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial
assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
Memorandum Regarding NEPA
NEPA Letter Type
OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
DNA Capacity Enhancement for Backlog Reduction (CEBR) Program provides funding to states
and units of local government with existing crime laboratories to increase the capacity of
publicly funded forensic DNA and DNA database laboratories to process more DNA samples,
thereby helping to reduce the number of forensic DNA and DNA database samples awaiting
analysis and/or prevent a backlog of forensic and database DNA samples.
All recipients of funding under this award must assist the Office of Justice Programs (OJP) in
complying with NEPA and other related federal environmental impact analyses requirements in the
use of grant funds, whether the funds are used directly by the recipient or by a subrecipient or third
party. Accordingly, prior to obligating funds for any of the activities specified below, the grantee
must first ensure compliance with OJP NEPA procedures.
The specified activities requiring environmental analysis are:
(1)New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property(a) listed on or eligible for listing on the National Register of
Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered
species
(3) A renovation that will change the basic prior use of a facility or significantly change its size
(4) Research and technology whose anticipated and future application could be expected to have an
effect on the environment
(5) Implementation of a program involving the use of chemicals (including the
identification seizure or closure of clandestine methamphetamine laboratories)
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by OJP. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. Please be sure to carefully review the grant conditions on your award document, as it may
contain more specific information about environmental compliance.
For more information about NEPA requirements, including which projects may qualify for
categorical exclusions, and the preparation of an environmental review documents, please see
hops://bj a_ojp.gov/national-environmental-policy-act-nepa-guidance.
NEPA Coordinator
First Name Middle Name Last Name
Orbin Terry
Award Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FORT WORTH, CITY OF
DUNS Number
782003727
Street 1 Street 2
200 TEXAS STREET
City State/U.S. Territory
FORT WORTH Texas
Zip/Postal Code Country
76102 United States
County/Parish Province
Award Details
Federal Award Date Award Type
12/3/21 Initial
Award Number Supplement Number
15PBJA-21-GG-03187-DNAX 00
Federal Award Amount Funding Instrument Type
$414,919.00 Grant
Assistance Listing Number Assistance Listings Program Title
16.741
Statutory Authority
Department of Justice Appropriations Act, 2021, Pub. L. 116-260, 134 Stat 1182, 1258.
I have read and understand the information presented in this section of the Federal Award
Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
2021 BJA FY 21 DNA Capacity OJP
Enhancement for Backlog Reduction Program Office
(CEBR) Program BJA
Application Number
GRANT13387935
Grant Manager Name Phone Number
202-598-6489
Kathryn Manning
E-mail Address
Kathryn.Manning@usdoj.gov
.........................................................................................................................................................................................................
Project Title
Performance Period Performance Period End
Start Date Date
10/01/2021 09/30/2023
Budget Period Start Budget Period End Date
Date 09/30/2023
10/01/2021
Project Description
City of Fort Worth
Police Department Crime Laboratory Unit(Crime Lab)
BJA FY 21 DNA Capacity Enhancement and Backlog Reduction (CEBR) Program
Proposal Abstract
The Crime Lab is a multi-disciplinary laboratory that provides forensic services,
including serology and DNA testing, to the Fort Worth Police Department (FWPD) and
the Tarrant County District Attorney's Office. In 2020, the Biology Unit issued reports
on 134 DNA cases which represented 325 DNA samples. The Crime Lab is accredited
by the Texas Forensic Science Commission and ANAB until December 31, 2024.
The City of Fort Worth seeks funding through the BJA FY 21 DNA Capacity
Enhancement for Backlog Reduction Program to enhance services provided by the
FWPD Crime Laboratory. With these funds, the Biology Unit anticipates outsourcing
-230 cases, but the exact number will largely be dependent on how many samples
per case are suitable for DNA testing and the type of testing required on each sample.
A total of$414,919.00 is requested to increase the efficiency of Crime Lab operations
and improve the timeliness of service.
The primary purpose of this project is to improve the capacity and reduce backlogs
and turnaround times of the Biology Unit. Funding is requested for the Crime Lab to
meet the following objectives:
1. Provide funds to outsource evidence to an accredited laboratory to reduce the
number of cases awaiting analysis. Outsourcing will reduce the backlog and
turnaround time.
2. Provide funds to maintain a Property Control Specialist (salary and fringe benefits)
to inventory and transfer cold case evidence to the Property Control Unit for long-term
storage. Recording/inventorying the evidence will reduce delays in locating samples in
storage when a request is made, thereby improving the turnaround time.
I have read and understand the information presented in this section of the Federal Award
Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
I have read and understand the information presented in this section of the Federal Award
Instrument.
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award
Information, Project Information, Financial Information, and Award Conditions.
IM1
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this FY 2021 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this
FY 2021 award supplements funds previously awarded by OJP under the same award number
(e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements
apply with respect to all funds under that award number (regardless of the award date, and
regardless of whether derived from the initial award or a supplemental award) that are
obligated on or after the acceptance date of this FY 2021 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to
OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the
date of submission of the final expenditure report (SF 425), unless a different retention period
applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must
provide access, include performance measurement information, in addition to the financial
records, supporting documents, statistical records, and other pertinent records indicated at 2
C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared
or distributed by OJP that may appear to conflict with, or differ in some way from, the
provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for
clarification.
M2
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -
- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes
of"Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-
funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual
or imminent breach of PH to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach.
'Q3
Required training for Grant Award Administrator and Financial Manager
The Grant Award Administrator and all Financial Managers for this award must have
successfully completed an "OJP financial management and grant administration training" by
120 days after the date of the recipient's acceptance of the award. Successful completion of
such a training on or after January 1, 2019, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award
changes during the period of performance, the new Grant Award Administrator or Financial
Manager must have successfully completed an "OJP financial management and grant
administration training" by 120 calendar days after the date the Entity Administrator enters
updated Grant Award Administrator or Financial Manager information in JustGrants.
Successful completion of such a training on or after January 1, 2019, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant
administration training" for purposes of this condition is available at
https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session
on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the
recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP
to impose additional appropriate conditions on this award.
M4
Safe policing and law enforcement subrecipients
If this award is a discretionary award, the recipient agrees that it will not make any subawards
to State, local, college, or university law enforcement agencies unless such agencies have
been certified by an approved independent credentialing body or have started the certification
process. To become certified, law enforcement agencies must meet two mandatory conditions:
(1) the agency's use of force policies adhere to all applicable federal, state, and local laws; and
(2) the agency's use of force policies prohibit chokeholds except in situations where use of
deadly force is allowed by law. For detailed information on this certification requirement, see
https://cops.usdoj.gov/SafePolicingEO.
IM5
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as
determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly
address outstanding issues from audits required by the Part 200 Uniform Requirements (or by
the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
'Q6
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any
assurances or certifications submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOX)
may determine that it will not enforce, or enforce only in part, one or more requirements
otherwise applicable to the award. Any such exceptions regarding enforcement, including any
such exceptions made during the period of performance, are (or will be during the period of
performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal
Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegaiNotices-AwardRegts.htm), and incorporated by reference into
the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official
accepts all material requirements of the award, and specifically adopts, as if personally
executed by the authorized recipient official, all assurances or certifications submitted by or on
behalf of the recipient that relate to conduct during the period of performance.
Failure to comply with one or more award requirements -- whether a condition set out in full
below, a condition incorporated by reference below, or an assurance or certification related to
conduct during the award period -- may result in OJP taking appropriate action with respect to
the recipient and the award. Among other things, the OJP may withhold award funds, disallow
costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action
as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this
award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false claims
or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by
its terms, that provision shall first be applied with a limited construction so as to give it the
maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid
or-unenforceable, such provision shall be deemed severable from this award.
'Q7
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or
refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and
requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that
pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations
(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title
28-Judicial Administration, Chapter 1, Part 38, under a-CFR "current" data.
IM8
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.
IM9
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
1Q10
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal
grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for
guidance.
Im11
Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use of federal funds for
expenses related to conferences (as that term is defined by DOJ), including the provision of
food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward
Requirements" in the "DOJ Grants Financial Guide").
M12
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness
of work under this award. The data must be provided to OJP in the manner (including within
the timeframes) specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
M13
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law
to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to
use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its
election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs
(MTDC) as defined by the Part 200 Uniform Requirements.
M14
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award
(as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding
announcement (solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award (whether by the recipient, or a subrecipient at
any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before
certain individuals may interact with participating minors. This requirement applies regardless
of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of
suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
1Q15
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making
agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ,
currently or at any time during the course of the period of performance under this award, the
recipient must disclose that fact and certain related information to OJP by email at
OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes
any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient.
The recipient's disclosure must include the following: 1. The federal awarding agency that
currently designates the recipient high risk, 2. The date the recipient was designated high risk,
3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding
agency.
'Q16
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as
posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financiaiguide/DOJ/index.htm), including any updated version that may be
posted during the period of performance. The recipient agrees to comply with the DOJ Grants
Financial Guide.
M17
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients
("subgrantees") to adopt and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this award, and to establish
workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
IM18
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2021)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent
restrictions, including from various "general provisions" in the Consolidated Appropriations Act,
2021, are set out at https://ojp.gov/funding/Explore/FY2lAppropriationsRestrictions.htm, and
are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations-law restriction, the
recipient is to contact OJP for guidance, and may not proceed without the express prior written
approval of OJR
IM19
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the
DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this
award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee
list.
M20
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or
will be funded (in whole or in part) with award funds, the recipient (or any subrecipient)
properly verifies the employment eligibility of the individual who is being hired, consistent with
the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be
involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it
unlawful, in the United States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form 1-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with
this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award
funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and
use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of
the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures,
including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit
the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify
employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
'Q21
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law)
of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award,
to contravene requirements applicable to Standard Form 312 (which relates to classified
information), Form 4414 (which relates to sensitive compartmented information), or any other
form issued by a federal department or agency governing the nondisclosure of classified
information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor
entity that receives funds under this award is or has been requiring its employees or
contractors to execute agreements or statements that prohibit or otherwise restrict (or purport
to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt
written notification to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by that agency.
'Q22
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.
Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled
"Crime Control and Law Enforcement." The reclassification encompassed a number of
statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative
agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
'Q23
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any
tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrincipiesForGrantees-Subgrantees.htm.
'Q24
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements for authorization of any subaward. This condition applies to agreements that --
for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any subaward are posted on the OJP web
site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by
reference here.
M25
Requirements related to System for Award Management and Universal Identifier
Requirements
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable
requirements regarding registration with SAM, as well as maintaining the currency of
information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-
tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that
do not acquire and provide (to the recipient) the unique entity identifier required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are
posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
'Q26
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the
recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support
or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at
any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable
federal statute specifically authorizes certain activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the
recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or employee of
any of them) with respect to the awarding of a federal grant or cooperative agreement,
subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law
apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OJP for guidance, and may not proceed without the express prior written approval of
OJP.
'Q27
Specific post-award approval required to use a noncompetitive approach in any procurement
contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold (currently,
$250,000). This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a procurement "contract" (and therefore does
not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a
procurement contract under an OJP award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific
post-award approval required to use a noncompetitive approach in a procurement contract (if
contract would exceed $250,000)), and are incorporated by reference here.
M28
Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of recipients, subrecipients
("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the
recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in
persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-
Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to terminate award)),
and are incorporated by reference here.
M29
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives
any other award of federal funds during the period of performance for this award, the recipient
promptly must determine whether funds from any of those other federal awards have been, are
being, or are to be used (in whole or in part) for one or more of the identical cost items for
which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so
requested by the DOJ awarding agency, must seek a budget-modification or change-of-
project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of
funding.
M30
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the
DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee,
agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds
under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by--(I) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail
directed to: U.S. Department of Justice, Office of the Inspector General, Investigations
Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530;
and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
'Q31
No research; nonsupplanting of State or local government funds The recipient shall ensure
that none of the funds provided under this award are used for research or statistical projects or
activities as defined by 28 CFR Part 22 or for research as defined by 28 CFR Part 46. Any
questions concerning this provision should be directed to the BJA grant manager for the
award. The recipient shall ensure that Federal funds made available through this award will not
supplant State or local government funds, but instead will be used to increase the amount of
funds that would, in the absence of Federal funds, be available from State or local government
sources for activities funded through this award. The recipient agrees to notify BJA promptly if
the recipient receives new State or local government funding for any of the purposes included
in the approved application for this award.
M32
The recipient agrees to notify BJA promptly upon any significant reduction in the recipient's
estimate of the number of backlogged forensic DNA cases that will be analyzed within twenty-
four months using the funds provided under this fiscal year 2021 award, above and beyond
those that will be analyzed using funds from other sources. If applicable, the recipient agrees
to notify BJA promptly upon any significant reduction in the recipient's estimate of the number
of DNA database samples that will be analyzed, or associated DNA profiles reviewed, within
twenty-four months using the funds provided under this fiscal year 2021 award, above and
beyond those that can be analyzed or reviewed using funds from other sources.
M33
The recipient understands and agrees that, throughout the award period, it must promptly
notify BJA if it either starts or stops charging fees for DNA testing services, or if it revises its
method of allocating fees received for DNA testing services to program income. Notice must
be provided in writing to BJA grant manager for the award within ten (10) business days of
implementation of the change.
M34
Absent prior express written approval from BJA, rates for any lodging charged to the award
may not exceed the posted GSA rate for the location. (If the recipient opts to obtain lodging at
a higher rate, the cost differential, including associated taxes, may not be charged to the
award.)
M35
The recipient shall submit semiannual performance reports. Performance reports shall be
submitted within 30 days after the end of the reporting periods, which are June 30 and
December 31, for the life of the award. These reports will be submitted to the Office of Justice
Programs, on-line through the Internet at https://justgrants.usdoj.gov
'Q36
Performance measurement information and data reporting The award recipient agrees to
report semi-annual and final report performance measurement information and data, along
with supporting documentation, according to the instructions specified in the BJA FY 2021
DNA Capacity Enhancement for Backlog Reduction Program and at https://ojpsso.ojp.gov (the
performance measurement internet site), or any superseding guidance communicated by OJP.
These performance measurement information and data will be submitted to the Office of
Justice Programs, on-line through the Internet at https://ojpsso.ojp.gov/. Reported information
and data should be complete, accurate, and timely. For the purposes of performance
measurement data reporting, a backlogged forensic biology/DNA case is defined as a forensic
biology/DNA case that has not been completed within 30 days of receipt in the laboratory; a
backlogged DNA database sample is defined as a DNA database sample that has not been
completed within 30 days of receipt in the laboratory. If the recipient uses award funds for
procurement contracts to private accredited DNA laboratories for analysis of forensic DNA
casework samples or DNA database samples, the recipient agrees to take any necessary
steps to ensure that reports of such procurement contract expenditures (with respect to the
recipient and any subrecipient) are fully supportable by documentation and consistent with
expenditures as reported on quarterly financial status reports the recipient submits to OJP. The
recipient shall ensure that all required performance measurement information and data are
collected throughout the award period.
M37
Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality
requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use,
and revelation of data or information. The recipient further agrees, as a condition of award
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part
22 and, in particular, 28 C.F.R. 22.23.
'Q38
The recipient agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requests, including, but not limited to, the provision of any
information required for the assessment or evaluation of any activities within this project.
M39
The recipient agrees to submit to BJA for review and approval any curricula, training materials,
proposed publications, reports, or any other written materials that will be published, including
web-based materials and web site content, through funds from this grant at least thirty (30)
working days prior to the targeted dissemination date. Any written, visual, or audio
publications, with the exception of press releases, whether published at the grantee's or
government's expense, shall contain the following statements: "This project was supported by
Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of
Justice Assistance is a component of the Department of Justice's Office of Justice Programs,
which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office
of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the
SMART Office. Points of view or opinions in this document are those of the author and do not
necessarily represent the official position or policies of the U.S. Department of Justice." The
current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and
publication activities.
M40
The recipient shall transmit to the BJA grant manager copies of all official award-related press
releases at least ten (10) working days prior to public release. Advance notice permits time for
coordination of release of information by BJA where appropriate and to respond to press or
public inquiries.
'Q41
Pursuant to 28 C.F.R. Part 18, OJP may suspend or terminate funding under this award before
the completion of the project funded by this award, for the recipient's failure to comply with
these award conditions or with the project's goals, plans and methodology set forth in the
approved application. In the case of suspension, the recipient will be unable to draw down
funds until OJP determines that the recipient is in compliance.
M42
Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable
license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in
part, including in connection with derivative works), for Federal purposes: (1) any work subject
to copyright developed under an award or subaward (at any tier); and (2) any rights of
copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or
otherwise use the data first produced under any such award or subaward; and (2) authorize
others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data"
includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights
in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to
ensure that the provisions of this condition are included in any subaward (at any tier) under
this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and
subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the
Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses
to accept terms affording the Government such rights, the recipient shall promptly bring such
refusal to the attention of the OJP program manager for the award and not proceed with the
agreement in question without further authorization from the OJP program office.
M43
The Project Director and/or any other key program personnel designated in the application
shall be replaced only for compelling reasons. Successors to key personnel must be approved
by OJP, and such approval is contingent upon submission of appropriate information,
including, but not limited to, a resume. Changes in program personnel, other than key
personnel, require only notification to OJP and submission of resumes, unless otherwise
designated in the award document.
M44
Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of$650 per
day. A detailed justification must be submitted to and approved by the OJP program office prior
to obligation or expenditure of such funds.
M45
Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary
plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the
maximum annual salary payable to a member of the federal government's Senior Executive
Service (SES) at an agency with a Certified SES Performance Appraisal System for that year.
(An award recipient may compensate an employee at a higher rate, provided the amount in
excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an
individual basis at the discretion of the OJP official indicated in the program announcement
under which this award is made.
'M46
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards
("subgrants") of$30,000 or more and, in certain circumstances, to report the names and total
compensation of the five most highly compensated executives of the recipient and first-tier
subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations,
which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),
are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award
condition: Reporting Subawards and Executive Compensation), and are incorporated by
reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than
$30,000, or (2) an award made to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in
his or her name).
'Q47
The recipient understands that, in accepting this award, the Authorized Representative
declares and certifies, among other things, that he or she possesses the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or
adopts) all material requirements that relate to conduct throughout the period of performance
under this award. The recipient further understands, and agrees, that it will not assign anyone
to the role of Authorized Representative during the period of performance under the award
without first ensuring that the individual has the requisite legal authority.
'M48
Recipient may not obligate, expend, or drawdown funds until the Bureau of Justice Assistance,
Office of Justice Programs has reviewed and approved the Budget Narrative portion of the
application and has issued an Award Condition Modification (ACM) informing the recipient of
the approval.
'Q49
The award recipient agrees to participate in a data collection process measuring program
outputs and outcomes. The data elements for this process will be outlined by the Office of
Justice Programs.
M50
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal
Financial Report) to OJP in JustGrants, no later than the deadlines set out in the DOJ
Financial Guide and the JustGrants guidance (typically 30 days after the end of each calendar
quarter). Delinquent reports may lead to funds being frozen and other remedies.
Load More
I have read and understand the information presented in this section of the Federal Award
Instrument.
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to
Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I
have authority to make this declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant,
to the best of my knowledge and belief, that the following are true as of the date of
this award acceptance: (1) 1 have conducted or there was conducted (including by
applicant's legal counsel as appropriate and made available to me) a diligent review
of all terms and conditions of, and all supporting materials submitted in connection
with, this award, including any assurances and certifications (including anything
submitted in connection therewith by a person on behalf of the applicant before,
after, or at the time of the application submission and any materials that accompany
this acceptance and certification); and (2) 1 have the legal authority to accept this
award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and
the applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to
this declaration and certification, DOJ will rely upon this declaration and certification
as a material representation; and (2) 1 understand that any materially false, fictitious,
or fraudulent information or statement in this declaration and certification (or
concealment or omission of a material fact as to either) may be the subject of
criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34
U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil
penalties and administrative remedies under the federal False Claims Act (including
under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise.
Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Acting Assistant Attorney Amy Solomon 11/18/21 8:53 AM
General
Authorized Representative
WJ Declaration and Certification
Entity Acceptance
Title of Authorized Entity Official
Deputy City Manager
Name of Authorized Entity Official
Jesus Chapa
Signed Date And Time
12/16/2021 12:09 PM
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ,e=:,cnaoa otcn,
Jesus J. Chapa
Deputy City Manager
Date: Dec 27,2021
APPROVAL RECOMMENDED:
���ea�
By: Ne,Noakes(Dec 19,202107:29 CST)
Neil Noakes
Chief of Police
Date: Dec 19,2021
APPROVED AS TO FORM
AND LEGALITY:
By: �
Taylor Paris
Assistant City Attorney
Contract Authorization:
M&C: _21-0439
Date Approved: 6/22/2021 O�oFORr000. �aa
o0 oO'p��
0
0 04�
ATTEST: P v o 0 Z
0
r 7�1l1G��G If GODG�GIGG 0�*> :00 00��00 �
By: Jannette S.Goodall(Dec 28,202107:35 CST) /1 00 �0 .d
Jannette Goodall �4�nEXo-.o '
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Angela Miller
Angela Miller OFFICIAL RECORD
Grants Specialist CITY SECRETARY
FT. WORTH, TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FTTIi
DATE: 6/22/2021 REFERENCE NO.: **M&C 21-0439 LOG NAME: 35DNA CEBR
PROGRAM FY2021
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Application for, and Acceptance of, if Awarded, the DNA Capacity
Enhancement for Backlog Reduction Program Grant Fiscal Year 2021 from the United
States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance in
an Amount Up to $650,000.00, Authorize Execution of a Grant Agreement with the United
States Department of Justice, and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize application for, and acceptance of, if awarded, the DNA Capacity Enhancement for
Backlog Reduction Program Grant Fiscal Year 2021 from the United States Department of
Justice, Office of Justice Programs, Bureau of Justice Assistance in an amount up to
$650,000.00;
2. Authorize execution of a grant agreement with the United States Department of Justice,
Office of Justice Programs and Bureau of Justice Assistance; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating Federal Fund, subject to receipt of the grant, in an amount up
to $650,000.00, for the purpose of the DNA Capacity Enhancement for Backlog Reduction
Program Grant Fiscal Year 2021.
DISCUSSION:
The overarching goal of the United States Department of Justice DNA Capacity Enhancement
for Backlog Reduction Grant Program (Program) is to assist eligible states and units of local
government with existing crime laboratories or laboratory systems to increase the capacity of publicly
funded forensic DNA and DNA databases laboratories to process more DNA samples, thereby
helping to reduce the number of forensic DNA and DNA database samples awaiting analysis and/or
prevent a backlog of forensic and database DNA samples.
The Fort Worth Police Department Crime Laboratory will apply for program funding in an amount up
to $650,000.00 in eligible grant expenses including but not limited to personnel, supplies, equipment,
or contractual services.
Matching funds are not required under the grant. The funding type is reimbursable.
Indirect costs are an allowable budget category in the grant. The budget will include indirect costs if
applicable.
The grant will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, receipt of the
grant and adoption of the attached appropriation ordinance, funds will be available in the current
operating budget, as appropriated, in the Grants Operating Federal Fund. The Police Department
(and Financial Management Services) will be responsible for the collection and deposit of funds due
to the City. Prior to an expenditure being incurred, the Police Department has the responsibility to
validate the availability of funds. This is a reimbursement grant.
file:///C:[Users/millera/AppData/Local/Temp/610HWT4U.htm 7/13/2021
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2) ��
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Neil Noakes (4212)
Additional Information Contact: Angela Miller(4441)
ATTACHMENTS
35DNA CEBR PROGRAM FY2021 A021 Rec3.docx
file:///C:[Users/millera/AppData/Local/Temp/610HWT4U.htm 7/13/2021
FORTWORTH.
DOCUMENT APPROVAL / CORRECTION FORM
TO: Angela Miller
DEPT: Police Department
DATE: December 14, 2021
SUBJECT: US DEPT. OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, FY 2021 DNA CAPACITY
ENHANCEMENT AND BACKLOG REDUCTION PROGRAM GRANT AWARD ACCEPTANCE
TITLE OF DOCUMENT(S): FY 2021 DNA Capacity Enhancement and Backlog Reduction Program Grant
Award Acceptance
X APPROVED FOR SIGNATURE — The Document has been reviewed and approved for signature
conditioned on the department ensuring compliance on the statutes and processes as laid out in the application
of the grant documents, specifically, the EEO Program requirements.
RETURN TO DEPARTMENT —The above referenced document(s) are being returned to your
department for corrections. Please see comments below.
COMMENTS:
The terms do not present any legal concerns, but do require the department to comply with many different
statutes and processes. Acceptance requires that specific assurances and certifications regarding training
requirements, lobbying, confidentiality, discrimination, hiring, drug free workplace requirements, and other
matters. Requirements appear to be the same as past requirements. Please ensure that the department is in
compliance with the statutes and processes. If there are any questions, please let me know.
Please send the original copies for signature once they are received from the vendor.
By: A L_4=
Nicco Arias, Assistant City Attorney
REQUIRED SIGNATURES ON DOCUMENT(S)
X VENDOR
X DEPARTMENT DIRECTOR
X ASSISTANT CITY ATTORNEY
X ASSISTANT CITY MANAGER
X CITY SECRETARY
OFFICE OF THE CITY ATTORNEY
The City of Fort Worth*200 Texas Street,Third Floor*Fort Worth, Texas 76102
817-392-7600*Fax 817-392-8359
X CONTRACT MANAGER
OFFICE OF THE CITY ATTORNEY
The City of Fort Worth * 1000 Throckmorton Street*Fort Worth,Texas 76102
817-392-7600*Fax 817-392-8359