HomeMy WebLinkAboutContract 57023 CSC No.57023
FORT WORTKO
SOLE SOURCE AGREEMENT
Concept Development Corporation
This SOLE SOURCE AGREEMENT ("Agreement") is made and entered into by and between
the CITY OF FORT WORTH("City"), a Texas home rule municipal corporation,acting by and through
its duly authorized Assistant City Manager, and Concept Development ("Vendor"), a Corporation and
acting by and through its duly authorized representative, each individually referred to as a "party" and
collectively referred to as the "parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
I. This Vendor Services Agreement;
2. Exhibit A— Scope of Services or Goods;
3. Exhibit B—Price Schedule;
4. Exhibit C— Sole Source Exemption
5. Exhibit D—Verification of Signature Authority Form.
6. Exhibit E— Conflict of Interest Questionnaire.
Exhibits A, B, C, D, and E which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes.In the event of any conflict between the terms and conditions of Exhibits A,B,
C, D, or E and the terms and conditions set forth in the body of this Agreement, the terms and conditions
of this Agreement shall control.
I. Scope of Services.Purchase accessory items to enhance the capability of Carbon Fire
Disruptors used by the bomb squad to remotely open IED devices and packages. ("Services"),which
are set forth in more detail in Exhibit"A,"attached hereto and incorporated herein for all purposes.
2. Term. This Agreement begins on the date signed by the Assistant City Manager
("Effective Date") and expires on year after("Expiration Date"), unless terminated earlier in accordance
with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions, for up to 3 (three) one-year renewal option(s) (each a
"Renewal Term").
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit `B," which is attached hereto and incorporated herein for all purposes. Total
compensation under this Agreement will not exceed Fourteen Thousand and One Hundred and Twenty
Dollars ($14, 000 .00). Vendor will not perform any additional services or bill for expenses incurred for
City not specified by this Agreement unless City requests and approves in writing the additional costs for
such services.City will not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
OFFICIAL RECORD
Sole Source Agreement—Concept Development CITY SECRETARY
Corporation
FT. WORTH, TX
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days' written notice of termination.
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement will terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date, City will pay Vendor for services actually rendered up to
the effective date of termination and Vendor will continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor will provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor will return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it will treat all information provided to it by City ("City Information") as confidential
and will not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City will promptly notify Vendor.It will be the responsibility of Vendor to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.4 Unauthorized Access.Vendor must store and maintain City Information in a secure
manner and will not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way. Vendor must notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor will, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and will fully cooperate
with City to protect such City Information from further unauthorized disclosure.
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6. Ri0t to Audit. Vendor agrees that City will,until the expiration of three (3)years after
final payment under this Agreement,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City will have access during
normal working hours to all necessary Vendor facilities and will be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor will have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees, Vendors, and subcontractors. Vendor acknowledges that the doctrine of respondeat superior
will not apply as between City,its officers,agents,servants and employees,and Vendor,its officers,agents,
employees, servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City will in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees, contractors, or subcontractors. Neither Vendor, nor any officers,
agents, servants, employees, contractors, or subcontractors of Vendor will be entitled to any employment
benefits from City.Vendor will be responsible and liable for any and all payment and reporting of taxes on
behalf of itself,and any of its officers,agents, servants,employees,contractors,or contractors.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTSAND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTYDAMAGE OR LOSS(INCL UDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR,ITS OFFICERS,
AGENTS,SERVANTS,EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
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arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend, settle or pay will not apply if
City modifies or misuses the software and/or documentation. So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City will have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City will have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however,Vendor will fully participate and cooperate
with City in defense of such claim or action.City agrees to give Vendor timely written notice
of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses will not
eliminate Vendor's duty to indemnify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor will, at its own expense and as City's sole remedy, either: (a) procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible,and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee will execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor will be liable for all obligations of Vendor under this Agreement prior to the effective date
of the assignment.
9.2 Subcontract. If City grants consent to a subcontract,the subcontractor will execute
a written agreement with Vendor referencing this Agreement under which subcontractor agrees to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor must provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any Services pursuant to this Agreement:
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10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or
representatives in the course of providing Services under this Agreement. "Any
vehicle"will be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the Services are being performed
Employers' liability
$100,000- Bodily Injury by accident;each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage must be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must
name City as an additional insured thereon, as its interests may appear. The term
City includes its employees,officers,officials,agents,and volunteers in respect to
the contracted services.
(b) The workers' compensation policy must include a Waiver of Subrogation
(Right of Recovery)in favor of City.
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(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage must be provided to City. Ten (10) days' notice will be
acceptable in the event of non-payment of premium.Notice must be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance
documentation will not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance will be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it will comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances,rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
contractors,subcontractors,and successors in interest,as part of the consideration herein,agrees that in the
performance of Vendor's duties and obligations hereunder, it will not discriminate in the treatment or
employment of any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM
ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY VENDOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS,
SUBCONTRACTORS, OR SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME
SUCH LIABILITY AND TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS
FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement will be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Concept Development Corporation.
Attn: Assistant City Manager 16611 E. Laser Drive
200 Texas Street Fountain Hills,AZ 85268
Fort Worth,TX 76102-6314
Facsimile: (817) 392-8654 Facsimile: 480-836-4436
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With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision will not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein does not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governine Law/Venue. This Agreement will be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement, venue for such action will lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions will not in any way be
affected or impaired.
19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective
duties and obligations as set forth in this Agreement,but will not be held liable for any delay or omission
in performance due to force majeure or other causes beyond their reasonable control, including, but not
limited to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public
enemy; fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action
or inaction; orders of government; material or labor restrictions by any governmental authority;
transportation problems;restraints or prohibitions by any court,board,department,commission,or agency
of the United States or of any States;civil disturbances;other national or regional emergencies;or any other
similar cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively, "Force Majeure Event"). The performance of any such obligation is
suspended during the period of, and only to the extent of, such prevention or hindrance, provided the
affected Party provides notice of the Force Majeure Event, and an explanation as to how it prevents or
hinders the Party's performance, as soon as reasonably possible after the occurrence of the Force Majeure
Event,with the reasonableness of such notice to be determined by the City in its sole discretion.The notice
required by this section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only,will not be deemed a part of this Agreement,and are not intended to define or limit the scope
of any provision of this Agreement.
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21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party will not be employed in the interpretation of this
Agreement or Exhibits A,B,and C.
22. Amendments/Modifications/Extensions. No amendment, modification, or extension
of this Agreement will be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart will,for all purposes,be deemed an original,but all such counterparts will together constitute
one and the same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30)days from the date that the services are completed. In such event, at Vendor's
option, Vendor will either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor must adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services.VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM
ANY PENALTIES,LIABILITIES,OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH
BY VENDOR, VENDOR'S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR
AGENTS.City,upon written notice to Vendor,will have the right to immediately terminate this Agreement
for violations of this provision by Vendor.
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports,
work papers,procedures,guides, and documentation that are created,published, displayed,or produced in
conjunction with the services provided under this Agreement(collectively, 'Work Product"). Further,City
will be the sole and exclusive owner of all copyright,patent, trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product will inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product will be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right,title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due,or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This
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Agreement and any amendment hereto,may be executed by any authorized representative of Vendor.Each
party is fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2271 of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1) does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company"has the meanings ascribed to those terms in Section 2271 of the Texas Government Code.
By signing this Agreement,Vendor certifies that Vendor's signature provides written verification to
the City that Vendor: (1) does not boycott Israel; and (2)will not boycott Israel during the term of
the Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that, in
accordance with Chapter 2274 of the Texas Government Code, as added by Acts 2021, 87th Leg., R.S.,
S.B. 13, § 2, the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10
or more full-time employees unless the contract contains a written verification from the company that it:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the
contract. The terms "boycott energy company" and"company"have the meaning ascribed to those terms
by Chapter 2274 of the Texas Government Code,as added by Acts 2021, 87th Leg.,R.S., S.B. 13, § 2. To
the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement,Vendor certifies that Vendor's signature provides written verification to the City that Vendor:
(1) does not boycott energy companies; and(2)will not boycott energy companies during the term of this
Agreement.
31. Prohibition on Discrimination Against Firearm and Ammunition Industries.Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code,as added
by Acts 2021, 87th Leg.,R.S., S.B. 19, § 1,the City is prohibited from entering into a contract for goods or
services that has a value of$100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity"
and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas
Government Code, as added by Acts 2021, 87th Leg., R.S., S.B. 19, § 1. To the extent that Chapter 2274
of the Government Code is applicable to this Agreement,by signing this Agreement, Vendor certifies that
Vendor's signature provides written verification to the City that Vendor:(1)does not have a practice,policy,
guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will
not discriminate against a firearm entity or firearm trade association during the term of this Agreement.
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32. Electronic Signatures. This Agreement may be executed by electronic signature, which
will be considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, "electronic signature"means electronically scanned and transmitted versions
(e.g.via pdf file or facsimile transmission)of an original signature,or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement,including all attachments and exhibits,contains
the entire understanding and agreement between City and Vendor,their assigns and successors in interest,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby
declared null and void to the extent in conflict with any provision of this Agreement.
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(Signature Page to Follow)
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of"AAI
this contract,including ensuring all performance and
By:Valerie Washington(Jan 20,202215:26CST)
Name: Valerie Washington reporting requirements.
Title: Assistant City Manager
Date: Jan 20, 2022 20 Q%J
By: JaJa mein(Jan 20,202214:06 CST)
Name: James Horton
APPROVAL RECOMMENDED: Title: Fire Captain
APPROVED AS TO FORM AND
LEGALITY:
By: J s Davis(Jan 20,2022 14:07 CST)
Name: Jim Davis oaq�FORT��a
Title:' Fire Chief OF°°°°°°°-0,
l�ol
o °o��d By:
ATTEST: �v0 S=d Name: Christopher Austria
° °
Pad o° o* Title: Assistant City Attorney
nEnpS�ga
yannette S. Goodall CONTRACT AUTHORIZATION:
By:'Jannette S.Goodall(Jan 20,202216:36 CST) - M&C• N/A
Name: Jannette Goodall Form 1295• N/A
Title: City Secretary
VENDOR:
Concept Development, Corporation
By: /X
Name: A-Nb""ar—
Title: A&"'r
Date: 2 v TA A- Zo 22
OFFICIAL RECORD '
CITY SECRETARY
FT. WORTH, TX
Sole Source Agreement—Concept Development Corporation
City Secretary Contract No.
EXHIBIT A
SCOPE OF SERVICES
Purchase accessory items to enhance the capability of Carbon Fire Disruptors used by the bomb squad to
remotely open IED devices and packages.
Request permission to purchase accessory items to enhance the capability of Carbon Fire Disruptors used
by the bomb squad to remotely open IED devices and packages.The disruptors are remotely fired to disable
an IED prior to it functioning as designed. The enhancements include 4 Aqua force kits that use an
attachment to change the projective pattern leaving the disruptor. This pattern change helps defeat a wider
variety of packages and devices by targeting a specific area.Additionally the purchase of 4
(.308)inserts to enable smaller projectiles in order to target batteries and wire connectors in IED packages
and devices.This also includes 4 laser sights for aiming the disruptor to the package.These accessories will
enhance the disruptor and improve our capability to use our precision aim system for the defeat of IED
packages and devices. The Aqua force kit is $1410 each and the insert barrel and sight is $1870 each for a
grand total of$13,120 for 4 kits of both enhancements.This will outfit each bomb team.
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City Secretary Contract No.
EXHIBIT B
PAYMENT SCHEDULE
EOD QUOTATION
QUOTATION NO: 082021A QUOTE VALID FOR 90 DAYS
DATE: 8f20/2021
TO: SHIP VIA: UPS Ground/Fed Ex Ground
ED FISHMAN
FORT WORTH ARSON AND TERMS: Net 30 Days or
BOMB INVESTIGATIONS UNIT Credit Card(Visa or MasterCard)
EIN: 86-0703405
PHONE: 817-392-6850 DUNS No. 803419316
FAX 817-392-6855 AZ Tax License: 07-434673-R
EMAIL: edward.fishman@fortworthtexas.gov Point of Contact: Rich Langner
PART NO UNITS DESCRIPTION QTY UNIT PRICE TOTAL
Each 16".308 Insert Barrel 4 $1,595.00 $6,380.00
Each SL-150 EOD Laser Boresighter 4 $250.00 $1,000.00
SUBTOTAL $7,380.00
REMIT TO: Tax AZ(8.9%)
Concept Development Corp. Shipping Charges $100.00
P.O.Box 18970
Fountain Hills,AZ 85269-8970 TOTAL $7,480.00
Beneficiary Bank: Commerce Bank of Arizona
3805 E.Broadway Blvd.
Tucson,AZ 85716
Beneficiary ABA/Routing: 122105922
Account Number: 4000038136
Name: Concept Development Corporation
Address: 16611 E.Laser Dr.
Fountain Hills,AZ 85268
Warranty: All products are guaranteed against defects in parts
and workmanship for one year from date of invoice.
CONCEPT DEVELOPMENT CORPORATION
P.O.Box 18970, Fountain Hills,AZ 85269-8970
(800)472-4405 (480)836-4434 Fax(480)836-4435
www.con-dev.com /sales@con-dev.com
Sole Source Agreement-Concept Development
Corporation Page 13 of 20
EOD QUOTATION
QUOTATION NO: 081821A QUOTE VALID FOR 90 DAYS
DATE: 8/18/2021
TO: SHIP VIA: UPS Ground/Fed Ex Ground
ED FISHMAN
FORT WORTH ARSON AND TERMS: Net 30 Days or
BOMB INVESTIGATIONS UNIT Credit Card(Visa or MasterCard)
EIN: 86-0703405
PHONE: 817.392-6850 DUNS No. 803419316
FAX: 817.392-6855 AZ Tax License: 07-434673-R
EMAIL edward.fishman@fortworthtexas.gov Point of Contact: Rich Langner
PART NO UNITS DESCRIPTION QTY UNIT PRICE TOTAL
AF1000 Each AquaForce(AquaSlug+AquaJet)Upgrade Kit Includes: 4 $1,385.00 $6,540.00
Heavy Duty Vented Drag Chute
Windproof Chute Ejection Bag
Locking Chute Retainer+Rubber Protector
Slug Positioning Tool+Tactical Pak with Ammo and Slugs
PJ-100 AquaJet Nozzle
DJ-200 AquaJet Nozzle
EOD-XP Brass Slugs(Three Ring) (Box of 5)
EOD-XP Brass Slugs(Four Ring) (Box of 5)
EOD-XP High Velocity Blank (Box of 5) (Use for end cap)
EOD-XP Medium Velocity Blank (Box of 5) (Use for internal)
SUBTOTAL $5,540.00
REMIT TO: Tax AZ(8.9%)
Concept Development Corp. Shipping Charges $100.00
P.O. Box 18970
Fountain Hills,AZ 85269-8970 TOTAL $5,640.00
Beneficiary Bank: Commerce Bank of Arizona
3805 E.Broadway Blvd.
Tucson,AZ 85716
Beneficiary ABA/Routing: 122105922
Account Number: 4000038136
Name: Concept Development Corporation
Address: 16611 E.Laser Dr.
Fountain Hills,AZ 85268
Warranty: All products are guaranteed against defects in parts
and workmanship for one year from date of invoice.
CONCEPT DEVELOPMENT CORPORATION
P.O.Box 18970, Fountain Hills,AZ 85269-8970
(800)472-4405 (480)836-4434 Fax(480)836-4435
www.con-dev.com / sales@con-dev.com
Sole Source Agreement-Concept Development Corporation Page 14 of 20
EXHIBIT C
SOLE SOURCE EXEMPTION FORM
FORT WORT
CITY OF FORT WORTH
CHAPTER 252 EXEMPTION FORM
Instructions:Fill out the entire form with detailed information.Once you have completed this form,
provide it to the Purchasing attorney for review.The attorney will review the information you have
provided to determine whether an exemption to Chapter 252's biding requirements is defensible.
If you are printing this form to provide to Legal,please do not provide the Primer portion. Failure
to provide sufficient information may result in follow up questions and cause a delay in the
attorney's determination.
Section 1:General Information
Requesting Department: FIRE DEPT.
Name of Contract Manager: FIRE Captain James Horton
Department's Attorney: CHRISTOPHER AUSTRIA
Item or Service sought:
Goods:
Service: ❑
Anticipated Amount: $14,000.00
Vendor: Concept Development Corp.
Current/Prior Agreement for item/service: Yes ❑ No ❑
CSC or Purchase Order#: [INSERT PREVIOUS CSC/PO#OR N/Al
Amount: $13,120,00
Projected M&C Date: N/A
How will this item or service be used? Request permission to purchase accessory items to
enhance the capability of Carbon Fire Disruptors used by the bomb squad to remotely open IED
devices and packages.The disruptors are remotely fired to disable an IED prior to it functioning
as designed.The enhancements include 4 Aquaforce kits that use an attachment to change the
water projectile pattern leaving the disruptor.This pattern change helps defeat a wider variety of
packages and devices by targeting a specific area.Additionallypurchase of 4(.308)inserts to
enable the use of smaller projectiles in order to target batteries and wire connectors in IED
packages and devices.This also includes 4 laser sights for aiming the disruptor to the package.
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Sole Source Agreement-Concept Development Corporation Page 15 of 20
These accessories will enhance the disruptor and improve our capability to use our precision aim
system for the defeat of IED packages and devices.
Section 2: Claimed Exemption and Justification(Other than sole source)
NOTE-For a claimed sole-source exemption,complete Section 3.
Please indicate the non-sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about common exemptions:
Q A procurement necessary to preserve or protect the public health or safety of the City
of Fort Worth's residents;
Q A procurement necessary because of unforeseen damage to public machinery,
equipment,or other property;
Q A procurement for personal,professional,or planning services;
Q A procurement for work that is performed and paid for by the day as the work
progresses;
Q A purchase of land or a right-of-way;
a Paving drainage, street widening,and other public improvements,or related matters,if
at least one-third of the cost is to be paid by or through special assessments levied on
property that will benefit from the improvements;
Q A public improvement project, already in progress, authorized by the voters of the
municipality, for which there is a deficiency of funds for completing the project in
accordance with the plans and purposes authorized by the voters;
Q A payment under a contract by which a developer participates in the construction of a
public improvement as provided by Subchapter C,Chapter 212;
Q Personal property sold:
• at an auction by a state licensed auctioneer;
• at a going out of business sale held in compliance with Subchapter F,
Chapter 17,Business&Commerce Code;
• by a political subdivision of this state, a state agency of this state, or an
entity of the federal government;or
• under an interlocal contract for cooperative purchasing administered by a
regional planning commission established under Chapter 391;
Q Services performed by blind or severely disabled persons;
Q Goods purchased by a municipality for subsequent retail sale by the municipality;
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Sole Source Agreement-Concept Development Corporation Page 16 of 20
n Electricity;or
n Advertising,other than legal notices.
Please provide details and facts to explain why you believe the exemption applies to the
purchase.You may also attach documentation to this form.
Section 3: Claimed Sole-Source Exemption and Justification
NOTE-For any non-sole-source exemption,complete Section 2.
Please indicate the sole-source exemption you believe applies to the purchase and provide
information to support its applicability. Please refer to the Exemption Primer for detailed
information about common exemptions
*A procurement of items that are available from only one source,including:
• items that are available from only one source because of patents,copyrights,
secret processes, or natural monopolies;
• films,manuscripts,or books;
• gas,water, and other utility services;
• captive replacement parts or components for equipment;
• books, papers, and other library materials for a public library that are
available only from the persons holding exclusive distribution rights to the
materials; and
• management services provided by a nonprofit organization to a municipal
museum,park,zoo,or other facility to which the organization has provided
significant financial or other benefits;
How did you determine that the item or service is only available from one source?
The items requested are only available from Concept Development Corporation. Concept
Development Corporation owns the patent to the CarbonFire Disruptor System and its
accessories. These items are only available to military and law enforcement through Concept
Development Corporation.There are no additional authorized sellers of their products.
Attach screenshots and provide an explanation of any independent research you conducted,
through intcmct searches, searching cooperatives, or discussions with others knowledgeable on
the subject matter that corroborate that the item is available only from a single source.
The requested items are restricted to military and law enforcement bomb squads. There are no
additional sellers of this product and it is considered a restricted item.Purchase of these items are
to enhance a tool already owned by the city of Fort Worth. This purchase in no way restricts us
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from choosing a different product in the future. Products can be viewed at :hgps://www.eod-
technologies.com/product_CarbonFire l 0.htmi
Did you attach a sole source justification letter? ❑ Yes ❑ No
Describe the uniqueness of the item or service(e.g. compatibility or patent issues,etc.). Concept
Development Corporation holds the patent, and is the only authorized seller,of the requested
items.No other provider can provide the goods requested.
Section 4:Attorney Determination
With the facts provided by the department,is the use of the claimed exemption defensible if the
City were to be challenged on this purchase? M Yes ❑No.
Was there anything attached to this form that was relied on in making this determination?
Yes ❑No.
If yes,please explain:Sole Source Letter from Concept Development Corporation
Was there anything not included on this form or attached hereto that was relied on in making this
determination? ❑Yes No.
If yes,please explain:
Will the standard terms and conditions apply? Yes ❑No.
Will the contract require special terms? ❑Yes F No.
Will the contract require review by the department attorney? N Yes ❑No.
Approved By:
Date: 12/1/2021
ylor Paris/Jessika Williams
Assistant City Attorney
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CONCEPT DEVELOPMENT CORPORATION
Manufacturer: Concept Development Corporation 15 JAN 2021
16611 E. Laser Drive
Fountain Hills,AZ 85268
(800)472-4405 FAX (480) 836-4435
www.con-dev.com
DESCRIPTION:
Concept Development Corporation is the sole source manufacturer of the
following EOD Products:
CarbonFire OPS-PAK III CarbonFire Robot Adaper System
EOD-XP Ammunition EOD Precision Aiming System
F.Richard Langner,President/CEO
ALL PRODUCTS ARE PROTECTED BY U.S.PATENTS ISSUED
SOLELY TO CONCEPT DEVELOPMENT CORPORATION
Member P.O.Box 18970- Fountain Hills,Arizona 85269-8970
(800)472-4405 FAX(480)836-4435 rich@con-dev.com www.con-dev.com
AVietnam Veteran Owned Corporation
International Association ' III ' '-' ��
of Bomb Technicians We Support Our
and Investigators Wounded Warriors
Sole Source Agreement-Concept Development Corporation Page 19 of 20
EXHIBIT D
VERIFICATION OF SIGNATURE AUTHORITY
Concept Development Corporation.
16611 E. Laser Drive
—Fountain Hills,AZ 85268
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper
order,resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty
and representation set forth in this Form in entering into any agreement or amendment with Vendor.
Vendor will submit an updated Form within ten (10) business days if there are any changes to the
signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form
that has been properly executed by Vendor.
1. Name: �4 ivGN E K
Position: 00 Aec'focr~ 1 CE o
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name: 451
Signature of President/CE
Other Title:
Date: C ,T/9�`'� 2 U 2-2—
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