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Home My WebLink AboutOrdinance 20658-03-2013 Ordinance No. 20658-03-2013 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $1,997,668.00, DECREASING THE UNAUDITED, UNASSIGNED GENERAL FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF FINALIZING THE FISCAL YEAR 2012 BUDGET; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2011-2012 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of$1,997,668.00, decreasing the unaudited, unassigned General Fund balance by the same amount, for the purpose of Fmafizing the Fiscal Year 2012 budget. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 1 991 1-09-201 1 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: Maleshia F\an-ner Assistant City Attorney ADOPTED AND EFFECTIVE: March 19, 2013 City of Fort Worth, Texas Mayor and Council Communication [.:/� i,„� i/l// ll/ "i0m✓i '.'„/iA„l.. ,..'i/i/,//,l// / IOU ✓n.Y1Pn / 1.,,...1/P//// , .../!✓�.... ////�i L.➢,//Li. %lam l ..P' :l l%.IIU.JllM COUNCIL..,ACTION: Approved on 3/19/2013 - Ordinance No'. 20658-03.2013 r:. rer Imo.i.,�nmiamwaa Qm�ei� �n rtrr m✓�„ idr i.. .aeavieii¢;mra,mmv ;r ou,.aranom mi rrrr.:,xn mri. iii oairmai✓iwvnr,rame�. DATE: Tuesday, March 19, 2013 REFERENCE NO.: G-17836 LOG NAME: 13FY2012 CLOSING SUBJECT: Adopt Supplemental Appropriation Ordinance in the Amount of$1,997,668.00 for Fiscal Year 2012 Year End Budget Adjustments and Decrease Unassigned General Fund Balance by the Same Amount (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council adopt the attached supplemental appropriation ordinance increasing appropriations for Fiscal Year 2012 in the amount of$1,997,668.00 in the General Fund departments that are over budget and decreasing the unassigned General Fund balance by the same amount. DISCUSSION: The City's annual General Fund operating budget is formally enacted into law by City Council action adopting an appropriation ordinance that establishes spending limits for each department's operation. The purpose of this Mayor and Council Communication (M&C) is to provide the City Council with the final budget performance, per the audit, for the year ending September 30, 2012. This process begins with the recording of all expenditures from October 1, 2011 to September 30, 2012 plus all expenditures found posted to the Fiscal Year(FY) 2013 that should be posted as FY 2012 expenditures. As a result of the external auditors' review, additional expenditure entries are either posted or re-classed resulting in changes to departments' final total expenditures. All departments' final expenditures are then compared against the budgeted amount approved from the original or supplemental appropriation during the year, which results in this adjustment. The amounts over budget must be appropriated by action of the City Council, in accordance with the City Charter(Chapter X, Section 5, Expenditure Only Pursuant to Appropriations). This action represents the final step before the audit can be completed and the Comprehensive Annual Financial Report published. Below is a brief explanation of the activity that caused some departments to exceed their budget: GENERAL FUND ADDITIONAL DEPARTMENT APPROPRIATIONS Non-Departmental $ 394,116.00 Police $1,603,552.00 Total General Fund $1,997,668.00 Non-Departmental - Overage is primarily due to the strength of the better than expected performance with our Chapter 380 Economic Development Program Agreement. This overage was partially offset by lower than anticipated electricity costs. Logname: 13FY2012_CLOSING Page I of 3 Police - Overage is mainly due to lower than projected vacancy savings and higher than projected overtime. This overage is partially offset by savings as a result of lower fuel costs and reduced contractual costs. While this M&C concentrates on the departments that need additional appropriations, it is also appropriate to note that FY 2012 revenues and other financing sources were, on the whole, more than the estimated amount as follows: REVENUES AND OTHER FINANCING SOURCES FAVORABLE (IN THOUSANDS) ACTUAL BUDGET (UNFAVORABLE) VARIANCE General Property Taxes $287,896.00 $286,868.00 $ 1,028.00 Sales Taxes $110,971.00 $102,259.00 $ 8,712.00 Other Local Taxes $ 8,462.00 $ 8,265.00 $ 197.00 Charges for Services $ 23,336.00 $ 23,629.00 -$ 293.00 Licenses and Permits $ 45,958.00 $ 45,796.00 $ 162.00 Fines and Forfeitures $ 16,825.00 $ 18,927.00 -$ 2,102.00 Use of Money and Property $ 3,737.00 $ 4,197.00 -$ 460.00 Intergovernmental $ 1,235.00 $ 1,188.00 $ 47.00 Other Revenues $ 6,654.00 $ 762.00 $ 5,892.00 Transfers In - Other Funds $ 48,325.00 $ 46,505.00 $ 1,820.00 Intrafund Transfers In $ 226-00 $ 0.00 $ 226.00 Total Revenues & Other Financing Sources $553,625.00 $538,3$538,396.00 $15,229-00 It is also noteworthy to highlight departments that had savings from the approved budget. Savings noted below may or may not be fully realized because the funds are rolled over for use in FY 2013. For FY 2013, supplemental appropriation ordinance (M&C G-17755) was approved on 12/11/2012 for rollover encumbrances in the amount of$6,771,820.00 for the General Fund. DEPARTMENT APPROPRIATED ENCUMBRANCE SAVINGS ROLLOVER City Attorney's Office $ 630,510.00 $ 16,973.00 City Auditor's Office $ 258,842.00 $ 224,918.00 City Manager's Office $ 437,958.00 $ 66,270.00 City Secretary's Office $ 171,115.00 $ 40,000.00 Code Compliance $ 125,854.00 $ 69,909.00 Financial Management $ 270,614.00 $ 0.00 Services Fire $ 2,665,996.00 $ 159,838.00 Housing and Economic $ 219,999-00 $ 0.00 Development Human Resources $ 56,702.00 $ 6,200.00 Library $ 493,339.00 $ 0.00 Municipal Court $ 308,645.00 $ 64,920.00 Non-Departmental $ 0.00 $ 516,114.00 Parks and Community Services$ 2,292,162-00 $ 876,075.00 Planning and Development $ 1 ,247,324.00 $ 651,661.00 Police $ 0.00 $ 167,727.00 Transportation and Public $ 5,856,282.00 $3,911,215.00 Works Logname: 13 FY2012—C LOSING Page 2 of 3 TOTAL DEPARTMENT $15,035,342.00 $6,771,820.00 Most departmental savings are primarily due to reduced personnel costs associated with vacancies and reduced contractual costs. Transportation and Public Works - Savings are primarily due to reduced personnel costs associated with vacancies, reductions in the Alleyway Maintenance Program and delays in contractual bridge maintenance expenditures partially offset by overages in engineering services for contractual street maintenance. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon the approval of the above recommendations and adoption of the attached supplemental appropriation ordinance funds will be available in the current operating budgets, as appropriated, of the General Fund. Upon approval, unassigned fund balance of the General Fund will exceed the minimum reserves as specified in the Financial Management Policy Statements. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Horatio Porter (2379) Additional Information Contact: Jennifer Fung (8325) Logname: 13FY2012_CLOSING Page 3 of 3