HomeMy WebLinkAboutOrdinance 25294-01-2022 ORDINANCE NO.25294-01-2022
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND,IN THE AMOUNT OF$220,452.00,
FROM AVAILABLE FUNDS FOR THE PURPOSE OF REIMBURSEMENT-
ELIGIBLE EXPENSES FROM TARRANT COUNTY 9-1-1 DISTRICT'S PUBLIC
SAFETY ANSWERING POINTS ASSISTANCE PROGRAM; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2021-2022 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the General
Fund in the amount of$220,452.00,from available funds,for the purpose of reimbursement-eligible expenses
from Tarrant County 9-1-1.
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 25073-09-2021 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
// ofthetteS.Goodall(Jan 26,202213 CST)
Assistant City Attorney Jannette S. Goodall
City Secretary OF
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2022
ECC Assistance Program
Tarrant County 9-1-1 District
2600 Airport Freeway I Fort Worth, Texas 76111
817-334-0911 1 www.tc911.orq
Page 1 of 5
FY2022 ECC ASSISTANCE PROGRAM
The Tarrant County 9-1-1 District (TC9-1-1 or District) policy establishes the guidelines
to be used by Emergency Communication Centers (ECC) in seeking reimbursement of
allowable expenses. For the purpose of this policy: if an entity has more than one
ECC, a joint application is required; and, if an entity contracts with another entity for
dispatch services, their allocations will be combined. This is a "Use It or Lose It" policy
which has a budgeted amount of$1,000,000.00. The ECC Assistance Program is
subject to change.
In compliance with applicable State laws, this is a prospective policy. No previously
purchased items or services will be considered for reimbursement. All exrenses must
be aaproved by TC9-1-1, in advance, to receive reimbursement.
ECC Allowable Expenses
Per the HEALTH AND SAFETY CODE CHAPTER 772 — SECTION 217.
Allowable operating expenses of a district include all costs attributable to
designing and operating a 9-1-1 system and costs for related services that
the board considers necessary.
TC9-1-1 will provide reimbursement for permitted Allowable Expenses subject to
availability of funds, entity allocations and annual appropriation. Allowable Expenses
are determined by the state legislature for the use of public funding and the District
Board of Managers (Board) and reviewed annually. An up-to-date list of Allowable
Expenses is in Attachment 1 of this policy.
Multi-year contracts will require Distract pre-approval in the initial year prior to making
the first payment. Subsequent years of the contract will require the application request
to be sent prior to the payment being made and the proof of payment will still be
required for reimbursement. If the application falls outside the dates of the initial
agreement, the request will be denied
Application for Funding
The ECC Assistance Program opens on October 1, 2021. ECCs will submit an
Application for Funding consisting of the expenditures the ECC is requesting. Separate
Applications for Funding must be submitted for each project, the district will no longer
except one request for multiple items associated with multiple projects. All applications
must be received by June 30tn
Page 2 of 5
Application Instructions
From the District's website (www.tc911.org) click "PSAP" on the upper right side of the
page. From the next page on the lower right click the PSAP Assistance Program.
From the PSAP Assistance Program page, click on either the "Application" or
"Reimbursement" icon. If you have not already created an account, please do so at
this time.
Once you have successfully created an account, click on "Apply", then "TC9-1-1 PSAP
Assistance Program— FY2022". Complete the application and upload your
documentation where indicated.
ECC Managers/Directors or a designee assigned by the ECC Manager/Director or
Chief can complete the Application for Funding.
Approval Process
All expenses must be approved by TC9-1-1, in advance, to receive
reimbursement.
After receipt of the Request, the Technical and/or Funding Committees of the Board will
review each application. The ECC may be requested to provide additional information
to clarify specific line items of the funding request. The Committee(s) will initially
determine the eligibility of any particular cost item. The Committee(s) will advise the
ECC of any costs that are considered ineligible, and request that the application be
amended.
At the next meeting of the Board, the Committee(s) will report to the Board and
recommend approval of the funding request (as amended, if necessary). The Executive
Director will subsequently notify the ECC of the dollar amounts approved.
If the ECC wishes to appeal the Committee designation of ineligible costs or
reimbursement, they should make a formal appeal to the Board, addressed to the Chair.
The appeal should be provided in writing; a representative of the ECC may also choose
to make a live presentation of their justification at a Board meeting. The full Board will
review the specific appealed claims for reimbursement and make a final determination
of reimbursement eligibility. Arrangements for a Board Presentation should be made in
advance to allow for scheduling and required public notice.
Page 3 of 5
Disbursement Process
All expenses must be approved by TC9-1-1. in advance, to receive
reimbursement.
Once a project is completed, ECCs requesting reimbursement are required to submit
request for reimbursement using the on-line reimbursement process. After logging in,
click on the application you are requesting a reimbursement for and provide the required
information. Be sure to include a paid invoice and other necessary information. All
requests for reimbursement must be received by August 31st
Reallocation of unused funds
On or about July 15t, the committee(s) may reallocate any remaining funds. Based on
the level of unused funds available, the committee(s) may request additional
applications.
Reconciliation Process
The Board may conduct an annual reconciliation for each ECC that submits a Funding
Request and receives payments. The reconciliation will be conducted in the first quarter
of each fiscal year and will cover the immediate past fiscal year.
The purpose of the reconciliation is to review Monthly Recurring Costs and to
understand any increase in recurring costs, as well as to identify any opportunities for
consolidation of cost centers.
Amendments to Procedures
The Board reserves the right to adopt amendments to the funding procedures and
application forms as may be necessary, with or without notice. ECCs are encouraged
to suggest changes and improvements they feel may be appropriate to improve these
procedures or the program. All suggestion will be taken under advisement and any
accepted will be reflected in the following ECC Assistance program year.
Page 4 of 5
ECC Assistance Program
Allowable Expenses
FY2022
• 9-1-1 related recording systems and maintenance costs
• 9-1-1 related CAD system upgrades and maintenance costs
o Fire Station alerting hardware and software
• 9-1-1 related Professional Services
• CALEA or Other Communications Accreditation
• 9-1-1 related Maintenance Contracts
o The district will not approve requests for Critical purchase or maintenance
The district provides Criticall testing at no cost to all our ECCs
Training, including "back-fill' of position. Only applicable to telecommunicators or
direct leadership of the telecommunicators. Subject to approval.
0 9-1-1 Related Conferences (APCO, CALEA, NENA, Etc.)
o TCOLE Classes
o Specialized classes
o Potential state-mandated classes
• 9-1-1 related Dispatch Furniture and equipment
Equipment will no longer include general office supplies to include
pens, paper, file folders, plates, condiments, cell phone cases,
tablet cases, laptop bags, etc.
• 9-1-1 related Dispatch center minor remodeling. Subject to approval
o Primary sites, backup sites, backroom equipment areas.
The Assistance Program will no longer fund outdoor break areas
• Backup Power support for dispatch infrastructure
o UPS
o Generator
• Uniforms for Dispatch Personnel
• Personality assessment for Dispatch personnel
• Dispatch recruiting events - Subject to Approval
• Staffing assessments- Subject to Approval
• Dispatch advertising- Subject to Approval
• EMD (Emergency Medical Dispatch)
• Limited 9-1-1 related Professional Memberships
• Limited 9-1-1 related Travel Expenses
o Travel to and from.
o Hotel of conference site or hotel of equal or less value. Subject to
approval.
o Per Diem at GSA Rates
o Rental car or ride share expenses. Subject to approval.
Page 6 of 6
City of Fort Worth,Texas
Mayor and Council Communication
DATE: 01/25/22 M&C FILE NUMBER: M&C 22-0077
LOG NAME: 35FY22TC911 PSAPASSTPRGM
SUBJECT
(ALL)Authorize Acceptance of the Police Department's Share of the Tarrant County 9-1-1 District's Public Safety Answering Points Assistance
Reimbursement Program Funds for Fiscal Year 2022 in the Amount of$220,452.00 and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of the Police Department's share of the Tarrant County 9-1-1 District's Public Safety Answering Points Assistance
Program funds for Fiscal Year 2022 in the amount of$220,452.00 to reimburse the Police Department's expenditures for reimbursement-
eligible training,equipment and other improvements;and
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the General Fund in the amount of
$220,452.00,from available funds,for the Police Department.
DISCUSSION:
The Tarrant County 9-1-1 District's Public Safety Answering Points Assistance Reimbursement Program(PSAP)was initiated to help ensure that
emergency response communication units throughout the county are provided up-to-date training,equipment and operating tools.To apply,a local
jurisdiction must expend a specified amount of funds in direct support of its emergency response communication units.These expenses can be for
supplies,training,equipment,or other items with direct linkages to emergency response communication efforts.Once the threshold is met,the
jurisdiction can receive a pro-rated amount based on population.
The Police Department will use its reimbursement to pay for furniture,training and other related items for the Communications Center. Budget
appropriations will be adjusted to match actual reimbursements from the agency based at the end of the Fiscal Year.
A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:Tarrant
County
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances,funds
will be deposited into the General Fund as appropriated. The Police Department(and Financial Management Services)is responsible for the
collection and deposit of funds due to the City and prior to any expense incurred,the Police Department also has the responsibility to validate the
availability of funds.
Submitted for City Manager's Office by. Jay Chapa 5804
Originating Business Unit Head: Neil Noakes 4212
Additional Information Contact: Sarah Shannon 4254
Corina Lomas 3200