HomeMy WebLinkAboutContract 49492-A2 CSC No.49492-A2
AMENDMENT NO. 2
TO
CITY OF FORT WORTH CONTRACT 49492
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and Tyler Technologies, Inc., a Delaware corporation
("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS,on August 10, 2017,the Parties entered into City Secretary Contract 49492
to provide Brazos eCitation Software and Implementation Services ("Agreement/Contract");
WHEREAS,on August 11,2021,the Parties amended the Agreement via City Secretary
Contract 49492-Al to include additional terms and conditions; and
WHEREAS,the Parties wish to amend the Agreement to add additional Brazos eCitation
licenses and maintenance.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended by adding Exhibit A-1, attached to this Second
Amendment, as Exhibit A-1, to add 128 Brazos eCitation licenses with maintenance for a total
cost of$99,328.00.
2.
The Agreement is hereby amended by replacing Section 2. Compensation in its entirety
with the following:
2. Compensation. Client shall pay Tyler an amount not to exceed Seven Hundred Eighty-
Two Thousand Sixty-Four and 00/100 dollars ($782,064.00) for the initial configuration and
implementation in accordance with the provisions of this Agreement and an additional 128 Brazos
eCitation licenses with maintenance. Such not to exceed amount includes maintenance and
support fees for the first annual term of the Agreement. Subsequent maintenance and support fees
are included in the not to exceed amount for each Renewal Term as set forth below. For each
Renewal Term, the Client shall pay an amount not to exceed One Hundred Thousand and 00/100
dollars ($100,000.00)unless otherwise mutually agreed to by the parties in writing. Maintenance
and support fees shall not increase by more than 3% per year, year over year unless otherwise
mutually agreed to by the parties in writing. Tyler shall not perform any additional services for
Client not specified by this Agreement unless Client requests and approves in writing the
additional costs for such services. Client shall not be liable for any additional expenses of Tyler
not specified by this Agreement unless Client first approves such expenses in writing.
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No.49492
CITY SECRETARY
FT. WORTH, TX
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
[Signature page follows]
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 2 of 8
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
V , By signing I acknowledge that I am the person
By: Valerie Washington(Feb 1,202214:57 CST) responsible for the monitoring and administration
Name: Valerie Washington of this contract,including ensuring all
Title: Assistant City Manager performance and reporting requirements.
Date: Feb 1,2022
APPROVAL RECOMMENDED: By: Steven Vandever(Jan 31,202214:43 CST)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
By: APPROVED AS TO FORM AND LEGALITY:
Name: Kevin Gunn
Title: Director,IT Solutions Department
ATTEST: By:
Name: Taylor Paris
Title: Assistant City Attorney
By: Jannette S.Goodall(Fe'6 1,2022 16:12 CST) CONTRACT AUTHORIZATION:
Name: Jannette Goodall dpO44aR�� M&C: P-12078
Title: City Secretary FEOXRTaa?�00 k'..".000.4""i
dddov8oAYOn
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VENDOR:
Tyler Technologies,Inc. ATTEST:
By: By:
Name:Sherry Clark e: Jisel L pe
Title: Group General Counsel Title: Deputy Group General Counsel
Date: 1/27/22
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 3 of 8
tyler
• technologies
INVESTMENT SUMMARY
Tyler 5oftware $76,800
Services $6,400
Third-Party Products $0
Other Cost $0
Travel
Total One-Time Cost $83,200
Annual Recurring Fees/SaaS $0
Tyler Software Maintenance $16,128
2021-241677-77N750
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 4 of 8
1 I�� Quoted Kimberly Germer
�� ''• Quote F><pipiratipn; 12/31/21
■
�■ .e;:llnologies Quote Name: Tyler T2Chndogies Sourcewell [formally
known as N1PA] Contract ID W90320-Tfl . Fort Worth
Contract NC.49492 Client is locally installed
Special Pricing exp.12-31-21]Savings of$12,800 Sft 1$2,688 A.M.)
Sales Quotation For. Shipping Address:
City of Fort Worth City of Fort Worth
1000 Throckmorton St 1000 Throckmorton St
Fort Worth,Tx 76102.6311
Phone;+1(817)871.8334
Tyler Software
Yearone
r License Discount
Brazos
Lcense
REF License-MDC or TABLET[128] $76,800 $❑ $76,800 S 16,128
Total $76,800 $0 $75,800 $16,128
TOTAL $76,ano $o $76,800 $1.6,128
Services
2021-241677-VN7S0 Page 1
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 5 of 8
Quantity -
Set Up Fees-Third Party Hardware 128 550 $0 56,400 $0
TOTAL 56,400 $0
Summary One Time Fees Recurring Fees
Total Tyler Software $75,500 $16,128
Total Annual $0 $0
Total Tyler Services $5,400 $0
Total Third-Party Hardware,Software,Services $0 $0
Summary Total $83,200 $16,128
U nless otherwise indicated in the contract or amendment thereto,pricing for optional items will be held
For six(6)months from the Quote date or the Effective Date of the Contract,whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
2021-241677-Z7N750 Page 2
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 6 of 8
Comments'
Statementof Work-This is an add-on order to daplay 12a add itional licenses utilizingthe existingCode Compliance Configuration.These licenses will
run on City of Fort Worth laptops/tablets-Code Compliance will utilize existing printers.A Brazos Project Manager will work with the Cade Compliance
project team to assist in remote setup/programming of the printers.
Assumptions:
Client agrees that items in this sales quotation are,upon Client's signature or approval of same,hereby added to the existing agreement herein,shall
conform to the following terms:
• License fees for Tyler and third party software are invoiced upon the earlier of(1)deliver of the license key or(ii)when Tyler makes such
software availa Inle for download by the Client;
• Fees for hardware are invoiced upon delivery;
• Fees for year one of hardware mainte nance a re invoiced upon deINeryof the hardware;
• Annual Maintenance and Support fees,SaaS Fees,Hosting fees;Tyler wlII Invoice Client for the License Fees listed above upon delivery of the
software.Maintenance,Hosting Fees,and SaaS Fees listed above will be invoiced upon one(1)yea rfrom the effective date and a nnu a I ly therea fte r on
the anniversary of that date.The first year's maintenance and hosting fees are waived.All payment terms are net thirty(301 days.Renewals will be
Invoiced a nnua l ly thereafter i n accord with the Agreement-
• Fees for services included in this sales quotation shall be invoiced as indicated below."
Implementation and other professional services fees shall be invoiced as delivered.Fixed-fee Business Process Consulting services shall be invoiced
5 D%upon d e l ive ry of the Best pre ctice Recommendations,by module,and 50%upon de l ivery of custom desktop procedu rm,by module-Fixed-fee
conversions are invoiced 50%upon initial delivery of the converted data,by conversion option,and 509E upon Client acceptance to load the converted
data into Live/Production environment,by conversion option.Where
conversions are quoted as estimated,Tyler will invoice Client the actual services delivered on a time and materials basis.Except as otherwise
provided,other fixed price services are invoiced upon complete delivery of the service.For the avoidance of doubt,where'Project Planning Services"
are provided,payment shall be invoiced upon delivery of the Implementation Planning document.Medicated Project Management services,if any,will
be invoiced monthly in area rs,beginning on the first day of the month
im media tely following initiation of project planning.If Client has purchased any change management services,those services will be invoiced in
accordance with the Agreement.Notwithstanding anything to the contrary stated above,the folowing payment terms shall apply to services fees
spec ifically for migrations:Tyle r will invoice Client 50%of any Migration Fees listed above upon Client approval of the product Suite migration
schedule.The remaining 50%,by line item,will be billed upon the go-live of the applicable product suite.Tyler will invoice Client for any Project
Management Fees listed above upon the go-live of the first product suite.
• Expensmassocialed with onsite services are invoiced ds incurred.(N/A)
RETURN POLICY:Tyler will accept retum of delivered hardware only within thirty(30)days of the date of delivery to you,and only if the hardware is
returned sealed in its original packaging.Tyle r will not issue any refund orcredItfor returned hardware that is not sealed in its original packaging and/
or returned more than thirty(30)days after the date of delivery to you.(NIA)
2021-241677-Z7N7S0 Page 3
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 7 of 8
("Agreement")between the parties and subject to its terms.Additionally,payment For said items,as applicable but subject to any listed assumptions
herein,shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of(i)deliver of the license key or(ii)when Tyler makes such software
available for download by the Cl ient;
•Fees for hardware are invoiced upon del iver y;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees,Baas fees,Hosting fees;I Vier will invoice Client for the Lidense Fees listed above upon delivery of the
software-Mainte nonce,Hosting Fees,and SaaS Fees listed above will be invoiced upon one(1)year from the effective date and annually thereafter on
the anniversary of that date.The first year's maintenance and hosting fees are waived.All payment terms are net thirty(30)days.Renewals will be
Invoiced annually thereafter In accord with the Agreement.
•Fees for services included i n this sales quotation shall be invoiced as indicated below."
Implementation and otherprofessionaI services fees shall be invoiced as delivered.Fixed-fee Business Process ConsuItjng services shalI be invoiced
5096 upon delivery of the Best Practice Recommendations,by module,and SO%upon delivery of custom desktop procedures,by module.Fixed-fee
conversions are invoiced 50%upan initial delivery of the converted data,by conversion option,and 50%upon Client acceptance to load the converted
data into Live/Production environment,by conversion option.W here
conversions are quoted as estimated,Tyler will invoice Client the actual services delivered on a dme and materials basis.Except as otherwise
provided,other fixed price services are invoiced upon complete delivery of the service.For the avnidanoe of doubt,where"Project Planning Services"
are provided,payment shaII be invoiced upon deliveryof the Implementation Pla nning doc u me nt.Dedicated Project Managemerd services,if any,will
be invoiced monthly in arrears,beginning on the first day of the month
immediately following initiation of project planning.If Client has purchased any change ma nagement$e rvices,those services will be invoiced in
accordance with the Agreement.Notwithstanding anything to the contrary stated above,the fallowing payment terms shall apply to services fees
specifically for migrations:Tyler will invoice Client 50%of any Migration Fees listed above upon Client app roval of the product suite migration
schedule.The remaining 50%,by line item,will be billed upon the go-live of the applicable product suite.Tyler will invoice Client for any Project
Mana Rem ent Fees listed above upon the go-live of the first product suite.
•Expenses associated with onsite services are invoiced as incurred.[NIA)
RETURN POLICY:Tyler will accept return of delivered hardware only within thirty(SO)days of the date of delivery to you,and only if the hardware is
returned scaled in its original packagine.Tyler will not issue anyrefund or credit for returned hardware that is not sealed in its original packaging
andlor returned more than thirty(30)days after the date of delivery to you.(NSA)
2021-241677-17N750 Page 4
Second Amendment to Fort Worth City Secretary Contract No.49492 Page 8 of 8
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F°RT�1'
COUNCIL ACTION: Approved on 8/1/2017
REFERENCE ** 13P17-0412 E-TICKET SYSTEM
DATE: 8/1/2017 NO.: P-12078 LOG NAME: SB ITS
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Purchase Agreement for Software, Hardware, Services and One Year of
Maintenance for Electronic Citation Solution with Tyler Technologies, Inc., Using a
Cooperative Contract in the Total Amount Up to $682,736.00 for the Information
Technology Solutions Department for the First Year (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that City Council authorize a Purchase Agreement for software, hardware,
services and a one year maintenance plan for electronic citations with Tyler Technologies, Inc., using
a National Joint Powers Alliance Contract No. 110515-TTI in the total amount up to $682,736.00 for
the Information Technology Solutions Department for the first year and an estimated $70,000.00 for
the maintenance for the second year.
DISCUSSION:
The City of Fort Worth's Police, Parking and Code Compliance Departments currently provide a
combination of electronic and paper citations to the Municipal Court Services Department that are
manually scanned to CourtView Justice Solutions (CJS) to create cases. Approval of this Mayor and
Council Communication (M&C) will provide the Police, Transportation & Public Works(TPW)/Parking
Enforcement and Code Compliance Departments with 158 handheld electronic citation writers,
mobile printers and an electronic interface into the Municipal Court Services System. Instead of
hand-written citations that have to be re-entered into the court or public safety records management
systems, patrol officers can easily enter citation information in a mobile device, which is automatically
uploaded into the Municipal Court Services Management System.
The benefits to the City from this system will be: reduced time spent on traffic stops and parking
citations, increased officer and violator safety, elimination of data entry errors on citations, elimination
of data entry into court and public safety records systems, reduction of the total cost of processing
citations, complete citation, statistical and mapping reports and automatic document completion of
suspects information from driver's license, vehicle identification number or registration sticker.
This phase represents a multi-year plan for the Police Department. At the conclusion of Fiscal Year
2016, The Police Department transferred $600,000.00 from General Fund savings to this Capital
Project. The five-year IT Capital Plan projects that $600,000.00 will be budgeted annually beginning
in Fiscal Year 2019 and ending in Fiscal Year 2022 to completely outfit the department. Funds are
anticipated from the Crime Control & Prevention District. Maintenance for this system is estimated to
be $70,000.00 per year paid for by the appropriate departments through the Information Technology
Solutions annual budget allocation.
PRICE ANALYSIS —The City has no previous purchase history for this type of system. Staff has
reviewed this price and determined it to be fair and reasonable for the scope of services proposed.
M/WBE OFFICE —A waiver of the goal for the MBE/SBE subcontracting requirements was
requested by the Purchasing Division and approved by the M/WBE Office in accordance with the
BDE Ordinance because the purchase of goods and services is from sources where subcontracting
or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER- An administrative change order or increase may be made by
the City Manager in the amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on August 2,
2017 and shall expire on August 1, 2018.
RENEWAL OPTIONS - This Agreement may be renewed for one year in accordance with the
National Joint Powers Alliance Contract No. 110515-TTI or applicable successive NJ PA contracts for
the same services. This action does not require specific City Council approval provided that the City
has appropriated sufficient funds to satisfy the City's obligation during the renewal terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available within the existing appropriations of the
General Capital Project Fund (Police), Municipal Parking Capital Projects Fund (TPW-Parking), and
the Solid Waste Fund (Code Compliance) for this purchase agreement and that prior to an
expenditure being made, the participating department has the responsibility to validate the availability
of funds.
BQN\17-0412\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Sheila Baker (8356)
Cynthia B. Garcia (8525)
ATTACHMENTS
EPLS TYTLER TECHNOLOGIES INC 2017.pdf (CFW Internal)
MWBE Waiver-Tyler Technologies Brazos e-Citation.pdf (CFW Internal)
Signed Tyler 1295-Notarized.pdf (Public)
Tyler-Brazos Contract 6-30-2017.docx (CFW Internal)