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Home My WebLink AboutContract 54963-A2 CSC No. 54963-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54963 WHEREAS the City of Fort Worth ("City") and Presbyterian Night Shelter of Tarrant County ("Agency")made and entered into City Secretary Contract No. 54963 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); Program No. S-20-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231, and the special allocations of funds received for this program known as ESG-CV and ESG-CV2,through the Coronavirus Aid,Relief, and Economic Security(CARES)Act of 2020; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to increase the budget by$50,000.00; WHEREAS,these funds became available to Agency for ESG-eligible program expenses as a result of the availability of funds from Fort Worth Housing Solutions Rapid Rehousing Contract No. 54964; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to revise line items and to identify administrative and program costs separately in order to complete the Program and meet Contract objectives; WHEREAS, this reclassification results in an increase in the overall Contract budget to a total amount of$328,140.00,of which$310,000.00 is for program expenses to serve eligible client populations and $18,140.00 is for administrative expenses to support the delivery of such services; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to extend the term and revise certain reimbursement provisions and performance objectives in order to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. Section 4.1 Provide ESG-CV2 Funds is deleted in its entirety and replaced by the following: "4.1 Provide ESG-ESG-CV2 Funds. City shall provide up to $328,140.00 of ESG-CV2 Funds under the terms and conditions of this Contract." II. The first sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of$328,140.00 to insure against loss from the fraud,theft or dishonesty of any Agency's officers, agents,trustees,directors, representatives,or employees." III. OFFICIAL RECORD CITY SECRETARY Amendment No.2 to CSC No.54963 FT. WORTH, TX Wage1 Presbyterian Night Shelter(ESG-CV2) Exhibit"A"—Program Summary and Exhibit`B"—Budget attached to the Contract are hereby replaced with the attached Exhibit"A"-Program Summary Revised 1/2022 and Exhibit`B"— Budget revised 1/2022. IV. Unless otherwise specified,this amendment is effective as of the Effective Date of the Contract. V. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.2 to CSC No.54963 Page 2 Presbyterian Night Shelter(ESG-CV2) AGREED AND ACCEPTED: Presbyterian Night Shelter of Tarrant County CITY OF FORT WORTH Tb� Omee y By: Toby (Feb 4,2022 14:25 CST) By: Toby Owen,Chief Executive Officer Fernando Costa,Assistant City Manager apF°F°R r�a� ATTEST: ��o° °o APPROVE AS TO FORM AND J6.o o�,♦dd LEGALITY: 0° °=d Tgnnette S. Goodall �� 0000 0° °o By: Jan nette S.Goodall(Feb 4,2022 15:34 CST) �� °0000000 a By: City Secretary a�*XpSoa Taylor Paris,Assistant City Attorney M&C: 22-0017 1295 Certification No.2020-661613 Date: January 11,2022 RECON VOENDED BY: By: Victor Turner,Director—Neighborhood Services Department CONTRACT COMPLIANCE MANAGER: By signing,I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Charletta Moaning Senior Contract Compliance Specialist OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No.2 to CSC No.54963 Page 3 Presbyterian Night Shelter(ESG-CV2) PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY EXHIBIT "A" Emergency Shelter and Case Management PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV2) October 1,2020 to September 2, 2022 $328,140.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency shelter to unaccompanied men in the Karl Travis Men's Center, unaccompanied women in the Lowden-Schutts Women's Center, and families in the Morris Foundation Family Center. In addition to shelter,meals,and hygiene items,we also provide access to case management services to help individuals rapidly exit homelessness.Case Management is also available on-site. ESG Funds will be used to pay for a percentage of salaries and fringe benefits for Program employees involved in the daily operations of the shelter. ESG Funds will also pay for a portion of other miscellaneous services,including mileage,cell phone and other administrative expenses to cover increased cost due to the COVID pandemic. In addition, as a COVID-response item, a vehicle will be purchased with these additional ESG funds. The vehicle will be used to provide more transportation options by housing navigators and case management staff to assist clients with obtaining and maintaining stable housing. Having the vehicle will enable the case manager(s)/housing navigator(s) ensure clients adhere to their housing plans by taking them to find housing and/or to health care or self-sufficiency related appointments. The vehicle will improve the agency's ability to get the clients out of the congregate shelter more quickly which helps by reducing overcrowding by putting them in housing where they may not have such close contact and/or interact with so many people who might be infectious. Program services will be available 24 hours a day, 7 days a week,at the following locations: Men's Shelter 2400 Cypress St,Fort Worth,TX 76102 Women's Shelter 2401 Cypress St,Fort Worth,TX 76102 The Morns Foundation for Women&Children 2320 Poplar St,Fort Worth,TX 76102 REGULATORY CLASSIFICATION: ESG ES CV2 2020-2022-EXHIBIT"A'-PROGRAM SUMMARY Page 1 Presbyterian Night Shelter of Tarrant County—Amendment 2 Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100%of the clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 2000 Unduplicated Clients as shown by the monthly CAPER reports. A. Those who exited to permanent housing at exit: 60 ; 3 B. Those who have non-cash benefits at exit: 100 ; 5 % C. Those who have cash income at exit: 100 ; 5 % D. Number of persons served less than 60 days between project entry and move-in: 20 ; 1 % E. Number of persons served that spent greater than 60+days between project entry and move- in: 40 ; 2 % ESG ES CV2 2020-2022—EXHIBIT"A'—PROGRAM SUMMARY Page 2 Presbyterian Night Shelter of Tarrant County—Amendment 2 EXHIBIT"B"-BUDGET Account I Grant Budget I Increase I Decrease EMERGENCY SHELTER ML IHSeai ENTIAL SERVICES aries 1001 $ 203,260.00 $ 26,661.00 $ 229,921.00 A 1002 $ 12,602.00 $ 3,767.00 $ 16,369.00 e/Disability Insurance 1003 $ - $ - Ith/DentalInsurance 1004 $ 42,698.00 $ (12,000.00) $ 30,698.00 Une.ploy.®t-State 1005 $ - Worker's Compensation 1006 $ - Office Supplies 1007 $ - Food Supplies 1008 $ - lnsurance 1009 $ - Aceounting 1010 $ - Contract Labor S ecurity(City needs copy of contract before expenses can be reimbursed) 1011 $ - Other(mileage) 1012 $ 199.77 Other(cellular reimburseme❑t) 1012 $ 1,440.00 $ (947.23) $ 293.00 Note:$1440 adjusted/reduced to Other line item for two items budgeted. or(City Admin-VP ofOperations-salary) 1013 $ 18,140.00 S 559.23 1 1$ 18,699.23 SHELTER OPERATIONS Vehicle(Ford Transit Connect) 2001 S 31,960.00 $ 31,960.00 Security 2002 $ - Insurance 2003 $ - Utilities 2004 $ - Supplies 2005 $ - Repairs(Kitchen Renovation) 2006 $ - Other(meals) 2007 $ - SUBTOTAL EMERGENCY SHELTER $ 278,140.00 $ 62,947.23 1$ (12,947.23)1$ 328,140.00 HOUSING RELOCATION AND STAIMLIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Othero 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemployment-State 4005 Worker's Compensation 4006 HRA 4007 Retirement 4008 Parking 4009 Mileage 4010 Rental Asistance/S ecurity Deposits Utility Deposits/Paymmts Other:(Program supplies and admin): Other(Fringe Benefits):Parking,employee prescreening,HRA,worker's compensation 4011 SUBTOTAL HR&S S $ S S FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 S - Security Deposits 6002 Utility Deposits 6003 Utility Pay.®ts 6004 Moving Costs 6005 MoteFHotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ S $ HOMELESS MANAGEMENT INFORMATION SYSTEM(IL4IIS) HMIS Software Costs 7001 SUBTOTAL MRS BUDGET TOTAL $ 278,140.00 1$ 62,947.23 $ (12,947.23)1$ 328,140.00 FUNDING A: FUNDING B: FUNDING C: ESG CV2 PSA CONTRACT 2020-2021-EXHIBIT'B"-Amendment 2 Presbyterian Night Shelter of Tarrant County Page 1 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT `B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT `B" -NA SALARY DETAIL Amount to Est. Percent to Grant extended Position Title Annual Salary Grant to 9/2/2022 Journey Home Guide $ 38,000.00 26.1% $ 9,921.00 Journey Home Advocate $ 25,000.00 240.0% $ 60,000.00 Journey Home Advocate $ 21,000.00 238.1% $ 50,000.00 Journey Home Advocate $ 21,000.00 247.6% $ 52,000.00 Facility Care Taker $ 21,000.00 209.5% $ 44,000.00 Staff Vacination Incentive N/A $ 14,000.00 TOTAL 1 $ 126,000.00 1 182.5%1 $ 229,921.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 6.20% $ 16,369.00 100.0% $ 16,369.00 Life/Disability Insurance $ - Health/Dental Insurance $ 30,698.00 100.0% $ 30,698.00 Unemployment-State $ - Worker's Compensation $ - HRA $ - Retirement $ - Parking $ - Mileage $ 199.77 100.0% $ 199.77 Other Cell Reimbursement $ 293.00 100.0% $ 293.00 TOTAL $ 47,559.77 100.0% $ 47,559.77 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies 100% Food Supplies TOTAL ESG CV2 CONTRACT 2020-2021 -EXHIBIT "B" -BUDGET Presbyterian Night Shelter of Tarrant County-Amendment 2 Page 2 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting Contract Labor(Security) Other(City Admin-VP of Operations-salary) $ 120,933.00 15% $ 18,699.23 TOTAL $ 18,699.23 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Vehicle (Ford Transit Connect) $ 31,960.00 100% $ 31,960.00 Security Insurance Utilities Supplies Repairs - Kitchen Renovation Other(Meals) TOTAL $ 31,960.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL $ 328,140.00 ESG CV2 CONTRACT 2020-2021 -EXHIBIT "B" -BUDGET Presbyterian Night Shelter of Tarrant County -Amendment 2 Page 3