HomeMy WebLinkAboutOrdinance 25222-11-2021 ORDINANCE NO.25222-11-2021
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS CAPITAL PROJECTS FEDERAL FUND,
TRANSFERRED FROM THE GRANTS OPERATING FEDERAL FUND, IN THE
AMOUNT OF $15000,000.00 $6,400,000.00 FOR THE PURPOSE OF FUNDING
THE CITY HALL MOVE 100 ENERGY WAY PROJECT(CITY PROJECT 103133),
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2021-2022 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants
Capital Projects Federal Fund, transferred from the Grants Operating Federal Fund, in the amount of
$15,000,000.00$6,400,000.00 for the purpose of funding the City Hall Move 100 Energy Way Project(City
Project No. 103133).
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25073-09-2021 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
I-,,(A' S 60a���
Lannette S.Goodall(Dec 28,202113:25 CST)
Assistant City Attorney Jannette S.Goodall
OkFQR7.
ADOPTED AND EFFECTIVE:November 30,2021 (�
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MAYOR AND COUNCIL COMMUNICATION MAP
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FO RT WO RT H o ti_ �.
Copyright 2021 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. This product is for
informational purposes and may not have been prepared for or be suitable for legal, engineering,or surveying purposes.
It does not represent an on-the-ground survey and represents only the approximate relative location of property
boundaries. The City of Fort Worth takes no responsibility for the accuracy of said data.
' FORTWORTH.
• Maid
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1 Council Chambers Building $16,737,600
2 Floor Buildouts and Improvements $35,434,788
3 Parking Structure Addition $19,230,000
4 ITS, AV, and Security Elements $12,135,000
5 Building Infrastructure and Major Maintenance 2,328,500
6 Furniture, Fixtures, Equipment and Moving Costs $10,500,000
Subtotal $96,366,783
7 Contingency (15%) $14,643,158
8 Building Purchase and Purchase Support Services $69,500,000
L_ Total Program $180,508,945
*Item 2 Includes:
7 full floor renovations to accommodate higher occupancy and flexible working
2 half floor renovations and full floor designs to accommodate higher occupancy and eventual expansion by City
3 "as is"floors with layouts compatible with select City departments to reduce cost
3 common use floors with minimal structural updates and slated aesthetic updates
1 i
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• After review of the overall planning ROM budget
2021 A Tax Notes $ 100,000,000 point, the following funding sources have been is
ARPA $ 15,000,000
PEG (Public, Educational, and Governmental Broadcast) $ 8,500,000 2021 A Tax Notes:
Operational $ 2,000,000 & Council Chambers New Build
Unfunded* (Proposed Debt Issuance) $ 55,502,533
• Building Physical Security
• Building Infrastructure Updates
Potential
Original Building Purchase
City Owned Building Sales $ 19,400,000
•
Future City Hall Lease Revenue (5 year total) $ 15,000,000
City Leased Space Cost Reduction (5 year total) $ 5,500,050 ARPA (Technology For City Buildings)
Other City Owned Building Maintenance Cost Reduction (5 year total) $ 5,000,000 Building ITS, Network, and IT Security l
• Building AV and Video Conferencing UK
• PEG (Public, Educational, and Governmental
• • .• - • : • Date. Meeting Broadcast IT, AV, and Infrastru
First Council Meeting in Closed Circuit Broadcast Support
February 2022
Target:Week of • Operational
February 28, 2022 • Physical Moves and Support
,e Bids and Award Tax Note Sale
Alternative: Week of • Unfunded
March 7, 2022
arget:Week of April 4, Building Floor Renovations for City Gro
2022 0 Public Service One Stop Shop Floor
Alternative: Week of Parking Garage Augmentation to Accon
pril 11, 2022
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 11/30/21 M&C FILE NUMBER: M&C 21-0935
LOG NAME: 21ARPA AND PEG FUNDING-FUTURE CITY HALL
SUBJECT
(ALL) Approve Allocation of Up to$15,000,000.00$6,400,000.00 in American Rescue Plan Act Funding and $8,500,000.00 in Cable Public,
Educational, and Governmental Funds for Future City Hall and Council Chamber Improvements,Adopt Attached Appropriation Ordinances and
Amend the FiscalYears 2022-2026 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the allocation of up to$45,000,000.00$6,400,000.00 from the American Rescue Plan Act, Subtitle M (Coronavirus State and
Local Fiscal Recovery Funds)for a transfer to the Grants Capital Projects Federal Fund for the Future City Hall project(Original M&C 20-
0910)for purchase of information technology,security technology,and audio/video equipment to support collaboration of City services to
better servethe needs of Fort Worth residents in their development,permitting,and related needs with the City;
2. Approve the allocation of up to$8,500,000.00 from Public, Educational,and Governmental(PEG)dollars previously received from cable
companies for use in the Future City Hall project(Original M&C 20-0910)for purchase of information technology and audio/video
equipment and supporting infrastructure to facilitate cablecasting from the new City Hall and Council Chamber;
3. Adopt the attached ordinance adjusting receipts and appropriations in the General Capital Projects Fund by(i)decreasing receipts and
appropriations(A)by$668,758.46 in the Public Education and Government project(City Project No. 100536),and(B)by$300,000.00 in the
Public Education and Government programmable project(City Project No. P00023)and (ii)increasing recipts and appropriations for a
transfer to the Cable TV Public Education,Governmental Fund by$968,758.46 for the New City Hall project;
4. Adopt the attached ordinance adjusting estimated receipts and appropriations in the Cable TV Public, Educational, Governmental Fund by a
total of$8,500,000.00, consisting of:
(i) increasing estimated receipts and appropriations in the City Hall Move 100 Energy Way project(City Project No. 103133)
by$968,758.46,transferred from the General Capital Projects Fund;
(ii)(A)decreasing estimated receipts and appropriations in the Public Education and Government programmable project(City
Project No. P00023) by$772,431.97;
(ii)(B)increasing estimated receipts and appropriations in the City Hall Move 100 Energy Way project(City Project No. 103133)
by$772,431.97;
(iii)(A)decreasing estimated receipts and appropriations in the NCH Council Chambers Media project(City Project No. 103660)
by$1,000,000.00;
(iii)(B)increasing estimated receipts and appropriations in the City Hall Move 100 Energy Way project(City Project No. 103133)
by$1,000,000.00;and
(iv)increasing estimated receipts and appropriations in the City Hall Move 100 Energy Way project(City Project No. 103133)by
$5,758,809.57 from available funds.
5. Adopt attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Projects Federal Fund,
transferred from the Grants Operating Federal Fund, in the amount of$15,000,000.00$6,400,000.00 for the purpose of funding the City
Hall Move 100 Energy Way project(City Project No. 103133);and
6. Amend the Fiscal Years 2022-2026 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and City Council Communications(M&C)is to allocate funding for information technology and audio/visual
improvements for the New City Hall project(City Hall Move 100 Energy Way project(City Project No. 103133)).
Staff recommends allocating up to$16,000,000.00�6,400,000.00 from the American Rescue Plan Act(ARPA), Subtitle M(Coronavirus State
and Local FiscalRecovery Funds)for a transfer to the Grants Capital Projects Federal Fund and appropriating and reappropriating a total of
$8,500,000.00 in public,educational,and governmental(PEG)funding previously received from cable companies.
Use of the ARPA dollars would be focused on the purchase of information technology, security technology, and audio/video(AV)equipment to
provide facility security and to improve service to Fort Worth residents in their development, permitting, and related needs. The PEG dollars would
be expended for information technology and AV equipment and supporting infrastructure to facilitate cablecasting meetings and other events from
the new City Hall and Council Chambers.
On December 15th,2020,the City Council authorized the acquisition of the former Pier 1 building, located at 100 Energy Way, for use as the future
City Hall(M&C 20-0910). On June 22, 2021,the City Council authorized execution of Amendment No. 1 to the professional services agreement
with the Athenian Group, LLC,form ulti-year project management services associated with the relocation of City Hall to 100 Energy Way(M&C 21-
0429). The Athenian Group, LLC has conducted detailed assessment of the departments and functions associated with the relocation.They have
provided a written program and illustrated diagrams to make recommendations regarding what departments would move and where they would be
located at the future City Hall.
On August 12th,2021,the Athenian Group and the Property Management Department issued a Request for Qualifications, to select an architect
and engineering team to provide design and construction administration services for the construction required to remodel 100 Energy Way and
make it suitable for use as Fort Worth's City Hall. Statements of Qualifications(SOQs)were due September 9th,2021. The City received 11
SOQs from qualified architectural firms.The selection committee included representatives from the City Manager's Office, City Hall Steering
Committee, Property Management Department,Diversity, Inclusion Business Equity Office,and the Athenian Group.After reviewing the SOQs,the
committee met on September 17th,2021,to selected 4 of the 11 firms for interviews based on their rankings in a qualifying matrix. The interviews
took place September 24th, 2021. On November 30th,the City selection panel recommended BOKA Powell, LLC for this authorization for
Architecture and Engineering services.
Estimated Costs:
The overall budget for the project is as follows, inclusive of project management and design fees:
PROJECT COST AMOUNT
Council Chambers New Construction $16,737,500.00
Floor Buildouts and Improvements $35,434,788.00�
Parking Structure Addition $19,230,000.60
ITS,AV,and Security Elements $12,135,000.00
Building Infrastructure and Major Maintenance $27328,500.001
Furniture, Fixtures,Equipment and Moving Costs1l $10,500,000.00
Project Contingency $14,643,158.00
Original Building Purchase $69,500,000.00
Total Project Cost Fsl8o,
508,945.00
Waiver of Building Permit Fees-In accordance with the City Code of Ordinances, Part Il, Chapter 7-1 Fort Worth Building Administrative Code,
Section 109.2.1, Exception 2;"Work by non-City personnel on property under the control of the City of Fort Worth shall be exempt from the permit
fees only if the work is for action under a contract that will be or has been approved by City Council with notes in the contract packages stating the
fee is waived."
Proposed Funding Sources:
The below represents the proposed funding sources for the aforementioned budget:
FUNDING SOURCE TOTAL
2021 A Tax Notes 11$ 100,000,000.00
ARPA [:t6
�000,00040
400 000.00
PEG(Public, Educational,and Governmental Broadcast) $ 8,500,000.00
Operational $ 2,000,000.00
Unfunded*(Proposed Debt Issuance) 533 00
$64.102.533.00
The ARPA Funds listed above are intended to be used for the below items in alignment with the City's definition of acceptable use:
• Building ITS design,procurement, installation,and commissioning
• Building Security related technology design,procurement, installation,testing, and commissioning
• Building Audio Visual and video conferencing design of unified solution, procurement, installation,testing,and commissioning
The PEG Funds listed above are intended to be used for the below items in alignment with the City's definition of acceptable use:
• Design,procurement,installation,testing,and commissioning of IT systems enabling public,educational,and governmental cablecast and
broadcast programming
• Design,procurement,installation,testing,and commissioning of Audio Visual and Production Control systems enabling public, educational,
and governmental cablecast and broadcast programming
• Design,procurement,installation,testing,and commissioning of infrastructure critical to cablecast and broadcast production for enabling
public,educational,and governmental broadcast programming
• Enabling and support of closed circuit broadcast within the council chambers, overflow areas, and remainder of Future City Hall building
To provide the$8,500,000.00 in funding in the New City Hall project of the Cable TV Public, Educational,Governmental Fund,this M&C and the
associated ordinances return previously allocated PEG funds from the General Capital Projects Fund,reallocate funding from a programmable
project, and appropriate fund balance.
Funding for this project was not included in the FY2022-2026 Capital Improvement Program.The action in this M&C will amend the FY2022-2026
Capital Improvement Program as approved in connection with Ordinance 25073-09-2021.
ALLOCATION OF ARPA SUBTITLE M FUNDING
ARPA allows local governments to designate a portion of the funds they receive to replace revenue lost as a result of the COVID-19 public health
emergency,with such funds eligible to be used for the provision of government services. (Section 603(c)(1)(C)of Title VI of the Social Security Act,
added by ARPA). Treasury guidance construing the revenue recovery provision indicates such funds can generally be used for any purpose for
which a city could use its own funds,subject to certain narrow exceptions that are not applicable here.
The Future City Hall project assists in the on-going recovery effort to strengthen the economic health of the City and is also a project forwhich other
City funds could be expended, meaning it is an eligible use of revenue recovery dollars. Therefore, it was determined to be a qualified priority by
City Management for ARPA funding as approved by the City Council.
The ARPA funding must be committed by the end of March 2022 and spent by the end of 2026. Staff foresees no issues with this project
meeting that timeline.
The following chart reflects the current status for allocation of the City's ARPA funding under Subtitle M,including all M&Cs on the November 30,
2021 Council Agenda:
M&Cs
Total CFW ARPA $173,745,090.00 21-0445 362021 AMERICAN RESCUE
Subtitle M Funding PLAN
Allocations
Approved To- $ 6,000,000.00 21-0794 25ARPA-VFW-TDG
Date
Allocations
Approved To- $ 1,000,000.00 21-0805 13ARPA-ADMINISTRATION
Date
Allocations 21-0810 17ARPA ALLOCATIONS
Approved To- $ 4,245,533.42 EVANS & ROSEDALE
Date REDEVELOPMENT
Allocations 21-0809 17ARPA ALLOCATION CDFI
Approved To- $ 3,000,000.00 FRIENDLYAMERICA
Date
Allocations 21-0811 17ARPA ALLOCATIONS TO
Approved To- $ 2,400,000,00 UNTHSC TECHSTARS
Date
Allocations 21-0814 19ARPA ALLOCATIONS TO
Approved To- $ 10,100,000.00 HOUSING AND HUMAN SERVICES
Date PROJECTS
Allocations 21-0820 25ARPA-WRMC MURAL
Approved To- $ 300,000.00 PLAQUES
Date
Pending $ 8,000,000.00 23ARPA-VACCINATIONS AND
Allocation TESTING
Pending Allocation $ 4,560,000.00 25ARPA- PED_CAPITAL_RESTORE
21ARPA-FWCC EXPANSION
Pending Allocation $ 52,000,000.00 FUNDING & PROJECT
MANAGEMENT
Pending Allocation $-a-5;-9A0,A80-08
21 FUTURE CITY HALL ARPA AND
$6,400,000,00 PEG FUNDING(This M&C)
Remaining
Unallocated $67,1139,556.59
Balance $75,739,556.58
The new City Hall is to be located in COUNCIL DISTRICT 9 butwill benefit ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION I CERTIFICATION:
The Director of Finance certifies that funds are available in the Grants Operating Federal Fund, General Capital Projects Fund and Cable TV PEG
Fund,and upon approval of the above recommendations and adoption of the attached appropriation ordinances funds will be available in
the Cable TV PEG and Grants Cap Projects Federal Fund for the City Hall Move 100 Energy Way project. Prior to an expenditure being incurred,
the Planning and Data Analytics Department has the responsibility of verifying the availability of funds. Grant funds will be transferred to the Grants
Cap Projects Federal Fund for the project on a reimbursement basis.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Steve Cooke 5134
Additional Information Contact: Brian Glass 8088
Tanyan Farley 713-839-5978
Expedited